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RAILWAY SERVANTS PASS RULES

December 8, 2011

1
RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)
In exercise of the powers conferred by the proviso  to Article 309 of the Constitution, the
President hereby makes the following Rules, regulating the issue of passes and privilege
Ticket Orders to Railway servants, for travel by trains namely:-
Pass Rules
1.  Short Title, Commencement and Application:
1.  These Rules may be called the Railway Servants (Pass) Rules, 1986.
2.  They shall come into force on the date of their publication in the Official
Gazette.
3.  Except where specifically provided to the contrary  they shall apply to all
railway servants under the administrative control of the Ministry of Railways
(Railway Board) but shall not apply to :-
i.  an apprentice engaged under the Apprentices Act ;
ii.  a person in the casual employment or employed on daily wages
iii.  any person under the administrative control of the  Ministry of
Railways who by a general or special order is, excluded from the
facilities of Pass or a Privilege Ticket Order under these rules.
2.  Definitions : In these Rules, unless the context otherwise requires:-
a.  ‘adopted child’ means a child for whom there is satisfactory proof of
adoption irrespective of the fact whether such adoption is permissible or not
under the personal law governing the railway servant concerned.
b.  ‘attendant’ means a person exclusively employed on salary in the personal
service of a railway servant.
c.  ‘dependent relative’ in relation to a railway servant, whose father is not
alive, means:-
i.  mother including a divorced mother;
ii.  unmarried or widowed sister;
iii.  brother/step-brother under twenty one years of age  provided he
resides with and is wholly dependent on the railway servant;
iv.  invalid brother of any age, and
v.  brother who has attained the age of twenty one years and is a
bonafide student of a recognised educational institution:
vi.  legally divorced sister.**
vii.  Widow mother-in-law in case of widows appointed on compassionate
grounds, whether her father is alive or not. ***
** Added vide Railway Board’s letter No. E(W)98PS5-1/51 dated
13/10/1998 (Advance Correction Slip No. 11)
*** Added vide Railway Board’s letter No. Board’s letter No.  E(W)2001
PS5-1/3 dated 24/09/2001 (Advance Correction Slip No. 37)
Provided that a person shall not be considered to be a dependent relative if
his/her income from all sources including pension,  dearness relief, etc.
exceeds 15% of pay per month of the Railway servant or the amount
arrived at by adding Rs. 500 to the dearness relief admissible to the
pensioners/family pensioners on pension of Rs. 500 and rounded off to the
nearest ten rupee figure, whichever is more.
Provided further that a Pass or Privilege Ticket Order may be issued in
favour of dependent relatives mentioned at (iv) and (v) only on production
of a certificate from a Railway medical officer or the head of the recognised
institution, as the case may be.    2
{Revised limit for dependency w.e.f 01.01.2002 vide Railway Board’s letter
No. E(W)97PS5-1/71   dated 30/05/2003 (RBE 87/2003)}
Provided further that dependent relatives may be included in the Privilege
Passes/PT0s given to the railway servants in cases where father is missing
for a period of at least 7 years Passes/PT0s can also be given to the sisters
in similar circumstances. However, an affidavit as to the period since when
the person is missing, duly attested by a Magistrate is necessary.
d.  ‘family’ includes:-
i.  spouse of a railway servant whether earning or not;
ii.  son or sons who have not attained the age of 21 years and are
wholly dependent on the railway servant;
iii.  son or sons of the age of 21 and above who are;
a.  bonafide students of any recognised educational institution;
b.  engaged in any research work and do not get any
scholarship/stipend;
c.  working as an articled clerk under the Chartered
Accountant;
d.  invalid, on appropriate certificate from Railway Doctor;
iv.  unmarried daughters of any age whether earning or not;
v.  widowed daughters provided they are dependent on the railway
servant;
vi.  legally divorced daughter who is dependent on the railway servant;
e.  the term ‘Guardian’ need not necessarily be interpreted in its legal sense.
It may mean an adult dependant relative or an adult member of the family;
a paid nurse Governess or an attendant. When none of these are available a
pass in favour of a Guardian, as admissible under these Rules, may be given
to another person at General Manager’s discretion.
f.  ‘Pass’ means an authority given by the Ministry of Railways or any railway
administration to a person, authorising him to travel by rail gratuitously;
g.  ‘Privilege Ticket Order’ (hereinafter referred to as P.T.O.) is an authority
issued in favour of a railway servant which may be  exchanged for a
passenger rail ticket on payment of one third of the normal fare;
h.  ‘Railway servant’ means a person who is a member of a service or who
holds a post under the administrative control of Railway Board and includes
a person who holds a post in the Railway Board. Persons lent from a service
or post which is not under the administrative control of the Railway Board to
a service or post which is under such administrative control do not come
within the scope of this definition. This term excludes casual labour for
whom special orders have been issued.
i.  ‘Recognised Educational Institution’ for the purpose of these Rules
means any school, college, university or institution recognised by the
Government for imparting education or training in any discipline – general,
technical, professional or military.
j.  ‘Pay’ means the amount drawn monthly by a railway servant as
i.  basic pay;
ii.  in the case of Running Staff, basic pay plus 30% thereof or any
other percentage of basic pay declared as pay from time to time;
iii.  any other pay which may be specially classified as  pay by the
President.
k.
i.  “Set” means one Pass or P.T.0 for outward and return journeys ;
ii.  “Half-set” means a Pass or P.T.0 issued from one station to
another.
l.  ‘Schedule’ means the Schedule appended to these Rules.    3
m.  ‘Year’ means a Calendar Year.
##Note : For the purpose of issue of Special Pass on medical grounds
under Schedule-VII, the term “family” and “dependant relatives” shall be
as defined in paras 601(5) and 601(6) respectively of IRMM,2000.
## Note added vide Railway Board’s letter No. Board’s letter No. letter No.
E(W)2000 PS5-1/33 dated 20/10/2000 (Advance Correction Slip No. 29)
3.  Officer or authority competent to issue and sign a Pass or PTO. – A pass or
PTO may be issued by such officer or authority and may be signed by such officer as
the Central Government (Ministry, of Railways) may from time to time specify:
Provided that until such authorities or officers are specified, the Pass or PTO shall be
signed and issued in accordance with the instructions/orders issued by the Central
Government in the Ministry of Railways and in force at the commencement of these
Rules.
4.  Kinds of Passes:
0.  A railway servant or the entitled members of his/her family and dependent
relatives as defined in these Rules may be issued the following kind of
passes, namely:
i.  duty pass;
ii.  privilege pass including passes while on deputation;
iii.  school pass;
iv.  post-retirement Complimentary pass;
v.  widow pass
vi.  residential card pass; and
vii.  special pass.
1.  The Passes specified in clause (i) of sub-rule (1) may be issued in the form
of metal pass, a card pass or a cheque pass.
5.  Duty Pass:
0.  A railway servant may be issued a duty pass for performing journey on
duty; and
1.  The category of railway servants, the circumstances and the conditions
subject to which a duty pass may be issued under sub rule (1) shall be
specified in Schedule 1.
6.  Privilege Pass:
0.  A railway servant may be issued on his/her request  a privilege pass or a
privilege ticket order in the prescribed format (Annexure A) from one station
to another as requested by him/her. Privilege Passes/P.T.Os are admissible
for self, family, dependent relatives and adopted child, as defined in these
Rules; and
1.  The category of railway servants, the circumstances and the conditions
under which a pass under sub-rule(1) may be issued shall be as specified in
Schedule II.
7.  School Pass:
0.  A school pass may be issued to the son or daughter  of a railway servant
who is a bona-fide student of any recognised educational institution; and
1.  The category of railway servants whose son or daughter may he issued a
pass under sub-rule (1), the circumstances and the  conditions subject to
which such passes may be issued shall be as specified in Schedule III.
8.  Post-retirement Pass:
0.  a post-retirement complimentary pass may be issued  to a railway servant
after retirement or after he ceases to be a railway servant; and    4
1.  The category of railway servants, the circumstances and the conditions
subject to which a pass under sub-rule (1) may be issued shall be as
specified in Schedule IV.
9.  Passes to widows of Railway Employees:
0.  Passes may be issued to the widows of railway employees, who were in
Railway service on or after 12.3.1987 and expired on or after that date
whether after their retirement or during service and had opted for the
scheme or were automatically governed under the scheme; and
{Widows of Railway employees who were in service before 12.3.87 as well
as widows of railway servants who have opted out of the scheme of widow
pass have also been made eligible for widow pass, on one time payment of
Rs. 250 towards the cost of 2 sets of PTO vide Railway Board’s letter No.
E(W)95PS5-1/29 dated 24.04.1998 & Board’s letter No. E(W)98 PS5-1/55
dated 12.03.2001 (RBE 52/2001)}
1.  The circumstances and the conditions subject to which a pass under sub-
rule (1) may be issued shall be as specified in Schedule V.
10. Residential Card Pass:
0.  A residential card pass may be issued to a railway  servant for performing
rail journey from the place of residence to the place of his work; and
1.  The category of railway servants, the circumstances and the conditions
subject to which a pass under sub-rule(1) may be issued shall be as
specified in Schedule VI.
11. Special Pass:
0.  A special pass may be issued to Railway servants, family members or
dependent relatives as the case may be, on -
a.  medical grounds;
b.  sports account;
c.  for attending children camp or scouts camp;
d.  cultural functions; and
e.  on any other occasion which the Ministry of Railways or a Railway
Administration deems fit.
1.  The circumstances and the conditions subject to which a pass under sub-
rule (1) may be issued shall be as specified in Schedule VII.
12. Pass or P.T.0 for non-railway servants- Notwithstanding anything contained in
the foregoing rules, a pass or P.T.O. may be issued to a person who is not under the
administrative control of the Ministry of Railways or the Railway Administration for
such purpose and subject to such terms and conditions as may be specified in the
instructions issued by the Central Government (Ministry of Railways) from time to
time in this behalf.
13. Loss/ Misuse/ Fraudulent use of Passes & Privilege  Ticket Orders-
Instructions given in Annexure ‘B’ may be followed for dealing with Loss/ Misuse/
Fraudulent use of Passes and P.T.0s.
14.  Powers of General Managers to Condon irregularities- GMs are authorised to
consider on merits and condone the irregularities in the cases enumerated in
Annexure ‘C’. These powers shall not be re-delegated to any lower authority.
15. Income Tax/Monetary value of Passes and Privilege Ticket Orders- Monetary
value of passes and privilege ticket orders is not subject to income tax.
16. Status of Pass Manuals etc.- The provisions contained in Pass Manuals issued by
the respective Railway or any other provisions on Passes contained in any other
Manual/Rules etc. shall be valid provided it is not in contravention with the
provisions laid down in these Rules.
17. Powers to Modify etc.- Powers to include, modify, amend or delete or relax any of
the provisions contained in these Rules shall vest with the Ministry of Railways.
18. Removal of Doubts- If any doubt arises as to the interpretation of the provision of
these rules, the same shall be referred to the Ministry of Railways for decision.    5
vide G.S.R. No. 629 at page No. 2198 vide G.S.R. No. 629 at page No. 2198 vide G.S.R. No. 629 at page No. 2198 vide G.S.R. No. 629 at page No. 2198- — -2212.                                                                           2212.                                                                           2212.                                                                           2212.
SCHEDULE I     [ [[ [See Rule 5]                                                                              ]                                                                              ]                                                                              ]
DUTY PASS
S# Category Kind of Pass to
which entitled
Conditions of entitlement
1 2 3
I.  ON DUTY
1. Group ‘A’ & Group ‘B’ Officers
(a)   Chairman and Members of
Railway Board including Financial
Commissioner for Railways and
Officers who are equal in grade
and status, Chief Commissioner
for Railway Safety and General
Managers of Railways,
Production Units and other
Establishments etc. and all other
officers in the scale of Rs.
24,050-26,000 or above who
directly report to the Railway
Board.
[Corrected vide letter  No.
E(W)97 PS5-1/48 dated
8.11.1999 (RBE 286/1999) ACS
No. 19]
‘Gold Pass’  Gold Pass holder while travelling with
members of his family is entitled to travel
in any class over Indian Railways.
Note: While travelling with family the
holder of a Gold Pass may have (a) not
more than two berths in first A.C. class
and two berths in A.C Sleeper/First Class
or (b) not more than four berths in A.C.
Sleeper/first Class. Permitted to carry a
dog in case First A.C./first Class Coupe is
allotted exclusively.
(b)  Senior Administrative Grade
officers of the Railways and in
Railway Board or Heads of the
Department of the Railway
Administrations.
‘Silver Pass’  Entitles the holder to travel on Indian
Railways alone in any class, or along  with
his family in any Class other than First
A.C. Class, or in First A.C. class on
payment of one-third difference of fare
between First A.C. Class and A.C. Sleeper
for his family, subject to reserving a
maximum number of four berths.
(c)  All Officers of the Ministry of
Railways and Railway
Administrations drawing a basic
pay of Rs. 14300/- and above in
administrative Grade other than
those referred in (a) and (b)
above.
{Corrected vide Railway Board’s
Letter No.  E(W)97 PS5-1/48
dated 6.7.1999 (RBE 162/1999)
ACS 12}
‘Bronze Pass’  Entitles the holder to travel on Indian
Railways alone in any Class or along with
his family in any class other than First AC
Class or in First AC Class on payment of
1/3rd difference of fare between First AC
class and AC Sleeper class for his family,
subject to reserving maximum number of
four berths. However, for travelling in First
AC class, while on duty, the following
authority should be issued by the Railway
Administration.

………………………Railway
No. …………… Dated ………
Not Transferable
Shri/Smt. …………………….
Designation ………………….
holder of Bronze Pass No. ____ is eligible
to travel in First AC Class (Self only)
without payment of any additional charge,
while travelling on duty.
for General Manager   6
…………….. Railway
This authority should be carried by the
officer while travelling on duty. The issuing
authority should maintain a register for
this purpose wherein issue of each such
authority slip should be entered.
Note: In the event of loss of the above
authority a duplicate authority letter be
issued without payment of any penalty. An
endorsement that it is “duplicate” be made
on the authority letter.
(d)   All Officers of the Ministry of
Railways and Railway
Administrations in J.A. Grade
except those mentioned at (a) to
(c) above.
‘Bronze Pass’  Entitles the holder to travel on Indian
Railways in  any Class other than First AC
class along with his family, subject to
reserving a maximum number of four
berths.
(e)   Officers of the Railway
Administration other than those
referred to in (a), (b) & (c)
above.
‘Bronze Pass’ Entitles the holder to travel over his Zonal
Railway alone or along with his family in
any class other than First AC Class,
subject to utilisation of maximum number
of four berths.
f)  Officers of the Ministry of
Railways other than those
mentioned in (a) to (d) above
whose duties necessitate
frequent journey.
Card Pass for First
Class ‘A’
Entitles the holder to travel in a class
other than First AC on Indian Railways
alone or along with his family between the
stations and for the period mentioned in
such pass, subject to utilisation of
maximum number of four berths
(g)  All other Officers of the Ministry
of Railways and Railway
Establishments
Cheque Pass for
First Class ‘A’
Entitles the holder to travel in a class
other than First AC on Indian Railways
alone or along with his family between the
stations mentioned in such pass, subject
to utilization of maximum number of four
berths
Note: Notwithstanding the above provisions, Card Passes with All India validity, may be issued to
below JAG officers/staff with the personal approval of General Manager, on merit of each case.
The power may be exercised very rarely and judiciously should not be delegated further.
[ Note inserted vide ACS No.  39  Issued vide letter No. E(W)2000PS5-1/21 dated 26.09.2002]
2. Group ‘C’ & Group ‘D’ Officers
a.  ‘Card Pass’ for
the same class
to which the
railway
servant is
entitled on
privilege
provided his
duties require
frequent
journey.
b.  ‘Cheque Pass’
for the same
class to which
the railway
servant is
titled on
privilege
account
Entitles the railway servant to travel alone
between the stations and for the period
mentioned in the Card Pass.
7

II. GENERAL RULES RELATING TO DUTY PASSES
1.  Return Pass for Family: If a railway servant of Group ‘A’ or ‘B’ is required to cut
short his tour and/or return to headquarters by air or by some other means of
transport leaving behind his family, he may be allowed return journey pass of the
same class as on privilege account for his family to enable them to return to the
headquarters
2.  The family of a probationer in Group ‘A’ may be included in the duty pass when
accompanying him during the period of probation on  his journey to and from
different places of training.
3.
a.  A  ‘Member’ of the Railway Board, which term includes the Chairman,
Railway Board and the Financial Commissioner of Railways, for the purpose
of these rules, shall be entitled when travelling on duty, to be provided with
one standard gauge saloon for his exclusive use.
b.  When a Member is travelling in his saloon on a Gold Pass, his family (wife
and children but no other dependents) may travel with him in his saloon
free of charge.
c.  Any other person excepting bonafide servants travelling with a railway
officer in his saloon/Inspection carriage must pay  the usual fares to the
railway by the purchase of first class tickets and  in every bill for travelling
allowance in respect of a journey performed in a saloon, the officer
concerned should specify the number of such persons who travelled with
him and certify that necessary tickets were purchased by them.
d.  The entire cost of haulage of the saloon shall be borne by the Govt. If a
railway officer desires additional accommodation for his private staff or
luggage, the haulage and other charges for such accommodation shall be
met at his expense.
4.  Provision regarding Cycle/ Motor Cycle on duty: A Bicycle/ Motor Cycle may be
permitted in a duty cheque/card/metal pass provided the pass issuing authority is
satisfied that the inclusion of a Bicycle /Motor Cycle in a duty pass is justified in the
interest of official work.
5.  Restrictions regarding travel on Nilgiri & Darjeeling Himalayan Railways:
Duty passes are not admissible over the Nilgiri Railway during the months of April,
May and June, except to Officers of Groups A and B of Railways. Bicycle/Motor Cycle
is not permitted in the duty cheque/ card/metal passes over Darjeeling Himalayan
Section of Northeast Frontier Railway.
6.  Group ‘A’ and ‘B’ officers are entitled to travel in rail car on Kalka-Simla Section
while on duty.
7.  The following instructions in respect of Duty Card Passes should be followed: -
i.  General duty card passes available for the use of staff as “One Clerk” or
“One Inspector” etc. should not be issued.
ii.  Wherever inescapable, duty card pass in the name of a particular person
who is required to tour frequently may be issued by name with passport size
photographs affixed on the card pass duly stamped.
iii.  Whenever reservation is made on duty card pass, the reservation office
should make entry in the card pass. The holder of the pass should also
indicate the details of the journeys in the annexure attached to the card
pass failing which he would be treated as travelling without valid authority.
iv.  The controlling officer should check the entry in the annexure of the card
pass at the time of counter-signing TA bill of the staff concerned and give a
certificate in the TA bill that entries have been checked from the card pass.
v.  Ticket checking staff should ensure that the railway employees travelling on
Card pass have indicated the detail of the journey in the annexure attached
to the card pass.
Further clarifications for filling up of Journey Details issued vide Railway
Board’s letter No. E(W)2002PS5-1/10   dated 21/05/2002.    8
8.  Railway employees travelling on duty are exempt from payment of Supplementary
Surcharge levied in certain fast/express trains along with their family members
accompanying the officer on duty.
9.  An attendant in second class is allowed to travel free while accompanying the
Railway servant travelling on Metal, First A and First Class Duty Passes.
Note:
1.  Duty Passes are not admissible during leave other than casual leave taken in
continuation of period of duty.
2.  Metal passes/Duty passes as the case may be, should be surrendered by the
employee when proceeding on any kind of leave except CL or on transfer or when
he/ she is dismissed or removed or discharged from service.
Use of metal pass for return journey while of official duty away from headquarters
and availing LAP for short period vide Railway Board’s letter No. E(W)99PS5-1/10
dated 9.9.2002 (RBE 156/2002)
3.  It Will be the responsibility of the Railway servant to surrender his Metal Pass or
duty card pass or to pay the penalty therefor if lost, before demitting the office on
superannuation or otherwise. The Railway servant must obtain the ‘No Objection
Certificate’ from the Pass Section and submit it to the concerned authorities before
his settlement dues are released.
Note 3 inserted vide Railway Board’s letter No. E(W)99PS5-1/10 dated 31.5.2000
(RBE No. 104/2000) ACS No. 22.
4.  For travel by cabs of EMU trains on duty, necessary endorsement on Duty Card
Passes may be made.
Travel facilities for Indian Railway Personnel over Konkan Railway on duty vide  Railway
Board’s Letter No. E(W)96 PS5-1/15 dated 9.4.1999 (RBE 73/1999)

III. ENTITLEMENT FOR TRAVEL BY RAJDHANI EXPRESS WHILE ON DUTY
Category  Conditions of Entitlement
1  2
1) Gold Pass holders First AC Coupe or four berths in 2-AC
2) Silver Pass holders  One berth in First AC for self and one extra
berth for the eligible family member on payment
of 1/3rd difference of the fare between 1st AC
and 2nd AC of Rajdhani Express Trains
OR
Two berths in 2-AC or four berths in 3-AC
3)  Metal & First ‘A’ Pass holders (Pay Rs.
14,300/- & above)
One berth in First AC or two berths in 2-AC or
four berths in 3-AC
4)  Metal & First ‘A’ Pass holders (Pay Rs.
12,000/- & above but less than Rs. 14,300/-
)
One berths in 2-AC or two berths in 3-AC
5)  Metal & First ‘A’ Pass holders (Pay less than
Rs. 12000/-)
One berths in 2-AC or two berths in 3-AC
6) First Class pass holders One berth in 3-AC

Note: Gold Pass holders are entitled to coupe accommodation even when travelling alone
and can also take their family members in the coupe in Rajdhani Express trains.
The Serving officers who were drawing pay of Rs. 4,500 and above in the IVth CPC scales of
pay and were entitled to one berth in 1st AC/ 2 berths in 2nd AC / 4 berths in 3 – AC in
Rajdhani Express during the period 1.1.1996 to 31.1.1999 will continue to get the same
entitlement even if their pay in the revised scale of pay falls short of Rs. 14,300/-   9
Substituted vide  Railway Board’s letter No. E(W)93PS 5-1/1, dated 9.1.1995 (RBE 2/95)
and further amended vide Railway Board’s Letter No. E(W)2000PS 5-1/17 dated 07.09.2000
(RBE No. 158/2002)

IV. ENTITLEMENT FOR TRAVEL BY SHATABDI EXPRESS WHILE ON DUTY
Category  Conditions of Entitlement
1  2
1) Gold Pass holders Four seats in Executive Class/ Chair Car
2) Silver Pass holders Two seats  in Executive Class or four seats in
Chair Car
3) Metal & First ‘A’ Pass holders (Pay Rs.4500/-
& above)
Two seats in Executive Class or four seats in
Chair Car
4)  Metal & First ‘A’ Pass holders (Pay Rs.
3.700/- & above but less than Rs. 4,500/-)
Two Seats in AC Chair Car.
5)  Metal & First ‘A’ Pass holders (Pay less than
Rs. 3700/-)
Two Seats in AC Chair Car.
6) First Class Pass One Seat in AC Chair Car.

The Serving officers who were drawing pay of Rs. 4,500 and above in the IVth CPC scales of
pay and were entitled to two seats in Executive class/Four seats in Chair car in Shatabdi
Express during the period 1.1.1996 to 31.1.1999 will continue to get the same entitlement
even if their pay in the revised scale of pay falls short of Rs. 14,300/-.

Substituted vide Railway Board’s letter No. E(W) 93 PS 5-1/1, dated 9.1.1995 ( RBE 2/95)
and further amended vide Railway Board’s Letter No. E(W)2000PS 5-1/17 dated 07.09.2000
(RBE No. 158/2002)

Entitlement for travel by Jan Shatabdi Express trains on Duty/Privilege/Post-retirement
Complimentary Passes vide  Railway Board’s Letter No. E(W)2000PS5-1/17 dated
31.05.2002 (RBE 74/2002)

V. PASS ON TRANSFER

Cheque Pass
Kit Pass
General Rules

CHEQUE PASS
Category Kind of Passes
Group ‘A’ and ‘B’ Cheque Pass for self, family and  dependent relatives as defined in Rule
2(c) of these rules for the class of his entitlement on privilege account to
the transferred station. For this purpose, father of the Railway servant if
residing with and wholly dependent upon the Railway servant may also be
included. Administrative Grade Officers drawing a basic pay of Rs.4500/-
p.m. or above may, however, travel in First AC Class without payment of
difference in fares between First AC Class and AC Sleeper for self only.
Break of journey is also permissible provided a suitable endorsement on
the pass is made;
Group ‘C’  Cheque Pass for self, family and dependents as for Group ‘A’ and Group ‘B’
above, for the class of his entitlement on privilege account to the
transferred station;
Group ‘D’ Cheque pass for self, family and dependents as defined for Group  ‘C’
employees for the class of his entitlement on privilege account to the
transferred station.

10
KIT PASS
Kit Pass for transporting his personal effects on the following scale: -
From the old station to the station where transferred or to any other station not exceeding
the distance between old station and the station where transferred on the following scales: -

1.  Officers appointed to Railway service prior to 1.5.1976:
Group ‘A’ & ‘B’
a.  Two wagons by goods train, one motor wagon (4 wheeler ) and one cattle
wagon/horse box;
OR
One Motor Wagon and Parcel van (8 wheeler) by passenger train and one
cattle wagon/horse box;
OR
One Motor Wagon( 4 wheeler) and one wagon by goods train and one cattle
wagon/horse box to the transferred station and one  wagon to any other
station or from any other station to the transferred station not exceeding
the distance between the old station and the transferred station.
b.  a pass for carrying a dog.
Group ‘C’
c.  One Wagon by goods train and one motor wagon or horse box or cattle
wagon.
d.  A pass for carrying a dog.
Group ‘D’
e.  A Kit pass for carrying 10 quintals of luggage provided that where the
competent authority is satisfied that the Railway servant is in possession of
more luggage he may be allowed a kit pass for carrying a higher quantity of
luggage upto a wagon by goods train.
f.  A pass for carrying a dog may also be issued.
Note : The Group ‘A’, ‘B’ & ‘C’ employees appointed to Railway service
prior to 01.05.1976 will, however, be entitled only to 80% of the
admissible amount of Composite Transfer Grant and Group ‘D’ employees
will be entitled only to 90% of the admissible amount of Composite
Transfer Grant. If Pre 01.05.1976 entrants to Railway service exercise an
option for transportation of their personal effects at the same scale and
subjects to the same conditions as applicable to post 01.05.1976 entrants,
by mode other than VPU, they will be entitled to full amount of Composite
transfer Grant, as regulated under separate orders.
2.  Employees appointed on or after 01.05.1976.
(a)  Railway servants drawing a
pay of Rs. 16,400 and
above.
Full 4-wheeler wagon plus one 4-wheeler wagon for motor car
OR
6000 Kgs. by goods train plus one four wheeler wagon for
motor car.   11
OR
One container (40 Feet E. U.) or Two containers (20 Feet E. U.)
(including cost of door-to-door movement of container) plus
one four wheeler wagon for motor car.
OR
One VPU by passenger carrying trains subject to cut of 20%  in
in the admissible amount of composite transfer grant if the car
is carried in the VPU and 25% if car is not carried.
(b)  Railway servants drawing
Rs. 8000 and above but
less then Rs. 16,400.
Full Four wheeler wagon plus one 4 wheeler wagon for Motor
car.
OR
6000 kgs by goods train plus one 4 wheeler wagon for Motor
Car.
OR
One single container ( 1 TEU) (including cost of door-to-door
movement of container) plus one 4-wheeler wagon for Motor
Car.
OR
One VP/VPU by passenger carrying trains subject to  cut of
20%  in in the admissible amount of composite transfer grant if
the car is carried in the VPU and 25% if car is not carried.
(c)  Railway servants drawing
Rs. 6500 and above but
less then Rs. 8000.
3000 Kgs by goods train plus one 4 wheeler wagon for motor
car or one Motor Cycle/Scooter by Goods Train
(d)  Railway servants drawing
Rs. 4100 and above but
less then Rs. 6500.
1500 Kgs of Luggage plus one Motor
Cycle/Scooter/Moped/Bicycle by goods train.
(e)*  Railway servants drawing
pay below Rs. 4100/-
1000 Kgs of Luggage plus one Motor
Cycle/Scooter/Moped/Bicycle by goods train.
3.  *Such of those employees as are in receipt of a revised pay of Rs. 3350 p.m. and
above, may also be permitted to transport 1500 kgs. of personnel effects.
4.  Notes:
A.  A pass for carrying a dog may also be issued in all cases from (a) to (e)
above.
B.  In regard to the employees appointed on or after 1.5.1976 belonging to all
Groups, free transportation of household effects upto the specified limits, as
laid down above, may be permitted by passenger/parcel trains provided
there is adequate capacity for such movements and the earning potential of
the Railways do not get effected.
Provisions of Kit Passes as amended vide  Letter No. E(W)96 PS5-9/1 dated 20.06.2000
(RBE 80/2000) ACS No. 23.

General Rules: – When a Railway servant of group A, B, C or D mentioned herein: -
1.  is ordered to proceed on transfer at very short notice, a set of special transfer pass
for his outward journey and inward journey and a separate transfer pass for self and
family for outward journey shall be issued and this shall not be counted in the
privilege pass account.
2.  is transferred at short notice and it is not possible for him to shift his entire family,
a pass may be issued to him and the members of his family who are in a position to   12
accompany him at the first instance, and another pass may be issued for the
remaining members of the family left behind and both these passes shall be counted
as on transfer pass.
3.  is transferred, he is entitled to carry his conveyance free at owners risk as per the
following scales: -
(a)  if he is drawing pay of Rs. 1900 and above
per month.
A motor car or a drawing pay motor cycle/
scooter or one horse
(b) if he is drawing pay less than Rs. 1900 per
month.
A motor cycle or scooter or one bicycle
NOTE:
i.  One berth in First AC Class without payment of surcharge may be granted to the
family of gazetted officer who is entitled to a Gold Pass and who is required to join
duties on transfer immediately by air to the place of posting, either before or after
the air journey by the officer.
ii.  In the case of motor car being carried, a chauffeur or cleaner may be included in
the kit pass.
iii.  A motor car or motor cycle allowed may be carried by passenger train or goods
train at the option of the railway servant.
iv.  Where railway servants do not possess household effects sufficient to justify
allotment of wagons admissible under the rules, only free passes for such quantity
of personal effects as are actually required to be transported should be issued
v.  Transfer passes may be granted to railway employees in connection with transfers
ordered on the employees’ own request or on mutual exchange in cases where in
terms of Rule 1642-RII the authority sanctioning the transfer considers for special
reasons to be recorded in writing, that the transfers are for the public convenience.
vi.  Probationers on transfer from one station to another for training may be given kit
pass for one wagon only and no car van may be allowed.
vii.  Kit pass can be granted to be availed of not more than one month before or/and not
more than six month after the date of transfer. Limit of six months may be
extended by Board/General Manager/ Head of Department, in suitable cases of
hardship.
viii.  If a member of a railway servant’s family follows him within six months or precedes
him by not more than one month free passes may be granted in respect of such
member. These time limits may be extended by Railway Board, General Manager or
an officer exercising the powers of a General Manager or an officer to whom these
powers have been delegated with the specific approval of the Railway Board or an
officer enjoying the powers of Head of Department/General Manager, not under the
control of General Manager.
ix.  no pass for transfer of kit is admissible to Railway employees seconded to foreign
railway/international organisation in foreign countries for transport of their
household effects from the place of their position  to their hometown before
proceeding on secondment

13

RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION) RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION) RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION) RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)
SCHEDULE – II
I.    PASS ON PRIVILEGE ACCOUNT
II.   GENERAL RULES RELATING TO PRIVILEGE PASSES/PTOS
III.   PRIVILEGE PASSES/PTOS ON RE-EMPLOYMENT
IV.   PRIVILEGE PASSES/PTOs ON DEPUTATION IN INDIA/ABROAD.

V. PRIVILEGE PASSES/PTOs ON DEPUTATION TO RAILWAYS  FROM NON-RAILWAY
DEPARTMENTS.

SCHEDULE II
[ ]
I. PASS ON PRIVILEGE ACCOUNT
Number of Privilege Pass and Privilege
Ticket Order admissible
Category  Class of
Privilege
Pass and
Privilege
Ticket Order
admissible
Privilege
Pass
Privilege Ticket order
1 2 3 4
I. Group ‘A’ & Group ‘B’ (Gazetted) I Class ‘A’  6  sets per
year
6 sets per year. In case of
those Railway employees
who had opted/are
compulsorily governed
under the scheme of
widow passes  entitlement
would be limited to four
sets of Privilege Ticket
Orders.
2. Non-Gazetted Group ‘B’ & Group ‘C’ employees
Appointed prior to 1.8.1969
(i) Drawing pay of  Rs. 4900/-
or above provided the
employee are in scale the
maximum of which is Rs.
6000/- or above.
I Class
(ii) Employees other than those
covered  in items (i) above
II/ Sleeper
Class
1 Set per
year upto
the end of
5th year of
railway
service.
3 Sets per
year after 5
years of
Railway
Service
Number of Privilege Ticket
Orders same as for
Groups A & B
Appointed on or after 1.8.1969 to [10.11.1987]*.   14
(i) Drawing pay of Rs. 5375/- or
above provided they are in a
scale the maximum of which
is Rs. 7000/- or above.
I Class
(ii) Employees other than those
covered in items (i) above
II/ Sleeper
Class
1 Set per
year upto
the end of
5th year of
railway
service.
3 Sets per
year after 5
years of
Railway
Service
Number of Privilege Ticket
Orders same as for
Groups A & B
Appointed on or after [10.11.1987]* to 1.2.99
(i) Drawing pay of Rs. 7250/- or
above or those who are in
scale the minimum of which
is Rs. 6500/-.
I Class
(ii) Employees other than those
covered in items (i) above
II/ Sleeper
Class
1 Set per
year upto
the end of
5th year of
railway
service.
3 Sets per
year after 5
years of
Railway
Service
Number of Privilege Ticket
Orders same as for
Groups A & B
Employees appointed after 01.02.1999
(i) Employees in scale the
minimum of which is Rs.
6500/- or above.
I Class
(ii) Employees drawing pay of
Rs. 7600/- or above
I Class
(iii) Employees in pay scales of
Rs. 5000-8000/- and Rs.
5500-9000/- and drawing the
pay of Rs. 7250/- or above
but less then Rs. 7600/-
II Class ‘A’
(iv) Employees other than those
covered  in items (i), (ii) and
(iii) above
II/ Sleeper
Class
1 Set per
year upto
the end of
5th year of
railway
service.
3 Sets per
year after 5
years of
Railway
Service
Number of Privilege Ticket
Orders same as for
Groups A & B
3. Group ‘D’ II/ Sleeper
Class
1 Set per
year upto
the end of
5th year of
railway
service.
3 Sets per
year after 5
years of
Railway
Service
Number of Privilege Ticket
Orders same as for
Groups A & B
Note: The Railway employees who are entitled to Ist Class passes shall continue to draw
Ist Class passes, irrespective of their eligibility in terms of these orders. (ACS No. 12)
Column 1 & 2 above revised vide  Railway Board’s letter No. E(W)97PS5-1/62 dated
1.2.1999 (RBE 17/1999) ACS No. 12 and vide letter No. E(W)97PS5-1/62 dated 31.01.2001
(RBE 21/2001)ACS No. 32.

* Date revised vide Railway Board’s letter No. E(W)97 PS5-1/30 dated 14.01.2000.   15
CONDITION OF ENTITLEMENT
I. First Class ‘A’ Privilege Pass entitles the holder to: -
i.  travel in any class other than First AC Class;
ii.  deleted as per Railway Board’s Letter No. E(W)93 PS 5-1/1 dated 9.1.1995 (RBE
2/95)
iii.  carry 140 Kilograms of luggage for each adult member the Pass and half that
quantity for each child:  but only 70 Kgs. for each adults and half of this quantity for
each child on Nilgiri Railways.
iv.  to travel in AC sleeper class without payment of any extra fare.
v.  to travel in First AC Class on payment of 1/3 of difference between the First AC class
fare and AC sleeper class fares, and
However, in the case of serving Chairman and Members of the Railway Board, they
would be entitled to travel alongwith their spouse/or eligible family members on
their privilege pass, in First AC of all trains including Rajdhani Expresses and in
Executive Class in Shatabdi Expresses, without payment of any difference in fare.
This facility will be available even if the Chairman/Members is not travelling with
them. Spouses of retired Chairman/Members of the Railway Board travelling alone
on their post retirement complimentary passes would also be entitled to the facility
of travel in I-AC and Executive Class, without payment of any difference in Fare.
[Authority : Board's letter No. E(W)94PS 5-1/5 dated 25.3.1996 &
letter No. E(W)2000 PS5-1/17 dated 7.09.2000 (RBE 158/2000)]
vi.  carry one ‘attendant’ in Second Class
II. First Class Pass entitles the holder to: -
i.  carry one attendant in Second Class;
ii.  travel in any Class other than First AC;
iii.  to travel in AC sleeper class without payment of any extra fare;
iv.  to travel in First AC class on payment of full difference between First AC sleeper and
AC sleeper class fare; and
v.  to carry 70 Kg. of luggage for each adult member in the pass and half that quantity
for each child.
III. IInd Class ‘A’ pass entitles the holder to: -
i.  travel by AC 3 tier
ii.  IInd Class ‘A’ pass shall be be of yellow colour.
IInd Class ‘A’ pass introduced vide Railway Board’s letter No. E(W)97PS5-1/62
dated 1.2.1999 (RBE 17/1999) ACS No. 12.
Privilege Ticket Order holder irrespective of whether he belongs to Group A, B, C or D: -
i.  to travel in the same class as on  the privilege pass to which he is entitled as mentioned
herein before or in a lower class by paying 1/3 of  the fare of the entitled class or the
lower class in which he is travelling ,as the case may be. First class PTO holder can
however travel in AC sleeper class by paying 1/3 of the fare of AC sleeper class.
ii.  to carry one attendant in II nd Class in the case of First class ‘A’ and First Class Privilege
Ticket Order by paying 1/3 of the fare of the IInd Class.
iii.  break of journey and distance restrictions as application in the case of ordinary ticket.
How ever, a holder of ticket ex changed for a PTO travelling by mail train can break
journey enroute without distance restrictions.
iv.  travel in a Class higher then the entitled class on payment of charges for travel in the
entitled class against Privilege Ticket order together with difference between, full fare of
the class shown in the privilege ticket order and that of the class in which he elects to
travel; and
v.  free luggage allowance on the same condition applicable to a holder of an ordinary ticket
for the same class in which he elects to travel;    16

ADVANCE CORRECTION SLIP NO. 12
THE RAILWAY SERVANTS (PASS) RULES, 1986
(Second Edition 1993)
(Replace Column No. 1 & 2 under Schedule – II by the following)
Category Class of Privilege Pass and Privilege
Ticket Order admissible
(1)  (2)
I.  Group ‘A’ & Group ‘B’ (Gazetted) I Class ‘A’
II.  Non-Gazetted Group ‘B’ & Group ‘C’ employees
(a) Appointed prior to 1.8.1969
(i) Drawing pay of Rs. 5000/- or above
provided the employee are in scale
the maximum of which is Rs. 6000/-
or above.
I Class
(ii) Employees other than those covered
in items (i) above
II/ Sleeper Class
(b) Appointed on or after 1.8.1969 to 31.3.1987
(i) Drawing pay of Rs. 5375/- or above
provided they are in a scale the
maximum of which is Rs. 7000/- or
above.
I Class
(ii) Employees other than those covered
in items (i) above
II/ Sleeper Class
(c) Appointed on or after 01.4.1987 to 1.2.99
(i) Drawing pay of Rs. 7250/- or above
or those who are in scale the
minimum of which is Rs. 6500/-.
I Class
(ii) Employees other than those covered
in items (i) above
II/ Sleeper Class
(d)  Employees appointed after 01.02.1999
(i) Employees in scale the minimum of
which is Rs. 6500/- or above.
I Class
(ii) Employees drawing pay of Rs. 7600/-
or above
I Class
(iii) Employees in pay scales of Rs. 5000-
8000/- and Rs. 5500-9000/- and
drawing the pay of Rs. 7250/- or
above but less then Rs. 7600/-
IInd Class ‘A’
(iv) Employees other than those covered
in items (i), (ii) and (iii) above
II/ Sleeper Class
III.  Group ‘D’  II/ Sleeper Class
1.   The holder of new IInd Class ‘A’ pass shall be entitled to travel by AC-3 tier. IInd
Class    ‘A’ Pass will be of Yellow colour.
2.  In all other respects, the provisions of Railway Servants (Pass) Rules, 1986 will
apply.
3.  The Railway employees who are entitled to Ist Class passes shall continue to draw
Ist Class passes, irrespective of their eligibility in terms of these orders.

[Authority : Board's letter No. E(W)97/PS 5-1/6 dated 1.2.1999 (RBE 17/99)]   17
ADVANCE CORRECTION SLIP NO. 32
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Provisions under Item No. II (a) (i) in Column No.  1 of Schedule-II (Pass on Privilege
Accounts) may be substituted as under:
“Drawing pay of Rs. 4900 or above, provided the employees are in a scale
the maximum of which is Rs. 6,000 or above.”
[Authority: Board's letter No. E(W)97PS5-1/62, dated 31.1.2001(RBE 21/2001)]

GENERAL RULES RELATING TO PRIVILEGE PASSES/PTOS
1.  Privilege Passes/PTOs to invalids
The term ‘invalid’ with reference to Rule 2(c)(iv) and 2(d)(iii)(d) shall mean:
i.  An invalid is one who is suffering from disability  of mind other than drug
addiction as cause of mental disability or is physically crippled or
handicapped and is unfit to earn even after attaining the age of 21 years.
ii.  It has also to be satisfied that the handicap is of such a nature so as to
prevent him from earning his livelihood and the same shall be evidenced by
a Certificate from the Medical Officer not below the rank of Divisional
Medical Officer, who as far as possible, should state the exact mental and
physical conditions of the invalid.
iii.  A certificate from the Medical Officer on the above lines should be produced
at least once after every three years indicating that the invalid continues to
suffer from the disorder or disability. The employee shall advise the
administration whenever the invalid starts earning.
iv.  If in the opinion of the Medical Officer, the physical handicap or disability of
mind etc. is of such a nature that the person concerned is likely to become
fit to earn his livelihood after a gap of time, he  shall not be treated as
‘invalid’ for the purpose of these rules.
2.  Requirement of School Certificate for issue of Privilege Passes/P.T.Os
Submission of school certificate where necessary should  be regulated as under: -
a.  The school certificate should Be submitted once a year at the beginning of
the academic session. However, where the studies are discontinued, an
intimation of the same should immediately be given  to the Pass Issuing
Authorities. A Certificate may, however, be insisted upon in case of doubt as
regards continuance of studies.
b.  In those cases, where a pass is issued in anticipation of production of the school
certificate, the school certificate should be submitted within a period of one month
from the date of the issue of the pass.
c.  The above instructions would apply in respect of inclusion of wards i.e. student
son(s)/dependent brother(s) over 21 years of age of Railway employees in
Privilege Passes and P.T.O.s.
3.
.  Privilege passes/PTO are admissible to the Railway employee for self, family
including adopted child and dependent relatives as  defined in Rule 2
whether accompanied by the Railway servant or not.  Details of family
members/dependent relatives should be furnished to  the Pass issuing
authority at least once in 5 years and change in the same should also be
intimated as and when the same takes place.
i.  Not more than two dependents can be included in a Pass/ PTO subject to
the condition that the total number of persons included in the Pass/PTO will
not exceed 5 exclusive of Attendant wherever permissible. This limit will not
apply if only family members are included in the Pass/PTO.
ii.  When the Railway servant himself or a member of his family or a dependant
is blind in both eyes and has to travel alone on a  privilege pass, one   18
companion may be allowed to travel in the same class in which the blind
person is travelling. This facility is granted on production of a certificate
from Divisional Medical Officer of the Railway concerned.
iii.  A half set of Privilege Pass shall be valid for three months and one set shall
be valid for four months from the date of issue irrespective of whether the
inward journey is for the same station or any other station.
iv.   Privilege Ticket Order shall be valid for three months from the date of
issue.
v.  Break of journey enroute shall be permissible on Privilege Pass at any
stations as desired by the Pass holder.
** [ In addition, the Station Master/ Ticket Collectors may be authorised to
make an endorsement on the pass in case an unscheduled break journey is
desired by the pass holder due to any unforeseen circumstances.]
** As per Railway Board’s letter No. E(W)98 PS5-1/72 (Pt) dated 20.1.2000
(RBE 10/2000)
vi.  Privilege pass shall be issued for journey from the starting station to the
destination station as desired by the railway servant, via shortest route,
provided that a longer route may be permitted on the Privilege Pass in the
following circumstances :-
a.  two alternative routes are available for a destination, for example -
Bombay to Calcutta via Nagpur or via Allahabad and  Bombay to
Delhi by the Central Railway or by the Western Railway – such
passes may be permitted by either route irrespective of the distance
involved; or
b.  If the distance to destination via a longer route preferred by the
Railway servant does not exceed by fifteen percent of the distance
via the direct route such passes may be issued even if a double
journey over a small portion is involved (for example – ex-
Chittaranjan to Kancharapara via Howrah or ex-Lucknow to a station
on the Southern/South Central Railway via Bombay V.T.), provided
the distance does not exceed the distance via the shortest route by
more than 15% to take advantage of terminal facilities as in
Bombay V.T. – Kalyan or Madras-Arkonam sections; or
c.  If the longer route to destination is quicker than  the direct route
irrespective of distance involved.
vii.  in case the Railway employee is not available to apply for a Privilege Pass or
PTO being on TA duty or on temporary transfer to other place or on
deputation or for any other reason, the family member or dependent
relative defined in these rules may apply for and be issued privilege passes/
PTO at their request.
viii.  Bicycles/Motor cycles/ Scooter may allowed to be carried within the free
luggage allowance admissible on privilege passes irrespective of home or
foreign lines.
ix.  Pass-holders may travel in a class higher than that for which a pass is held
on payment of difference in advance between the fare of the class of pass
held and that of the higher class in which the pass holder intends to travel,
except in the case of First ‘A’ Privilege Pass holders, who can travel in First
AC Class on payment of 1/3 of the difference of the fare between First AC
and AC Sleeper Class. When a pass is changed to a higher class the free
allowance of luggage will be the same as those for  ticket holder in the
higher class or as per the luggage allowance admissible on the privilege
pass in the entitled class, whichever is more. The right to take an attendant
free shall be regulated by the class of pass held by the Railway servant.
x.  Unmarried daughter even if earning is eligible for  inclusion in the
passes/PTOs issued to her father/mother who is/are both railway employees
subject to the condition that if she is also a Railway servant, a
corresponding debit shall be made in the pass account of the daughter as
well to the extent of her own entitlement of passes as a Rly. employee and
thereafter she may be included in the passes/PTOs issued to her   19
father/mother in the same manner as an unmarried earning daughter who is
not a railway employee.
xi.  If both husband and wife are railway servants and are entitled to passes and
privilege ticket orders in their own right, they are eligible for passes and
privilege ticket orders separately for the full number of sets and the class of
passes and PTOs prescribed under the rules. Either of them can include the
other in their passes or PTOs. Children are also permitted on passes/ PTOs
both on the father’s and mother’s account.
xii.  Privilege passes and privilege ticket orders, once issued, but not availed of,
shall except in special circumstances to be recorded in writing by the Pass
Issuing Authority be counted against the pass account of the railway servant
concerned.
xiii.  {When an employee has availed all passes due to him/her in a calendar
year, one set of passes and/or one set of PTO may be issued to him/her for
journeys commencing in the next year only and the pass/PTO may be
debited to the next year’s pass account. Such advance issue of pass/PTO
should not exceed 60 days of the current year from the date of issue. These
passes may be valid for 3/4 months, as the case may be, from the date of
issue. PTO, however, may be valid for 3 months from the date of issue.} **
** Substitute vide Railway Board’s letter No. E(W)2000 PS5-1/35, dated
12.1.2001 (RBE 7/2001) ACS No. 31
xiv.
a.  In the case of permanent railway servant, officiating in a higher
post, while proceeding on leave passes of the same  class and
number to which he is entitled in the higher officiating appointment
will be allowed provided he continues to draw pay relevant to the
higher post during the leave period.
b.  In the case of a temporary railway servant when proceeding on
leave, the class of pass to be issued is to be determined on the pay
the railway servant would have drawn in the grade of his
recruitment. In case of a temporary railway servant proceeding on
leave while officiating in a grade higher then to which he was
recruited, the class of pass is to be determined on the basis of the
officiating pay, provided he continues to draw pay relevant to higher
post during the leave period.
xv.  All pass-holders and those travelling on Tickets exchanged in lieu of PTOs
are exempted from payment of reservation charge, sleeper surcharge while
travelling in 2nd class sleeper coaches and super fast train charges on
certain mail/express nominated trains. First A/First class pass holders or 1st
Class tickets exchanged in lieu of PTOs or post–retirement complimentary
First Class Pass holders can travel in AC sleeper coaches without payment of
any AC surcharge. However, attendant to railway employee travelling in 2nd
class sleeper coaches are to pay the sleeper charges, if any, but not
reservation charges for seats/ berths.
xvi.
a.  When neither of the parents, none of the adult family member and
none of the adult dependent relative travels with the miner children
of a Gazetted Railway servant a Nurse or other person at the
General Managers discretion, may be included in the pass. Minor
children may include sons / step sons / adopted sons or dependent
brothers under 15 and daughters, stepdaughters, adopted
daughters or dependent sisters under 18.
b.  When travelling alone in connection with the escorting of an officers
minor child, a First Class pass may be allowed to a guardian as
defined in these Rules, excepting an attendant, who may as
guardian under the rule be allowed a second class pass. Such a pass
will be debited to the number of privilege passes admissible under
the Rules.
xvii.  Passes are not admissible over the Nilgiri Railway  during the months of
April, May and June, except to Gazetted Officers of Railways.    20
xviii.  Separate Second Class cheque passes to the attendants of railway officers
when not accompanying their employers may be issued at the discretion of
the General Manager, if considered essential, in the following exigencies
only and subject to the conditions given below:
a.  In case of transfer of the officer from one station to another, such
Pass should be availed of within a period of two months.
b.  In case of Officers proceeding on long leave exceeding 2 months out
of station Pass to be availed of within a period of 15 days before and
after the leave.
c.  A separate pass for attendant/attendants will be admissible only if
an officer himself avails the pass for his own journey. In case an
officer avails a P.T.O for his journey a separate pass for attendant
will not be admissible.
d.  A separate pass will be issued to the attendant between the same
stations for which privilege or transfer pass was issued to the
officer.
e.  A separate pass for attendants should not be issued when the officer
has already taken the attendant with him on his transfer/privilege
pass.
f.  Candidates including Probationary officers and temporary officers
issued First Class ‘A’ and First Class passes for their rail journeys to
join their first appointment on Railways should not be allowed
attendants in II class.
g.  Separate II Class PTOs may not be issued to the attendants of
officers.
{A separate pass can be issued to the attendant on account of the
fact that the train in which officers is travelling does not have II
class accommodation, e.g. Rajdhani / Shatabdi Express Trains. }**
** As per Railway Board’s letter No. E(W)97 PS5-1/1, dated
7.2.1997.
xix.  Picking up of families, dependent relatives and employees at the
intermediate stations: Employees are allowed to pick up their families and
dependent relatives and be picked up themselves by  their families and/or
dependent relatives at intermediate stations, provided a remark to this
effect is made on the pass. For example, an employee, travelling from Delhi
to Madras, who wishes to pick up his family and/or dependent relatives from
Nagpur may be allowed to do so. The pass should be  endorsed
“with…..(mentioning the members of family and/or dependent relatives)
from Nagpur”. If he has to take his family and/or dependent relatives from
Nagpur by breaking journey there, the pass should be endorsed accordingly
in the space provided for the purpose. Similarly, when the employee himself
has to be picked up en-route by the family and/or dependent relatives the
pass issued to the latter should be endorsed “with..,.. (the name of
employee) from …..(station from where the employee is to be picked up)”.
xx.  Privilege Pass formats are given in Annexure A.
a.  Pass forms shall be of the following colours :
First Class ‘A’ White
First Class Green
{Second Class ‘A’ Yellow}**
Second Class Pink
** As per Railway Board’s letter No. E(W)97 PS5-1/62, dated
1.2.1999 (RBE 17/1999) ACS No. 12.    21
b.  Passes issued by Zonal Railways over Railways other than the home
line shall be issued on standard pass forms and shall be stamped
“issued by the ……. Railway over the……… Railway”. Such passes
shall be issued by the General Manager’s Office and by such other
subordinate offices as the General Manager may be authorise, who
will sign over their own designations.
c.  Passes issued by other offices such as Railway Board, Commissioner
of Railway Safety, RDSO, Production units etc. shall be stamped
“Issued by the….…………….Office over the……………….Railways.”
d.  Seal of Office of issue : Every Pass/PTO must be stamped with the
seal of the office of issue without which it must not be accepted at
the booking office.
xxi.
a.  Presentation of PTO: The order must be presented at the booking
office at least 15 minutes before the booked departure time of the
train by which the holder indents to travel.
b.  Exchanging of PTOs: The order must be exchanged at  the booking
office/for passenger tickets and must be signed by the holder in the
presence of the Booking Clerk. The Tickets will have the word
“Privilege” written or stamped upon them.
c.  Exchange of PTO combined with a privilege pass: In cases where a
privilege pass is issued for a portion of a journey and a privilege
ticket order for the remainder of the journey, the  PTO may be
exchanged at the starting station for an excess fare ticket. The
excess fare ticket should be endorsed as under: -
“Available for commencement of journey from ……  (Station from
which the excess fare ticket portion of the journey commences)
within 14 days”.
In such cases, luggage may be booked through to destination on
one luggage ticket in accordance with the free allowance admissible
on the pass and privilege ticket order for the respective distances.
d.  Issue of fewer number of tickets: A fewer number of tickets than
that shown on the order may be issued, provided the actual number
received is certified by the holder on the face of the order.
e.  Refunds : Refunds on unused privilege tickets will be allowed under
the same terms and conditions as allowed in the Case of ordinary
tickets.
f.  PTOs for return journey can be encashed at the starting stations for
outward journeys provided return journey reservation quota is
available at the starting station.
g.  PTO can be addressed to Station Master of more than one station in
Metropolitan cities and can be exchanged for regular ticket at any of
these stations mentioned in PTO.
xxii.  Privilege pass holder can also carry the following  articles free provided a
uniform weight as indicated below, is adjusted against the free weightage
allowance admissible and a endorsement to this effect is made on their
passes:-
a.  T. V. sets 25Kgs uniformly for all sets.
b.  Bicycles 40 Kgs.
c.  Two wheeler Scooters/ Mopeds, etc. 150Kgs
xxiii.  Higher Class Passes to outstanding sportsmen: General Managers of the
Zonal Railways/ Production Units and other officers exercising powers of
General Managers may grant First Class Privilege Passes/PTOs (including on
official account) to the Railway employees who are  recipients Arjuna
Award/President’s Award “Padma Shri” etc. and/or have won gold medals in
official international games i.e. World, Commonwealth or Asian
Championship or Olympics, Commonwealth or Asian Games etc. in different   22
sports disciplines irrespective of their pay till such time they become eligible
to I Class Pass on their turn under the normal rules, provided they continue
to remain in Railway service, as personal to them.
xxiv.  Higher Class Passes to the physically handicapped employees:
1.  Physically handicapped railway employees (Group ‘C’ and ‘D’ ) who
are eligible for second class pass under pay limit, maybe granted
Higher Class of Privilege pass but not higher than First Class, with
an escort in the same class, in lieu of their total entitlement of
Privilege Passes. The number of passes will be only one set in a year
even if the employee is eligible to three sets of passes per year.
Where the entitlement of the employee is less than 3 sets and not
less than one set of Privilege passes, the facility of First Class pass
along with an escort in the same class, may be allowed in 1 set of
pass
2.  Non-Gazetted physically handicapped Railway employees who
become entitled for First Class Pass, under pay limit may be allowed
an option either to avail the privilege passes, as  per their
entitlement or avail two sets of Privilege pass with an escort in the
same class, in each of the two sets of passes by surrendering the
remaining one set. Where the entitlement of the employee is less
than 3 sets of Privilege passes the facility of escort may be allowed
in one set of pass.
3.  In the case of Gazetted physically handicapped Railway employees,
an option may be given either to avail of privilege passes as per
their entitlement or avail 3 sets with an escort in the same class in
each of the three sets of privilege passes by Surrendering the
remaining three sets of passes.
Provided the facility at 1, 2 & 3 above will be allowed only on the
recommendation of the DMO and where the employee has no family
or eligible member for inclusion in the pass.
Where as escort has been allowed no attendant will be given. The
physical disabilities may be broadly classified as follows:
a.  Railway employee not having one leg either below or above
knee and using artificial limb;
b.  Railway employee not having both the legs or above  their
knee and using artificial limb;
c.  Railway employee not having one /two hands;
d.  Railways employees who have lost function of both legs and
have to walk with the support of both hands due polio
attack.
NOTE:- Certificate on the authority of which this concession is given
is valid for the entire service.
{Employees mentioned under item (a) to (d) above and those who
are totally blind, as certified by the Railway Medical Authorities, are
also granted higher class (First Class) Suburban Residential Card
Passes/ Concessional Season ticket till such time they become
eligible for free Residential Card Passes/ Concessional Season
Tickets in First Class.} **
** As per Railway Board’s letter No. E(W)88 PS5-17/6, dated
2.7.1996.
xxv.  Physically handicapped employees may carry tricycles/ wheel-chair in their
privilege passes free within the free luggage allowance permissible on an
essentiality certificate from a DMO or the Orthopedic surgeon of Railway
Hospital.    23
xxvi.  Passes and PTOs may be issued in favour of more than one legally married
wife of a Rly. servant provided that separate passes and/or PTOs are issued
and counted against the Rly. Servant’s Pass account.
xxvii.  Married daughter maybe included in pass/PTOs when her husband is
missing for a period of at least 7 years subject to the production of an
affidavit signed by the railway servant concerned and attested by a
Magistrate regarding the missing period.
xxviii.  Special Class Apprentices may be included in the passes/PTOs of their
parents who are Rly. employees during the period of apprenticeship only.
xxix.  Dependent brother/sister of the employee may be included when his/her
step-father is alive, provided it is certified that they are wholly dependent
on the employee and step-father has severed his connections with the step
children.
xxx.  In cases When an employee is unable to accompany his family or dependent
relative, he will be eligible for a pass for himself either to precede or follow
his family or dependent relative either on outward or return journey or on
both subject to production of evidence to the personal satisfaction of the
pass issuing authority regarding the employee’s inability to accompany his
family or dependent relative. In such cases, the two outward and the two
return journey passes (i.e. one outward and one return for the family or
dependent relative and one outward and one return for the employee) will
constitute one set. A reasonable time-limit not exceeding one month should
be imposed between the issue of these separate passes. This facility is not
admissible to retired Railway employees.
xxxi.  Those railway officers who are serving as Members of the Railway Board or
above or have retired from these posts may be permitted to travel by
Rajdhani Express on their privilege /post retirement complimentary passes
subject to the following restrictions:
.  They can travel in AC Chair Car, AC II-Tier Sleeper or AC First Class
the last being subject to payment of 1/3rd the difference in fare
between AC First Class (Rajdhani Express) and AC Sleeper Class
(Rajdhani Express);
a.  On a single pass not more than 2 persons will be booked in AC First
Class, 2 in AC II-Tier Sleeper and 4 in AC Chair Car, subject to the
condition that the total number of persons travelling should not
exceed 4;
b.  No attendant will be allowed to accompany the Pass  Holder in
Rajdhani Expresses;
c.  The facility of travel by Rajdhani Expresses will not be available
during the months of May and June.
** Revised entitlement for travelling in Rajdhani/Shatabdi Express trains
vide letter No. E(W)2000 PS5-1/17 dated 9.6.2000 (RBE 109/2000) & dated
7.9.2000 (RBE 158/2000).
xxxii.  Privilege Passes/PTOs to be issued to the employees who are about to
retire/ superannuate, may be issued for the normal  period of availability
admissible under the Rules even if it is beyond the date of superannuation
of the employee. It would however be subject to the condition that the total
number of passes issued to a railway employee in service as well as after
retirement will not exceed the total number to which he/she was entitled
while in service.
xxxiii.  The luggage can only be booked on a privilege pass  if a person travels on
the pass, otherwise the booking if done, will have  to be paid at
unaccompanied baggage rates. The luggage may, however, be booked in
advance but the holder must perform the journey.
xxxiv.  Privilege passes/PTOs are not permissible to sons/dependent brothers over
21 years of age who have appeared in or passed final examination even if
the Railway employee certifies that the son /dependent brother is seeking
further admission and would continue further studies.
xxxv.       24
.  Privilege Passes/PTOs to family members and eligible dependent
relatives of apprentices of all departments should  not be issued.
This does not apply to serving employees who are appointed as
Apprentices without severing their connections with the previous job
on Railway
a.  In the case of Non-Gazetted Railway employees, apprenticeship period will
be treated as qualifying service towards pass benefits.
xxxvi.  In the case of all existing Rajdhani/Shatabdi Express trains and by
Rajdhani/ Shatabdi Express trains to be introduced  in future, railway
employees both serving and retired, are allowed to  travel subject to the
following restrictions:-
Entitlement on each pass     Status
Rajdhani Express Shatabdi Express
(i)  Retired and serving Board
Members
Two berths in I-AC oe two
berths in 2-AC or 4 berths in
3-AC
Two seats in Executive Class or
two seats in Chair Car
(ii)  Serving Officers with Pay of
Rs. 22,400 and above and
retired  officers of equivalent
status
One Berth in I-AC (on
payment of 1/3dr of the
difference of fare between I-
AC & 2-AC of Rajdhani or two
berths in 2-AC or Four berths
in 3-AC
One seat in Executive Class
OR
two seats in Chair Car.
(iii) Serving Officers with Pay of
Rs. 14,300 and above and
retired officers of equivalent
status
Two berths in 2-AC or Four
berths in 3-AC
Two seats in Chair Car.
(iv)  Serving Officers with Pay
below Rs. 14,300 and retired
officers of equivalent status
One berths in 2-AC or two
berths in 3-AC
Two seats in Chair Car.
(v)  Other Serving and retired
First Class holders
-Do- -Do-
Note:
i.  In the case of serving Chairman and Members of the Railway Board travelling on
their own privilege passes, the facility to travel  in 1-AC of all the trains including
Rajdhani Express and in Executive Class of Shatabdi Express, without payment of
any difference in fares will be admissible not only to themselves and their spouses,
but to all members of family who are entitled to travel on privilege passes, subject
to maximum of two berths in I-AC or two seats in the Executive Class. This facility
will be available even if the Chairman/Members is not travelling along with them.
Spouses of retired Chairman/Members of the Railway Board travelling alone on their
post retirement complimentary passes would also be entitles to the facility of travel
in I-AC and Executive Class, without payment of any difference in fares.
ii.  For the purpose of item (ii) above, the equivalent  status of retired Railway
employees will be as follows:
Officers who retired between 1.7.59 – 31.12.72 with basic pay of Rs. 3,000 and
above/
Officers who retired between 1.1.73 – 31.12.85 with basic pay of Rs. 3,000 and
above/
Officers who retired between 1.1.86 – 31.12.95 with basic pay of Rs. 7,300 and
above.
iii.  For the purpose of item (iii) above, the equivalent status will be as follows:
Officers who retired between 1.7.59 – 31.12.72 with basic pay of Rs. 1,880 and
above/   25
Officers who retired between 1.1.73 – 31.12.85 with basic pay of Rs. 1,980 and
above/
Officers who retired between 1.1.86 – 31.12.95 with basic pay of Rs. 4,500 and
above.
iv.  For the purpose of item (iv) above, the equivalent status will be as follows:
Officers who retired between 1.7.59 – 31.12.72 with basic pay of Rs. 1,880 and
above/
Officers who retired between 1.1.73 – 31.12.85 with basic pay of Rs. 1,980 and
above/
Officers who retired between 1.1.86 – 31.12.95 with basic pay of Rs. 4,500 and
above.
** Revised entitlement for travelling in Rajdhani/Shatabdi Express trains vide letter No.
E(W)2000 PS5-1/17 dated 9.6.2000 (RBE 109/2000) & dated 7.9.2000 (RBE 158/2000)

III. PRIVILEGE PASSES/PTOs ON RE-EMPLOYMENT
Category Conditions of Entitlement Entitlement/Facilities
(i) On re-employment of  Railway
personnel in  Railway organisations
Same number of privilege passes and
PTO’s as they were enjoying at the
time their retirement irrespective of
the fact whether their service on re-
employment continuous with service
rendered before retirement or not.
During the period of re-employment
such personnel will not be entitled for
post retirement complimentary pass.
Note: The class of Passes/PTOs in the
case of Group ‘C’ employees will be
determined on the basis of their pay
fixed on re-employment.
(ii) On re-employment of non-railway
government employees or quasi-
government bodies in Railway
Organisations.
Pass/PTO on the scale as admissible to
railway servants under these rules.
Group A, B, C &
D
(iii) In the case of retired railway
servants re-engaged on other than re-
employment terms like contract basis or
daily rates or consultants etc. only Post-
retirement complimentary passes, as
admissible, will be issued.

IV. PRIVILEGE PASSES/PTOs ON DEPUTATION IN INDIA/ABROAD
Category Conditions of Entitlement Entitlement/Facilities
Group A,
B, C & D
i.  Eligibility for privilege Pass and Privilege
Ticket Orders and school Passes during the
period on deputation to departments other
than Central Secretariat/ Public Sector
Undertakings on the same scales as
admissible to the railway servant for a
maximum period of 4 years.
ii.  For railway servants who are on deputation
to Central Secretariat i.e.
Ministries/Departments of the Government
Note: Benefits of
Suburban, Residential
Card passes, Concessional
Season Tickets etc. are
not admissible to Railway
employees on deputation
to non-railway
departments.   26
of India, the period of admissibility on full-
scale will be as per tenure allowed from
time to time.
iii.  For Railway servants who are on deputation
to Public Sector Undertakings including
RITES/IRCON the period of admissibility to
full benefits will be as under:-
a.  for posts which are declared as top
posts carrying the pay scale of Rs.
5900-7300 and above …. 2 years.
b.  other posts ……… 3 years.
iv.  Where the deputation of a railway servant is
extended beyond the normal period
specified above, the privilege Pass facilities
will be continued on the same scales only if
the employer is prepared to bear the cost of
Passes issued. Where the employer is not
prepared to bear the cost, the Railway
servant shall be allowed passes at the
lowest scale applicable to retired railway
servants of his category even though he
may not have completed the minimum
qualifying service for this purpose provided
that if the Railway servant is entitled to a
higher scale of privilege pass if he had
retired from railway service on the date on
which he would complete the normal period
of deputation, he shall be entitled to the
same scale of Passes which he was drawing
on that dale.
v.  In cases where railway servant is placed on
deputation from one department to another
without reverting to the parent department
the benefit of Pass shall not be admissible
beyond the maximum period of deputation
as detailed above reckoned from the date of
commencement of initial deputation.
vi.  Railway servants who are seconded to
Foreign Service outside India through
RITES/IRCON, will also be eligible for
privilege passes/PTOs on the scale referred
to in (iii) ibid treating them as initially
deputed to RITES/IRCON.
vii.  Railway servants who are sponsored for
foreign service on Govt. to Govt. basis, as
also those whose applications have been
forwarded through the Department of
Personnel for various assignments will be
eligible to passes at the lowest scale as
applicable to retired railway servants of
their class even though they may not have
completed the minimum qualifying railway
service for this purpose and where they
have completed minimum qualifying railway
service, they will be entitled to the scale of
privilege passes as admissible to retired
railway servants of their class, if their
families are left behind. In other cases, the
officers will be allowed only one set of
passes/ PTOs per year on requests received.
viii.  Permanent railway servants and temporary
railway servants with more than 3 years
continuous railway service, whose   27
applications have been forwarded and who
have been selected and appointed for post
in other Central Government
Departments/Offices, Public Sector
Undertakings or autonomous bodies may be
allowed the benefits of passes/PTOs for a
period of two years from the date of relief
from the Railways, during which they are
permitted to retain their lien.
ix.  Railways servants who are deputed on short
term assignments or posting against posts
controlled by the Ministry of Railways, will
be entitled to passes/PTOs as admissible to
them while in railway service.

Category Conditions of Entitlement Entitlements/Facilities
Groups A, B,
C & D
Employees of non-railway
departments appointed on
deputation to posts on Indian
Railway.
i.  Eligible for passes/PTOs as
admissible to Railway servants.
ii.  Free passes for self and family and
pass for transport of personal
effects for joining the post on
Railways and on relinquishing the
same.
iii.  Same class of pass/PTO as
admissible to railway servants on
privilege account.

28
RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)
SCHEDULE – III
SCHOOL PASS
SCHEDULE III
[See Rule 7]
SCHOOL PASS
Category Conditions of entitlement Entitlement Facilities
Group A,
B, C, & D
i.  School Cheque Pass can
be issued to each such
student son/ daughter
who is dependent on the
railway servant on
production of a certificate
from the recognised
institution where the
student is studying and
which is away from the
headquarters of the
Railway servant for
undertaking journeys
specifically listed in this
schedule. The certificate
should indicate that the
son/daughter is a
bonafide student of the
recognised institution
where he/she is studying.
ii.  In cases where both
husband and wife are
railway servants, the
passes shall be allowed
against the account of
either of the two;
iii.  In case of a boy under 18
years and a girl of any
age, the parent or
guardian may be included
in the pass issued;
iv.  A parent including a step-
parent or guardian in the
same class may be
included in a pass
outward or inward and
he/she may be issued a
separate pass for going to
bring the student or
returning alone after
leaving the student at
school/ college etc. and
the passes thus issued
shall be treated as part of
one half-set of school
pass i.e. it will not count
as a separate half-set. If
the attendant be a
guardian he/she will be
issued only a II Class
Pass;
v.  School passes are
Entitles the holder to avail 3 sets or 6 half-sets
in a year and to:-
i.  &&&Be issued with the class of pass
which the railway servant is entitled as
on privilege. However, the children of
railway employees studying in Oak
Grove School, Jharipani, who are not
ordinarily entitled to 1st
Class  Passes,
may, as a special case, be issued 1st

Class Passes from their homes to
Dehradun at the beginning of School
Session and back to their homes at the
conclusion of the school session. The
above provision equally applies for their
up and down journey during authorised
vacations. On these occasions 1st
Class
Passes may also be issued to the
escorts (School teachers) for their up
and down journeys.
Substituted vide ACS 42 –[Authority :
Railway Board's letter No. E(W)96 PS5-
1/30 dated 11.08.2003 (RBE
136/2003)]
be issued with the class of pass which
the railway servant is entitled as on
privilege. However, the children of
railway employees studying in Oak
Grove School, Jharipani, who are not
ordinarily entitled to 1st Class Passes,
may, as a special case, be issued I
Class Passes from their homes to
Dehradun at School Session and from
Dehradun to their homes at the
conclusion of the school session. On
these occasions I Class Passes may also
be issued to the escorts (School
teachers) for their up and down
journeys.
ii.  travel from school or college to the
railway servant’s headquarters to see
either parent and back to school or
college. This should be in case of
recognised vacations of not less than
three consecutive days duration
(Sunday being included) or closure of
institution due to unforeseen
circumstances;
iii.  travel from school or college to a place
other than the railway servant’s   29
admissible for students
including those who are
engaged in research work
and are not getting any
stipend/scholarship, other
than on merits/means
basis.
vi.  Students over 21 years of
age and doing a rotating
internship for one year
after passing MBBS are
eligible for school passes
and are also permitted in
the privilege passes/PTOs
of their parents even if
they are in receipt of a
stipend, provided the
same forms a part of
his/her medical course to
be completed before
becoming eligible for the
award of M.B.B.S Degree.
Note: Student sons/daughters of
Railway employees over 21 years
of age and studying in degree
courses in
Homeopathy/Siddha/Unani and
Ayurveda of Indian medicine may
be treated at par with those
undergoing MBBS course and
may be extended the same
facility of school/privilege pass
provided it is certified by each
Institution that internship forms a
regular part of the syllabus for
award of degree in the respective
sphere of Indian medicines.
headquarters where either parent is
residing and back to school or college ;
iv.  to travel to recognised institution for
admission and back to head quarters of
the railway servant.
v.  to travel to recognised institution for
joining and back to head quarter of the
railway servant;
vi.  to travel to examination Centre for
a.  Submitting forms of admission
and to take up examination and
back to headquarters.
b.  taking examination at place
other than the place of school
or college;
vii.  travel to the station where Head
master/Principal etc. is staying in case
he is required to fill the form etc. as a
private candidate in presence of
Headmaster etc. and back to the
headquarters.
viii.  travel back to the headquarters of the
railway servant when he/she is
withdrawn from school/college at the
close of the course or for admission at
the headquarters of the railway
servant;
ix.  travel on educational tour forming part
of the school syllabus.
x.  carry a bicycle in the pass in addition to
free luggage permissible by making
endorsement in the school cheque pass.
xi.  travel upto port of embarkation and
back if studying abroad. This would be
on production of a certificate or other
acceptable evidence that the student
son/daughter has got admission in a
college or University abroad and that
he/she is required to join it by a
particular date, or that the student
son/daughter is returning after
completing studies in a college or
University abroad.
NOTE: (1) For the purpose of these Rules,
School/College means School or College both
academic and professional, recognised by the
State Governments/ Central
Governments/Recognised Universities. It is
includes :-
Government Military Educational Institutions
Such as National Defence Academy,
Khadakvasala and I. M. A. at Dehradun, Armed
Forces Administrative College, Coimbatore and
any educational institute recognised by the the
Ministry of Education such as Indian Institute of
Management at Ahmedabad/ Banglore/
Calcutta/ Lucknow, National Institute of
Training in Industrial Engg., Bombay, etc.
(2) Institutions such as day/night Adult School
intended for the  spare time education of
adult/wage earners are not included in the   30
definition of of School/ College. Nor schools/
colleges imparting part-time/ whole time
education in language etc. course including
correspondence are included in the definition of
school/college.
(3) Break of journey en-route is permissible on
school pass if endorsement to this effect is
made on the pass.
(4) In cases where a school pass is sought to/
from a place other then the Railway servant’s
headquarters or the permanent place of
residence of the other parent, if it be different,
the grant of such pass shall have the approval
of the gazetted officer who shall take into
account the material facts relating to the
request and accord his approval, recording
reasons thereof, after he is satisfied that the
said change is justified and not made with a
view to receive any unintended benefit.
(5)In cases where school pass is sought
to/from a place other then the Railway
servant’s headquarters, where either parent is
residing even if temporarily such as during
summer vacations, etc. the Pass shall be issued
with the approval of gazetted officer who shall
satisfy himself about the bonafides of such
request, with reference to the passes/PTO’s
already issued for the parent’s journey to such
a place.
(6) Issue of School passes will not be affected
by the stoppage of privilege passes of an
employee on any account including by way of
punishment.
(7) Incidents of suspension will not affect the
eligibility of Railway employees to such passes.
(8) In case where the husband and wife are
both railway employees each child will be
allowed School passes during a particular year
only against the husband’s account or against
the wife’s account to ensure that particular
child does not get more than the maximum
prescribed limit of school passes in a year. The
husband and the wife are to submit a joint
option in this respect with regard to the child,
in duplicate (one copy to each of the respective
pass officers) when the pass is asked for the
first time during any year
SCHOOL CARD PASSES ### {Substituted vide ACS 41}
Groups A,
B, C & D
Will be issued for student son/
daughter of the railway servant to
commute between the station of
the residence of the railway
servant and the station nearest to
the school/ college on production
of a certificate from the
recognised institution where the
student is studying subject to
such restrictions like those
pertaining to distance etc. that
may be imposed by Railways
depending on local circumstances
for issue of such passes.
Category   Entitlement/
Facilities
I.  Group ‘A’ & Group ‘B’
(Gazetted)
I Class ‘A’
II.  Non-Gazetted Group ‘B’ &
Groups ‘C’ employees

a) Appointed prior to
1.8.1969

i) Drawing pay of  Rs.
4900/- or above
provided the
employee are in scale
the maximum of
which is Rs. 6000/- or
above.
I Class   31
ii)  Employees other than
those covered  in
items (i) above
II/ Sleeper
Class
b) Appointed on or after
1.8.1969 to 10.11.1987

(i)  Drawing pay of Rs.
5375/- or above
provided they are in a
scale the maximum of
which is Rs. 7000/- or
above.
I Class
(ii)  Employees other than
those covered  in
items (i) above
II/ Sleeper
Class
c) Appointed on or after
10.11.1987 to 1.2.99

(i)  Drawing pay of Rs.
7250/- or above or
those who are in scale
the minimum of which
is Rs. 6500/-.
I Class
(ii)  Employees other than
those covered  in
items (i) above
II/ Sleeper
Class
d) Employees appointed
after 01.02.1999

(i) Employees  in scale
the minimum of which
is Rs. 6500/- or
above.
I Class
(ii)  Employees drawing
pay of Rs. 7600/- or
above
I Class
(iii) Employees in pay
scales of Rs. 5000-
8000/- and Rs. 5500-
9000/- and drawing
the pay of Rs. 7250/-
or above but less then
Rs. 7600/-
IInd Class
‘A’
(iv) Employees other than
those covered  in
items (i), (ii) and (iii)
above
II/ Sleeper
Class
III. Group ‘D’   II/ Sleeper
Class

Substituted vide Railway Board’s Letter No. E(W)97 PS5-1/62-A dated 7.04.2000 (RBE No.
63/2000) ACS No. 21
School Passes allowed by Rajdhani express vide  Railway Board’s letter No. E(W)96 PS5-
1/27 dated 12.08.2000 (RBE 97/2000).
School Passes for IGNOU & Computer Courses vide Board’s Letter No. E(W)96 PS 5-1/30
dated 13.11.2000 (RBE 196/2000).
### ACS 41 —-Column No. 3 Substituted vide Railway Board’s Letter No. E(W)97 PS5-
1/62-A dated 8.7.2003 (RBE 119/2003)
&&& ACS 42 — Column No. 3 Substituted vide Railway Board’s Letter No. E(W)96 PS5-1/30
dated 11.08.2003 (RBE 136/2003).

RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)
SCHEDULE – IV
POST RETIREMENT COMPLIMENTARY PASS                                                                32
[See Rule 8(2)]

Category  Number of passes admissible in one
year
Group A & B
(a)  With Railway service of 20 years or
more but less than 25 years.
2 Sets
(b)  With minimum Railway service of 25
years
3 Sets
Group C
(a) With Railway service of 20 or more
but less than 25 years.
1 Set
(b)  With minimum Railway service of 25
years
2 set
[Group D]*
(a)  With minimum Railway service of 20
years (ACS 35 vide  E(W)95 PS5-8/1,
dated 27.3.1996)
1 Set Every year
Note: A benefit of additional 5 years service for post-retirement complimentary
passes may be allowed to those medically decategorised /unfit Railway servants who
retire either by refusing  to accept the alternative post or the alternative post being
not available.
Conditions for issue of post-retirement complimentary pass
i.  Post-retirement complimentary Passes are issued to  Railway servants for self,
wife/husband, children and [widowed dependent mother  (E(W)95PS5-1/6 dated
16.2.1996 (RBE 13/1996)] only subject to the same conditions as applicable to
railway servants in service.
ii.  Subject to the conditions stipulated in (iii) below, a retired Railway servant will be
eligible to the same class of Post-retirement Complimentary pass, as he was
enjoying at the time of service.
iii.  Retired Railway servant who was officiating in the  higher grade at the time of
quitting service shall be granted post-retirement complimentary passes of the
number appropriate to the post held by him in the substantive capacity. However
the full benefit of post-retirement complimentary passes corresponding to the
higher post as to their number and class may be given to those Railway employees-
a.  {who have been promoted to higher grade on regular basis and retires from
the higher grade.}**
**substituted vide  Board’s letter No. E(W)95PS5-1/11 dated 31.5.1995
(RBE 51/1995)
b.  where the promotion in the higher grade is on ad-hoc basis after working for
a minimum of 3 years in the higher grade; or
c.  Where service after regular promotion falls short of 2 years but the total
regular service added to adhoc service in the higher grade is 3 years or
more the full benefit of post-retirement complimentary passes as to their
number and class may be given.
iv.  Post retirement complimentary passes shall not be issued to those Railway servants
who are dismissed from service.
v.  In the year in which the Railway servant retires from service he is entitled to that
number of single journey Post-retirement complimentary passes which represents
the difference between the number of privilege passes he is normally entitled to in a
calendar year while in service and the number actually availed by him, provided the
total number of Post-retirement complimentary passes applied for after the date of   33
retirement does not exceed the number of post-retirement complimentary passes
for which he is entitled in a calendar year.
vi.  In cases where both husband or wife are retired Railway servants, they may avail
the complimentary passes on each other’s account.
vii.  When a retired Railway servant himself or a member  of his family eligible for
inclusion in post-retirement complimentary pass is blind in both eyes, and travels
alone, one attendant may be allowed to travel in the same class in which the blind
person is travelling duly including the attendant in the complimentary pass, on
production of a certificate from Medical Officer of the Railway concerned to the
effect that the person concerned is blind in both the eyes.
viii.  A benefit of 5 years service on voluntary retirement is granted towards the
qualifying service for the grant of post-retirement complimentary passes on the
same conditions as are laid down in  Board’s letter No. E(P&A)I 77 RT-46 dated
9.11.77.
ix.  Members of the Railway Board including Chairman and Financial Commissioner can
travel by Rajdhani Expresses on certain conditions  as given in item (xxxii) of
Schedule II for serving Board Members.
x.  In the case of Railway employees governed by the Pension Rules, the breaks in
service which are condoned for the purpose of pension and death-cum-retirement
gratuity may be condoned for the purpose of post-retirement complimentary passes
and service preceding the break counted for the purpose of post-retirement
complimentary passes. Likewise breaks in service which are condoned for Special
contribution to PF for non-pensionable employees may be taken as condoned for
post-retirement passes.
xi.  Periods of service in non-railway departments or establishments rendered prior to
joining railway service will not, however, count under any circumstances.
xii.  Passes to retired employees are not admissible over the Nilgiri Railway during the
months of April, May and June.
xiii.  Misuse of a post-retirement pass renders the retired Railway servant renders the
retired Railway servant liable to be deprived of the privilege of getting such passes.
xiv.  All First ‘A’/First Class complimentary Pass Holders are entitled to take one
attendant free with them in Second Class/Sleeper Class (clarified vide  No.
E(W)97PS5-1/4 dated 29.5.1997) subject to the conditions stipulated for privilege
passes.
Senior Citizen I/ I ‘A’ pass holders can carry a companion in lieu of attendant
subject to following conditions:
i.  The facility of a Companion will be provided only on the post-retirement
complimentary Ist  and I ‘A’ Passes in which there is already a provision to
carry an Attendant as per the Railway Servants (Pass) Rules, 1986.
ii.  The facility of a Companion will be allowed only to retired railway servants who are
above the age of 65 years.
iii.  The facility of a Companion in lieu of attendant will be permitted only when the pass
holder and/or eligible members of family above the  age of 65 years will be
travelling along with the Companion in Sleeper class / II class. ###{ The senior
citizens are also allowed to take a companion along with them in higher class on
payment of full difference of fare between sleeper class/ II class and the class in
which the retired railway employee travels.} ACS No. 44. In other words, if any
other eligible members of the family below the age of 65 years is included in the
pass, then the facility of travel in Sleeper Class /II class with a Companion will not
be permitted.
(Authority: Board’s letter No. E(W) 96PS5-812 dt. 17.2.2004)
Accordingly, senior citizen railway employees will have the option either to carry an
“Attendant” in Sleeper class/ Ii Class while they themselves are travelling in I class/
AC 2-tier or carry a “Companion” in Sleeper class/ II class in lieu of an Attendant if
the pass holder themselves travel in Sleeper class/ II class. In case a Companion is
provided, the pass issuing authorities shall take a specific request for the same and   34
also mention the ages of the persons included in the pass, and the following
endorsement shall be made on the pass:
{“Companion in lieu of Attendant is permitted only when the pass holder and/or
other family member of more than 65 years of age is/are travelling in Sleeper
Class/II Class or in higher class on payment of difference of fare between SL/II class
and the class in which the retired railway employee travels}***
**  ACS No. 11 Provision for the companion inserted vide Board’s letter No. E(W)96
PS5-8/2 dated 5.1.1999 (RBE No. 3/1999)
*** ACS No. 30 Endorsement revised vide Railway Board’s Letter No. E(W)96PS5-
8/2, dated 19.1.2001 (RBE 14/2001).
### ACS No. 44 Modified vide Advance Correction Slip No. 44 issued under Railway
Boards letter No. E(W)96PS5-8/2 dated 17.2.2004 (RBE 33/2004).
xv.  A child adopted after retirement/ superannuation, as the case may be, may be
included in the post-retirement complimentary passes provided there is a
satisfactory proof of adoption irrespective of the  fact whether adoption is
permissible or not under the Personal Law governing retired railway servant.
xvi.  Post-retirement complimentary passes, when requested by the Retired railway
employee to be sent by post, should be despatched by Registered Post at the
Railway’s cost.
xvii.  Period of apprenticeship that does not count towards pension will not be taken into
consideration for the purpose of grant of post-retirement complimentary passes.
xviii.  Pass Issuing Authority shall satisfy himself about the identity of the retired Railway
employee before issuing the Post retirement complimentary pass.
xix.  Railway administration shall issue an identity card bearing the photographs of
superannuated/ retired railway employee and the family members eligible for
inclusion in the post retirement passes. Such retired railway employees travelling on
post retirement complimentary passes will have to carry the identity card to enable
railway staff on duty to verify the identity of all those travelling on such passes.
xx.  {One set of post-retirement complimentary pass shall be disallowed for every
month of unauthorised retention of railway quarters by the retired officers/staff.
For this purpose, a part of month exceeding 10 days in any calendar month shall be
taken as full month. A show cause notice to this effect may be issued to the
concerned retired employee before disallowing the complimentary passes. The
concerned retired employee shall be allowed the Post-retirement Complimentary
passes after the period during which forfeited passes could have been admissible is
over.}** ACS. No. 18.
**  Inserted vide Railway Board’s letter No. E(W)99 PS5-1/41 dated 3.11.1999
Inclusion of escort in the post-retirement Complimentary Passes issued to physically
handicapped Retired Railway employees (Railway Board’s Letter No. E(W)93PS5-1/10 dated
16.12.1993 (RBE 182/1993);
i.  In the case of those Retired Railway employees, who are eligible for three sets of
First A post-retirement Complimentary Passes, may be allowed an option either to
avail of the passes as per their entitlement or avail two sets alongwith an escort in
the same class, in each of the two sets of the passes by surrendering the remaining
one set;
ii.  In the case of those Retired Railway employees, who are eligible for 2 sets of First A
post-retirement Complimentary Passes, an option may be given either to avail of
the passes as per their entitlement or avail one set along with an escort in the same
class by surrendering the remaining one set;
iii.  In respect of those Retired Railway employees, who are eligible for 2 sets of First
Class post-retirement Complimentary Passes, an option may be given either to avail
of the passes as per their entitlement or avail one set alongwith an escort in the
same class by surrendering the remaining one set;    35
iv.  In respect of those Retired Railway employees, who are eligible for one set of First
Class post-retirement Complimentary Pass, the facility of an escort in the same
class may be allowed on the single set of pass;
v.  In respect of those Retired Railway employees, who are eligible for Second Class /
Sleeper Class (clarified vide No. E(W)97PS5-1/4 dated 29.5.1997) post-retirement
Complimentary Passes, one set of higher class of pass but not higher than 1st Class,
with an escort in the same class, may be allowed in lieu of the total entitlement of
post-retirement Complimentary Passes.
Provided further that the facility of an escort would be allowed only on the
recommendation of a Senior D.M.O. and where the employee has no family
member. The facility of an attendant which is allowed on First Class Pass will,
however, not be allowed. The other conditions stipulated in Railway Board’s letters
No. E(W) 82PS5-1 dated 5.9.83 applicable to serving physically handicapped
employees will equally apply in the case of Retired physically handicapped Railway
employees as well.]
Entitlement to travel on Rajdhani/ Shatabdi Express trains vide Railway Board’s letter
No. E(W)2000 PS5-1/17 dated 7.9.2000 (RBE 158/2000) and further clarified vide letter
No. E(W)2000 PS5-1/17 dated 13.10.2000 (RBE 179/2000)
Other facilities
i.  A retired Railway servant may be issued, on his/her request, one set of
complimentary pass 60 days in advance of the current calendar year from the date
of issue, for journeys commencing in the next year  duly debiting such issue of
complimentary pass in the next year’s account. The validity of the Pass will be for
3/4 months, as the case may be, from the date of issue. [substituted vide  ACS 34
E(W)2000 PS5-1/35, dated 19.4.2001 ]
ii.  A retired Railway servant, if he so, desires, can obtain his post-retirement
complimentary passes from an office of his choice authorised to issue such passes
irrespective of the Railway or office from where he had retired. The Railway thus
opted by the retired railway servant will be recorded in his service records and that
railway will be supplied with all the essential details including specimen signature of
the retired railway servant, date of birth of his children and permanent residential
address. The railway thus opted will prepare and maintain pass index cards of the
retired-railway servant.
iii.  the retired railway servant can change the option and elect another railway, should
it be necessary for him to do so on account of his  having changed the place of
residence.
iv.  The Gazetted officers who are holding independent charge may be authorised to
issue post retirement complimentary passes to retired railway employee permissible
under the normal rules on receipt of requests after verifying their entitlement from
the Office from which they had retired. It is not necessary that such transfer of pass
account should be routed through the General Managers/Divisional Railway
Managers.
v.  [Sr. Subordinates in Grade Rs. 5000-8000 and above  and who are in direct
independent charge of the establishment may issue/sign post retirement
complimentary passes to retired employees other then 1A pass holders.
{E(W)95PS5-1/17 dated 30.6.1999} (RBE 155/1999)]
Scheme made permanent vide  Railway Board’s letter No. E(W)95PS5-1/17 dated
30.01.2002 (RBE 12/2002).

RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)
SCHEDULE – V
WIDOW PASS
[ See Rule 9 ]   36
1.  Category.
1.  Widows of those Railway servants who were in service on 12.3.87 and opted
for the scheme of Widow Pass or widows of those Railway servants who
joined service on or after 12.3.87 and are compulsorily governed under the
scheme of Widow Pass are eligible for Widow Passes. In such cases of
Railway employees who have opted for the scheme of Widow Pass or those
who are compulsorily governed under this scheme, shall be eligible for 4
sets of PTOs in a calendar year while in service.
2.  Widows of Railway Servants who were in service prior to 12.3.1987 will be
eligible to be admitted to the scheme of ‘Widow Pass’ scheme on a one-time
payment of Rs. 250. {Inserted vide ACS No. 7}
3.  The Railway Servants who get permanently absorbed in public sector
undertakings, autonomous bodies prior to 12.3.1987 and were in receipt of
post-retirement complimentary passes, their widow will also be admitted  to
the scheme of ‘Widow Pass’ scheme on a one-time payment of Rs. 250.
{Inserted vide ACS No. 16}
4.  Widows of Railway servants who had opted out of the scheme of Widow
Pass will also be eligible to be admitted to the scheme of Widow Pass on a
one-time payment of Rs. 250. {Inserted vide ACS No. 33}
2.  No. of Passes Admissible in a year, – Half the number of Post retirement
Complimentary Passes that the Railway servant was either receiving at the time of
his demise after retirement or in case of death in service would be notionally eligible
to receive by reckoning the date of death as the date of retirement provided that:
a.  The widow(s) of a Group ‘D’ Railway employee entitled (or notionally
entitled) to one set of Post-retirement Complimentary pass every alternate
year, shall be entitled to one set of Complimentary Pass every alternate
year.
b.  The widow(s) of any Railway employee, who dies while in service, shall be
entitled to a minimum of one set of Pass every alternate year. Thus, she will
be eligible to one set of Pass in two years, even if the service of the
employee before death falls short of the requisite  service prescribed for
entitlement for Post-retirement Complimentary Passes
Note:
3.  Widows/their dependents who are eligible for such Passes should be issued
Family Identity Card by the Railway Administration and the same should be
carried by them during their journey.
4.  In case there is more than one widow the passes for widows shall be given
by rotation in a specified year
3.  Other Facilities
.  The class of Pass would be same as is admissible to the Railway employees
on retirement or what would be admissible notionally if the date of death is
reckoned as the date of retirement.
i.  other terms and conditions would be the same as are applicable to Privilege
Passes except that:
a.  {Dependent relatives are not entitled to be included in such Passes.
However, dependant widow mother of the deceased Railway
employee may be included in the Widow Pass as family member of
the widow} Replaced vide Board’s Letter No. E(W)96 PS5-8/2 dated
24/7/2000 (RBE 142/2000) ACS No. 26;
b.  Widow will not be entitled to this facility if she becomes otherwise
entitled to the Pass facility due to her son’s employment in Railways
or on her own employment on the Railways or on her  re-marriage
**{However the widow may exercise an option either  to avail of
pass facility as a dependant widow mother by getting her name
included in the privilege pass drawn by her son/daughter or she
may draw pass(es ) as per her entitlement under the ‘widow pass’
scheme. Option once exercised shall be final and irreversible. }    37
** Inserted vide Railway Board’s letter No. E(W)95 PS5-1/29 dated
21/12/1999 (RBE 312/1999) ACS No. 20.
{Widows who are appointed on compassionate grounds  may be
given an option to be exercised at the time of appointment Whether
they would like to avail of the pass facilities as a Railway servant or
would like to continue the entitlement under the Widow Pass
scheme Option once exercised shall be final.
At the time of retirement/ quitting Railway service, a similar option
may be given to such Widows either to be governed by the Widow
Pass Scheme or to be governed by the Postretirement
Complimentary Pass Scheme in her capacity as a retired Railway
servant and in accordance With her status. Such option once
exercised shall be final.}
###Inserted vide  Advance Correction Slip No. 40 issued under
Railway Board’s letter No. E(W)95PS5-1/29 dated 13.06.2003 (RBE
98/2003).
c.  “Senior Citizen 1st/1st ‘A’ Widow Pass holders can  carry a
Companion in lieu of an Attendant subject to the following
conditions -
i.  The facility of a Companion will be provided only on the 1st
Class /1st ‘A’ Widow Passes in which there is already a
provision to carry an Attendant as per the Railway Servants
(Pass) Rules, 1986.
ii.  The facility of a Companion will be allowed only to Widow
Pass holders who are above the age of 65 years.
iii.  The facility of a Companion in lieu of attendant will be
permitted only when the pass holder and/or eligible
members of family above the age of 65 years will be
travelling along with the Companion in Sleeper / 2nd Class.
In other words, if any other eligible members of the family
below the age of 65 years is included in the pass, then the
facility of travel in Sleeper /2nd Class with a Companion will
not be permitted.
Accordingly, Senior Citizen 1st Class/ 1st Class ‘A’ Widow Pass
holders will have the option either to carry an “Attendant” in
Sleeper/2nd Class while they themselves are travelling in 1st Class/
AC 2-tier or carry a “Companion” in Sleeper/2nd Class in lieu of an
“Attendant” if the pass holder themselves travel in Sleeper/ 2nd
Class. In case a Companion is preferred to an attendant, the pass
issuing authorities shall obtain a specific request for the same from
the Widow Pass holder and mention the ages of the persons not less
than 65 years to be included in the pass and the following
endorsement shall be made on the pass:
” Companion in lieu of Attendant permitted when the Pass Holder
travel in Sleeper Class/2nd Class.”
{The above facility inserted vide Railway Board’s letter No. E(W)96
PS5-8/2 dated 24.7.2000 (RBE 142/2000) ACS No. 26}
“Companion in lieu of Attendant is permitted only when the pass
holder and/or other family member of more than 65 years of age
is/are travelling in Sleeper Class/II Class.”
{Endorsement replaced vide Railway Board’s letter No. E(W)96PS5-
8/2, dated 19.1.2001 (RBE No. 14/2001) ACS No. 30]
4.  Condition for issue of Widow Passes    38
.  This scheme will not apply to Railway servants who have retired or expired
before 12.3.1987
** Cut off date removed vide Railway Board’s letter No.  E(W)95PS 5-1/29
dated 24/4/1998 (RBE 83/1998) ACS No. 7.
i.  This scheme will also not apply to Casual Labour unless they are absorbed
against regular posts. Till the Casual Labour are so absorbed, they will
continue to get 6 sets of PTOs in a year otherwise  admissible to them
instead of 4 sets of PTOs admissible to others who  opt for the scheme of
Widow Passes.
ii.  The facility of passes to available to the widow to the widow of a male
Railway employee shall be available to the widower  of a female railway
employee. {Inserted vide ACS 6.}
Entitlement to travel in Rajdhani/Shatabdi on widow pass vide Railway Board’s letter
No. E(W)95 PS5-1/33 dated 6.1.2000 (RBE 4/2000).
Children born on void marriage marriage are not eligible in the widow pass No. E(W)99PS5-
1/29 dated 13.9.2002 (RBE 162/2002)

ADVANCE CORRECTION SLIP NO. 6
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
“Item No. iii – The facility of passes to available to the widow to the widow of a male
Railway employee shall be available to the widower of a female railway employee.”
[Authority Railway Board's letter No. E(W)97PS 5-8/3 dated 31.3.1998 ]

ADVANCE CORRECTION SLIP NO. 7
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Add the following as Paragraph No. 2 in col. 1 of Schedule V: -
” Widows of Railway servants who were in service prior to 12.3.1987 will be
eligible to be admitted to the scheme of Widow Pass on a one time payment
of Rs. 250.
Note: – The payment may be accepted in cash by the Divisional Cashier or
by way of a Demand Draft in favour of the F.A.&C.A.O. of the Railway from
where the widow wishes to draw the pass.”
[Authority Railway Board's letter No. E(W)95PS 5-1/29 dated 24/4/1998 (RBE 83/1998) ]

ADVANCE CORRECTION SLIP NO. 16
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Add the following as paragraph No. 3 in column 1 of Schedule V :-
” The Railway Servants who get permanently absorbed in public sector
undertakings, autonomous bodies prior to 12.3.1987 and were in receipt of
post-retirement complimentary passes, their widow will also be admitted  to
the scheme of ‘Widow Pass’ scheme on a one-time payment of Rs. 250.”
[Authority Railway Board's letter No. E(W)95PS 5-1/29 dated 6/8/1999 (RBE 197/99)]

ADVANCE CORRECTION SLIP NO. 20
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Add the following under item (ii) (b), Column (3) of Schedule V, after the word ‘re-marriage’
” However the widow may exercise an option either to avail of pass facility
as a dependant widow mother by getting her name included in the
privilege pass drawn by her son/daughter or she may draw pass(es ) as
per her entitlement under the ‘widow pass’ scheme. Option once exercised
shall be final and irreversible.”   39
[Authority Railway Board's letter No. E(W)95 PS5-1/29 dated 21/12/1999 (RBE 312/1999)]

ADVANCE CORRECTION SLIP NO. 26
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
I.  Replace item (ii) (a) under Column 3 of Schedule -V (Widow Pass) with the following
(ii) (a) Dependent relatives are not entitled to be included in such Passes.
However, dependant widow mother of the deceased Railway employee
may be included in the Widow Pass as family member of the widow.
II.  Add the following under Column (3) below item (b) in Schedule V (Widow Pass) :-
(c) “Senior Citizen 1st/1st ‘A’ Widow Pass holders can carry a Companion
in lieu of an Attendant subject to the following conditions -
i.  The facility of a Companion will be provided only on the 1st Class /1st ‘A’
Widow Passes in which there is already a provision to carry an Attendant as
per the Railway Servants (Pass) Rules, 1986.
ii.  The facility of a Companion will be allowed only to Widow Pass holders who
are above the age of 65 years.
iii.  The facility of a Companion in lieu of attendant will be permitted only when
the pass holder and/or eligible members of family above the age of 65 years
will be travelling along with the Companion in Sleeper / 2nd Class. In other
words, if any other eligible members of the family below the age of 65 years
is included in the pass, then the facility of travel in Sleeper /2nd Class with
a Companion will not be permitted.
Accordingly, Senior Citizen 1st Class/ 1st Class ‘A’ Widow Pass holders will have the
option either to carry an “Attendant” in Sleeper/2nd Class while they themselves are
travelling in 1st Class/ AC 2-tier or carry a “Companion” in Sleeper/2nd Class in lieu
of an “Attendant” if the pass holder themselves travel in Sleeper/ 2nd Class. In case
a Companion is preferred to an attendant, the pass issuing authorities shall obtain a
specific request for the same from the Widow Pass holder and mention the ages of
the persons not less than 65 years to be included in the pass and the following
endorsement shall be made on the pass:
” Companion in lieu of Attendant permitted when the Pass Holder travel in Sleeper
Class/2nd Class.”
[Authority: Board's letter No. E(W)96PS5-8/2 dated 24.7.2000 (RBE 142/2000)]

ADVANCE CORRECTION SLIP NO. 30
THE RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition 1993)
The endorsement to be made on the post retirement complimentary pass issued to those
senior citizen retired Railway employees (ACS No. 11) and to those widows who are above
65 years of age (ACS No. 26) who are desirous of taking a Companion in SL/ II Class, while
the pass holder travels in SL/II Class may be replaced as under:
“Companion in lieu of Attendant is permitted only when the pass holder and/or other family
member of more than 65 years of age is/are travelling in Sleeper Class/II Class.”

[Authority: Board's letter No. E(W)96PS5-8/2, dated 19.1.2001 (RBE No. 14/2001)]

ADVANCE CORRECTION SLIP NO. 33
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Add the following as paragraph No. 3 in column 1 of Schedule V:
“Widows of Railway servants who had opted out of the scheme of Widow
Pass will also be eligible to be admitted to the scheme of Widow Pass on a
one-time payment of Rs. 250.”   40
[Authority: Board's letter No. E(W)98PS5-1/55 dated 12.3.2001 (RBE 52/2001)]
ADVANCE CORRECTION SLIP NO. 40
RAILWAY SERVANTS (PASS) RULES, 1986 (2nd EDITION, 1993)
Add the following after Item (ii)(b) under Column 3 of Schedule V.
Widows who are appointed on compassionate grounds may be given an option to be
exercised at the time of appointment Whether they would like to avail of the pass facilities
as a Railway servant or would like to continue the  entitlement under the Widow Pass
scheme Option once exercised shall be final.
At the time of retirement/ quitting Railway service, a similar option may be given to such
Widows either to be governed by the Widow Pass Scheme or to be governed by the Post-
retirement Complimentary Pass Scheme in her capacity as a retired Railway servant and in
accordance With her status. Such option once exercised shall be final.
(Authority: Board’s letter No. E(W)95PS5-1/29 dated 13.06.2003)

41
RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)
SCHEDULE – VI
RESIDENTIAL CARD PASS
[ See Rule 10(2) ]

Note:
i.  For non-suburban sections the normal class of entitlement, as on privilege account
is admissible.
ii.  No attendant is allowed in Residential card pass.
Category  Condition of
entitlement
Entitlement
Groups A, B,
C & D
Will be issued to
those railway
servants who reside
away from the place
of work to travel by
rail between their
place of residence
and their place of
work, over the
sections where this
facility was in vogue
prior to 14.12.1953
or where the facility
has been extended by
specific orders of
Ministry of Railways
(Railway Board)
issued from time to
time
Category   Entitlement
I. Group ‘A’ & Group ‘B’ (Gazetted)    I Class ‘A’
II. Non-Gazetted Group ‘B’ & Group  ‘
C’ employees

a) Appointed prior to 1.8.1969
i) Drawing pay of  Rs. 4900/- or
above provided the employee
are in scale the maximum of
which is Rs. 6000/- or above.
I Class
ii) Employees other than those
covered  in items (i) above
II/ Sleeper Class
b) Appointed on or after 1.8.1969 to
10.11.1987

(i) Drawing pay of Rs. 5375/- or
above provided they are in a
scale the maximum of which is
Rs. 7000/- or above.
I Class
(ii)  Employees  other than those
covered  in items (i) above
II/ Sleeper Class
c)  Appointed on or after 10.11.1987
to 1.2.99

(i) Drawing pay of Rs. 7250/- or
above or those who are in
scale the minimum of which is
Rs. 6500/-.
I Class
(ii)  Employees other than  those
covered  in items (i) above
II/ Sleeper Class
d) Employees appointed after
01.02.1999

(i)  Employees in scale the
minimum of which is Rs.
6500/- or above.
I Class
(ii)  Employees drawing pay of Rs.
7600/- or above
I Class
(iii)  Employees in pay scales of Rs.
5000-8000/- and Rs. 5500-
9000/- and drawing the pay of
Rs. 7250/- or above but less
then Rs. 7600/-
IInd Class ‘A’
(iv) Employees other than those
covered  in items (i), (ii) and
(iii) above
II/ Sleeper Class
III. Group ‘D’  II/ Sleeper Class
42
Substituted vide Railway Board’s Letter No. E(W)97 PS5-1/62-A dated 7.04.2000 (RBE No.
63/2000) ACS No. 21
Column 3 Substituted vide Railway Board’s Letter No. E(W)97 PS5-1/62-A dated 8.7.2003
(RBE 119/2003) ACS No. 41

ADVANCE CORRECTION SLIP NO. 21
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
I.  Schedule -III (School Pass)
Replace Column No. 3 against School Card Passes as under :-
i.  In the case of Group ‘A’ or Group ‘B’ railway employees their student
sons/daughters may be issued with First Class School Card Pass.
ii.  In case of Group ‘C’ railway employees appointed prior to 1.4.1987 whose
pay is Rs. 6,700 or above or in a scale minimum of which is Rs. 6,500, their
student sons/daughters may be issued with First Class School Card Pass.
iii.  In case of Group ‘C’  and Group ‘D’ railway employees appointed prior to
1.4.1987 whose pay is less than Rs. 6,700 their student sons/daughters
may be issued with second Class/ Sleeper Class School Card Pass.
iv.  In case of Group ‘C’ railway employees appointed during 1.4.1987 to
1.2.1999 whose pay is Rs. 7,250 or above or in a scale minimum of which is
Rs. 6,500, their student sons/daughters may be issued with First Class
School Card Pass.
v.  In case of Group ‘C’  and Group ‘D’ railway employees appointed on or after
1.4.1987, whose pay is less than Rs. 7,250 their student sons/daughters
may be issued with Second Class/ Sleeper Class School Card Pass.
vi.  In case of Group ‘C’  and Group ‘D’ railway employees appointed after
1.2.1999, whose pay is Rs. 7,600  or above or in a scale minimum of which
is Rs. 6,500, their student sons/daughters may be issued with First Class
School Card Pass.
vii.  In case of Group ‘C’  and Group ‘D’ railway employees appointed after
1.2.1999, whose pay is less than Rs. 7,600 their student sons/daughters
may be issued with Second Class/ Sleeper Class School Card Pass.
viii.  In non-suburban sections, however, the normal class of entitlement as on
privilege account would be admissible.
II.  Schedule VI (Residential Card Pass)
Replace Column No. 3 with the following :
(i)  Groups A and B  First Class A on Suburban sections
(ii)  Groups C & D
(a) Appointed prior to 1-4-1987
Drawing pay of Rs. 6,700/-or above or in scale the
minimum of which is Rs. 6,500/-
First Class in Suburban sections.
Less than Rs. 6,700/-  II Class /Sleeper Class in Suburban sections.
(b) Appointed during 1-4-1987 to 1.2.1999
Drawing pay of Rs. 7,250/- or above or in scale the
minimum of which is Rs. 6,500/-
First Class in Suburban sections.
Less than Rs. 7,250/-   II Class / Sleeper Class in Suburban sections.
(c) Appointed after 1.2.1999
Drawing pay of Rs. 7,600/- or above or in scale the
minimum of which is Rs. 6,500/-
Ist Class in Suburban sections.
Less than Rs. 7,600/-   II Class / Sleeper Class in Suburban sections.
Note:
i.  For non-suburban sections the normal class of entitlement, as on privilege account
is admissible.    43
ii.  No attendant is allowed in Residential card pass.
[ Authority  : Board's Letter No. E(W)97 PS5-1/62-A dated 30.03.2000]

Advance Correction Slip No. 41
(1) Schedule-III (School Pass)
Replace Column No.3 against School Card Pass as under:-
Category   Entitlement/ Facilities
I. Group ‘A’ & Group ‘B’ (Gazetted)    I Class ‘A’
II. Non-Gazetted Group ‘B’ & Groups ‘C’ employees
a) Appointed prior to 1.8.1969
i) Drawing pay of  Rs. 4900/- or above provided the
employee are in scale the maximum of which is Rs.
6000/- or above.
I Class
ii) Employees other than those covered  in items (i)
above
II/ Sleeper Class
b) Appointed on or after 1.8.1969 to 10.11.1987
(i) Drawing pay of Rs. 5375/- or above provided they
are in a scale the maximum of which is Rs. 7000/-
or above.
I Class
(ii) Employees other than those covered  in items (i)
above
II/ Sleeper Class
c) Appointed on or after 10.11.1987 to 1.2.99
(i) Drawing pay of Rs. 7250/- or above or those who
are in scale the minimum of which is Rs. 6500/-.
I Class
(ii) Employees other than those covered  in items (i)
above
II/ Sleeper Class
d) Employees appointed after 01.02.1999
(i) Employees in scale  the minimum of which is Rs.
6500/- or above.
I Class
(ii) Employees drawing pay of Rs. 7600/- or above  I Class
(iii) Employees in pay scales of Rs. 5000-8000/- and
Rs. 5500-9000/- and drawing the pay of Rs. 7250/-
or above but less then Rs. 7600/-
IInd Class ‘A’
(iv) Employees other than those covered  in items (i),
(ii) and (iii) above
II/ Sleeper Class
III.  Group ‘D’   II/ Sleeper Class
II. Schedule -IV (Residential Card pass)
Replace Column No. 3 with the following.
Category   Entitlement
I. Group ‘A’ & Group ‘B’ (Gazetted)   I Class ‘A’
II. Non-Gazetted Group ‘B’ & Groups ‘ C’ employees
a) Appointed prior to 1.8.1969
i) Drawing pay of  Rs. 4900/- or above provided the
employee are in scale the maximum of which is Rs.
6000/- or above.
I Class
ii) Employees other than those covered  in items (i)
above
II/ Sleeper Class
b) Appointed on or after 1.8.1969 to 10.11.1987
(i) Drawing pay of Rs. 5375/- or above provided they   I Class   44
are in a scale the maximum of which is Rs. 7000/-
or above.
(ii) Employees other than those covered  in items (i)
above
II/ Sleeper Class
c) Appointed on or after 10.11.1987 to 1.2.99
(i) Drawing pay of Rs. 7250/- or above or those who
are in scale the minimum of which is Rs. 6500/-.
I Class
(ii) Employees other than those covered  in items (i)
above
II/ Sleeper Class
d) Employees appointed after 01.02.1999
(i)  Employees in scale the minimum of which is Rs.
6500/- or above.
I Class
(ii) Employees drawing pay of Rs. 7600/- or above  I Class
(iii) Employees in pay scales of Rs. 5000-8000/- and
Rs. 5500-9000/- and drawing the pay of Rs.
7250/- or above but less then Rs. 7600/-
IInd Class ‘A’
(iv) Employees other than those covered  in items (i),
(ii) and (iii) above
II/ Sleeper Class
III. Group ‘D’   II/ Sleeper Class
Note :
i.  No attendant is allowed in Residential card pass.
[ Authority  : Board's Letter No. E(W)97 PS5-1/62-A dated 8.7.2003]

45
RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)
SCHEDULE – VII
SPECIAL PASSES
1.  On Medical Grounds
2. On sports account
3. For appearing before RRB/ Selection Board while on leave or on duty.
4. For attending Courts.
5. For attending departmental disciplinary  enquiries and for inspection of documents.
5-A. For attending complainant’s enquiry
6. For personal hearing of the Appellate Authority.

7. Office bearer and representative of recognised railway unions and of the Federation for
whom grant of Pass is governed by the instructions  issued by Railway Board from time to
time.
8. Members of Staff Benefit Fund Committee etc.
9. Special Class Railway Apprentices.
10. Other apprentices.
11. For Scout and Guide activities.
12. For St. John’s Ambulance Brigade.
13. to receive settlement dues.
14. for motor vehicle
15. On First appointment to Railway Service
16. On retirement/decease – grant of settlement pass.
17. For enquiries by Commissioners for Railway Safety.
18. To staff of quasi Railway Institutions.
19. Railway servants under suspension.
20. Attending conferences, congresses or meetings.
21. Family passes to Territorial Army Personnel proceeding to camps.

22. Candidates summoned for test/ interview by Railway Recruitment Boards and Railway
Administrations.
23. Journeys in connection with children’s camps.
24. Attending cultural activities etc.

25. Passes to members of Railway User’s Consultative Committees, National Railway User’s
Consultative Council.
26. Passes for families of reservists.

27. Retired Railway servants for perusal of documents for preparation of his Defence in
disciplinary case instituted against him.

28. Medically decategorised staff when called for adjudging their suitability for alternative
appointment.

29. To retired Railway servant for assistance to defend a Railway servant involved in
disciplinary proceedings, to attend any meeting of a commission of enquiry or  of a Board,
Conference, Committee, or departmental enquiry convened under proper authority or is
required to perform any public duty in an honorary capacity.
30. To Casual Labour on recruitment/ discharge.

31. Complimentary passes to next of kin of the victims as well as to the surviving victims
involved in Railway accidents.
32. RPF Dogs with Handler/Inspectors.
33. Issue of Bazar Passes.
34. Grant of I AC Complimentary Pass to the visiting Lecturer of a appropriate status.
35. Whole time employees of the Zonal Recognised Unions and Federations.
36. Railway Magistrates
37. Government Railway Police.
38. Participants in Workers Education Programmes Conducted by AIRF/ NFIR in the Zonal   46
Headquarters Station/ Divl. Headquarters Station / Centralised Training Institutes.
38. Rail travel facilities to MR/MOS(R)/DMR.
39. Non-Railwaymen.
40. Claimant before Railway Claims Tribunal

41. Retired Railway Officers of Selection Grade and above who are empanelled as Railway
Inquiry Officers in D&AR cases to undertake journey either for conduct  of inquiry or for
training or any other official purpose in this connection

SCHEDULE VII
[See Rule 11(2)]
SPECIAL PASS
Category Conditions of entitlement Entitlement/Facilities
1 2  3
Group A, B,
C, & D
[Serving and
Retired]**
ACS No. 15
1. On Medical Grounds :-
Issued for journey from station
nearest to the residence of a
Railway servant where railway
medical facilities for treatment
of the railway servant or his
family members are not
available to a station where
railway dispensary or hospital,
or sanatorium with the required
facilities for treatment is located.
1. Pass will ordinarily be issued for the
Class of entitlement of the railway
servant on privilege account.
2-A    A higher class of pass may be
issued at the discretion of the General
Manager of the Railway
Administration/Unit, or Secretary,
Railway Board, for outward journey only
to: -
i.  a railway servant or his
family members suffering
from Tuberculosis or
cancer for travelling with
one family member or
dependent relative or a
companion when no family
member or dependent
relative is included, on the
recommendation of the
Chief Medical Officer of the
Railway concerned. No
attendant will be included.
ii.  a railway servant or his
family member or
dependent relative when
the railway servant himself
has arranged a bed in a
sanatorium provided the
Divisional Medical Officer
of the Railway certifies
that the Railway
Administration could not
arrange a bed and that
treatment in that
sanatorium/ hospital is
necessary.
iii.  a railway servant or his
family member or
dependant relative
suffering from Tuberculosis
or cancer for travel from
one sanatorium to another   47
for further treatment
operation etc. provided
that the concerned medical
authorities certify that this
is necessary and provided
further that such
recommendation of
Sanatorium/ hospital
authorities is accepted by
the Chief Medical Officer of
the Railway. A family
member or dependent
relative may also be
included if necessary.
2-B    The grant of higher class passes
and  attendant on medical grounds shall
be  regulated as under :-
i.  If the Medical Officer
considers that patient
should be accompanied by
an attendant during travel
for his journey to an
outside station for
treatment the inclusion of
the attendant in the
Railway pass shall be
regulated as under :-
ii.  One attendant may be
allowed if the patient is
bed ridden and is unable
to sit up, on the
recommendation of the
Medical Officer incharge of
the hospital/health
units/polyclinic.
iii.  {If the patient is in big
plaster, or physically
handicapped or
unconscious or paralysed
or mentally retarded,
where one attendant
cannot lift the patient, two
attendants in the same
class may be provided on
the express
recommendation of the
Medical Officer.} ACS No.
43
If the patient is in big
plaster where one
attendant cannot lift the
patient, two attendants in
the same class on the
recommendation of the
Medical Officer may be
provided.
iv.  In case where the patient
is in coma/shock/ stupor
due to any cause such as
head injury etc. regardless
of whether he is suffering   48
from T.B./cancer for which
higher class pass is
admissible, a higher class
pass along with an
attendant in the same
class may be given on the
recommendation of the
Medical Officer.
Provided that the facility of an
attendant shall be available only
when no other family member is
accompanying the patient. Such
passes where an attendant has
been allowed should, therefore be
restricted to the patient and the
attendants only.
Provided further that higher class
passes shall be allowed only for
outward journey while proceeding
for treatment to an outside
station. After the patient recovers,
the return journey pass shall be
issued for the class to which the
patient is entitled.   Where an
attendant was allowed to
accompany the patient, in a higher
class he shall be issued second
class pass for the return journey.
3. (i) In case, higher class pass to the
Railway employee for his return journey
has also been considered necessary,
specific recommendation of the CMO of
the Railway in whose    Jurisdiction the
hospital is located shall be necessary
(ii) Pass for the return journey valid
for the entitled class or a higher class, as
the case may be, shall be issued on the
recommendation of the CMO by the
Railway in whose jurisdiction the hospital
is located. To facilitate issue of return
journey passes by that Railway a
stamped endorsement authorising that
Railways to issue pass may be made on
the outward journey pass.
4.      In cases where a railway servant
falls seriously ill outside the Zonal
Railway on which he is working and is
referred to a hospital located on another
station for specialised treatment by the
Railway Medical Officer, he may be given
a Special Pass available from that place
to the location of the hospital/dispensary
to which he has been referred and back
to the same place. The concerned
Medical Officer recommending the grant
of the pass shall report the facts of the
case to the controlling CMO of the
employee indicating clearly reasons that
necessitated treatment at an out side
station in support of his recommendation
for issue of Special Pass.
The Medical Officer recommending   49
the issue of pass on medical grounds
shall submit a monthly statement to the
concerned CMO indicating the
circumstances of each case and the
reasons for recommending such passes.
CMO should ensure that the
recommendations of the Medical Officers
for issue of passes were in accordance
with the guidelines of these orders.
Note: The above said power of General
Manager of the Railway/Unit or
Secretary, Railway Board shall not be
relegated.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(2) On sports account
i.  For participating in Coaching
camps organised by the Railway
Administration/ Railway Sport
Control Board or recognised by the
State Sports Association or
sponsored by the Railway Sports
Control Board.
ii.  For participating in functions
organised to honour players
(which include Railway employees
as well as dependent family
members) having won laurels in
National level tournaments.
iii.  For participating in tournaments
which have the recognition of the
All India body for the respective
sports/games/ and in those
tournaments directly conducted by
the State Level body for the
respective sports /games and not
for the tournaments which are not
conducted by such bodies even
though they may be recognised by
the State bodies or their affiliated
organisations.
For item (i), (ii) & (iii) in Column (2) :-
i.  Special pass will be issued to the
Railway employee himself or his
family members/dependents who
are actually participating in the
sports events for the class of
entitlement of the Railway servant
on privilege account. A higher
class passes not higher than First
Class may be issued to a team
when they travel together and at
least one member of the team is
ordinarily entitled to travel by the
higher class. A pass for a bicycle
may also be issued for
participating in cycling events.
ii.  Railway servant travelling alone or
with a team as official or a Coach
may be issued special pass.
iii.  First Class Pass may be issued to
railway servants —
a.  from their place of work to
New Delhi and back for
receiving Arjuna
Award/President’s Award
e.g. “Padma Shri” etc.
b.  for participating in Inter
Railway Meet or National
Sports Meet or National
tournaments as
representative  of the
Zonal Railway/Production
Unit;
c.  When summoned by
Railway Sport Control
Board.
d.  When travelling as
Umpire/refree been
nominated by RSCB.
e.  To railway employees who
are nominated by the
RSCB to participate in a
coaching camp for
selection of an all-India
team for representing the   50
Railways at the Nationals
and by the National
Federation for selection of
an all India team for
representing the country
at International meet or
are nominated for direct
participation in the
National Championship
representing the combined
Railways.
{Railway employees who undertake mountaineering and trekking expeditions duly
sponsored by Indian Mountaineering Federation and Youth Hostels Association of India may
be granted special  pass of the entitled class on privilege account for self only.}
[ Authority : Board's letter No. E(W)96 PS5-14/8 Dated 11.6.1997.]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(3) For appearing before RRB/
Selection Board while on leave or
on duty.
As per entitlement on privilege account.
Note: A Railway servant summoned for
interview in connection with the filling of a
post on the railway on which he is
employed may however be issued a duty
pass. When called upon to appear before
Selection Boards constituted to fill
vacancies by Selection, the staff on leave
are to be granted free passes. The period
of journey and the stay at the place of
selection will not be treated as duty.

Category Conditions of entitlement Entitlement/Facilities
1 2  3
(4) For attending Courts
i.  A Railway servant who is
summoned to give evidence in a
criminal/civil suit, a trial before a
Court Martial or proceedings to
which Government is a party or a
departmental enquiry held by a
properly constituted authority,
may be granted duty pass,
provided the facts to which he has
to give evidence have come to his
knowledge in the discharge of his
public duties.
ii.  The travelling expenses including
the cost of train fare granted by
the Courts, if any, shall be credited
to the Railway revenues.
iii.  If a pass under this provision is
issued to a retired railway servant,
an undertaking should be obtained
from the retired railway servant
that travelling expenses including
the cost of train fare granted  by
the Court, if any, shall be
deposited to railway revenue,
within 15 days of the receipt of
such sum by the retired railway   51
servant.
Breach of the undertaking will be
sufficient ground for forfeiture of
post-retirement passes.
** Substituted Vide Railway
Board’s letter No. E(W)97 PS5-1/5
dated 19.6.1998 (RBE 142/1998)
ACS No. 9

ADVANCE CORRECTION SLIP NO. 9
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Substitute the following as Clause (iii) of item No. 4 of Schedule VII:
If a pass under this provision is issued to a retired railway servant, an
undertaking should be obtained from the retired railway servant that
travelling expenses including the cost of train fare granted by the Court, if
any, shall be deposited to railway revenue, within 15 days of the receipt of
such sum by the retired railway servant.
Breach of the undertaking will be sufficient ground for forfeiture of post-retirement passes.”
[Authority : Railway Board's letter No. E(W)97 PS5-1/5 dated 19.6.1998 (RBE 142/1998)]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(5) For attending departmental
disciplinary  enquiries and for inspection of
documents.
Special Passes may be granted for
undertaking journeys in this connection to
the accused railway servant and the
assisting railway servant. An Assisting
Trade Union Official (non-railway servant)
is not eligible for grant of such passes.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(5-A) For attending complainant’s enquiry  A return journey pass may be granted to a
complainant for attending the constituted
enquiry.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(6) For personal hearing of the Appellate
Authority.
A return journey pass may be granted to a
Railway servant on whom the penalty of
dismissal or removal from service has
been imposed to enable him to attend the
personal hearing given by the appellate
authority before disposing of the appeal

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(7) Office bearer and representative of
recognised railway unions and of the
Federation  for whom grant of Pass is
governed by the instructions issued by
Railway Board from time to time.
Members of the Staff Councils, State
Committees or Welfare Committees may
be given II Class Passes to attend
meetings of such committees unless they
are entitled for higher class pass on
privilege account

Category  Conditions of entitlement Entitlement/Facilities   52
1 2  3
(8) Members of Staff Benefit Fund
Committee etc.
Elected representatives when attending
meeting of Staff Benefit Fund Committee
may be issued a Pass as per their
entitlement on privilege account.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(9) Special Class Railway Apprentices.  2 sets of Passes and 4 sets of PTOs for
themselves, in a year for travel in First
Class. Railway employees may also obtain
Privilege Passes in favour of their sons
who are Special Class Apprentices or
include them in their Privilege Passes
during the period of apprenticeship only.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(10) Other apprentices  Apprentices and Trainees against Group C
except the Apprentices Act posts may be
given the class of pass (for self only) on
the basis of minimum of pay of the post or
grade to which they are to be appointed
on completion  of their apprenticeship, in
accordance with the pay limits prescribed
from time to time.
Service as apprentice after being absorbed
against regular post will count towards five
years service for making them eligible for
3 sets of  Passes.
Note:- Railway servants appointed as
apprentices without severing connections
with their previous jobs shall be eligible for
passes on the basis of total service
inclusive of previous service for
determining the number of passes and the
restriction in the inclusion of family
members and dependent relatives will not
apply in their  cases.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(11) For Scout and Guide activities.  Granted to Railway servants / apprentices
trainees or their family members, as  the
case may be, who :-
a.  enroll themselves as Rovers,
Rangers, cubs, Bulbuls, Scouts or
Guides for attending camps or
Rallies or when engaged in
scouting activities.
b.  are appointed as office bearers of
Railway State Scouts and Guides
Associations or of Bharat Scouts &
Guides at the National level.
Note:- (1) When the railway servant and
his bonafide family members travel
together as a party of scouts/guides etc.   53
to attend training camps or rallies or other
scouting activities, the special Pass issued
to them should be only in Second Class
irrespective of the Class to which the
individual Railway servant or family
member of railway servant may be
entitled. However, Scouts/Guides
Commissioners when travelling on
Scouts/Guides duties may be given a First
Class Pass regardless of their entitlement
in their individual capacity.
(2) Air conditioned class pass may be
issued to the Administrative Grade Officers
or their wives in deserving cases at the
discretion of the General Manager.
(3) Kit passes for the transportation of
camp material required for Training
camps/Rallies/ Jamborette of the
Scouts/Guides etc. organised by the
Railway Scouts Associations may be issued
from the place of their headquarters to the
place of their training camps/rallies etc.
and back.
(4) GMs, AGMs may issue First Class
Special Complimentary passes, not
exceeding three sets per year, to the
retired Railway employees for attending
training camps etc. as trainers on
recommendations of the Railway State
Chief Commissioners for Scouts and
Guides from the stations nearest to the
place of their residence to station nearest
to the venue of the training camps and
back subject to fulfilment of the following
conditions :
i.  He/She had been an office bearer
of the Railway Scout/Guides
Organisation or had been an active
worker for a period of at least 5
years assisting Railway
Administration in organising
training camps or imparting
training in Scouts/Guides related
activities.
ii.  He/She should be at least a
President Scout/ Guide or
Himalayan Wood Badge Holder;
and
iii.  A certificate is given by the
Railway State Chief Commissioner
that the presence of the retired
Railway official concerned is
absolutely essential and no
suitable person of his/ her
qualifications or calibre is available
for imparting training  to Railway
employees.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(12) for St. John’s Ambulance Brigade.  Granted to members of the St. John
Ambulance Association and Brigade at the   54
discretion of the General Manager.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(13) to receive settlement dues.  One set of free pass may be issued to a
retired railway servant or in the event of
his demise, to the person or persons
entitled to receive payment of his
settlement dues when called for the
purpose of receiving such payments for
the class of pass to which he/she was
entitled on privilege account before
retirement/death.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(14) for motor vehicle  Free passes for transport of motor cars –
a.  on first appointment or on first
purchase wherefrom the car is
purchased to the place of posting
or on any other occasion (once in
an employee’s service); or
b.  Passes/Concessional orders may
be made available in the name of
firms who are
consignors/consignees for
transportation of motor car on first
purchase. Railway servant shall
give a declaration and produce a
receipt within 3 months of issue to
the effect that the
pass/concessional order has been
used and he has  obtained
possession of the car.
Note:- (1) Concessional order at the
discretion of General Manager may,
however, be issued at one-third of the
Tariff rate as and when required subject to
the condition that the concessional order is
to be issued for the railway servant’s
bonafide use.
2) GMs may permit carrying of car by
passenger  trains if these are to be
transported over long distances involving
transhipment points /Marshalling  yards.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(15) On First appointment to Railway
Service
Granted for self only to join service on first
appointment as railway servant for travel
in the Class to which he/she would
become entitled on joining service. Such
passes may also be granted to apprentices
excluding Act Apprentices.
Note: Special passes of the class to which
they would be entitled after joining
appointment may  be issued when fresh   55
appointees are sent for medical
examination to the nearest Divisional/
Sub-Divisional Hospital where requisite
facilities exist. Such passes shall cover
return journey also.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(16) On retirement/decease – grant of
settlement pass.
i.  Railway servant in the event of his
retirement or widow in the event
of his death may be issued passes
for himself or family
members/dependent relatives and
for the transportation of personal
effects as admissible on transfer to
the place where he/his family
intends to settle after
retirement/death of the Railway
employee.
ii.  Applications for settlement passes
should be submitted within one
year from the, date of retirement
(or death) of railway servant.
Delay in deserving cases may be
condoned by the General
Managers/AGMs, or CPOs/DRMs in
case of Group ‘C’ and ‘D’
employees, but settlement passes
should not be issued beyond a
period of two years after
retirement.
In case of death of Railway
employee in service, who had
been an allottee of Railway
accommodation and where his
family is allowed retention of
quarter upto 24 months,
application for settlement passes,
should be submitted before the
expiry of the period for which
retention of quarter has been
authorized.
** Amended vide Board’s letter
no. E(W)2001PS5-9/6, dated
29.07.2002 (RBE 122/2002)  ACS
No. 38
iii.  Cases requiring settlement passes
to be issued beyond a period of
two years may be referred to the
Ministry of Railways.
iv.  Settlement passes may be issued
upto six months before the actual
date of  retirement of the railway
servant.
v.  A privilege ticket order in
accordance with these rules may
be issued to a railway servant who
is retiring and to his wife, family
and not more than two dependent   56
relatives, and in the event of his
death, to his widow, family and
not more than two dependent
relatives, from the Railway Station
nearest to his place of retirement
to home town provided that such
application is made within six
months of retirement/decese of
the railway servant.
vi.  Motor cars may be allowed to be
transported by passenger trains at
the personal discretion of the GM
where they are to be carried over
long distances involving
transhipment points /Marshalling
yards etc.
vii.  Settlement Pass/Kit pass is
allowed on the same conditions as
are applicable to the issue of post-
retirement passes i.e. in all cases
of quitting service except dismissal

(2ND EDITION, 1993)
Item 16 (ii) of Schedule VII (Special Passes) of Railway Servants (Pass) Rules, 1986 (2nd
Edition, 1993) should be amended as under:-
“Applications for settlement passes should be submitted within one year
from the, date of retirement (or death) of railway  servant. Delay in
deserving cases may be condoned by the General Managers/AGMs, or
CPOs/DRMs in case of Group ‘C’ and ‘D’ employees, but settlement passes
should not be issued beyond a period of two years after retirement.
In case of death of Railway employee in service, who had been an allottee
of Railway accommodation and where his family is allowed retention of
quarter upto 24 months, application for settlement  passes, should be
submitted before the expiry of the period for which retention of quarter has
been authorized.”
[Authority: Board's letter No. E(W)2001PS5-9/6, dated 29.07.2002 (RBE 122/2002)]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(17) For enquiries by Commissioners for
Railway Safety.
Railway servants when called to attend
and give evidence at enquiries held by
Commissioners of Railway Safety may be
issued special passes in the class to which
they are entitled on privilege

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(18) To staff of quasi Railway Institutions.
i.  Granted to railway servants who
are members of the managing
committees of the Railway
Employees’ Co-operative Credit
Societies, Banks etc. to attend
meetings of the Managing
Committees, including those of the
Board of Directors and sub-
committees but not for attending
general, annual, ordinary or extra-  57
ordinary meetings of the
shareholders.
ii.  One set of pass of appropriate
class may be issued per society
per year to an employee who is
working either as a Manager or as
Accountant of a Co-operative
Society for undergoing training
from his place of working to the
training Centre and back.
iii.  May be issued to the Directors of
the Rly. Co-operative Credit
Societies/ Banks when they go
either to inspect the Branch Office
or meet the Divisional Officers in
connection with the recovery of
loans and other dues.
iv.  A pass may be issued when
General Manager/Financial Adviser
& Chief Accounts Officer considers
it necessary for an employee of
Co-operative Society to go to an
Accounts Office to reconcile
discrepancies.
v.  The full-time regular staff of Co-
operative credit and Consumer
Societies/Banks may be permitted
Complimentary Passes and
concessional Ticket orders (on
terms similar to PTOs of Railway
employees) at the following
scales: -
Passes
1st and 2nd Year of
service
Nil
3rd to 20th year of
service
1 Set of Passes per
annum
21st year and over  2 Set of Passes per
annum
Concessional Ticket Orders
Categories whose
Duties correspond
to Group C and
Group D railway
servants
Two sets from the
second year of
Service
vi.  Concessional Seasonal Tickets as
applicable to Railway employees
for Journeys in sections where
Railway employees are entitled to
the benefit  of RCPs/CSTs may be
issued
vii.  As regards Secretaries and
Managers, the number of passes
and privilege ticket orders may be
the same as for Group C railway
servants,  the class being left to
the discretion of General Manager
to be determined on pay-cum-   58
status basis.
Note:-
1.  {These orders equally apply to the
staff of Railway Institutes,
Libraries, Homoeopathic/
Ayurvedic dispensaries and other
such welfare units engaged by the
Staff Benefit Fund Committees on
whole time regular basis.}**
** Replaced vide Railway Board’s
letter No. E(W)97 PS5-1/45 dated
28.10.1999 (RBE 278/99) ACS No.
17
2.  Post-retirement Complimentary
Passes and PTOs for staff of Co-
operative Credit and Consumer
Societies/Banks should not be
granted.
3.  Retired railway servants, re-
employed the Railway Employees’
Co-operative Stores, Credit
Societies Staff Benefit Funds
Committees, etc. may either elect
to get passes on post-retirement
account or in term of  the above
provision.
4.  The staff of the Railway
Employees’ Co-operative
Insurance Societies, integrated
with the Life Insurance
Corporation of India, are not
eligible for the above concession.
5.  First Class Passes/PTOs issued to
the staff of Co-operative Societies,
Banks etc. should be without an
attendant in II Class and such
passes are to be termed
complimentary

ADVANCE CORRECTION SLIP NO. 17
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
(Special Pass)

Note 1 below Item 18(vi) of Schedule VII (Special Pass) may be replaced by the following :-
” These orders equally apply to the staff of Railway Institutes, Libraries,
Homoeopathic/ Ayurvedic dispensaries and other such welfare units
engaged by the Staff Benefit Fund Committees on whole time regular basis.”
[Authority : Railway Board's letter No. E(W)97 PS5-1/45 dated 28.10.1999 (RBE 278/99)]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(19) Railway servants under
i.  Passes/PTOs may be granted to Railway   59
suspension.  servants under suspension in exceptional
circumstances and not as a matter of
course when the Railway Servant is
permitted to leave the station by an
authority not lower than that which
suspended him.
ii.  The Passes/PTOs to railway servants
under suspension are given on the
following scales:
Group Passes PTOs.
A & B  3 sets
provided that
if in the pass
account of
the Officer for
the year
more than
half the
number due
to him has
been availed
of, no further
pass shall be
given. If the
officer is
subsequently
retained in
service after
release from
suspension,
the passes
issued to him
during the
period of
suspension
falling within
the current
calendar year
shall be
debited to his
pass account.
Not more than
2 sets per
year. Other
stipulations
similar to
those for
passes shall
also apply
C & D  Not more
than one set
of Pass,
provided that
if in the pass
account of
railway
servant for
the year only
one set of
pass remain
to his credit,
no pass can
be issued. If
the railway
servant is
retained in
service after
release from
suspension
the passes
issued to him
Not more than
2 sets per
year. Other
stipulations
similar to
those for
passes shall
also apply.   60
during the
period of
suspension
falling within
the current
calendar year
shall be
debited to his
pass account.
iii.  The General Manager in case of Group A
& B and the Head of Department,
Divisional Railway Manager or Deputy
Heads of Department in case of others
shall have the discretion to issue
passes/PTOs to railway servants under
suspension.
iv.  The incidence of suspension shall not
affect the eligibility for school passes.
v.  Dependant relatives/family members
may be included in the passes issued
during the suspension.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(20) Attending conferences, congresses or
meetings.
Railway servants attending meetings or
conferences or congresses held in India at
their own request may be granted special
passes for the journeys to and from the
place of meeting provided Government
interest is served by such participation

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(21) Family passes to Territorial Army
Personnel proceeding to camps.
The grant of passes to the families of
railway employees who join Territorial
Army Reserves, Lok  Sahayak Sena and
National Cadet Corps etc. will be governed
by the provisions in the Manual for
enrolment of railwaymen in the Territories
Army Reserve etc.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(22) Candidates summoned for test/
interview by Railway Recruitment Boards
and Railway Administrations.
a.  Free passes may be issued to the
candidates summoned for
test/interview by the railway
Recruitment Boards and the
Railway Administrations in the
following case only, irrespective of
whether the recruitment is made
on regional or All-India basis. No
passes should be issued for any
categories other than those
mentioned below, (except with the
prior approval of the Railway
Board);-
i.  Scheduled Caste/ST
candidates.
ii.  Handicapped  Ex-Military   61
personnel.
iii.  Candidates for category of
posts  for which the
educational qualification is
a Degree or a Diploma in
Engineering.
iv.
a.  Candidates for
whom the
minimum
educational
qualification is a
Degree or a
Diploma in
Medicine.
b.  Nurses (including
Matrons)
Pharmacists
(Dispensers), x-ray
technicians and
radiographers.
v.  Cost Accountants.
vi.  Stenographers.
vii.  Staff requiring Fire
Fighting service
qualifications.
viii.  Candidates for their
second journey,
irrespective of category of
posts and community,
whenever interview is
cancelled due to
unavoidable reasons, such
as illness of Chairman/
Member of the R.R.B.
b.  The class of pass to be issued to a
candidate should be determined on
the basis of the initial pay of the
post for which he is being
considered subject to the condition
that in no case a candidate should
be issued a pass higher than First
class.
c.  {SL/ II Class Pass from the place
of residence to the nearest station
where the interview test is held,
and back, to the candidates called
for interview/test for the first time,
for compassionate appointments,
in death cases only}**
** Inserted vide Railway Board’s
letter No. E(W)99 PS-8/9 dated
18.10.1999 (RBE 275/1999)  ACS
No. 16.

ADVANCE CORRECTION SLIP NO. 16
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)   62
Add the following as (c) of Item 22 of Schedule VII (Special Pass) of the Railway Servants
(Pass) Rules, 1986 (2nd Edition, 1993) :
“(c) SL/ II Class Pass from the place of residence  to the nearest station
where the interview test is held, and back, to the  candidates called for
interview/test for the first time, for compassionate appointments, in death
cases only”
[Authority  : Railway Board's letter No. E(W)99 PS-8/9 dated 18.10.1999 (RBE 275/1999)]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(23) Journeys in connection with children’s
camps.
General Managers may  issue special
passes at their discretion. Such passes
may be issued upto stations on other
Railways also.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(24) Attending cultural activities etc.
i.  No special passes should be issued
to  Railway employees and their
family members for participation in
cultural activities. However,
railway employees and their family
members and dependent relatives
(as defined in the Pass rules)
participating  in Inter-Railway
cultural competition and in
celebrations held during the
Railway Week, may be issued
special passes of the class
normally admissible to the Railway
employees concerned under the
extant Pass Rules.
ii.  Special passes may be issued to
the supporting  artists  and
outsiders who  are   essentially
required by the main artists
(railwaymen) for participation in
the celebrations held during the
Railway Week. The class of pass of
the entire party may be the
highest class to which any one
member of the parties is ordinarily
entitled but not higher than First
Class.
iii.  {Not more than 5 First Class and
15 second class passes in a
calendar year may be issued in
favour of artists who are invited by
the authorised organisations e.g.
Railway Women’s organisations
etc. to give performance for
charitable purposes, the net
proceeds of which are credited to
their funds and utilised for
Railwaymen’s Welfare and/ or
contributed to the Rly. Minister’s
Welfare and  Relief Fund. Such
passes should not also be issued
for more than two occasions in a
year for a Zonal Railway/   63
Production Unit and should be for
single journey either inward or
outward. Any requirement of
Special passes in excess of 5 First
Class and 15 Second Class in a
calendar year will have to be met
by the concerned organisation.}**
** revised vide Railway Board’s
letter No. E(W)2000 PS5-6/65
dated 31/7/2000 (RBE 146/2000)
ACS No. 27

ADVANCE CORRECTION SLIP NO. 27
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Item No. (24) (iii), Column (3) of Schedule VII (Special Pass) is revised as under :
” Not more than 5 First Class and 15 second class passes in a calendar year
may be issued in favour of artists who are invited  by the authorised
organisations e.g. Railway Women’s organisations etc. to give performance
for charitable purposes, the net proceeds of which  are credited to their
funds and utilised for Railwaymen’s Welfare and/ or contributed to the Rly.
Minister’s Welfare and  Relief Fund. Such passes should not also be issued
for more than two occasions in a year for a Zonal Railway/ Production Unit
and should be for single journey either inward or outward. Any requirement
of Special passes in excess of 5 First Class and 15 Second Class in a
calendar year will have to be met by the concerned organisation.”
[Authority : Board's letter No. E(W)2000 PS5-6/65 dated 31.7.2000 (RBE 146/2000) ]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(25) Passes to members of Railway User’s
Consultative Committees, National Railway
User’s Consultative Council.
a.  Non-Official member of the
Railway User’s Consultative
Committees, Sub-Committees
thereof Suburban Railway User’
Consultative Committees and the
National Railway Users’
Consultative Council when
attending meetings of the
Committees/Council will be given
First Class return journey
complimentary passes (without
attendant) between the station
nearest to their place of residence
and the place of meeting. However
members of these ZRUCC and
NRUCC may be allowed an
attendant in II Class on Ist Class
complimentary pass.
b.  Non-official members of the
National Railway Users’
Consultative Council and the Zonal
Railway Users’ Consultative
Committees, for whom conducted
tours are arranged twice a year by
the administration will be given
First Class cheque passes to cover
their tour with the privilege of one
attendant in IInd Class for
members of these RUCC only.    64
Should a sufficient number of non-
official members be not
forthcoming to make up a
conducted tour or should any
member be unable to join a
conducted tour arranged for him,
the members may be given
facilities for travel individually to
an itinerary of their choice. The
passes in this case are to be given
on the basis of one round trip per
conducted tour.
Note: Members of the National
Railway Users’ Consultative
Council and other Consultative
Committees if they so desire, may
be allowed to travel, on their I
Class complimentary passes in AC
sleeper coaches in connection with
the work of the council/
committee.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(26) Passes for families of reservists.  In the event of the mobilization of
reservists in railway employment, their
families shall be granted passes of the
appropriate class to their homes, if on the
home line as on transfer under the rules of
their railway and if on a railway other than
the home line, under home line passes
headed “Mobilization”, a baggage
allowance of 40 Kilograms to be given for
each person subject to a maximum of 120
kilograms for each family.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(27) Retired Railway servants for perusal
of documents for preparation of his
Defence in disciplinary case instituted
against him.
A pass of the class to which the retired
Railway  servant was entitled prior to
retirement for self only, from home Town /
Place of residence to the place where
documents are kept, whichever distance is
shorter.
** Revised vide Railway Board’s letter No.
E(W)97 PS5-1/5 dated 9.5.1997.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(28) Medically decategorised staff when
called for adjudging their suitability for
alternative appointment.
Special passes of the same class to which
they are otherwise eligible under the rules.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3   65
(29) To retired Railway servant for
assistance to defend a Railway servant
involved in disciplinary proceedings, to
attend any meeting of a commission of
enquiry or of a Board, Conference,
Committee, or departmental enquiry
convened under proper authority  or is
required to perform any public duty in an
honorary capacity.
Passes of the same class to which entitled
on privilege account while in service may
be granted.
** Revised vide Railway Board’s letter No.
E(W)97 PS5-1/5 dated 9.5.1997

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(30) To Casual Labour on recruitment/
discharge.
General Managers can issue passes for self
only in case where Casual Labour is not
available at the site of work and have to
be recruited from far off places. GMs can
further delegate these powers in
consultation with their FA&CAOs. Such
passes should be granted as an exception
only and not as a rule

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(31) Complimentary passes to next of kin
of the victims as well as to the surviving
victims involved in Railway accidents.
Complimentary passes of the same class in
which the victim was travelling or higher if
recommended by Doctor or depending on
status of the relatives may be issued. Not
more than two relatives may be given
such passes, which should be without any
break of journey.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(32) RPF Dogs with Handler/Inspectors.  May be issued I class passes alongwith
handlers/ inspectors when sent for
participation in Railway Week celebrations.
Champion Dog Shows etc.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(33) Issue of Bazar Passes.  GMs or Heads of Departments may issue
Bazar passes to their employees posted at
remote stations where ordinary necessities
of life cannot be obtained or cannot be
obtained at cheaper/reasonable rates. This
facility may however, be granted only in
those sections/stations where the same is
already prevalent. Grant of the facility at
newer sections/stations, requires Board’s
prior approval. The number of such passes
should be kept to the minimum and the
request for such passes should be properly
scrutinised before granting the same. A
review should also be made after every
three years whether the facility has to be
continued or can be withdrawn, depending
on the development of markets/ bazars
nearby.

Category  Conditions of entitlement Entitlement/Facilities   66
1 2  3
(34) Grant of I AC Complimentary Pass to
the visiting Lecturer of a appropriate
status.
Training Institutes may issue 1stAC
Complimentary Pass to the visiting
Lecturer  of the rank of Jt.  Secretary to
the Government of India and above.  In
respect of other visiting Lecturer/eminent
personalities  invited by the Centralised
Railway  Training Institutes
Complimentary Passes may be  issued
with the approval of Advisor concerned.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(35) Whole time employees of the Zonal
Recognised Unions and Federations.
Ist and 2nd year of
service
Nil
3rd to 20th year of
service
1 set per annum
21st year or above 2 sets per annum
Note: -
i.  Passes would be given as
complimentary (not as privilege)
and the Railway Administration will
have the right to withdraw at its
discretion.
ii.  Extended only to those staff
enjoying Railway medical facilities
provided they are not retired
Railway employees and ipso facto
not availing the facility of post-
retirement complimentary passes.
iii.  Class of Pass will be determined
with reference to the pay drawn as
on1.1.91 according to eligibility of
regular railway employees who
entered Railway service on or after
1.1.91.
iv.  On retirement from
Union/Federation service no post-
retirement complimentary passes
would be admissible.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(36) Railway Magistrates  Entitled to First Class Duty Card/Cheque
Passes over specified jurisdictions.
Condition relating to issue of such passes
are governed by Administrative orders
issued from time to time

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(37) Government Railway Police.  Entitled to First/Second Class Duty
Card/Cheque Passes over specified
jurisdictions. Conditions relating to issue of
such passes are governed by    67
administrative orders issued from time to
time.

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
**(38) Participants in Workers Education
Programmes Conducted by AIRF/ NFIR in
the Zonal Headquarters Station/ Divl.
Headquarters Station / Centralised
Training Institutes.
Special Passes may be issued to Serving
Railway employees attending Workers
Education Programmes as participants or
as Lecturers/Instructors. Non-Railwaymen
participating as Lecturers/Instructors may
be issued Complimentary Passes not
Higher then I Class
** Inserted vide Railway Board’s letter No. E(W)98 PS5-1/54 dated 31.8.98 ACS No. 10.

ADVANCE CORRECTION SLIP NO. 10
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)

Add the following as item 38 in Schedule VII (Special Passes):
” (38) Participants in Workers Education
Programmes Conducted by AIRF/ NFIR in
the Zonal Headquarters Station/ Divl.
Headquarters Station / Centralised Training
Institutes.
Special Passes may be issued to Serving
Railway employees attending Workers
Education Programmes as participants or as
Lecturers/Instructors. Non-Railwaymen
participating as Lecturers/Instructors may
be issued Complimentary Passes not Higher
then I Class

[Authority : Railway Board's letter No. E(W)98 PS5-1/54 dated 31.8.98
and E(LR)III/98/WE-I/1 dated 12.1.1998  ]

Category  Conditions of
entitlement
Entitlement/Facilities
1 2  3
**(38) Rail travel
facilities to
MR/MOS(R)/DMR
Gold Pass may be issued to serving MR/MOS(R)/DMR for
undertaking journeys on official duty. For journeys otherwise than
on duty six set of 1-AC Complimentary Cheque Passes per year
may be issued to serving MR/MOS(R)/DMR for self and eligible
members of family as defined in Railway Servants (Pass) Rules,
1986. Other conditions of travel will be the same as applicable to
serving Board Members.
** Inserted vide Railway Board’s letter No. E(W)97 PS5-7/7 dated 4.5.99 (RBE 93/99)]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
**(39) Non-Railwaymen GM may issue passes of appropriate class
in connection with train working like trial
runs etc.
** Inserted vide Railway Board’s letter No.  E(W)99 PS5-1/52 dated 16.6.2000 (RBE
112/2000) ACS No. 25

68
ADVANCE CORRECTION SLIP NO. 25
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Add the following as item No. 39 in Schedule VII (Special Passes):
**(39) Non-Railwaymen  GM may issue passes of appropriate class in
connection with train working like trial runs etc.
[Authority : Railway Board's letter No. E(W)99 PS5-1/52 dated 16.6.2000 (RBE 112/2000)]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(40)**
Claimant
before
Railway
Claims
Tribunal
Passes may be  issued to the victims/
Claimants of Railway Accidents falling under
Sections 124 & 124-A of the Railways
Act,1989.
Sleeper Class Cheque Passes from the place
of residence to the place of hearing and back
shall be issued when attendance of the
claimant is ordered by Railway Claims
Tribunal in the respect of cases falling under
Sections 124 & 124-A of the Railways
Act,1989.
** Inserted vide Railway Board’s letter No.  E(W)97 PS5-1/56 dated 8.6.2000 (RBE
110/2000) ACS No. 24
ADVANCE CORRECTION SLIP NO. 24
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
The following may be added as item 40 in Schedule  VII (Special Passes) of Railway
Servants (Pass) Rules, 1986. (2nd Edition, 1993):
(40)
Claimant
before
Railway
Claims
Tribunal
Passes may be issued to the victims/
Claimants of Railway Accidents falling under
Sections 124 & 124-A of the Railways
Act,1989.
Sleeper Class Cheque Passes from the place
of residence to the place of hearing and back
shall be issued when attendance of the
claimant is ordered by Railway Claims
Tribunal in the respect of cases falling under
Sections 124 & 124-A of the Railways
Act,1989.
[Authority : Railway Board's letter No. E(W)97 PS5-1/56 dated 8.6.2000 (RBE 110/2000)]

Category  Conditions of entitlement Entitlement/Facilities
1 2  3
(41) Retired Railway Officers of Selection
Grade and above who are empanelled as
Railway Inquiry Officers in D&AR cases to
undertake journey either for conduct  of
inquiry or for training or any other official
purpose in this connection
A Pass of the class for self only, to which a
serving Railway officer of equivalent rank is
entitled while on duty and an attendant in
second/Sleeper Class from the place of
residence to Zonal Railway Headquarters and
in some cases to the place near the
residence of retired COs where inquiry is
conducted owing to ill-health of the CO and
in case of training to the place where training
programmes are conducted on authorisation
of SDGM/CVOs.
** Inserted vide Railway Board’s letter No.  E(W)2000 PS5-1/24 dated 7.8.2000 (RBE
148/2000) ACS No. 28
ADVANCE CORRECTION SLIP NO. 28
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
The following may be added as item ‘(41)’ in Schedule VII (Special Passes) of Railway
Servants (Pass) Rules, 1986. (2nd Edition, 1993):
(41) Retired Railway Officers of Selection
Grade and above who are empanelled as
Railway Inquiry Officers in D&AR cases to
undertake journey either for conduct of
inquiry or  for training or any other official
purpose in this connection
A Pass of the class for self only, to which a
serving Railway officer of equivalent rank is
entitled while on duty and an attendant in
second/Sleeper Class from the place of
residence to Zonal Railway Headquarters and
in some cases to the place near the
residence of retired COs where inquiry is
conducted owing to ill-health of the CO and
in case of training to the place where training
programmes are conducted on authorisation
of SDGM/CVOs.
[Authority: Board's letter No. E(W)2000 PS5-1/24 dated 7.8.2000 (RBE 148/2000)]   69
ANNEXURE – “A”: STANDARD RAILWAY PASS FORM

RAILWAY SERVANTS (PASS) RULES, 1986 (1993 EDITION)
ANNEXURE ‘B’
LOSS/ MISUSE/ FRAUDULENT USE OF PASSES AND PTOs
ANNEXURE ‘B’ (See Rule13 )
Use/Misuse/Fraudulent of use of Passes and Privilege Ticket Orders :
1.  Passes and PTOs are not transferable and should be  used only by the person in
whose favour they have been issued. Special care should be taken to ensure that
passes and PTO’s are not lost while in the custody of the pass holder. In the case of
loss the pass or privilege ticket order may pass into unauthorised hands leading to
fraudulent use for which the pass or PTO holder may have to share responsibility
and be also liable for action under the rules. In case of loss of pass or PTO  a report
should be made immediately to the police by the pass or PTO holder sending a copy
of the same to the Pass/Privilege Ticket Order issuing authority.
2.  Deterrent punishment should be awarded to railway servants detected misusing
passes  and privilege ticket orders; this may take the form of dismissal or removal
from service or reduction to a lower post depending upon the seriousness of the
offence.
3.  In case of a retired railway servant, misuse of post-retirement complimentary pass
renders the retired railway servant liable to be declared ineligible for getting such
passes.
4.  A fine of Rs. 10/- for second class and Rs.25/- for First Class passes may be
imposed on the Railway employees for not filling the date of commencement of the
journey on the passes both privilege and duty granted them. This amount has to be
recovered from the employee by the ticket checking  staff and the proper receipt
issued. This fact may also be endorsed on the passes. Passes may also be returned
within one month of the expiry of the pass or its utilization whichever is earlier. In
regard to those cases where a fine has been imposed by the T.T.Es for non-filling
the date of commencement of journey on the passes,  the following action may be
taken
(a) First case Warning
(b) Subsequent ‘To be dealt with on merits’. This should be taken serious
view of and suitable deterrent action taken against the
defaulting staff.
5.  In case of the loss of passes the following penalties may be levied.
(I) Railway Staff: –  Loss of duty Card Passes available for a  period without
stipulation of the number of the journey.
(a) Gold/Silver/
Bronze passes
Actual cost of replacement to be
recovered. See Railway Board’s
Letter  No.  98/G/127/4/Mint/Pass
dated 16.07.1998
(b) I-A &I Class Rs. 35/-
(c) II Class Rs.12.50
(d) Trolley Pass Rs.12.50
Loss of duty cheque passes with limited validity and
specified destination.
(a) I-A &I Class Rs.10/-
(b) II Class  Rs.5/-
Loss of privilege passes.
(a) I-A &I Class Rs. 10/-   70
(b) II Class Rs. 5/-
Residential card pass/school card pass, provision (Bazar)
card pass.
(a) I-A &I Class Rs. 35/-
(b) II Class Rs. 12.50
(II) Non-Railway Staff :- (i) Loss of card passes available for a period with-out
stipulation of the number of journeys
(a) I Class  Rs.150/-
(b) II Class Rs 75/-
(ii) Loss of cheque passes available for a specified
destination and limited validity.

Complimentary passes
issued to non-Railway
organisations/
individuals.
(a) I Class  Full fare subject to a maximum of
Rs.50/- and a minimum of Rs.10/-
(b) II Class  Full fare subject to a maximum of
Rs.30/- and a minimum of Rs.5/-.
(a) I Class Rs. 35/-

Card Passes issued to
GRP/P&T/Railway
Magistrates.
(b) II Class Rs. 12.50
Loss of post-retirement complimentary pass

Retired Railway
Employees.
(a) I-A &I Class Rs. 25/-
(b) II Class Rs. 10/-
6.  Note:-
1.  Office bearer of recognised Unions/Federations who  are
either serving Rly. Employee or ex-Rly. employees will be
treated at par with serving Rly. employees and covered
under item (I) above
2.  Whenever it is proposed to award a penalty of stoppage of
passes and Privilege Ticket Orders under RS(D&A) rules, as
distinguished from action taken under the above rule for
irregularities in connection with the use of passes and PTOs
the procedures laid down in “D&A Rules should be followed.”

3 times the cost to be recovered from serving officers who are on unauthorised absence
from duty and have not returned the metal pass despite request vide Board’s Letter No.
E(W)99 PS5-1/10 dated 2.7.1999 (RBE 158/1999).

71
RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)
ANNEXURE ‘C’
POWERS OF THE GENERAL MANAGERS TO CONDONE IRREGULARITIES
ANNEXURE ‘C’ (See Rule 14)
POWERS OF THE GENERAL MANAGERS TO CONDONE IRREGULARITIES
Except in cases of transfer and settlement passes  issued to Railway servants, General
Managers may condone the irregularities in the cases enumerated below. These powers
should not be re-delegated to any lower authority.
1.  Issue of higher class of Passes and Privilege Ticket Orders under misinterpretation
of the extant rules.
2.  Excess issue of Passes and Privilege Ticket Orders during a year.
3.  Issue of more than one set of Passes before completion of five years service.
4.  Inclusion of more than five members in a Pass/Privilege Ticket Orders when a
dependent relative is included.
5.  Inclusion of more than two dependent relatives in a Pass/Privilege Ticket Order.
6.  Inclusion of sons and dependent brothers aged 21 years or over in a Pass/Privilege
Ticket Order without the production of the necessary school or college certificate.
7.  Issue of Passes for “Guardians” on school account when the son is aged 18** years
or above.
** Substituted vide Railway Board’s letter No. E(W)96 PS5-1/30 dated 17.8.2001
(RBE 168/2001) ACS No. 36
8.  Inclusion of dependent relatives in Post-retirement Passes to retired Railway
servants.
9.  Inclusion of children in Post-retirement Passes to retired Class IV Railway servants.
10. Issue of Passes by a longer route.
11. Incorrect issue of a Pass by pass issuing authority for a period exceeding three
months in the case of a single journey or 4 months  in the case of return journey
and its use by a Railway servant or his family after the period of availability.
12. Correct issue of a Pass by the pass issuing authority for a period not exceeding
three months in the case of single journey and four months in the case of return
journey and its use by a Railway servant or his family after the period of availability.
“Note: The irregularity mentioned in item (12) above may be condoned by
debiting an extra pass to the Railway servant’s account.

ADVANCE CORRECTION SLIP NO. 36
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Item 7 under Annexure ‘C’ of Railway Servants (Pass) Rules, 1986, (Second Edition, 1993),
may be substituted as under :-
“Issue of Passes for “Guardians” on school account when the son is aged 18
years or above.”
[Authority : Board's letter No. E(W)96 PS5-1/30 dated 17.8.2001 (RBE 168/2001)]

Ashok Sharma

THE RAILWAY SERVANTS (PASS) RULES, 1986

MAIN INDEX

 -         Pass Rules – General Pass Rules

-         Schedule I – Duty Pass

-         Schedule II – Pass On Privilege Account

-         Schedule III – School Pass

-         Schedule IV – Post Retirement Complimentary Pass

-         Schedule V – Widow Pass

-         Schedule VI – Residential Pass

-         Schedule VII – Special Pass

-         Annexure A – Standard Railway Pass Form

-         Annexure B – Loss/Misuse/Fraudulent Use Of Pass And PTOs

-         Annexure C – Powers Of The GM To Condone Irregularities

-         THE RAILWAY SERVANTS (PASS) RULES, 1986

INDEX

Rule Subject
1. Short Rules (Commencement and Application)
2.

Definition

- 2a

- Adopted Child

- 2b

- Attendants

- 2c

- Dependents

- 2d

- Family

- 2e

- Guardian

- 2i

- Recognised Educational Institutions

3.

Officer or authority competent to issue and Sign a Pass or PTO

4.

Kinds of passes

5.

Duty pass

6.

Privilege Pass

7.

School Pass

8.

Post-retirement Pass

9.

Passes to widows of Railway Employees

10.

Residential Card Pass

11.

Special Pass

12.

Pass or P.T.O. for non-railway servants

13.

Loss/Misuse/Fraudulent use of Passes & Privilege Ticket Orders

14.

Power of General Managers to Condone Irregularities

15.

Income Tax/Monetary Value of Passes and Privilege Ticket Order

16.

Status of Pass Manuals etc.,

17.

Power of Modify.

18.

Removal of Doubts

THE RAILWAY SERVANTS (PASS) RULES, 1986

In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President hereby makes the following Rules, regulating, the issue of Passes and Privilege Ticket Orders to Railway servants, for travel by trains namely: -

1. Short Title, Commencement and Application:

(1) These Rules may be called the Railway Servants (Pass) Rules, 1986.

(2) They shall come into force on the date of their publication in the Official Gazette.

(3) Except where specifically provided to the contrary they shall apply to all railway servants under the administrative control of the Ministry of Railways (Railway Board) but shall not apply to: —

(i) An apprentice engaged under the Apprentices Act;

(ii) A person in the casual employment or employed on daily wages;

(iii) Any person under the administrative control of the Ministry of Railways who by a general or special order is, excluded from the facilities of Pass or a Privilege Ticket Order under these rules.

2. Definitions: In these Rules, unless the context otherwise requires: —

(a) ‘Adopted child’ means a child for whom there is satisfactory proof of adoption irrespective of the fact whether such adoption is permissible or not under the personal law governing the railway servant concerned.

(b) ‘Attendant’ means a person exclusively employed on salary in the personal service of a railway servant.

(c) ‘Dependent relative’ in relation to a railway servant, whose father is not alive, means: -

(i) Mother including a divorced mother;

(ii) Unmarried or widowed sister;

(iii) Brother/step-brother under twenty one years of age provided he resides with and is wholly dependent on the railway servant;

(iv) Invalid brother of any age,

(v) Brother who has attained the age of twenty-one years and is a bonafide student of a recognised educational institution, and

(vi) Legally divorced sister. (Added vide Advance Correction Slip No. 11)

Provided that a person shall not be considered to be a dependent relative if his/her income from all sources including pension, dearness relief, etc. exceeds 15% of pay per month of the Railway servant or the amount arrived at by adding Rs.500 to the dearness relief admissible to the pensioners/family pensioners on pension of Rs.500/- and rounded off to the nearest ten rupees figure, whichever is more.

Provided further that a Pass or Privilege Ticket Order may be issued in favour of dependent relatives mentioned at (iv) and (v) only on production of a certificate from a Railway medical officer or the head of the recognised institution, as the case may be.

Provided further that dependent relatives may be included in the Privilege Passes/PTOs given to the railway servants in cases where father is missing for a period of at least 7 years. Passes/PTOs can also be given to the sisters in similar circumstances. However, an affidavit as to the period since when the person is missing, duly attested by a Magistrate is necessary.

(d) ‘Family’ includes: -

(i) Spouse of a railway servant whether earning or not;

(ii) Son or sons who have not attained the age of 21 years and are wholly dependent on the railway servant;

(iii) Son or sons of the age of 21 and above who are;

(a) Bonafide students of any recognised educational institution;

(b) Engaged in any research work and do not get any scholarship/stipend;

(c) Working as an articled clerk under the Chartered Accountant;

(d) Invalid, on appropriate certificate from Railway Doctor;

(iv) Unmarried daughters of any age whether earning or not;

(v) Widowed daughters provided they are dependent on the railway servant;

(vi) Legally divorced daughter who is dependent on the railway servant;

(e) The term “Guardian’ need not necessarily be interpreted in its legal sense. It may mean an adult dependant relative or an adult member of the family; a paid nurse Governess or an attendant. When none of these are available a pass in favour of a Guardian, as admissible under these Rules, may be given to another person at General Manager’s, discretion.

(f) ‘Pass’ means an authority given by the Ministry of Railways or any railway administration to a person, authorising him to travel by rail gratuitously;

(g) ‘Privilege Ticket Order’ (hereinafter referred to as PTO) is an authority issued in favour of a railway servant which may be exchanged for a passenger rail ticket on payment of one third of the normal fare;

(h) ‘Railway servant’ means a person who is a member of a service or who holds a post under the administrative control of Railway Board and includes a person who holds a post in the Railway Board. Persons lent from a service or post, which is not under the administrative control of the Railway Board to a service, or post, which is under such administrative control, do not come within the scope of this definition. This term excludes casual labour for which special orders have been issued.

(i) ‘Recognised educational institution’ for the purpose of these Rules means any school, college, university or institution recognised by the Government for imparting education or training in any discipline-general, technical, professional or military.

(j) ‘Pay’ means the amount drawn monthly by a railway servant as

(i) Basic pay

(ii) In the case of Running Staff, basic pay plus 30% thereof or any other percentage of basic pay declared as pay from time to time:

(iii) Any other pay, which may be specially classified as pay by the President.

(k)        (i) “Set” means one Pass or P.T.O for outward and return journeys :

(ii) “Half-set” means a Pass or P.T.O issued from one station to another.

(1) ‘Schedule’ means the Schedule appended to these Rules.

(m) ‘Year’ means a Calendar Year.

3. Officer or authority competent to issue and sign a Pass or PTO:

A Pass or PTO may be issued by such officer or authority and may be signed by such officer as the Central Government (Ministry of Railways) may from time to time specify:

Provided that until such authorities or officers are specified, the Pass or PTO shall be signed and issued in accordance with the instruction/orders issued by the Central Government in the Ministry of Railways and in force at the commencement of these Rules.

4. Kinds of Passes:

(1) A railway servant or the entitled members of his/her family and dependent relatives as defined in these Rules may be issued the following kind of passes, namely:

(i) Duty passes;

(ii) Privilege pass including passes while on deputation;

(iii) School pass;

(iv) Post-retirement Complimentary passes;

(v) Widow pass

(vi) Residential card pass; and

(vii) Special pass.

(2) The Passes specified in clause (i) of sub-rule (1) may be issued in the form of metal pass, a card pass or a cheque pass.

5. Duty Pass:

(1) A railway servant may be issued a duty pass for performing journey on duty: and

(2) The category of railway servants, the circumstances and the conditions subject to which a duty pass may be issued under Rule 4(1)(i) shall be specified in Schedule I.

6. Privilege Pass:

(1) A railway servant may be issued on his/her request a privilege pass or a privilege ticket order in prescribed format (Annexure A) from one station to another as requested by him/her. Privilege Passes/PTOs are admissible for self, family, dependent relatives and adopted child, as defined in these Rules: and

(2) The category of railway servants, the circumstances and the conditions under which a pass under sub-rule (l) may be issued shall be as specified in Schedule II.

7. School Pass:

(1) A school pass may be issued to the son or daughter of a railway servant who is a bona-fide student of any recognised educational institution; and

(2) The category of railway servants whose son or daughter may be issued a pass under sub-rule (1), the circumstances and the conditions subject to which such passes may be issued shall be as specified in Schedule III.

8. Post-retirement Pass:

(1) A post-retirement complimentary pass may be issued to a railway servant after retirement or after he ceases to be a railway servant; and

(2) The category of railway servants, the circumstances and the conditions subject to which a pass under sub-rule (l) may be issued shall be as specified in Schedule IV.

9. Passes to widows of Railway Employees:

(1) Passes may be issued to the widows of railway employees, who were in Railway service on or after 12.03.1987 and expired on or after that date, whether after their retirement or during service, and had opted for the scheme or were automatically governed under the scheme;

(Widows of Railway employees who were in service before 12.03.1987 have also been made eligible for widow pass, on one time payment of Rs. 250 towards the cost of 2 sets of PTO vide Railway Boards letter no. E (W) 95PS5-1/29 dated 24.04.1998)

and

(2) The circumstances and the conditions subject to which a pass under sub-rule (1) may be issued shall be as specified in Schedule V.

10. Residential Card Pass:

(1) A residential card pass may be issued to a railway servant for performing rail journey from the place of residence to the place of his work.

(2) The category of railway servants, the circumstances and the conditions subject to which a pass under sub-rule (1) from any be issued shall be as specified in Schedule VI.

11. Special Pass:

(1) A special pass may be issued to Railway servants, family members or dependent relatives as the case may be, on –

(a) Medical grounds;

(b) Sports account;

(c) For attending children camp or scouts camp;

(d) Cultural functions; and

(e) On any other occasion which the Ministry of Railways or a Railway Administration deems fit.

(2) The circumstances and the conditions subject to which a pass under sub-rule (l) may be issued shall be as specified in Schedule VII.

Note: – For the purpose of issue of Special Pass on medical grounds under Schedule VII, the terms “Family” and “Dependent Relatives” shall be as defined in Para 601 (5) and 601 (6) respectively of the IRMM, 2000.                                        (Advance Correction Slip No. 29)

12. Pass or P.T.O for non-railway servants:

Notwithstanding anything contained in the foregoing rules, a pass or PTO may be issued to a person who is not under the administrative control of the Ministry of Railways or the Railway Administration for such purpose and subject to such terms and conditions as may be specified in the instructions issued by the Central Government (Ministry of Railways) from time to time in this behalf.

13. Loss/Misuse/Fraudulent use of Passes & Privilege Ticket Orders:

Instructions given in Annexure ‘B’ may be followed for dealing with Loss/Misuse/Fraudulent use of Passes and PTOs.

14. Powers of General Managers to Condone Irregularities:

G.Ms are authorised to consider on merits and condone the irregularities in the cases enumerated in Annexure ‘C’. These powers shall not be re-delegated to any lower authority.

15. Income tax/Monetary value of Passes and Privilege Ticket Orders:

Monetary value of passes and privilege Ticket orders is not subject to income tax.

16. Status of Pass Manuals etc.:

The provisions contained in Pass Manuals issued by the respective Railway or any other provisions on Passes contained in any other Manual/Rules etc. shall be valid provided it is not in contravention with the provisions laid down in these Rules.

17. Powers to Modify etc.:

Powers to include, modify, amend or delete or relax any of the provisions contained in these Rules shall vest with the Ministry of Railways.

18. Removal of Doubts:

If any doubt arises as to the interpretation of the provision of these rules, the same shall be referred to the Ministry of Railways for decision.


SCHEDULE I

INDEX

Subject
DUTY PASS (Group ‘A’ & ‘B’)

- Gold Pass

- Silver Pass

- Bronze Pass (SG)

- Bronze Pass

- Card Pass

- Cheque Pass

DUTY PASS (Group ‘C’ & ‘D’)

INSTRUCTIONS ON DUTY PASS

DUTY PASS ON RAJDHANI/SHATABDI EXPRESS

TRANSFER PASS

- Split Transfer Pass

KIT PASS

- Kit Pass For Group – ‘A’ & ‘B’ Appointed Prior To 01.05.1976

- Kit Pass For Group -‘C’ Joined Prior To 01.05.1976

- Kit Pass For Group -‘D’ Joined Prior To 01.05.1976

- Kit Pass For Pay Above 16400 And Appointed After 01.05.1976

- Kit Pass For Pay 8000 To 16400 And Appointed After 01.05.1976
- Kit Pass For Pay 6500 To 8000 And Appointed After 01.05.1976
- Kit Pass For Pay 4100 To 6500 And Appointed After 01.05.1976
- Kit Pass For Pay Up To 4100 And Appointed After 01.05.1976

SCHEDULE I

[See Rule 5]

DUTY PASS

1) Group ‘A’ & Group ‘B’ Officer (On Duty)

 

(a) Chairman and Members of Railway Board including Financial Commissioner for Railways and Officers who are in equivalent grade and Status, Chief Commissioner for Railway Safety and General Managers of Railways, Production Units and other Establishments and all other officers in the scale of Rs. 24050 – 26000 or above who directly report to the Railway Board.

(Corrected vide Advance Correction Slip No. 19 / RBE No. 286/99)

 Kind of Pass to which entitled – Gold Pass

Conditions of entitlement – Gold Pass holder while travelling with members of his family is entitled to travel in any class over Indian Railways.

Note: While travelling with family the holder of a Gold Pass may have (a) not more than two berths in First AC class and two berths in AC Sleeper/First Class or (b) not more than four berths in AC Sleeper/First Class. Permitted to carry a dog in case First A.C./First Class Coupe is allotted exclusively.

 

(b) Senior Administrative Grade officers   of the Railways and in Railway Board or Heads of the Department of the Railway Administrations

Kind of Pass to which entitled – Silver Pass

Conditions of entitlement – Entitles the holder to travel on Indian Railways alone in any class, or along with his family in any class other than First AC Class, or in First AC Class on payment of one-third difference of fare between First AC Class and AC Sleeper for his family, subject to reserving a maximum number of four berths.

(c) All Officers of the Ministry of Railways and Railway Administrations drawing a basic pay of Rs.14300/- and above in  administrative Grade other than those referred in (a) and (b) above.

(Corrected vide Advance Correction Slip No. 12 / RBE No. 207/99)

Kind of Pass to which entitled – Bronze Pass

Conditions of entitlement - Entitles the holder to travel on Indian Railways alone in any class or along with his family-in any class other than First AC Class or in First AC Class on payment of 1/3rd difference of fare between First AC class and AC Sleeper class for his family, subject to reserving maximum number of four berths.

However, for travelling in First AC class, while on duty, the following authority should be issued by the Railway Administration.

…………….. Railway

No., …                                                                                                                      Dated…

Not Transferable

Shri/Smt …………….. Designation ………..  holder of Bronze Pass No …….. is eligible to travel in First AC Class (Self only) without payment of  any additional charge, while travelling on duty.

                       For GM/ … Railway

This authority should be carried by the officer while travelling on duty. The issuing authority should maintain a register for this purpose wherein issue of each such authority slip should be entered.

 

Note: In the event of loss of the above authority a duplicate authority letter be issued without payment of any penalty. An endorsement that it is “duplicate” be made on the authority letter.

(d) All Officers of the Ministry of Railways and Railway Administrations in J.A-Grade except those mentioned at (a) to (c) above.

Kind of Pass to which entitled – Bronze Pass

Conditions of entitlement - Entitles the holder to travel on Indian Railways in any Class other than First AC class along with his family, subject to reserving a maximum number of four berths.

(e) Officers of the Railway Administration other than those referred to in (a), (b) & (c) above.

Kind of Pass to which entitled – Bronze Pass

Conditions of entitlement - Entitles the holder to travel over his Zonal alone or along with his family Railways in any Class other than First AC class, subject to utilisation of maximum number of four berths.

(f) Officers of the Ministry of Railways other than those mentioned in (a) to (d) above whose duties necessitate frequent journey.

Kind of Pass to which entitled – Card Pass for First Class `A`

 

Conditions of entitlement - Entitles the holder to travel in a class other than First AC on Indian Railways alone or along with his family between the stations and for the period mentioned in such pass, subject to utilisation of maximum number of four berths.

(g) All other Officers of the Ministry of Railways and Railway Establishments

Kind of Pass to which entitled – Cheque Pass for First Class `A`

Conditions of entitlement - Entitles the holder to travel in a class other than First AC on Indian Railways alone or along with his family between the stations mentioned in such pass, subject to utilization of maximum number of four berths.

(2) Group C & Group D Staffs: -

Kind of Pass to which entitled –

a) ‘Card Pass’ for the same class to which the railway servant is entitled on privilege provided his duties require frequent journey.

(b) ‘Cheque Pass’ for the same class to which the railway servant is titled on privilege account

Conditions of entitlement – Entitles the railway servant to travel alone for the stations and for the period mentioned in the Card Pass.

GENERAL RULES

(1) Return Pass for Family: If a railway servant of Group ‘A’ or ‘B’ is required to cut short his tour and/or return to head-quarters by/ air or by some other means of transport leaving behind his family, he may be allowed return journey pass of the same class as on privilege account for his family to enable them to return to the headquarters

(2) The family of a probationer in Group ‘A’ may be included in the duty pass when accompanying him during the period of probation on his journey to and from different places of training.

(3)        (a) A ‘Member’ of the Railway Board, which term includes the Chairman, Railway Board and the Financial Commissioner of Railways, for the purpose of these rules, shall be entitled when travelling on duty, to be provided with one standard gauge saloon for his exclusive use.

(b) When a Member is travelling in his saloon on a Gold Pass, his family (wife and children but no other dependents) may travel with him in his saloon free of charge.

(c) Any other person excepting bona-fide servants travelling with a railway officer in his saloon/Inspection carriage must pay the usual fares to the railway by the purchase of first class tickets and in every bill for travelling allowance in respect of a journey performed in a saloon, the officer concerned should specify the number of such persons who traveled with him and certify that necessary tickets were purchased by them.

(d) The entire cost of haulage of the saloon shall be borne by the Govt. If a railway officer desires additional accommodation for his private staff or luggage, the haulage and other charges for such accommodation shall be met at his expense.

(4) Provision regarding Cycle/ Motor Cycle on duty: A Bicycle/ Motor Cycle may be permitted in a duty cheque/card/metal pass provided the pass issuing authority is satisfied that the inclusion of a Bicycle /Motor Cycle in a duty pass is justified in the interest of official work.

(5) Restrictions regarding travel on Nilgiri & Darjeeling Himalayan Railways: Duty passes are not admissible over the Nilgiri Railway during the months of April, May and June, except to Officers of Groups A and B of Railways. Bicycle/Motor Cycle is not permitted in the duty cheque/card/metal passes over Darjeeling Himalayan Section of Northeast Frontier Railway.

(6) Group ‘A’ and ‘B’ officers are entitled to travel in rail car on Kalka-Simla Section while on duty.

(7) The following instructions in respect of Duty Card Passes should be followed: -

(i) General duty card passes available for the use of staff as “One Clerk” or “One Inspector” etc. should not be issued.

(ii) Wherever inescapable, duty card pass in the name of a particular person who is required to tour frequently may be issued by name with passport size photographs affixed on the card pass duly stamped.

(iii) Whenever reservation is made on duty card pass, the reservation office should make entry in the card pass. The holder of the pass should also indicate the details of the journeys in the Annexure attached to the card pass failing which he would be treated as travelling without valid authority.

(iv) The controlling officer should check the entry in the Annexure of the card pass at the time of counter-signing TA bill of the staff concerned and give a certificate in the TA bill that entries have been checked from the card pass.

(v) Ticket checking staff should ensure that the railway employees travelling on Card pass have indicated the detail of the journey in the Annexure attached to the card pass.

(8) Railway employees travelling on duty are exempt from payment of Supplementary Surcharge levied in certain fast/express trains along with their family members accompanying the officer on duty.

(9) An attendant in second class / sleeper class is allowed to travel free while accompanying the Railway servant travelling on Metal, First A and First Class Duty Passes.

Note: (1) Duty Passes are not admissible during leave other than casual leave taken in continuation of period of duty.

(2) Metal passes/Duty passes as the case may be, should be surrendered by the employee when proceeding on any kind of leave except CL or on transfer or when he/she is dismissed or removed or discharged from service.

(3) It will be the responsibility of the Railway servant to surrender his Metal Pass or duty card pass or pay the penalty therefor if lost, before demitting the office on superannuation or otherwise. The Railway servant must obtain the ‘No Objection’ Certificate from the Pass section and submit it to the concerned authorities before his settlement dues are released.

(Inserted vide Railway Boards letter No. E (W) 99 PS 5-1/14, dated 31.05.2000/RBE No. 104/2000 AND Advance Correction Slip No. 22)

(4) For travel by cabs of EMU trains on duty, necessary endorsement on Duty Card Passes may be made

 

ENTITLEMENT FOR TRAVEL ON DUTY BY RAJDHANI/SHATABDI EXPRESS

Status
Rajdhani Express

Shatabdi Express

(i) Gold Pass holders First AC Coupe or four berths in 2-AC Four seats in Executive Class/ Chair Car
(ii) Silver Pass holders One berth in First AC for self and one extra berth for the eligible family member on payment of 1/3 rd difference of fare between 1st AC and 2 nd  AC of Rajdhani Express trains or two berths in 2-AC or 4 berths in 3-AC Two seats in Executive Class or four seats in Chair Car
(iii) Metal and First ‘A’ Pass holders

(Pay Rs.14300 & above)One berth in First AC for self and one extra berth for the eligible family member on payment of 1/3 rd difference of fare between 1st AC and 2nd  AC of Rajdhani Express trains or two berths in 2-AC or 4 berths in 3-ACTwo seats in Executive Class or four seats in Chair Car(iii) Metal and First ‘A’ Pass holders

(Pay Rs.12000 & above but less than Rs.14300)

One berth in 2-AC for or two berths in 3-AC

Two seats in AC Chair Car(iv) Metal and First ‘A’ Pass holders

(Pay less than Rs.12000)

One berth in 2-AC for or two berths in 3-AC

Two seats in AC Chair Car(iv) First Class Pass holders.

One in 3-AC

One seat in AC Chair Car

 

Note: (i) Gold Pass holders are entitled to coupe accommodation even when travelling alone and can also take their family members in the coupe in Rajdhani Express trains.

 

(ii) The serving officers who were drawing pay of Rs. 4500 and above in the IVth CPC scale of pay and were entitled to one berth in 2-AC / 4 berths in 3-AC in Rajdhani Express and two seats in Executive Class/Four seats in Chair Car in Shatabdi Express during the period 01.01.1996 to 31.01.1999 will continue to get the same entitlement even if their pay in the revised scale of pay falls of Rs.14300.

(Substituted vide Railway Boards letter No. E (W) 2000PS 5-1/17, dated 09.06.2000 /RBE No. 109/2000 and modified vide letter No. E (W) 2000 PS 5-1/17, dated 07.09.2000 / RBE No. 158/2000)

 PASS ON TRANSFER

 CHEQUE PASS

 (1) Group ‘A’ & Group ‘B’ Officer

Kind of Passes – Cheque Pass for self, family and dependent relatives as defined in Rule 2(c) of these rules for the class of his entitlement on privilege account to the transferred station. For this purpose, father of the Railway servant if residing with and wholly dependent upon the Railway servant may also be included. Administrative Grade Officers drawing basic pay of Rs.4500p.mor above may, however, travel in First AC Class without payment of difference in fares between First AC Class and AC Sleeper for self-only. Break of journey is also permissible provided a suitable endorsement on the pass is made; and

(2) Group ‘C’ Staffs

Kind of Passes – Cheque Pass for self, family and dependent as for Group-‘A’ & ‘B’ above, for the class of his entitlement on privilege account to the transferred station.

(3) Group ‘D’ Staffs

Kind of Passes – Cheque Pass for self, family and dependent as defined for Group-‘C’ above, for the class of his entitlement on privilege account to the transferred station.

 KIT PASS

(Substituted vide Railway Boards letter No. E (W) 96 PS 5-9/1, dated 01.06.2000 / Advance Correction Slip NO. 23)

 (i) For Officers appointed prior to 01.05.1976

 Group-‘A’& ‘B’

(a) Two wagons by goods train, one motor wagon (4 wheeler) and one cattle wagon/horse box. OR

One Motor Wagon and Parcel van (8 wheeler) by passenger train and one cattle wagon / horse box; OR

One Motor Wagon (4 wheeler) and one wagon by goods train and one cattle wagon/horse box to the transferred station and one wagon to any other station or from any other station to the transferred station not exceeding the distance between the old station and the transferred station.

(b) A pass for carrying a dog

 Group-‘C’

(a) One wagons by goods train, one motor wagon or horsebox or cattle wagon.

(b) A pass for carrying a dog

Group-‘D’

(a) A Kit pass for carrying 10 quintals of luggage provided that where the competent authority is satisfied that the Railway servant is in possession of more luggage he may be allowed a kit pass for carrying a higher quantity of luggage up to a wagon by goods train.

(b) A pass for carrying a dog

Note: The Group-‘A’,’B’ &’C’ employees appointed to Railway service prior to 01.05.1976 will, however, be entitled for only 80% of the admissible amount of Composite Transfer Grant and the Group-‘D’ employees will be entitled only to 90% of the admissible amount of Composite Transfer Grant. If the Pre – 01.05.1976 entrants to Railway service exercise an option for transportation of their personal effects at the same scale and subject to the same conditions as applicable to the post -01.05.1976 entrants, by a mode other than a VPU, they will be entitled to full amount of Composite Transfer Grant, as regulated under separate orders.

(ii) For Officers appointed prior on or after 01.05.1976

(a) Railway servants drawing basic pay of Rs. 16400 and above: -

Full four wheeler wagon plus one 4-wheeler wagon for motor car; OR

6000 Kgs by goods train plus one four wheeler wagon for motor car; OR

One double container (40 feet EU) or two containers (20 feet EU) (including cost of door-to-door movement of container) plus one four wheeler wagon for motor car; OR

One VPU by passenger carrying trains subject to cut of 20% in the admissible Composite Transfer Grant if a car is carried in the VPU and of 25% if car is not carried.

(b) Railway servants drawing basic pay of Rs. 8000 and above but less than Rs.16400:

Full four wheeler wagon plus one 4-wheeler wagon for motor car; OR

One VP/VPU by passenger carrying trains subject to cut of 20% in the admissible Composite Transfer Grant if a car is carried in the VPU and of 25% if car is not carried; OR

One container (1 TEU) or two containers (20 feet EU) (including cost of door-to-door movement of container) plus one four wheeler wagon for motor car; OR

6000 Kgs by goods train plus one four wheeler wagon for Motorcar.

(c) Railway servants drawing basic pay of Rs. 6500 and above but less than Rs.8000:

3000 Kgs of luggage by goods train plus one four wheeler wagon for Motorcar or Motor Cycle/Scooter.

(d) Railway servants drawing basic pay of Rs. 4100 and above but less than Rs.6500:

1500 Kgs of luggage by goods train plus one Motor Cycle/Scooter/Moped/ Bicycle by goods train.

(e)*   Railway servants drawing basic pay of Rs. 4100 and above but less than Rs.6500:

1000 Kgs of luggage by goods train plus one Motor Cycle/Scooter/Moped/ Bicycle by goods train.

* Such of employees as are in receipt of a revised pay of Rs.3350 and above, may also be permitted to transport 1500 kg of personal effects.

Note: (a) A pass for carrying a dog may also be issued to all cases from (a) to (e) above.

(b) In regard to employees appointed on or after 01.05.1976 belonging to all groups, free transportation of house effects up to the specified limits, as laid down above, may be permitted by the passenger carrying/parcel trains provided there is adequate capacity for such movement and

 General Rules

When a Railway servant of Group A, B, C or D mentioned herein: -

(1) Is ordered to proceed on transfer at very short notice, a set of special transfer pass for his out ward journey and inward journey and a separate transfer pass for self and family for out ward journey shall be issued and this shall not be counted in the privilege pass account.

(2) Is transferred at short notice and it is not possible for him to shift his entire family, a pass may be issued to him and the members of his family who are in a position to accompany him at the first instance, and another pass may be issued for the remaining members of the family left behind and both these passes shall be counted as on transfer pass.

SCHEDULE II

INDEX

Subject
Pass On Privilege Account

- For Group ‘A’ and ‘B’ Officers

- For Group ‘B’ and ‘C’ Non-Gazetted

- Appointed prior to 01.08.1969

- Drawing pay Rs. 5000 and above

- Others

- Appointed during 01.08.1969 – 31.03.1987

- Drawing pay Rs. 5375 and above

- Others

- Appointed during 01.04.1987 – 01.02.1999

- Drawing pay Rs. 7250 and above

- Others

- Appointed after 01.02.1999

- Drawing pay Rs. 6500 and above

- Drawing pay Rs. 7600 and above

- Drawing pay Rs.7250 – 7600 in scale 5000-8000/5500-9000

- Others

- For Group ‘D’ Employees

General Entitlement on Privilege Ticket Orders

General Rules For Privilege Pass/Ticket Orders

- Privilege Pass/Ticket Orders To Invalid

- School Certificate For Issue Of Privilege Pass/Ticket Orders

- Entitlement To Family/Dependents on Privilege Pass/PTO

- Restriction On Number of Dependents

- Special Facility To Blind Member in Family/Dependent

- Validity of Privilege Pass

- Validity of Privilege Ticket Orders

- Validity of Privilege Pass/PTO in Rajdhani/Shatabdi Express

- Break Journey On Privilege Pass

- Journey Route of Privilege Pass

- Issue Of Privilege Pass/PTO in Absence of the Employee

- Admissibility Of Privilege Pass/PTO during Leave

- Carrying Of Bicycle/Motorcycle/Scooter On Privilege Pass

- Entitlement to Travel In Higher Class

- Status Of Unmarried Daughter

- Entitlement When Both Husband/Wife Are Rly Employee

Subject

- Cancellation Of Privilege Pass/PTO

- Issue Of Pass/PTO in Advance

- Entitlement in Case Officiating In Higher Post

- Reservation And Other Charges On Pass/PTO

- Entitlement Of Attendant In Sleeper Class

- Special Facility To Minor Member Of Pass/PTO

- Restriction Over Nilgiri Railway

- Separate Cheque Pass To Attendants

- Picking Up Family/Dependants At Intermediate Station

- Type And Format Of Pass

- Procedure Of Using PTO

- Admissibility To Carry Certain Articles Free On Pass/PTO

- Higher Class Passes For Outstanding Sportsperson

- Higher Class Passes For Handicap Rly Employees

- Classification Of Physical Disability

- Carrying Tricycle/Wheel Chair By Handicap Pass Holder

- Pass/PTO To More Than One Wife

- Pass To Married Daughter

- SCRA Probationers As Family In Parent’s Pass/PTO

- Pass/PTO To Dependant Brother/Sister

- Split Pass

- Special Facility To Board Members

- Issue Of Pass/PTO To Those Due For Retirement

- Booking Of Luggage On Pass

- Sons/Dependant Brothers Over Age Of 21

- Family Members/Dependants Of Apprentices

- Facility To Travel In Rajdhani And Shatabdi Express

- Entitlement To Travel In Rajdhani And Shatabdi Express

- Quota Earmarked To Travel In Rajdhani And Shatabdi Express

- Travel Facility Over Konkan Railway

- Pass/PTO On Re Employment

- Pass/PTO On Deputation In India/Abroad

- Pass/PTO On Deputation To Other Department In India

- Pass/PTO On Deputation To Central Ministries In India

- Pass/PTO On Deputation To PSUs India

- Pass/PTO On Deputation One Dept. To Other Dept. India

- When Deputation Period Is Extended

- Secondment/Deputation To Abroad From RITES/IRCON

- Secondment/Deputation To Abroad From Govt.

- Pass/PTO On Deputation To Railway From Non-Railway Departments

Schedule II

[See Rule 6]

PASS ON PRIVILEGE ACCOUNT

1. Group ‘A’ & ‘B’ (Gazetted)

Class of Privilege Pass and Privilege Ticket Order admissible – 1 Class ‘A’

Number of Privilege Pass and Privilege Ticket Order admissible –

- 6 sets Privilege Pass per year

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

Conditions of Entitlement

 First Class ‘A’ privilege pass entitles the holder to: -

(i) Travel in any class other than First AC Class;

(ii) Deleted;

(Vide Railway Boards letter No. E (W) 93 PS 5-1/6, dated 09.01.1995
/ RBE No. 2/95)

(iii) Carry 140 kg of luggage for each adult member in the Pass and half that quantity
for each child; but only 70 kg for each adult and half of this quantity for each child on
Nilgiri Railways;

(iv) Travel in AC sleeper class without any extra fare;

(v) Travel in First AC Class on payment of 1/3 of difference between the First AC
class fare and AC sleeper class fare; and

Note: However, in case of serving Chairman and Members of the Railway Board, they would be entitled to travel along with their spouse/or eligible family members on their privilege passes, in First AC of all trains including Rajdhani Expresses and in Executive class in Shatabdi Expresses, without payment of any difference in fares. This facility will be available even if the Chairman / Members is not travelling with them. Spouses of retired Chairmen / Members of the Railway Board travelling alone on their post retirement complimentary passes would also be entitled to the facility without payment of any difference in fares.

(Inserted vide Railway Boards letter No. E (W) 2000/PS-5-1/17, dated 07.09.2000 / RBE No. 158/2000)

            (vi) Carry one ‘attendant’ in 2nd  / Sleeper Class.

II. Non – Gazetted Group ‘B’ & Group ‘C’

 (a) Appointed prior to 01.08.1969;

(i) Drawing pay of Rs.5000 or above, provided the employees are in scale, the
maximum of which is Rs.6000 or above.

 Class of Privilege Pass and Privilege Ticket Order admissible – 1 Class ‘A’

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

Conditions of Entitlement

(i) First Class ‘A’ privilege pass entitles the holder to: -

(ii) Carry one attendant in IInd/Sleeper Class;

(iii) Travel in any class other than First AC Class;

(iv) Travel in AC sleeper class without any extra fare;

(v) Travel in First AC Class on payment of full difference between the First AC class
fare and AC sleeper class fare; and

(vi) Carry 70 kg of luggage for each adult member in the Pass and half that quantity for each child.

(ii) Employees other than those covered under item (i) above.

Class of Privilege Pass and Privilege Ticket Order admissible – IInd/Sleeper Class

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

-   6 sets Privilege Ticket order per year. In case of those Railway employees who have opted/are compulsorily governed under the scheme of widow passes entitlement would be limited to four sets of PTOs.

(b) Appointed during the period from 01.08.1969 to 31.03.1987;

(i) Drawing pay of Rs.5375 or above, provided the employees are in scale, the
maximum of which is Rs.7000 or above.

Class of Privilege Pass and Privilege Ticket Order admissible – 1 Class

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

Conditions of Entitlement

(i) First Class ‘A’ privilege pass entitles the holder to: -

(ii) Carry one attendant in IInd/Sleeper Class;

(iii) Travel in any class other than First AC Class;

(iv) Travel in AC sleeper class without any extra fare;

(v) Travel in First AC Class on payment of full difference between the First AC class
fare and AC sleeper class fare; and

(vi) Carry 70 kg of luggage for each adult member in the Pass and half that quantity
for each child.

(ii) Employees other than those covered under item (i) above.

Class of Privilege Pass and Privilege Ticket Order admissible – IInd/Sleeper Class

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

(c) Appointed during the period from 31.03.1987 to 01.02.1999;

(i) Drawing pay of Rs.7250 or above, provided the employees are in scale, the
maximum of which is Rs.6500.

Class of Privilege Pass and Privilege Ticket Order admissible – 1 Class

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

Conditions of Entitlement

(i) First Class ‘A’ privilege pass entitles the holder to: -

(ii) Carry one attendant in IInd/Sleeper Class;

(iii) Travel in any class other than First AC Class;

(iv) Travel in AC sleeper class without any extra fare;

(v) Travel in First AC Class on payment of full difference between the First AC class
fare and AC sleeper class fare; and

(vi) Carry 70 kg of luggage for each adult member in the Pass and half that quantity
for each child.

(ii) Employees other than those covered under item (i) above.

Class of Privilege Pass and Privilege Ticket Order admissible – IInd/Sleeper Class

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

(d) Appointed after 01.02.1999

(i) Employees in pay scale maximum of which is Rs.6500.

(ii) Employees drawing pay of Rs.7600 or above.

Class of Privilege Pass and Privilege Ticket Order admissible – 1 Class

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

Conditions of Entitlement

(i) First Class ‘A’ privilege pass entitles the holder to: -

(ii) Carry one attendant in IInd/Sleeper Class;

(iii) Travel in any class other than First AC Class;

(iv) Travel in AC sleeper class without any extra fare;

(v) Travel in First AC Class on payment of full difference between the First AC class
fare and AC sleeper class fare; and

(vi) Carry 70 kg of luggage for each adult member in the Pass and half that quantity
for each child.

(iii) Employees in pay scale of Rs.5000-8000 and Rs.5500-9000 and drawing pay of Rs. 7250 or above but less than Rs.7600

Class of Privilege Pass and Privilege Ticket Order admissible – IInd Class ‘A’

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

Conditions of Entitlement

The holder of new IInd ‘A’ pass shall be entitled to travel by AC-3 tier

                                 (Inserted vide Advance Correction Slip No. 12 / RBE No. 17/99)

(iv) Employees other than those covered under item (i), (ii) & (iii) above.

 

Class of Privilege Pass and Privilege Ticket Order admissible – IInd / Sleeper Class

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- 6 sets Privilege Ticket order per year. In case of those Railway employees who have
opted/are compulsorily governed under the scheme of widow passes entitlement
would be limited to four sets of PTOs.

Conditions of Entitlement

The Railway employees, who are already entitled to Ist Class Passes, shall continue to draw Ist Class passes irrespective of their eligibility.

(Inserted vide Advance Correction Slip No. 12 / RBE No. 17/99)

III Group ‘D’

Class of Privilege Pass and Privilege Ticket Order admissible – IInd / Sleeper Class

Number of Privilege Pass and Privilege Ticket Order admissible –

- 1 set Privilege Pass per year up to the end of 5th year of Railway service.

- 3 Sets per year after 5 years of Railway service.

- Number of Privilege Ticket orders same as for Group ‘C’.

Conditions of Entitlement

The Railway employees, who are already entitled to Ist Class Passes, shall continue to draw Ist Class passes irrespective of their eligibility.

(Inserted vide Advance Correction Slip No. 12 / RBE No. 17/99)

Privilege Ticket Order entitles the holder irrespective of whether he belongs to Group A, B, C or D.

(i) To travel in the same class as on the privilege pass to which he is entitled as mentioned herein before or a in a lower class by paying 1/3 of the fare of the entitled class or the lower class in which he is travelling, as the case may be. First class PTO holder can however travel in AC sleeper class by paying 1/3 of the fare of the AC-Sleeper Class.

(ii) To carry one attendant in IInd Class /Sleeper Class in the case of First Class ‘A’ and First Class Privilege Ticket Order by paying 1/3 of the fare of the IInd Class.

(iii) Break of journey and distance restriction as applicable in the case of ordinary ticket. However, a holder of ticket exchanged for a PTO travelling by mail train can break journey enroute without distance restriction.

(iv) Travel in a Class higher than the entitled class on payment of charges for travel in the entitled class on payment of charges for travel in the entitled class against Privilege Ticket order together with difference between the full fare of the class shown in the privilege ticket order and that of the class in which he elects to travel; and

(v) Free luggage allowance on the same condition applicable to a holder of an ordinary ticket for the same class in which he elects to travel.

General Rules relating to Privilege Passes /PTOs

(1)   Privilege Passes/PTOs to invalid – The term ‘invalid with reference to Rule 2(c)(iv) and 2(d)(iii)(d) shall mean;

(i) An invalid is one who is suffering from disability of mind other than drug addiction as cause of mental disability or is physically crippled or handicapped and is unfit to earn even after attaining the age of 21 years.

(ii) It has also to be satisfied that the handicap is of such a nature so as to prevent him from earning his livelihood and the same shall be evidenced by a Certificate from the Medical Officer not below the rank of Divisional Medical Officer, who as far as possible, should state the exact mental and physical conditions of the invalid

(iii) A certificate from the Medical Officer on the above lines should be produced at least once after every three years indicating that the invalid continues to suffer from the disorder or disability. The employee shall advise the administration whenever the invalid start earning.

(iv) If in the opinion of the Medical Officer, the physical handicap or disability of mind etc. is of such a nature that the person concerned is likely to become fit to earn his livelihood after a gap of time, he shall not be treated as ‘invalid’ for the purpose of these rules.

(2) Requirement of School Certificate for issue of Privilege Passes/PTOs – Submission of school certificate where necessary should be regulated as under: -

(a) The school certificate should be submitted once a year at the beginning of the academic session. However, where the studies are discontinued, an intimation of the same should immediately be given to the Pass Issuing Authorities. A Certificate may, however, be insisted upon in case of doubt as regards continuance of studies.

(b) In those cases, where a pass is issued in anticipation of production of the school certificate, the school certificate should be submitted within a period of one month from the date of the issue of the pass.

(c) The above instructions would apply in respect of inclusion of   wards i.e. student son(s)/dependent brother(s) of Railway employees in Privilege Passes over 21 years of age.

3          (i) Privilege passes/PTOs are admissible to the Railway employee for self, family including adopted child and dependent relatives as defined in Rule 2 whether accompanied by the Railway servant or not. Details of family members/dependent relatives should be furnished to the Pass issuing authority at least once in 5 years and change in the same should also be intimated as and when the same takes place.

(ii) Not more than two dependents can be included in a Pass/PTO subject to the condition that the total number of persons included in the Pass/PTO will not exceed 5 exclusive of Attendant wherever permissible. This limit will not apply if only family members are included in the Pass/PTO.

(iii) When the Railway servant himself   or a member of his family or a dependent is blind in both eyes and has to travel alone on a privilege pass, one companion may be allowed to travel in the same class in which the blind person is travelling. This facility is granted on production of a certificate from Divisional Medical Officer of the Railway concerned.

(iv) A half set of Privilege Pass shall be valid for three months and one set shall be valid for four months from the date of issue irrespective of whether the inward journey is for the same station or any other station.

(v) Privilege Ticket Order shall be valid for three months from the date of issue.

(va) The Privilege Ticket Orders issued to Railway officers/staff are valid in the entitled class in Rajdhani/Shatabdi Trains on payment of usual PTO fare subject to the total ‘Pass Quota’ defined for the each class

(Inserted vide Railway Boards letter No. E (W) PS 5-1/1, dated 31.07.1998 & 03.09.1998)

(vi) Break of journey enroute shall be permissible on Privilege Pass at any stations as desired by the Pass holder. [In addition, the Station Master/Ticket Collectors may be authorised to make an endorsement on the pass in case an unscheduled break journey is desired by the pass holder due to any unforeseen circumstances]

(Inserted vide Railway Boards letter No.E (W) PS 5-1/72, dated 20.01.2000/RBE No.10/2000)

(vii) Privilege pass shall be issued the inward journey is for the journey from the starting station to the destination station as desired by the railway servant, via shortest route, provided that a longer route may be permitted on the Privilege Pass in the following circumstances:

(a) Two alternative routes are available for a destination, for example – Bombay to Calcutta via Nagpur or via Allahabad and Bombay to Delhi by the Central Railway or by the Western Railway – such passes may be permitted by either route irrespective of the distance involved; or

(b) If the distance to destination via a longer route preferred by the Railway servant does not exceed by fifteen percent of the distance via the direct route such passes may be issued even if a double journey over a small portion is involved (for example – ex-Chittaranjan to Kacharapara via Howrah or ex-Lucknow to a station on the Southern/South Central Railway via Bombay VT), provided the distance does not exceed the distance via the shortest route by more than 15% to take advantage of terminal facilities as in Bombay VT – Kalyan or Madras-Arkakonam sections; or

(c) If the longer route to destination is quicker than the direct route irrespective of distance involved.

(viii) In case the Railway employee is not available to apply for a Privilege Pass or PTO being on TA duty or on temporary transfer to other place or on deputation or for any other reason, the family member or dependent relative as defined in these rules may apply for and be issued privilege passes/ PTO at their request.

(viii a) Privilege Pass/PTO are admissible to Railway servants during all kinds of leave, including extraordinary leave.

(Inserted vide Railway Boards letter No.E (W) PS 5-1/13, dated 06.05.1998)

(ix) Bicycles/Motorcycles Scooter may allow to be carried within the free luggage allowance admissible on privilege passes irrespective of home or foreign lines.

(x) Pass-holders may travel in a class higher than that for which a pass is held on payment of difference in advance between the fare of the class of pass held and that of the higher class in which the pass holder intends to travel, except in the case of First ‘A’ Privilege Pass holders, who can travel in First AC Class on payment of 1/3 of the difference   of the fare between First AC and AC Sleeper Class. When a pass is changed to a higher class the free allowance of luggage will be the same as those for ticket holder in the higher class or as per the luggage allowance admissible on the privilege pass in the entitled class, whichever is more. The right to take art attendant free shall be regulated by the class of pass held by the Railway servant.

(xi) Unmarried daughter even if earning is eligible for inclusion in the passes/PTOs issued to her father/mother who is/are both railway employees subject to the condition that if she is also a Railway servant, a corresponding debit shall be made in the pass account of the daughter as well to the extent of her own entitlement of passes as a Rly. Employee and thereafter she may be included in the passes/PTOs issued to.

(xii) If both husband and wife are railway servants and are entitled to passes and privilege ticket orders in their own right, they are eligible for passes and privilege ticket orders separately for the full number of sets and the class of passes and PTOs prescribed under the rules. Either of them can include the other in their passes or PTOs. Children are also permitted on passes/ PTOs both on the father and mother’s account.

(xiii) Privilege Pass and privilege ticket orders, once issued, but not availed of, shall except in special circumstances be counted against the pass account of the railway servant concerned.

(xiv) When an employee has availed all passes due to him/her in a calendar year, one set of pass and/or one set of PTO may be issued to him/her for journey commencing in the next year only and the pass/PTO may be debited to the next year’s pass account. Such advance issue of pass/PTO should not exceed 60 days of the current year from the date of issue. These passes may be valid for ¾ months; as the case may be. PTO, however, may be valid for 3 months from the date of issue.

(Amended vide the Railway Boards letter No. E (W) PS 5-1/35, dated 12.01.2001/ Advance Correction Slip No. 31)

(xv)      (a) In the case of permanent railway servant, officiating in a higher post, while proceeding on leave, passes of the same class and number to which he is entitled in the higher officiating appointment will be allowed, provided he continues to draw pay relevant to the higher post during the leave period.

(b) In the case of a temporary railway servant when proceeding on leave, the class of pass to be issued is to be determined on the pay the railway servant would have drawn in the grade of his recruitment. In case of a temporary railway servant proceeding on leave while officiating in a grade higher then that to which he was recruited, the class of pass is to be determined on the basis of the officiating pay, provided he continues to draw pay relevant to higher post during the leave period.

(xvi) All pass-holders and those traveling on Ticket exchanged in lieu of PTOs are exempted from payment of reservation charge, sleeper charges while traveling in 2nd class sleeper coaches and super fast train charges on certain mail/express nominated trains. First / A/First class pass holders or 1st Class ticket exchanged in lieu of PTOs or post- retirement complimentary first class pass can travel in AC sleeper coaches without payment of any surcharge.

(xvi a) IInd Class Pass/PTO holders including eligible ‘attendants’ are entitled to travel in the sleeper class without any additional charge. Whenever the words, IInd class appears in the Railway Servants (Pass) Rules, 1986 the same may read as “IInd class/Sleeper class”.

(Inserted vide the Railway Boards letter No. E (W) 97 PS 5-1/4, dated 29.05.1997)

(xvii)     (a) When neither of the parents, none of the adult family member and non of the adult dependent relative travels with the minor children of a Gazetted Railway servant, a Nurse or other parson at the General Managers discretion , may be included in the pass. Minor children may include sons / step sons / adopted sons or dependent brothers under 15 and daughter, stepdaughters, adopted daughters or dependent sisters under 18.

(b) When traveling alone in connection with the escorting of an officer’s minor child, a first class pass may be allowed to a guardian as defined in these Rules, excepting an attendant, who may as guardian under the rule be allowed a second class/Sleeper class pass. Such a pass will be debited to the number of privilege passes admissible under the Rules.

(xviii) Passes are not admissible over the Nilgiri Railway during the months of April, May and June; except to Gazetted Officers of Railways.

(xix) Separate Second Class cheque passes to the attendants of railway officers when not accompanying their employers may be issued at the discretion of the General Manager, if considered essential, in the following exigencies only and subject to the conditions given below:

(a) In case of transfer of the officer from one station to another, such Pass should be availed of within a period of two months.

(b) In case of Officers proceeding on long leave exceeding 2 months out of station Pass to be availed of within a period of 15 days before and after the leave.

(c) A separate pass for attendant/attendants will be admissible only if an officer himself avails the pass for his own journey. In case an officer avails a P.T.O for his journey a separate pass for attendant will not be admissible.

(d) A separate pass will be issued to the attendant between the same stations for which privilege or transfer pass was issued to the officer.

(e) A separate pass for attendants should not be issued when the officer has already taken the attendant with him on his transfer/privilege pass.

(f) Candidates including Probationary officers and temporary officers issued First Class ‘A’ and First Class passes for their rail journeys to join their first appointment on Railways should not be allowed attendants in II class/Sleeper Class.

(g) Separate II Class PTOs may not be issued to the attendants of officers.

 

Note: A separate pass can be issued to the attendant on account of the fact that the train in which officer is travelling does not have IInd Class/Sleeper Class accommodation e.g., Rajdhani/Shatabdi Express Trains.

(Clarified vide the Railway Boards letter No. E (W) 97 PS 5-1/1, dated 07.02.1997)

(xx) Picking up of families, dependent relatives and employees at intermediate stations: Employees are allowed to pick up their families and dependent relatives and be picked up themselves by their families and/or dependent relatives at intermediate stations, provided a remark to this effect is made on the pass. For example, an employee, travelling from Delhi to Madras, who wishes to pick up his family and/or dependent relatives from Nagpur, may be allowed to do so. The pass should be endorsed “with…(mentioning the members of family and/or dependent relatives) from Nagpur”. If he has to take his family and/or dependent relatives from Nagpur by breaking journey there, the pass should be endorsed accordingly in the space provided for the purpose. Similarly, when the employee himself has to be picked up en-route by the family and/or dependent relatives the pass issued to the latter should be endorsed “with … (The name of employee) from … (Station from where the employee is to be picked up)”.

(xxi) Privilege Pass formats are given in Annexure A.

(a) Pass forms shall be of the following colors:

First Class ‘A’

White

First Class

Green

Second Class ‘A’
Yellow
Second Class

Pink

(Inserted vide the Railway Boards letter No. E (W) 97 PS 5-1/6, dated 01.02.1999 / Advance Correction Slip No. 12)

(b) Passes issued by Zonal Railways over Railways other than the home line shall be issued on standard pass Forms and shall be stamped “issued by the … Railway over the … Railway”. Such passes shall be issued by the General Manager’s Office and by such other subordinate offices as the General Manager may be authorize who will sign their own designations.

(c) Passes issued by other offices such as Railway Board, Commissioner of Rly. Safety, RDSO, Production units etc. shall be stamped “Issued by the … Office over the … Railways.”

(d) Seal of Office of issue: Every Pass order must be stamped with the seal of the office of issue without which it must not be accepted at the booking office.

(xxii)     (a) Presentation of PTO: The order must be presented at the booking office at least 15 minutes before the booked departure time of the train by which the holder indents to travel.

(b) Exchanging of PTOs: The order must be exchanged at the booking office/for passenger tickets and must be signed by the holder in the presence of the Booking Clerk. The Tickets will have the word “Privilege” written or stamped upon them.

(c) Exchange of PTO combined with a privilege pass: In cases where a privilege pass is issued for a portion of a journey and a privilege ticket order for the remainder of the journey, the PTO may be exchanged at the starting station for an excess fare ticket. The excess fare ticket should be endorsed as under: -

“Available for commencement of journey from … (Station from which the excess fare ticket portion of the journey commences) within 14 days”.

In such cases, luggage may be booked through to destination on one luggage ticket in accordance with the free allowance admissible on the pass and privilege ticket order for the respective distances.

(d) Issue of fewer number of tickets: A fewer number of tickets than that shown on the order may be issued, provided the actual number received is certified by the holder on the face of the order.

(e) Refunds: Refunds on unused privilege tickets will be allowed under the same terms and conditions as allowed in the case of ordinary tickets.

(xxiii) Privilege pass holder can also carry the following articles free provided a uniform weight as indicated below, is adjusted against the free weightage allowance admissible and a endorsement to this effect is made on their passes:

(i)

T. V. sets 25 Kgs uniformly for all sets.

(ii)

Bicycles 40 Kgs.

(iii)

Two wheeler 150 Kgs Scooters/Mopeds, etc.

(xxiv) Higher Class Passes to out standing sportsmen: General Managers of the Zonal Railways/Production Units and other officers exercising powers of General Managers may grant First Class Privilege Passes/PTOs (including on official account) to the Railway employees who are recipients Arjuna award/President’s Award “Padma Shri” etc. and/or have won gold medals in official international games i.e. World, Commonwealth or Asian Championship or Olympics, Commonwealth or Asian Games etc. in different sports disciplines irrespective of their pay till such time they become eligible to I Class Pass on their turn under the normal rules, but continue to remain Railway service, as personal to them.

(xxv) Higher Class Passes to the physically handicapped employees:

(1) Physically handicapped railway employees (Group ‘C’ and ‘D’) who are eligible for Second class/Sleeper Class pass under pay limit, may be, granted Higher Class of Privilege pass but not higher than First Class, with an escort in the same class, in lieu of their total entitlement of Privilege Passes. The number of passes will be only one set in a year even if the employee is eligible to three sets of passes per year. Where the entitlement of the employee is less than 3 sets and not less than one set of Privilege passes, the facility of First Class pass along with an escort in the same class, may be allowed in 1set of pass

(2) Non – Gazetted physically handicapped Railway employees who become entitled for First Class Pass, under pay limit may be allowed an option either to avail the privilege passes, as per their entitlement or avail two sets of Privilege pass with an escort in the same class, in each of the two sets of passes by surrendering the remaining one set. Where the entitlement of the employee is less than 3 sets of Privilege pass the facility of escort may be allowed in one set of pass.

(3) In the case of Gazetted physically handicapped Railway employees, an option may be given either to avail of privilege passes as per their entitlement or avail 3 sets with an escort in the same class in each of the three sets of privilege passes by surrendering the remaining three sets of passes.

Provided the facility at (1), (2) & (3) above will be allowed only on the recommendation of the DMO and where the employee has no family or eligible   member for inclusion in the pass. Where as escort has been allowed no attendant will be given. This facility will be available only to serving physically handicapped employees. The physical disabilities may be broadly classified as follows:

When an escort has been allowed no attendant will be given. This facility will be available only to the serving physically handicapped employees. The physical disabilities may be broadly classified as follows:

(a) Railway employee not having one leg either below or above knee and using artificial limb;

(b) Railway employee not having both the legs either below or above their knee and using artificial limb;

(c) Railway employee not having One/two hands;

(d) Railway employees who have lost function of both legs and have to walk with the support of both hands due polio attack.

Note: Certificate on the authority of which this concession is given is valid for the entire service.

[Employees mentioned under item (a) to (d) above and those who are totally blind, as certified by the Railway Medical Authorities, are also granted higher class (First Class) Suburban Residential Card Passes/Concessional Season Ticket till such time they become eligible for free Residential Card Passes/Concessional Season Tickets in First Class].

(Clarified vide the Railway Boards letter No. E (W) 88 PS 5-17/6, dated 02.07.1996)

(xxvi) Physically handicapped employees may carry tricycles/wheel-chair in their privilege passes free within the free luggage allowance permissible on an essentiality certificate from a DMO or the Orthopedic surgeon of Railway Hospital.

(xxvii) Passes and PTOs may be issued in favour of more than one legally married wife of a Rly. Servant provided that separate passes and/or PTOs are issued and counted against the Rly. Servant’s Pass accounts.

(xxviii) Married daughter maybe included in pass/PTOs when her husband is missing for a period of at least 7 years subject to the production of an affidavit signed by the railway servant concerned and attested by a Magistrate regarding the missing period.

(xxix) Special Class Apprentices may be included in the passes/PTOs of their parents
who are Rly. Employees during the period of apprenticeship only.

(xxx) Dependent brother/sister of the employee may be included when his/her step – father is alive, provided it is certified that they are wholly dependent on the employee and step – father has severed his connections with the stepchildren.

(xxxi) In cases when an employee is unable to accompany his family or dependent relative, he will be eligible for a pass for himself either to precede or follow his family or dependent relative either on outward or return journey or on both subject to production of evidence to the personal satisfaction of the pass issuing authority regarding the employee’s inability to accompany his family or dependent relative. In such cases, the two outward and the two return journeys passes (i.e. one outward and one return for the family or dependent relative and one outward and one return for the employee) will constitute one set. A reasonable time limit not exceeding one month should be imposed between the issue of these separate passes. This facility is not admissible to retired Railway employees.

(xxxii) Those railway officers who are serving as Members of the Railway Board or
above or have retired from these posts may be permitted to travel by Rajdhani
Express on their privilege/post retirement complimentary passes subject to the
following restrictions:

(a) They can travel in AC Chair Car, AC II-Tier Sleeper or AC First Class subject to payment of 1/3rd difference in the fare between AC First Class (Rajdhani Express) and AC Sleeper Class (Rajdhani Express).

(Deleted vide the Railway Boards letter No. E (W) 94 PS 5-1/5, dated 25.03.1996)

(b) On a single pass not more than 2 persons will be booked in AC First Class, 2 in AC II-Tier Sleeper and 4 in AC Chair Car, subject to the condition that the total number of persons travelling should not exceed 4;

(c) No attendant will be allowed to accompany the Pass Holder in Rajdhani Expresses;

(d)   The facility of travel by Rajdhani Express will not be available during the months of May and June.

(xxxiii) Privilege Passes/PTOs to be issued to the employees who are about to retire/superannuate, may be issued for the normal period of availability admissible under the Rules even if it is beyond the date of superannuation of the employee.  It would however be subject to the condition that the total number of passes issued to a railway employee in service as well as after retirement will not exceed the total number to which he/she was entitled while in service.

(xxxiv) The luggage can only be booked on a privilege pass if a person travels on the pass, otherwise the booking if done, will have to be paid at unaccompanied baggage rates. The luggage may, however, be booked in advance but the holder must perform the journey.

(xxxv) Privilege passes/PTOs are not permissible to sons/dependent brothers over 21 years of age who have appeared in or passed final examination even if the Railway employee certifies that the son /dependent brother is seeking further admission and would continue further studies.

(xxxvi)  (a) Privilege Passes/PTOs to family members and eligible dependent relatives of apprentices of all departments should not be issued. This does not apply to serving employees who are appointed as Apprentices without severing their connections with the previous job on Railway

(b) In the case of Non Gazetted Railway employees, apprentices-hip period will be treated as qualifying service towards pass benefits.

(xxxvii) In the case of all existing Rajdhani/Shatabdi Express trains and by Rajdhani/Shatabdi Express trains to be introduced in future, railway employees both serving and retired, are allowed to travel subject to the following restrictions: -

(Substituted vide the Railway Boards letter No. E (W) 93 PS 5-1/1, dated 09.09.1994 / RBE No. 71/94)

 ENTITLEMENT TO TRAVEL ON EACH PRIVILEGE AND POST-RETIREMENT COMPLIMENTARYDUTY BY RAJDHANI/SHATABDI EXPRESS

Status
Rajdhani Express

Shatabdi Express

(i) Retired and Serving Board Members Two berths in 1-AC or two berths in 2-AC or 4 berths in 3-AC Two seats in Executive Class or two seats in Chair Car
(ii) Serving Officers with Pay 22,400 and above and retired officers of equivalent status. One berth in 1-AC (on payment of 1/3rd difference of fare between 1-AC and 2-AC of Rajdhani Express) or two berths in 2-AC or 4 berths in 3-AC One seat in Executive Class or two seats in Chair Car
(iii) Serving Officers with Pay 14,300 and above and retired officers of equivalent status. Two berths in 2-AC or 2 berths in 3-AC Two seats in Chair Car
(iii) Serving Officers with Pay below Rs. 14,300 and retired officers of equivalent status.

One berth in 2-AC for or two berths in 3-AC

Two seats in AC Chair Car
(iv) Other serving and retired First Class pass holders.

One berth in 2-AC for or two berths in 3-AC

Two seats in AC Chair Car

 (Substituted vide the Railway Boards letter No. E (W) 2000 PS 5-1/17, dated 09.06.2000, 07.09.2000 & 13.10.2000 / RBE No. 109, 158 & 179/2000)

Note:

(i) In the case of serving Chairman and Members of the Railway Board travelling on their own on privilege passes, the facility to travel in 1-AC of all trains including Rajdhani Express and in Executive Class of Shatabdi Express, without payment of any difference in fares will be admissible not only to themselves and their spouses, but to all family members who are entitled to travel on privilege passes, subject to the maximum two berths in 1-AC or two seats in Executive Class. This facility will be available even if the Chairman or Members is not travelling along with them. Spouse of the retired Chairman and Members of the Railway Board travelling alone on their post retirement complimentary passes would also be entitled to the facility of travel in 1-AC and Executive Class, without any payment.

(ii) For the purpose of item (ii) above, the equivalent status of retired Railway servant will be as follows;

Officers who retired between 01.07.1959 – 31.12.1972 with basic pay of Rs. 3000 and above /officers who retired between 01.01.1973 – 31.12.1985 with a basic pay of Rs.3000 and above/ officers who retired between 01.01.1986 – 31.12.1996 with a basic pay of Rs.7300 and above.

(iii) For the purpose of item (iii) above, the equivalent status of retired Railway servant will be as follows;

Officers who retired between 01.07.1959 – 31.12.1972 with basic pay of Rs. 1880 and above /officers who retired between 01.01.1973 – 31.12.1985 with a basic pay of Rs.1980 and above/ officers who retired between 01.01.1986 – 31.12.1996 with a basic pay of Rs.4500 and above.

Clarification:

The serving officers with pay Rs. 4500 and above in the IVth CPC scale of pay and retired officers of the equivalent status who were entitled 2 berths in 2-AC or 4 berths in 3-AC or 2 seats in Chair Car on each privilege and post-retirement complimentary pass prior to revision of scales under Vth CPC, would continue to get the same entitlement even if their pay in the revised scale falls short of Rs. 14300, as envisaged in Boards letter dated 07.09.2000.

(iv) For the purpose of item (iv) above, the equivalent status of retired Railway servant will be as follows;

Officers who retired between 01.07.1959 – 31.12.1972 with basic pay below Rs. 1880 / officers who retired between 01.01.1973 – 31.12.1985 with a basic pay below Rs.1980 and officers who retired between 01.01.1986 – 31.12.1996 with a basic pay below Rs.4500.

The privilege/Post-retirement Complimentary Pass holders will be permitted to travel within the quota earmarked for Pass holders by these trains. Preference will be given to the Duty Pass holders in allotment of berths/seats.

The Privilege Ticket Orders issued to eligible Railway employees/Officers are valid for travel in the entitled class in Rajdhani/Shatabdi Express trains on payment of usual PTO fare subject to the total ‘Pass Quota’ defined for each train.

(Clarified vide the Railway Boards letter No. E (W) 93 PS 5-1/1, dated 31.07.1998 & 03.09.1998)

 Quota earmarked for Pass holders for travel by Rajdhani/Shatabdi Express trains.

Travel facilities for Indian Railway personnel over Konkan Railway on Privilege Pass/PTO:

 Pass and Privilege Ticket Orders on Re-employment

 Category – Group A, B, C & D

 (i) Conditions of Entitlement – On re-employment of Railway personnel in Railway Organisations.

Entitlement / Facilities –

 Same number of privilege passes and PTO’s as they were enjoying at the time their retirement irrespective of the fact whether their service on re-employment continuous with service rendered before retirement or not.

During the period of re- employment such personnel will not be entitled for post retirement Complimentary pass.

 Note: The class of Passes/PTOs in the case of Group C employees will be determined on the basis of their pay fixed on reemployment.

(ii) Conditions of Entitlement – On re-employment of non-railway government employees or quasi- government bodies in Railway Organisations.

 Entitlement / Facilities –

Passes/PTOs on the scale as admissible to railway servants under these rules.

(iii) Conditions of Entitlement – In the case of retired railway servants re-engaged on other than re-employment terms like contract basis or daily rates or consultants etc.

Entitlement / Facilities –

Only Post-retirement complimentary passes, as admissible, will be issued.

Pass and Privilege Ticket Orders on deputation in India/Abroad

Category – Group A, B, C & D

Conditions of Entitlement –

(i) Eligibility for privilege Pass Privilege Ticket Orders and School Passes during the period of deputation to departments other than Central Secretariat/Public Sector Undertakings on the same scale as admissible the railway servant for maximum period of 4 years.

(ii) For railway servants who are on deputation to Central Secretariat i.e. Ministries/Departments of the Government of India, the period of admissibility on full scale will be as per tenure allowed from time to time.

(iii) For Railway servants who are on deputation to Public Sector Undertakings including RITES / IRCON the period of admissibility to full benefits will be as under: -

(a)    For posts, which are declared as top posts, carrying the pay scale of Rs.5900-7300 and above – 2 years.

(b) Other posts – 3 years.

(iv) Where the deputation of a railway servant is extended beyond the normal period specified above, the privilege Pass facilities will be continued on the same scales only if the employer is prepared to bear the cost of Passes issued. Where the employer is not prepared to bear the cost, the Railway servant shall be allowed passes at the lowest scale applicable to retired railway servants of his category even though he may not have completed the minimum qualifying service for this purpose provided that if the Railway servant is entitled to a higher scale of privilege pass if he had retired from railway service on the date on which he would complete the normal period of deputation, he shall be entitled to the same scale of Passes which he was drawing on that date.

(v) In cases where railway servant is placed on deputation from one department to another without reverting to the parent department the benefit of Pass shall not be admissible beyond the maximum period of deputation as detailed above reckoned from the date of commencement of initial deputation.

(vi) Railway servants who are seconded to Foreign Service outside India through RITES/IRCON will also be eligible for privilege passes/PTOs on the scale referred to in (iii) ibid treating them as initially deputed to RITES/IRCON.

(vii) Railway servants who are sponsored for foreign service on Govt. to Govt. basis, as also those whose applications have been forwarded through the Department of Personnel for various assignments will be eligible to passes at the lowest scale as applicable to retired railway servants of their class even though they may not have completed the minimum qualifying railway service for this purpose and where they have completed minimum qualifying railway service, they will be entitled to the scale of privilege passes as admissible to retired railway servants of their class, if their families are left behind. In other cases, the officers will be allowed only one set of passes/ PTOs per year on requests received.

(viii) Permanent railway servants and temporary railway servants with more than 3 years continuous railway service, whose applications have been forwarded and who have been selected and appointed for post in other Central Government Departments/Offices, Public Sector Undertakings or autonomous bodies may be allowed the benefits of passes/PTOs for a period of two years from the date of relief from the Railways, during which they are permitted to retain their lien.

(ix) Railway servants who are deputed on short term assignments or posting against posts controlled by the Ministry of Railways, will be entitled to passes/PTOs as admissible to them while in railway service.

 

Entitlement / Facilities – Pass/PTO will be issued for the Class of entitlement of the Railway servant on privilege account.

 

Note: Benefits of Suburban, Residential Card passes. Concessional Season Tickets etc. are not admissible to Railway employees on deputation to non-railway departments.

Pass and Privilege Ticket Orders on deputation to Railway from non-railway Departments: -

Category – Groups A, B, C & D

Conditions of Entitlement

Employees of non-railway department appointed on deputation post on Indian Railway.

Entitlement/facilities

(i) Eligible for passes/ PTOs as admissible to Railway servants.

(ii) Free passes for self and family and pass for transport of personal effects for joining the post on Railways and on relinquishing the same.

(iii) Same class of pass/PTO as admissible to railway servants on privilege account.

SCHEDULE III

INDEX

SCHOOL PASS

Subject

- School Pass

- Conditions Of Entitlement Of School Pass

- Entitlement And Facilities Of School Pass

- Notes Under Entitlement/Facilities

- School Card Pass

- Conditions Of Entitlement Of School Card Pass

- Entitlement And Facilities Of School Card Pass

-   School Card Pass For Wards Of Group ‘A’ & ‘B’
- SCP For Wards Of Group ‘C’ Who Were Appointed Prior to 01.04.1987 with pay Rs.6700 Or Above
- SCP For Wards Of Group ‘C’ & ‘D’ Who Were Appointed Prior to 01.04.1987 With Pay Less Than Rs.6700.
- SCP For Wards Of Group ‘C’ Who Were Appointed During 01.04.1987 To 01.02.1999 With Pay Rs.7250 Or Above.
- SCP For Wards Of Group ‘C’ & ‘D’ Who Were Appointed On Or After 01.04.1987 With Pay Less Than Rs.7250
- SCP For Wards Of Group ‘C’ Who Were Appointed After 01.02.1999 With Pay Less Than Rs.7250

SCHEDULE III

SCHOOL PASS

Conditions of entitlement (Group A, B, C & D)

(i) School Cheque Pass can be issued to each such student son/daughter who is dependent on the railway servant on production of a certificate from the recognised institution where the student is studying and which is away from the headquarters of the Railway servant for undertaking journeys specifically listed in this schedule. The certificate should indicate that the son/daughter is a bonafide student of the recognised institution where he/she is studying.

(ii) In cases where both husband and wife are railway servants, the passes shall be allowed against the account of either of the two;

(iii) In case of a boy less than 18 years and a girl of any age, the parent or guardian may be included in the pass issued;

(iv) A parent including a stepparent or guardian in the same class may be included in a pass – outward or inward and he/she may be issued a separate pass for going to bring the student or returning alone after leaving the student at school/ college etc.and the passes thus issued shall be treated as part of one half-set of school pass i.e. it will not count as a separate half-set. If the attendant be a guardian he/she will be issued only a II Class Pass;

(v) School passes are admissible for students including those who are engaged in research work and are not getting any stipend/scholarship, other than on merits/means basis.

vi) Students over 21 years of age and doing a rotating intern ship for one year after passing MBBS are eligible for school passes and are also permitted in the privilege passes/PTOs of their parents even if they are in receipt of a stipend, provided the same forms a part of his/her medical course to be completed before becoming eligible for the award of M.B.B.S Degree.

 

Note: Student sons/daughters of Railway employees over 21 years of age and studying in degree courses in Homeopathy/Siddha/Unani and Ayurveda of Indian medicine may be treated at par with those undergoing MBBS course and may be extended the same facility of school/privilege pass provided it is certified by each Institution that internship forms a regular part of the syllabus for award of degree in the respective sphere of Indian medicines.

Entitlements/Facilities

Entitles the holder to avail 3 sets or 6 half-sets in a year and to –

(i) Be issued with the class of pass, which the railway servant is entitled as on privilege. However, the children of railway employees studying in Oak Grove School, Jharipani, who are not ordinarily entitled to 1st Class Passes, may, as a special case, be issued I Class Passes from their homes to Dehradun at School Session and from Dehradun to their homes at the conclusion of the school session. Or these occasions I Class Passes may also be issued to the escorts (School teachers) for their up and down journeys.

(ii) Travel from school or college to the railway servant’s headquarters to see either parent and back to school or college. This should be in case of recognised vacations of not less than three consecutive days duration (Sunday being included) or closure of institution due to unforeseen circumstances;

(iii) To travel from school or college to a place other than the railway servant’s headquarters where either parent is residing and back to school or college;

(iv) To travel to recognised institution for admission and back to head quarters of the railway servant.

(v) To travel to recognised institution for joining and back to head quarter of the railway servant;

(vi) To travel to examination Centre for –

a. Submitting forms of admission and to take up examination and back to headquarters.

b. For taking examination at place other than the place of school or college;

(vii) To travel to the station where Headmaster/Principal etc. is staying in case he is required to fill the form etc. as a private candidate in presence of Headmaster etc. and back to the headquarters.

(viii) To travel back to the headquarters of the railway servant when he/she is withdrawn from school/college at the close of the course or for admission at the headquarters of the railway servant;

(ix) To travel on educational tour forming part of the school syllabus.

(x) To carry a bicycle in the pass in addition to free luggage permissible by making endorsement in the school cheque pass.

(xi) To travel upto port of embarkation and back if studying abroad. This would be on production of a certificate or other acceptable evidence that the student son/daughter has got admission in a college or University abroad and that he/she is required to join it by a particular date, or that the student son/daughter is returning after completing studies in a college or University abroad.

 

NOTE: (l) For the purpose of these Rules, School/College means School or College both academic and professional, recognised by the State Governments/Central Governments/ Recognised Universities .It is includes: -

Government Military Education Institutions such as National Defence Academy, Kharakwasala and I.M.A at Dehradun, Armed Forces Administrative College, Coimbatore and any educational institution recognised by the Ministry of Education such as Indian Institute of Management at Ahmedabad/Bangalore/Calcutta/ Lucknow. National Institute of Training in Industrial Engg. Bombay, etc.

School Pass may be issued to student sons/daughters who are engaged in full time studies in the courses run by Institutions like IGNOU, Indraprastha University, Department of Electronics or any other body set up under the statute subject to declaration by the parent in the format prescribed, to the effect that the course is pursued by the student son/daughter is not correspondence/part time course but requires regular full time studies. Such declaration should be got endorsed by the concerned affiliating University/Organisation/Statutory body.

(Inserted vide the Railway Boards letter No. E (W) 96/PS 5-1/30, dated 13.11.2000/RBE No. 196/2000)

  1. Institute such as day/night Adult School intended for the spare time education of adults, Wage earners is not included in the definition of School/College. Nor schools/ colleges imparting part-time/whole time education in language etc. courses including correspondence are included in the definition of School/ College.
  1. Break of journey en-route is permissible on school pass if endorsement to this effect is made on the pass.
  1. In cases where a school Pass is sought to/from a place other than the Railway servant’s headquarters or the permanent place of residence of the other parent, if it be different, the grant of such pass shall have the approval of the gazetted officer who shall take into account the material facts relating to the request and accord his approval, recording reasons therefor, after he is satisfied that the said change is justified and not made with a view to receive any unintended benefit.
  1.  In cases where a School Pass is sought to/ from a place other than the Railway servant’s headquarters, where either parent is residing even if temporary such as during summer vacations, etc. the Pass shall be issued with the approval of a gazetted officer who shall satisfy himself about the bonafide of such request, with reference to the passes/ PTOs already issued for the parent’s journey to such a place.
  1. Issue of School passes will not be affected by the stoppage of privilege passes of an employee on any account including by way of punishment.
  1. Incidents of suspension will not affect the eligibility of Railway employees to such passes.
  1. In case where the husband and wife are both railway employees each child will be allowed School passes during a particular year only against the husband’s account or against the wife’s account to ensure that particular child does not get more than the maximum prescribed limit of school passes in a year. The husband and the wife are to submit a joint option in this respect with regard to the child, in duplicate (one copy to each of the respective pass officers) when the pass is asked for the first time during any year.

 

School Pass issued to eligible son/daughter of Railway employees may be made valid for journey on Rajdhani/Shatabdi Express trains subject to the normal pass quota. The condition of entitlement shall be as on privilege pass Railway employees.

(Inserted vide the Railway Boards letter No. E (W) 96/PS 5-1/27, dated 12.08.2000/RBE No. 97/2000)

SCHOOL CARD PASSES

Conditions of entitlement (Groups A, B, C & D)

Will be issued for student son/daughter of the railway servant to commute between the station of the residence of the railway servant and the station nearest to the school/college on production of a certificate from the recognised institution where the student is studying subject to such restrictions like those pertaining to distance etc. that may be imposed by Railways depending on local circumstances for issue of such passes.

Entitlements/Facilities

(i)   In the case of Group ‘A’ or Group ‘B’ railway employees their student son/daughters may be issued with First class School Card Pass.

(ii) In the case of Group ‘C’ railway employees appointed prior to 01.04.1987 whose pay is Rs. 6700/- or above or in a scale minimum of which is Rs.6500/-, their student sons/daughters may be issued with First Class School Card Pass.

(iii)      In the case of Group ‘C’ and Group ‘D’ railway employees appointed prior to 01.04.1987 whose pay is less than Rs.6700/-their student sons/daughters may be issued with second Class School Card pass.

(iv)     In the case of Group ‘C’ Railway employees and appointed during 01.04.1987 to 01.02.1999 and whose pay is Rs.7250/-and above or in a scale the minimum of which is Rs.6500/- their student sons/daughters may be issued with First Class School Card Pass.

(v)    In the case of Group ‘C’ and Group ‘D’ railway employees and appointed on or after 01.04.1987, and whose pay is less than Rs.7250 their student sons/daughters may be issued with Second Class School Card Pass.

(vi)   In the case of Group ‘C’ and Group ‘D’ railway employees appointed after 01.02.1999, and whose pay is Rs.7250 or above or in a scale the minimum of which is Rs. 6500, their student sons/daughters may be issued with Second Class School Card Pass.

(Amended vide the Railway Boards letter No. E (W) 97 PS 5-1/62-A, dated 07.04.2000/RBE No. 63/2000 / Advance Correction Slip No. 21)

(vii) In non-suburban sections, however, the normal class of entitlement as on privilege account would be admissible.

SCHEDULE IV

INDEX

Post Retirement Complimentary Pass

Subject

- Post Retirement Complimentary Pass

- Post Retirement Complimentary Pass For Group ‘A’ & ‘B’
- Post Retirement Complimentary Pass For Group ‘C’
- Post Retirement Complimentary Pass For Group ‘D’

- Condition For Entitlement

- Notes Below Condition For Entitlement

- Other Facility On Post Retirement Complimentary Pass

- Entitlement To Travel On Rajdhani & Shatabdi Express

SCHEDULE IV

[See Rule 8(2)]

POST-RETIREMENT COMPLIMENTARY PASS

Group A &B

(a) With Railway service of 20 years or more but less than 25 years – 2 sets

(b) With minimum Railway service of 25 years – 3 sets.

Group C

(a) With Railway service of 20 or more but less than 25 years – 1 set

(b) With minimum Railway service of 25 years – 2 set

Group D

With minimum Railway service of 25 years – 1 set every year.

Note: A benefit of additional 5 years service for post-retirement complimentary passes may be allowed to those medically decategorised/unfit Railway servants who retire either by refusing to accept the alternative post or the alternative post being not available.

Conditions for issue of post-retirement complimentary pass

(i) Post-retirement complimentary Passes are issued to Railway servants for self, wife/husband children and widowed dependent mother only subject to the same conditions as applicable to railway servants in service.]

(ii) Subject to the conditions stipulated in (iii) below, a retired Railway servant will be eligible to the same class of Post-retirement Complimentary pass, as he was enjoying at the time of service.

(iii) Retired Railway servant who was officiating in the higher grade at the time of quitting service shall be granted post-retirement complimentary passes of the number appropriate to the post held by him in the substantive capacity. However the full benefit of post-retirement complimentary passes corresponding to the higher post as to their number and class may be given to those Railway employees—

(a) Who have been promoted to a higher grade on regular basis and retires from the higher grade.]

(b) Where the promotion in the higher grades is on ad- hoc basis after working for a minimum of 3 years in the higher grade.Or

(iv) Post retirement complimentary passes shall not be issued to those Railway servants who are dismissed from service.

(v) In the year in which the Railway servant retires from service he is entitled to that number of single journey Post-retirement complimentary passes which represents the difference between the number of privilege passes he is normally entitled to in a calendar year while in service and the number actually availed by him, provided the total number of Post-retirement complimentary passes applied for after the date of retirement does not exceed the number of post-retirement complimentary passes for which he is entitled in a calendar year.

(vi) In cases where both husband and wife are retired Railway servants, they may avail the complimentary passes on each other’s account.

(vii) When a retired Railway servant himself or a member of his family eligible for inclusion in post-retirement complimentary pass is blind in both eyes, and travels alone, one attendant may be allowed to travel in the same class in which the blind person is travelling duly including the attendant in the complimentary pass, on production of a certificate from Medical Officer of the Railway concerned to the effect that the person concerned is blind in both the eyes.

(viii) A benefit of 5 years service on voluntary retirement is granted towards the qualifying service for the grant of post-retirement complimentary passes on the same conditions as are laid down in Board’s letter No. E (P&A) I 77 RT-46 dated 09.11.1977.

(ix) Members of the Railway Board including Chairman and Financial Commissioner can travel by Rajdhani Expresses on certain conditions as given in item (xxxvii) of Schedule II for serving Board Members.

(x) In the case of Railway employees governed by the Pension Rules, the breaks in service which are condoned for the purpose of pension and death-cum-retirement gratuity may be condoned for the purpose of post-retirement complimentary passes and service preceding the break counted for the purpose of post-retirement complimentary passes. Likewise breaks in service, which is condoned for Special contribution to PF for non-pensionable employees may be taken as condoned for post-retirement passes.

Note: Periods of service in non-railway departments or establishments rendered prior to joining railway service will not, however, count under any circumstances.

Passes to retired employees are not admissible over the Nilgiri Railway during the months of April, May and June.

(xi) Misuse of a post-retirement pass renders the retired Railway servant renders the retired Railway servant liable to be deprived of the privilege of getting such passes to take one attendant free with them in Second Class subject to the conditions stipulated for privilege passes.

(xiii) A child adopted after retirement/ superannuation, as the case may be, may be included in the post-retirement complimentary passes provided there is a satisfactory proof of adoption irrespective of the fact whether adoption is permissible or not under the Personal Law governing retired railway servant.

(xiv) Post-retirement complimentary passes, when requested by the Retd. Railway employee to be sent by post should be dispatched by Registered Post at the Railway’s cost.

(xv) Period of apprenticeship that does not count towards pension will not be taken into consideration for the purpose of grant of post-retirement complimentary passes.

(xvi) Pass Issuing Authority shall satisfy himself about the identity of the retired Railway employee before issuing the Post retirement complimentary passes.

(xvii) Railway administration shall issue an identity card bearing the photographs of superannuated/retired railway employee and the family members eligible for inclusion in the post retirement passes. Such retired railway employees travelling on post retirement complimentary passes will have to carry the identity card to enable railway staff on duty to verify the identity of all those travelling on such passes.

(xviii) Inclusion of escort in the post-retirement Complimentary Passes issued to physically handicapped Retired Railway employees.

(i) In the case of those Retired Railway employees, who are eligible for three sets of First A post-retirement Complimentary Passes, may be allowed an option either to avail of the passes as per their entitlement or avail two sets along-with an escort in the same class, in each of the two sets of the passes by surrendering the remaining one set;

(ii) In the case of those Retired Railway employees, who are eligible for 2 sets of First A post-retirement Complimentary Passes, an option may be given either to avail of the passes as per their entitlement or avail one set along-with an escort in the same class by surrendering the remaining one set;

(iii) In respect of those Retired Railway employees, who are eligible for 2 sets of First Class post-retirement Complimentary Passes, an option may be given either to avail of the passes as per their entitlement or avail one set along-with an escort in the same class by surrendering the remaining one set;

(iv) In respect of those Retired Railway employees, who are eligible for one set of First Class post-retirement Complimentary Pass, the facility of an escort in the same class may be allowed on the single set of pass;

(v) In respect of those Retired Railway employees, who are eligible for Second Class post-retirement Complimentary Passes, one set of higher class of pass but not higher than 1st Class, with an escort in the same class, may be allowed in lieu of the total entitlement of post-retirement Complimentary Passes.

Provided further that the facility of an escort would be allowed only on the recommendation of a Senior D.M.O. and where the employee has no family member. The facility of an attendant, which is allowed on First Class Pass, will, however, not be allowed. The other conditions stipulated in Railway Board’s letters No. E (W) 82PS5-1 dated 05.09.1983 applicable to serving physically handicapped employees will equally apply in the case of Retired physically handicapped Railway employees as well.]

(xix) In the case of all existing Rajdhani/ Shatabdi Express trains and by Rajdhani/Shatabdi Express trains to be introduced in future, railway employees both serving and retired, are allowed to travel subject to the following restrictions: -

Other facility

(i) A retired Railway servant may be issued on his request one set of complimentary pass in the last month of the current calendar year for journey commencing in the next year duly debiting such issue of complimentary pass in the next year’s account. The validity will be for 3/4 months, as the case may be from the date of issue.

(ii) A retired Railway servant, if he so, desires, can obtain his post-retirement complimentary passes from an office of his choice authorised to issue such passes irrespective of the Railway or office from where he had retired. The Railway thus opted by the retired railway servant will be recorded in his service records and that railway will be supplied with all the essential details including specimen signature of the retired railway servant, date of birth of his children and permanent residential address. The railway thus opted will prepare and maintain pass index cards of the retired-railway servant.

(iii) The retired railway servant can change the option and elect another railway, should it be necessary for him to do so on account of his having changed the place of residence.

(iv) The Gazetted officers who are holding independent charge may be authorised to issue post retirement complimentary passes to retired railway employee permissible under the normal rules on receipt of requests after verifying their entitlement from the Office from which they had retired. It is not necessary that such transfer of pass account should be routed through the General Managers/Divisional Railway Managers.

ENTITLEMENT TO TRAVEL ON EACH PRIVILEGE AND POST-RETIREMENT COMPLIMENTARY PASS

Status

Rajdhani Express

Shatabdi Express

(i) Retired and serving Board Members Two berths in 1-AC or two berths in 2-AC or four berths in 3-AC. Two seats in Executive Class (On payment of 1/3 rd of differences of fare between Executive Class & 2-AC of Rajdhani) or two seats in Chair Car.
(ii) Serving officers with Pay Rs. 7.300/-and above and retired officers of equivalent status One berth in I-AC (on payment of 1/3rd of difference of fare between I-AC & 2-AC of Rajdhani) or two berths in 2-AC or four berths in 3-AC One seat in Executive Class (on payment of difference of fare between Executive Class & Second AC of Rajdhani) or two seats in Chair Car.
iii) Serving Officers with Pay Rs. 4500/-and above and retired officers of equivalent status Two berths in 2-AC or four berths in 3-AC Two seats in Chair Car.
(iv) Serving Officers with pay below Rs. 4500/-and retired officers of equivalent status One berth in 2-AC or two berths in 3-AC Two seats in Chair Car
(v) Other serving and retired First Class Pass holders.

-do-

-do-

Note: The Privilege/Post-retirement Complimentary Pass holders will be permitted to travel within the quota earmarked for Pass holders by these trains. Preference will be given to the Duty Pass holders in allotment of berths/seats.

Quota earmarked for Pass holders/or travel by Rajdhani/Shatabdi Express trains is given as Annexure to letter No.95/TC- I/9/P, dated 24.02.1995.

SCHEDULE V

INDEX

WIDOW PASS

Subject

- Widow Pass

- Category Of Widow Pass
Widow Of Rly Servants Who Were In Service/Joined Service On Or After 12.03.1987
Widow Of Rly Servants Who Were In Service Prior To 12.03.1987
Widow Of Rly Servants Who Got Absorbed In PSUs Etc. Prior To 12.03.1987
- No Of Widow Passes Admissible

- Other Facilities On Widow Passes

- Condition For Issue of Widow Passes

SCHEDULE V

[See Rule 9]

WIDOW PASS

Category

1. Widows of those Railway servants who were in service on 12.03.1987 and opted for the scheme of Widow Pass or widows of those Railway servants who joined service on or after 12.03.1987 and are compulsorily governed under the scheme of Widow Pass are eligible for Widow Passes. In such cases of Railway employees who have opted for the scheme of Widow Pass or those who are compulsorily governed under this scheme, shall be eligible for 4 sets of PTOs in a calendar year while in service.

2. Widows of Railway Servants who were in service prior to 12.03.1987 will be eligible to be admitted to the scheme of Widow Pass on a one-time payment of Rs. 250.

(Added vide the Railway Boards letter No. E (W) 95 PS 5-1/29, dated 24.04.1998/ RBE No. 83/98 / Advance Correction Slip No. 7)

 

3. The Railway servants who got permanently absorbed in Public Sector Undertakings/Autonomous bodies prior to 12.03.1987 and were in receipt of post retirement complimentary passes, their widows will also be admitted to the “Widow Pass” scheme on a payment of Rs. 250.

(Added vide the Railway Boards letter No. E (W) 95 PS 5-1/29, dated 06.08.1999/ RBE No. 197/98 / Advance Correction Slip No. 16)

 No. Of Passes Admissible in a year

Half the number of Post retirement Complimentary Passes that the Railway servant was either receiving at the time of his demise after retirement or in case of death in service would be notionally eligible to receive by reckoning the date of death as the date of retirement provided that:

(a) The widow(s) of a Group ‘D’ Railway employee entitled (or notionally entitled) to one set of Post-retirement Complimentary pass every alternate year, shall be entitled to one set of Complimentary Pass every alternate year.

(b) The widow(s) of any Railway employee, who dies while in service, shall be entitled to a minimum of one set of Pass every alternate year. Thus, she will be eligible to one set of Pass in two years, even if the service of the employee before death falls short of the requisite service prescribed for entitlement for Post-retirement Complimentary Passes

 Note: 1. Widows/their dependents who are eligible for such Passes should be issued Family Identity Card by the Railway Administration and the same should be carried by them during their journey.

(2) In case there is more than one widow the passes for widows shall be given by rotation in a specified year.

 Other facilities

(i) The class of Pass would be same as is admissible to the Railway employees on retirement or what would be admissible notionally if the date of death is reckoned as the date of retirement.

(ii) Other terms and conditions would be the same as are applicable to Privilege Passes except that:

(a) Dependent relatives are not entitled to be included in such Passes; however, dependent widow mother of the deceased Railway employee may be included in the Widow Pass as a family member of the widow.

(Added vide the Railway Boards letter No. E (W) 95 PS 5-8/2, dated 24.07.2000/ RBE No. 142/2000 / Advance Correction Slip No. 26)

(b) Widow will not be entitled to this facility if she becomes otherwise entitled to the Pass facility due to her son’s employment in Railways or on her own employment on the Railways or on her re-marriage.

(c) Senior Citizen 1st/1st ‘A’ Widow Pass holders can carry a companion in lieu of an Attendant subject to the following conditions:

(Added vide the Railway Boards letter No. E (W) 95 PS 5-8/2, dated 24.07.2000/

RBE No. 142/2000 / Advance Correction Slip No. 26)

 (i) The facility of the companion will be provided only on the 1st Class/1st ‘A’ Widow Passes in which there is already a provision to carry an Attendant as per the Railway Servants (Pass) Rules, 1986.

(ii) The facility of companion will be allowed only to Widow Pass holders who are above the age of 65.

 (iii) The facility of companion in lieu of Attendant will be permitted only when the pass holder and / or eligible members of family above the age of 65 years will be travelling along with the companion in Sleeper Class/2nd Class. In other words, if any other eligible member of the family below the age of 65 years is included in the pass, then the facility of travel in Sleeper Class/2nd Class with a companion will not be permitted.

Accordingly, Senior Citizen 1st Class/1st ‘A’ Widow Pass holders will have the option either to carry an “Attendant” in Sleeper Class/2nd Class while they themselves are travelling in 1st Class/AC-2tier or to carry a “Companion” in Sleeper Class/2nd Class in lieu of “Attendant” if the pass holder themselves travel in Sleeper Class/2nd Class. In case a companion is preferred to an Attendant, the pass issuing authority will obtain a specific request for the same from the widow pass holder and mention the ages of the persons not less than 65 years to be included in the pass and following endorsement shall be made on the pass:

Companion in lieu of Attendant is preferred only when the pass holder and or other family members of more than 65 years of age is /are travelling in Sleeper Class/2nd Class.

(Added vide the Railway Boards letter No. E (W) 96 PS 5-8/2, dated 19.01.2001/

RBE No. 14/2001 / Advance Correction Slip No. 30)

However, the widow may exercise an option either to avail of pass facility as a dependant widowed mother by getting her name included in the the privilege pass drawn by her son/daughter or she may draw pass(es) as per entitlement under the “Widow Pass” scheme. Option once exercised shall be final and irreversible.

(Added vide the Railway Boards letter No. E (W) 95 PS 5-1/29, dated 21.12.1999/

RBE No. 312/99 / Advance Correction Slip No. 20)

 Passes issued to widow shall be valid for travel in Rajdhani/Shatabdi Express trains, on the same condition as are applicable to Railway employees of equivalent status. A special endorsement to this effect shall be made by the pass issuing authority, also indicating the class and number of berths/seats allowed in the pass.

(Added vide the Railway Boards letter No. E (W) 95 PS 5-1/33, dated 06.01.2000/

RBE No. 4/2000)

(iii) Facility of passes available to the widow of a male railway employee shall be available to the widower of a female railway employee.

(Added vide the Railway Boards letter No. E (W) 97 PS 5-8/3, dated 31.03.1998/

Advance Correction Slip No. 6)

Condition for issue of Widow Passes

(i) Deleted

(Deleted vide the Railway Boards letter No. E (W) 95 PS 5-1/29, dated 24.04.1998/

RBE No. 83/98)

(ii) This scheme will not apply to Railway servants who have retired or expired before 12.3.1987. This scheme will also not apply to Casual Labour unless they are absorbed against regular posts. Till the Casual Labour are so absorbed, they will continue to get 6 sets of PTOs in a year otherwise admissible to them instead of 4 sets of PTOs admissible to others who opt for the scheme of Widow Passes.

SCHEDULE VI

INDEX

RESIDENTIAL CARD PASS

Subject

- Residential Card Pass

- Condition For Entitlement Of Residential Card Pass
- Entitlement Of Residential Card Pass
- For Group A And B Officers
- For Group C And D Rly Employees
- Those Appointed Prior To 01.04.1987
- Those Appointed During 01.04.1987 And 01.02.1999
- Those Appointed After01.02.1999
- Notes

SCHEDULE VI     [See Rule 10 (2)]

RESIDENTIAL CARD PASS

Condition of entitlement

Will be issued to those rail­way servants who reside away from the place of work to travel by rail between their place of residence and their place of work, over the sections where this facility was in vogue prior to 14.12.1953 or where the facility has been extended by specific orders of Ministry of Railways (Railway Board) issued from time to time.

Entitlement -

(i) Groups A and B – First Class A on Suburban sections (Advance Correction Slip No. 21)

(ii) Groups C & D

            (a) Appointed prior to 01.04.1987

Drawing pay of Rs. 6700 or above or in scale the minimum of which is Rs. 6500 First Class in Suburban sections.
Less than Rs. 6700 II Class/Sleeper Class in Suburban sections.

 (b) Appointed during 01.04.1987 to 01.02.1999.

Drawing pay of Rs. 7250 or above or in scale the minimum of which is Rs. 6500 First Class in Suburban sections.
Less than Rs. 7250 II Class/Sleeper Class in Suburban sections.

 (c) Appointed after 01.02.1999.

Drawing pay of Rs. 7600 or above or in scale the minimum of which is Rs. 6500 First Class in Suburban sections.
Less than Rs. 7600 II Class/Sleeper Class in Suburban sections.

 (Substituted vide the Railway Boards letter No. E (W) 97 PS 5-1/62, dated 07.04.2000 / Advance Correction Slip No. 21)

Note:

(i) For non-suburban sections the normal class of entitlement, as on privilege account is admis­sible.

(ii) No attendant is allowed in Residential card pass.

SCHEDULE VII

INDEX

SPECIAL PASS

Subject

- Category

- Condition For Issue Of Special Pass
- On Medical Ground
- On Medical Ground For Retired Staff
- On Sports Ground
- For Rrb/Selection Board While On Leave Or On Duty
- For Attending Courts.
- For Attending Complainant’s Enquiry.
- For Personal Hearing Of The Appellate Authority.
- Office Bearer/Representative Of Rly Unions/ Federation.
- Office Bearers Of All India Sc/St Rly Employees Association
- Members Of Staff Benefit Fund Committee Etc.
- Special Class Railway Apprentices.
- Other Apprentices
- For Scout And Guide Activities
- For Taking Part In Mountaineering And Trekking Expedition
- For St. John’s Ambulance Brigade.
- To Receive Settlement Dues.
- For Motor Vehicle
- On First Appointment To Railway Service.
- On Retirement/Decease – Grant Of Settlement Pass.
- For Enquiry By Commissioners For Railway Safety.
- Non-Railway Staff Of Commission On Railway Safety.
- To Staff Of Quasi Railway Institutions.
- Railway Servants Under Suspension.
- Attending Conferences, Congresses Or Meetings.
- Family Passes To Territorial Army Personnel Proceeding To Camps.
- Candidates For Test/Interview By RRBs/ Railway Administration.
- Journeys In Connection With Children’s Camps.
- Attending Cultural Activities Etc.
- Passes To The Members Of Ruccs, NRUCC.
- Passes For Families Of Reservists.
- Retired Railway Servants For Perusal Of Documents In DAR Case.
- Medically Decategorised Staff For Alternative Appointment.
Subject
- To Retired Railway Servant As DC In DAR.
- To Casual Labour On Recruitment/Discharge.
- Registered Licensed Porters Who Are Porters At Railway Stations.
- Next Of Kin Of Victims / Surviving Victims OF Railway Accidents
- RPF Dogs With Handler/Inspectors.
- Issue Of Bazaar Passes.
- Grant Of 1st AC Complimentary Pass To The Visiting Lecturer.
- Employees Of Zonal Recognised Unions And Federations.
- Railway Magistrates.
- Government Railway Police.
- Participation In Workers Education Programmes By AIRF/NFIR.
- Rail Travel Facility To MR / MOS (R) / DMR.
- Non-Railwaymen.
- Victims/Claimants Of Railway Accidents Falling Under Sections 124 & 124-A Of The Railways Act, 1989.
- Retired Railway Officers Of Selection Grade And Above Who Are Empanelled As Railway Inquiry Officers In D & AR Cases To Under Take Journey Either For Conduct Of Inquiry Or For Training Or Any Other Official Purpose In This Connection.

SCHEDULE VII

[See Rule 11 (2)]

SPECIAL PASSES

Category – Group A, B, C & D (Serving and Retired)

(Amended vide the Railway Boards letter No. E (W)/95 PS 5-1/33, dated 06.08.1999/

Advance Correction Slip No. 15)

Condition of entitlement

(i)   On Medical Grounds: – Issued for journey from station nearest to the residence of a Railway servant where railway medical facilities for treatment of the railway servant or his family members are not available to a station where railway dispensary or hospital, or sanatorium with the required facilities for treatment is located.

Entitlement/facilities

(i) Pass will ordinarily be issued for the Class of entitlement of the railway servant on privilege account.

Note: – Passes issued on medical grounds shall be valid for travel in Rajdhani and Shatabdi Express trains on the same conditions as are applicable to Railway employees of equivalent status. A special endorsement to this effect shall be made by the pass issuing authority, also indicating the class and number of berths/seats allowed in the pass

(Inserted vide the Railway Boards letter No. E (W)/95 PS 5-1/33, dated 06.01.2000/

RBE No. 4/2000)

(ii)        (A) A higher class of pass may be issued at the discretion of the General Manager of the Railway Administration/Unit, or Secretary, Railway Board, for outward journey only to: -

(a)    A railway servant or his family members suffering from Tuberculosis or cancer for travelling with one family member or dependent relative or a companion when no family member or dependent relative is included, on the recommendation of the Chief Medical Officer of the Railway concerned. No attendant will be included.

(b) A railway servant or his family member or dependent relative when the railway servant himself has arranged a bed in a sanatorium provided the Divisional Medical Officer of the Railway certifies that the Railway Administration could not arrange a bed and that treatment in that sanatorium/ hospital is necessary;

(c) A railway servant or his family member or dependent relative suffering from Tuberculosis or cancer for travel from one sanatorium to another for further treatment operation etc. provided that the concerned medical authorities certify that this is necessary and provided further that such recommendation of Sanatorium/ hospital authorities is accepted by the Chief Medical Officer of the Railway. A family member or dependent relative may also be included if necessary.

(ii)        (B) The grant of higher class passes and attendant on medical grounds shall be regulated as under: -

(i) If the Medical Officer considers that patient should be accompanied by an attendant during travel for his journey to an outside station for treatment the inclusion of the attendant in the Railway pass shall be regulated as under -

(a)    One attendant may be allowed if the patient is bed ridden and is unable to sit up, on the recommendation of the Medical Officer in charge of the hospital/health units/polyclinic.

(b) If the patient is in big plaster where one attendant cannot lift the patient, two attendants in the same class on the recommendation of the Medical Officer may be provided.

(c) In case where the patient is in coma/shock/ stupor due to any cause such as head injury etc. regardless of whether he is suffering from T.B/cancer for which higher class pass is admissible, a higher class pass alongwith an attendant in the same class may be given on the recommendation of the Medical Officer.

Provided that the facility of an attendant shall be available only when no other family member is accompanying the patient. Such passes where an attendant has been allowed should, therefore be restricted to the patient and the attendants only.

Provided further that higher-class passes shall be allowed only for outward journey while proceeding for treatment to an outside station. After the patient recovers, the return journey pass shall be issued for the class to which the patient is entitled. Where an attendant was allowed to accompany the patient, in a higher class he shall be issued Second Class/Sleeper Class pass for the return journey.

(ii) In case, higher-class pass to the Railway employee for his return journey has also been considered necessary, specific recommendation of the CMO of the Railway in whose Jurisdiction the hospital is located shall be necessary.

(iii) Pass for the return journey valid for the entitled class or a higher class, as the case may be, shall be issued on the recommendation of the CMO by the Railway in whose jurisdiction the hospital is located. To facilitate issue of return journey passes by that Railway a stamped endorsement authorising that Railways to issue pass may be made on the outward journey pass.

(iv) In cases where a railway servant falls seriously ill outside the zonal Railway on which he is working and is referred to a hospital located on another station for specialised treatment by the Railway Medical Officer, he may be given a Special Pass available from that place to the location of the hospital/dispensary to which he has been referred and back to the same place. The concerned Medical Officer recommending the grant of the pass shall report the facts of the case to the controlling CMO of the employee indicating clearly reasons that necessitated treatment at an out side station in support of his recommendation for issue of Special Pass.

The Medical Officer recommending the issue of pass on medical grounds shall submit a monthly statement to the concerned CMO indicating the circumstances of each case and the reasons for recommending such passes. CMO should ensure that the recommendations of the Medical Officers for issue of passes were in accordance with the guidelines of these orders.

Note: The above said power of General Manager of the Railway/Unit or Secretary, Railway Board shall not be relegated.

On Medical Grounds to Retired Railway employees: –

Retired railway employees covered under RELHS may be issued Special Pass on medical grounds subject to the following conditions: —

(a) Any retired railway servant or his/her spouse covered under RELHS and who is suffering from heart ailment is eligible for the issue of special pass on medical grounds.

(b) The pass will be issued to them in the event of their referral to zonal Headquarters Hospital for necessary check up, assessment and treatment from the place where they have settled to the station where zonal Headquarter Hospital is located and back.

(c) The pass will be issued to them from the zonal Headquarters Hospitals in the event of their Inter-Zonal referral for specialised treatment for places where such specialised Railway Hospitals are located and also to the Government Hospitals wherever referred.

(d) The pass will be issued from the Headquarters Hospitals in the event of their referral to the recognised specialised Hospital for places where such hospitals are located. However, this facility will be confined only for those cases who opt to avail medical facilities under the provision of Ministry of Railways letter No. 86/H/6-2/21 dated 8/12.9.95 and will be restricted in the cases of self and spouse only.

(e) Pass will be issued for the class of entitlement of the railway servant for post-retirement complimentary passes.

On sports account: —

(ii)        (a) For participating in coaching camps organised by the Railway Administration, Railway Sport Control Board or recognised by the State Sports Association or sponsored by the Railway Sports Control Board.

(b) For participating in functions organised to honour players (which include Railway employees as well as dependent family members) having won laurels in National level tournaments.

(c) For participating in tournaments which have the recognition of the All India body for the respective sports/games/ and in those tournaments directly conducted by the State Level body for the respective sports /games and not for the tournaments which are not conducted by such bodies even though they may be recognised by the State bodies or their affiliated organisations.

Entitlement/Facilities: -

(i) Special pass will be issued to the Railway employee himself or his family members/dependents who are actually participating in the sports events for the class of entitlement of the Railway servant on privilege account. A higher class passes not higher than First Class may be issued to a team when they travel together and at least one member of the team is ordinarily entitled to travel by the higher class. A pass for a bicycle may also be issued for participating in cycling events.

(ii) Railway servant travelling alone or with a team as official or a Coach may be issued special pass.

(iii) First Class Pass may be issued to railway servants

(a)    From their place of work to New Delhi and back for receiving Arjuna Award/President’s Award e.g. “Padma Shri” etc.

(b) For participating in Inter Railway Meet or National Sports Meet or National tournaments as representative of the Zonal Railway/Production Unit;

(c) When summoned by Railway Sport Control Board.

(d) When travelling as Umpire/referee been nominated by RSCB.

(e) To railway employees who are nominated by the RSCB to participate in a coach camp for selection of an all-India team for representing the Railways at the Nationals and by the National Federation for selection of an all India team for representing the country at International meet or are nominated for direct participation in the National Championship representing the combined Railways.

(iii) For appearing before RRB/ Selection Board while on leave or on duty.

Entitlement/Facilities: -

As per entitlement on privilege account.

Note: A Railway servant summoned for interview in connection with the filling of a post on the railway on which he is employed may however be issued a duty pass. When called upon to appear before Selection Boards constituted to fill vacancies by Selection, the staff on leave is to be granted free passes. The period of journey and the stay at the place of selection will not be treated as duty.

(iv)  For attending Courts.

Entitlement/Facilities: -

(i) A Railway servant who is summoned to give evidence in a criminal/civil suit, a trial before a Court Martial or proceedings to which Government is a party or a departmental enquiry held by a properly constituted authority, may be granted duty pass, provided the facts to which he has to give evidence have come to his knowledge in the discharge of his public duties.

(ii) The travelling expenses including the cost of train fare granted by the Courts, if any, shall be credited to the Railway revenues.

(iii) Passes for court attendance are not admissible to retired railway servants.

If a pass under this provision is issued to a retired railway servant, an undertaking should be obtained from the retired railway servant that travelling expenses including cost of train fare granted by the court, if any, shall be deposited to railway revenue, within 15 days of receipt of such sum by the retired railway servant.

Breach of the undertaking will be sufficient ground for forfeiture of Post-retirement passes.

[(iii) Substituted by the above para vide Advance Correction Slip No. 9]

(v)    For attending complainant’s enquiry.

A return journey Pass may be granted to a complainant for attending the constituted enquiry.

(vi)   For personal hearing of the Appellate Authority.

A return journey pass may be granted to a Railway servant on whom the penalty of dismissal or removal from service has been imposed to enable him to attend the personal hearing given by the appellate authority before disposing of the appeal.

(vii) Office bearer and representative of recognised railway unions and of the Federation for whom grant of Pass is governed by the instructions issued by Railway Board from time to time.

Members of the Staff Councils, State Committees or Welfare Committees may be given II Class Passes to attend meetings of such committees unless they are entitled for higher class pass on privilege account.

(viia) Office Bearers of ALL India SC & ST Railway Employees Association while attending informal meeting at Divisional/Workshop level.

Not more than 20 Passes and Special Casual Leave may be granted.

(Inserted vide the Railway Boards letter No. 97-E (SCT)-1/22/12, dated 18.08.1998/

RBE No. 184/98)

(viii)     Members of Staff Benefit Fund Committee etc.

Elected representatives when attending meeting of Staff Benefit Fund Committee may be issued a Pass as per their entitlement on privilege account.

(ix) Special Class Railway Apprentices.

2 sets of Passes and 4 sets of PTOs for themselves, in a year for travel in First Class. Railway employees may also obtain Privilege Passes in favour of their sons who are Special Class Apprentices or include them in their Privilege Passes during the period of apprenticeship only.

(x)    Other apprentices

Apprentices and Trainees against Group C except the Apprentices Act posts may be given the class of pass (for self only) on the basis of minimum of pay of the post or grade to which they are to be appointed on completion of their apprenticeship, in accordance with the pay limits prescribed from time to time.

Service as apprentice after being absorbed against regular post will count towards five years service for making them eligible for 3 sets of Passes.

Note: Railway servants appointed as apprentices without severing connections with their previous jobs shall be eligible for passes on the basis of total service inclusive of previous service for determining the number of passes and the restriction in the inclusion of family members and dependent relatives will not apply in their cases.

(xi)  For Scout and Guide activities.

Granted to Railway servants / apprentices trainees or their family members, as the case may be, who: -

(a)    Enroll themselves as Rovers, Rangers, cubs, Bulbuls, Scouts or Guides for attending camps or Rallies or when engaged in scouting activities.

(b) In case of family members of Railway employee appointed as office bearers of Railway State Scouts and Guides Associations or of Bharat Scouts & Guides at the National level.

Note: (l) When the railway servant and his bonafide family members travel together as a party of scouts/guides etc. to attend training camps or rallies or other scouting activities, the special Pass issued to them should be only in Second Class irrespective of the Class to which theindividual Railway servant or family member of railway servant may be entitled. However, Scouts/Guides Commissioners when travelling on Scouts/Guides duties may be given a First Class Pass regardless of their entitlement in their individual capacity.

(2) Kit passes for the transportation of camp material required for Training camps/Rallies/ Jamborette of the Scouts/Guides etc. organised by the Railway Scouts Associations may be issued from the place of their headquarters to the place of their training camps/rallies etc. and back.

(3) GMs, AGMs may issue First Class Special Complimentary passes, not exceeding three sets per year, to the retired Railway employees for attending training camps etc. as trainers on recommendations of the Railway State Chief Commissioners for Scouts and Guides from the stations nearest to the place of their residence to station nearest to the venue of the training camps and back subject to fulfillment of the following conditions:

(i) He / She had been an office bearer of the Railway Scout/Guides Organisation or had been an active worker for a period of at least 5 years assisting Railway Administration in organising training camps or imparting training in Scouts/Guides related activities.

(ii) He/She should be at least a President Scout/ Guide or Himalayan Wood Badge Holder: and

(iii)    A certificate is given by the Railway State Chief Commissioner that the presence of the retired Railway official concerned is absolutely essential and no suitable person of his/ her qualifications or caliber is available for imparting training to Railway employees.

(xi a)  For taking part in mountaineering and trekking expedition

Railway employees who take part in mountaineering and trekking expeditions sponsored by the Indian Mountaineering Federation and Youth Hostels Association of India may be granted special passes of the entitled class on privilege account for self-only.

(Inserted vide Railway Boards letter No. E (W)/96 PS 5-14/8, dated 11.06.1997)

(xii)    For St. John’s Ambulance Brigade.

Granted to members of the St. John Ambulance Association and Brigade at the discretion of the General Manager.

(xiii)  To receive settlement dues.

One set of free pass may be issued to a retired railway servant or in the event of his demise, to the person or persons entitled to receive payment of his settlement dues when called for the purpose of receiving such payments for the class of pass to which entitled on privilege account before retirement/death.

(xiv) For motor vehicle

Free passes for transport of motorcars –

(a) On first appointment or on first purchase where from the car is purchased to the place of posting (once in an employee’s service); or

(b) Passes/Concessional orders may be made available in the name of firms who are consignors/consignees for transportation of motorcar on first purchase. Railway servant shall give a declaration and produce a receipt within 3 months of issue to the effect that the pass/concessional order has been used and he has obtained possession of the car.

Note: 1) Concessional order at the discretion of General Manager may, however, be issued at one-third of the Tariff rate as and when required subject to the condition that the concessional order is to be issued for the railway servant’s bonafide use.

2) GMs may permit carrying of car by passenger trains if these are to be transported over long distances involving transshipment points /Marshalling yards.

(xv) On First appointment to Railway Service.

Granted for self only to join service on first appointment as railway servant for travel in the Class to which he/she would become entitled on joining service. Such passes may also be granted to apprentices excluding Act Apprentices.

Note: Special passes of the class to which they would be entitled after joining appointment may be issued when fresh appointees are sent for medical examination to the nearest Divisional/ Sub-Divisional Hospital where requisite facilities exist. Such passes shall cover return journey also.

(xvi) On retirement/decease – grant of settlement pass.

i) Railway servant in the event of his retirement or widow in the event of his death may be issued passes for himself or family members dependent relatives and for the transportation of personal effects as admissible on transfer to the place where he/his family intends to settle after retirement/death of the Railway employee.

(ii) Applications for settlement passes should be submitted within one year from the date of retirement (or decease) of railway servant. Delays in (deserving cases may be condoned by the General Manager/AGMs or CPOs/DRMs in case of Group ‘C’ & ‘D’ employees but settlement passes should not be issued beyond a period of two years after retirement.

(iii) Cases requiring settlement passes to be issued beyond a period of two years may be referred to the Ministry of Railways.

(iv) Settlement passes may be issued upto six months before the actual date of retirement of the railway servant.

(v) A privilege ticket order in accordance with these rules may be issued to a railway servant who is retiring and to his wife, family and not more than two dependent relatives, and in the event of his death, to his widow, family and not more two dependent relatives, from the Railway Station nearest to his place of retirement to home town provided that such application is made within six months of retirement/decease of the railway servant.

(vi) Motor cars may be allowed to be transported by passenger trains at the personal discretion of the GM where they are to be carried over long distances involving transshipment points /Marshalling yards etc.

(vii) Settlement Pass/Kit pass is allowed on the same conditions as are applicable to the issue of post-retirement passes i.e. in all cases of quitting service except dismissal.

(xvii) For enquiries by Commissioners for Railway Safety.

Railway servants when called to attend and give evidence at enquiries held by Commissioners of Railway Safety may be issued special passes in the class to which they are entitled on privilege.

(xvii a)  Non-Railway Staff of Commission on Railway Safety.

One set of complimentary Cheque Pass and one set of Privilege Ticket Order in a year, for self and eligible family members from place of Duty to any station and back. Class of Pass, eligible family members, break journey, etc shall be the same as applicable to Railway servants of equivalent status.

(Inserted vide Railway Boards letter No. E (W) 97 PS 5-1/44, dated 07.04.1999)

(xviii) To staff of quasi Railway Institutions.

(i) Granted to railway servants who are members of the managing committees of the Railway Employees Co-operative Credit Societies, Banks etc. to attend meetings of the Managing Committees, including those of the Board of Directors and sub-committees but not for attending general, annual, ordinary or extra-ordinary meetings of the shareholders.

(ii) One set of pass of appropriate class may be issued per society per year to an employee who is working either as a Manager or as Accountant of a Co-operative Society for undergoing training from his place of working to the training Centre and back.

(iii) May be issued to the Directors of the Rly. Co-operative Credit Societies/Banks when they go either to inspect the Branch Office or meet the Divisional Officers in connection with the recovery of loans and other dues.

(iv) A pass may be issued when General manager/Financial Adviser & Chief Accounts Officer considers it necessary for an employee of Co-operative Society to go to an Accounts Office to reconcile discrepancies.

(v) The full-time regular staff of Co-operative credit and Consumer Societies/Banks may be permitted Complimentary Passes and concessional Ticket orders (on terms similar to PTOs of Railway employees) at the following scales: -

Passes:

1st and 2nd year service

Nil

3rd to 20th year of Service

I set of Pass per annum

21st year and over.

2 sets of passes per annum.

Concessional Ticket orders:

Categories whose Duties correspond to Group C and Group D railway servants Two sets from the second year of Service

Concessional Seasonal Tickets as applicable to Railway employees for Journeys in sections where Railway employees are entitled to the benefit of RCPs/CSTs may be issued.

(vi) As regards Secretaries and Managers, the number of passes and privilege ticket orders may be the same as for Class III railway servants, the class being left to the discretion of General Manager to be determined on pay-cum- status basis.

Note: (1) These orders equally apply to the whole time staff of the railway Institutes, Libraries etc.

(2) Post-retirement Complimentary Passes and PTOs for staff of Co-operative Credit and Consumer Societies/Banks should not be granted.

(3)   Retired railway servants, re-employed the Railway Employees’ Co-operative Stores, Credit Societies Staff Benefit Funds Committees, etc. may either elect to get passes on post-retirement account or in term of the above provision.

(4) The staff of the Railway Employees Co-operative Insurance Society, integrated with the Life Insurance Corporation of India, are not eligible for the above concession.

(5) First Class Passes/PTOs issued to the staff of Co-operative Societies, Banks etc. should be without an attendant in II Class and such passes are to be termed complimentary.

(xix) Railway servants under suspension.

(i) Passes/PTOs may be granted to Railway servants under suspension in exceptional circumstances and not as a matter of course when the Railway Servant is permitted to leave the station by an authority not lower than that which suspended him.

(ii) The Passes/PTOs to railway servants under suspension are given on the following scales: -

- Group A & B 

-   Passes – 3 sets provided that if in the pass account of the Officer for the year more than half the number due to him has been availed of, no further pass shall be given. If the officer is subsequently retained in service after release from suspension, the passes issued to him during the period of suspension falling within the current calendar year shall be debited to his pass account.

-    PTOs. - Not more than 2 sets per year.  Other stipulations similar to those for passes shall also apply

-    Group C & D –

-    Passes – Not more than one set of Pass, provided that if in the pass account of railway servant for the year only one set of pass remains to his credit, no pass can be issued. If the railway servant is retained in service after release from suspension the passes issued to him during the period of suspension falling within the current calendar year shall be debited to his pass account. 

-    PTOs. - Not more than 2 sets per year.  Other stipulations similar to those for passes shall also apply.

(xx) Attending conferences, congresses or meetings.

Railway servants attending meetings or conferences or congresses held in India at their own request may be granted special passes for the journeys to and from the place of meeting provided Government interest is served by such participation.

(xxi) Family passes to Territorial Army Personnel proceeding to camps.

The grant of passes to families of railway employees who join Territorial Army Reserves, Lok Sahayak Sena and National Cadet Corps etc. will be governed by the provisions in the Manual for enrolment of Railwaymen in the Territorial Army Reserve etc.

(xxii) Candidates summoned for test/interview by Railway Recruitment Boards and Railway Administration.

(a) Free passes may be issued to the candidates summoned for test/interview by the Railway Recruitment Boards and the Railway Administration in the following cases only, irrespective of whether the recruitment is made on regional or All-India basis. No passes should be issued for any categories other than those mentioned below, (except with the prior approval of the Railway Board):

(i) Scheduled Casts/ ST candidates.

(ii) Handicapped Military personnel.

(iii) Candidates for category of posts for which the educational qualification is a Degree or a Diploma in Engineering.

(iv)       (a) Candidates for whom the minimum educational qualification is a Degree or a Diploma in Medicine.

(b) Nurses (including Matrons) Pharmacists and Radiographers

(v) Cost Accountant

(vi) Stenographers

(vii) Staff requiring Fire Fighting service qualifications.

(viii) Candidates for their second journey, irrespective of category, whenever the interview is cancelled due to unavoidable reasons, such as illness of Chairman/Member of the RRB.

(b) The class of the pass to be issued to a candidate should be determined on the basis of the initial pay of the post for which he is being considered subject to the condition that in no case a candidate should be issued a pass higher than First class.

(b)     Sleeper Class/II Class Pass from the place of residence to the nearest station where the interview/test is held, and back, to candidates called for interview/test for first time, for compassionate appointment, in death cases only.

(c)     (Added vide the Railway Boards letter No. E (W) 99 PS 5-8/9, dated 18.10.1999 / RBE No. 275/99 / Advance Correction Slip No. 16)

(xxiii) Journeys in connection with children’s camps.

General Manager may issue special passes at their discretion. Such passes may be issued up to stations on other Railways also.

(xxiv) Attending cultural activities etc.

(i) No special passes should be issued to Railway employees and their family members for participation in cultural activities. However, railway employees and their family members and dependent relatives (as defined in the Pass Rules) participating in Inter-railway cultural competitions and in celebrations held during the Railway Week, may be issued special passes of the class normally admissible to the Railway employees concerned under the extant Pass Rules.

            (ii) Special passes may be issued to the supporting artists and outsiders who are essentially required by the main artists (Railwaymen) for participation in the celebrations held during the Railway Week. The class of pass of the entire party may be the highest class to which any one member of the parties is ordinarily entitled but not more than First Class.

(iii) Not more than 5 First Class and 15 Second Class passes in a calendar year may be issued in favour of artists who are invited by the authorised organisations e.g. Railway Women’s Organisations etc. to give performance for charitable purposes, the net proceed of which are credited to their funds and utilised for Railwaymen’s Welfare and Relief Fund. Such passes should not also be issued for more than two occasions in a year for a Zonal Railway/Production Unit and should be for single journey either inward or outward. Any requirement of Special Passes in excess of 5 First Class and 15 Second Class in a calendar year will have to be met by the concerned organisation

(Revised vide the Railway Boards letter No. E (W) 2000 PS 5-6/65, dated 31.07.2000/RBE No. 146/2000 / Advance Correction Slip No. 27)

(xxv) Passes to the members of Railway Users Consultative Committees, National Railway Users Consultative Council.

(a) Non-Official members of the Railway User’s Consultative Committees, Sub-Committees thereof, Suburban Railway Users’ Consultative Committees and the National Railway Users’ Con­sultative Council when attending meetings of the Committees/Council will be given First Class re­turn journey complimentary passes (without atten­dant) between the station nearest to their place of residence and the place of meeting. However mem­bers of these ZRUCC and NRUCC may be allowed an attendant in II Class on 1st Class complimentary pass.

(b) Non-official members of the National Railway Users’ Consultative Council and the Zonal Rail­way Users’ Consultative Committees, for whom conducted tours are arranged twice a year by the administration will be given First Class cheque passes to cover their tour with the privilege of one attendant in IInd Class/Sleeper Class for mem­bers of these RUCC only.

Should a sufficient number of non-official mem­bers be not forthcoming to make up a conducted tour or should any member be unable to join a conducted tour arranged for him, the members may be given facilities for travel individually to an itinerary of their choice. The passes in this case are to be given on the basis of one round trip per conducted tour.

Note: Members of the National Railway Users’ Consultative Council and other Consultative Com­mittees if they so desire, may be allowed to travel, on their I Class complimentary passes in AC sleeper coaches in connection with the work of the council/committee.

(xxvi) Passes for families of reservists.           

In the event of the mobilization of reservists in railway employment, their families shall be granted passes of the appropriate class to their homes, if on the home line as on transfer under the rules of their railway and if on a railway other than the home line, under home line passes headed “Mobiliza­tion”, a baggage allowance of 40 Kilograms to be given for each person subject to a maximum of 120 kilograms for each family.

(xxvii) Retired Railway servants for perusal of documents for preparation of his defense in disciplinary case instituted against him.

A pass of the class to which the retired Railway servant was entitled prior to retirement or Ist Class whichever is lower for self only, from home town/place of residence to the place where documents are kept, whichever distance is shorter.

(The words in red are deleted vide the Railway Boards letter No. E (W) 97 PS 5-1/5,

dated 09.05.1997)

 (xxviii) Medically decategorised staff when called for adjudging their suitability for alternative appointment.

 Special passes of the same class to which they are otherwise eligible under the rules.

             (xxix) To retired Railway servant for assistance to defend a Railway servant involved in disciplinary proceedings, to attend any meeting of a commission of enquiry or of a Board, Conference, Committee, or departmental enquiry convened under proper authority or is required to perform any public duty in an honorary capacity

Passes of the same class to which entitled on privilege account while in service, but not higher than 1st Class may be granted.

(The words in red are deleted vide the Railway Boards letter No. E (W) 97 PS 5-1/5,

dated 09.05.1997)

            (xxx) To Casual Labour on recruitment/discharge.

           

General Managers can issue passes for self-only in case where Casual Labour is not available at the site of work and have to be recruited from far off places. GMs can further delegate these powers in consultation with their FA&CAOs. Such passes should be granted as an exception only and not as a rule.

 

(xxx a) Licensed Porters who are registered and authorised by Railways to work as Porters at Railway stations.

 

            One set of complimentary Cheque Pass in II/ Sleeper Class for self-only and one set of PTO for self and spouse, every year from place of working to any other station on Indian Railways.

(Inserted vide the Railway Boards letter No. E (W) 96 PS 5-6/58, dated 07.07.1999 /

RBE No. 55/99)

(xxxi) Complimentary passes to the next of kin of victims as well as to the surviving victims involved in Railway accidents.

Complimentary passes of the same class in which the victim was travelling or higher if recom­mended by Doctor or depending on status of the relatives may be issued. Not more than two rela­tives may be given such passes, which should be without any break of journey.

(xxxii) RPF Dogs with Handler/Inspectors.

May be issued Ist class passes alongwith handlers/ inspectors when sent for participation in Railway Week Celebrations, Champion Dog Shows etc.

(xxxiii) Issue of Bazaar Passes.

GMs or Heads of Departments may issue Bazaar passes to their employees posted at remote stations where ordinary necessities of life cannot be obtained or cannot be obtained at cheaper/reasonable rates. This facility may however, be granted only in those sections/stations where the same is already prevalent. Grant of the facility at newer sections/stations requires Board’s prior approval. The number of such passes should be kept to the minimum and the request for such passes should be properly scrutinised before granting the same. A review should also be made after every three years whether the facility has to be continued or can be withdrawn, depending on the development of markets/ bazaars nearby.

(xxxiv) Grant of 1st AC Complimentary Pass to the visiting Lecturer of appropriate status.

Training Institutes may issue 1st AC Complimen­tary Pass to the visiting Lecturer of the rank of Jt. Secretary to the Government of India and above. In respect of other visiting Lecturer / eminent person­alities invited by the Centralised Railway Training Institutes, Complimentary Pass may be issued with the approval of Adviser concerned.

(xxxv) Whole time employees of Zonal Recognised Unions and Federations.

1st and 2nd year of service – NIL

3rd to 20th year of service – 1 set of Pass per annum

21st year or above – 2 sets of passes per annum.

Note : (i) Passes would be given as complimentary (not as privilege) and the Railway Administration will have the right to withdraw at its discretion.

(ii) Extended only to those staff enjoying Railway medical facilities provided they are not retired Railway employees and ipso facto not availing the facility of post-retirement complimentary passes.

(iii) Class of Pass will be determined with reference to the pay drawn as on 01.01.1991 according to eligibility of regular railway employees who entered Railway service on or after 01.01.1991.

(iv) On retirement from Union/Federation service, no post-retirement complimentary passes would be admissible.

(xxxvi) Railway Magistrates.

Entitled to First Class Duty Card / Cheque Passes over specified jurisdictions. Conditions relating to issue of such passes are governed by administra­tive orders issued from time to time.

(xxxvii) Government Railway Police.

Entitled to First/Second Class Duty Card/Cheque Passes over specified jurisdictions. Conditions re­lating to issue of such passes are governed by administrative orders issued from time to time.

(xxxviii) Participation in Workers Education Programmes Conducted by AIRF/NFIR in the Zonal Headquarters/Station/Centralised Training Institutes.

Special Passes may be issued to serving Railway employees attending Workers Education Programme as participants or as Lecturers/ Instructors. Non-Railwaymen participating as Lecturers/Instructors may be issued Complimen­tary Passes not higher than 1st Class.

(xxxviii a) Rail Travel facility to MR / MOS (R) / DMR.

Gold Pass may be issued to serving MR / MOS (R) / DMR for undertaking journeys on official duty. For journeys otherwise than on duty, six sets of 1-AC Complimentary Cheque Passes per year may be issued to serving MR / MOS (R) / DMR for self & ­eligible members of family as defined in the Railway Servants (Pass) Rules, 1986. Other conditions of travel will be the same as applicable to serving Board Members

(xxix) Non-Railwaymen.

GM may issue passes of appropriate class in con­nection with train working like trial runs etc.

(xl) Passes may be issued to the victims/ claimants of Railway accidents falling under Sections 124 & 124-A of the Railways Act, 1989.

Sleeper Class Cheque Passes from the place of residence to the place of hearing and back shall be issued when attendance of the claimants is ordered by Railway Claims Tribunal in respect of cases falling under Section 124 & 124-A of the Railways Act, 1989.

(Inserted vide the Railway Boards letter No. E (W) 99 PS 5-1/56 dated 08.06.2000 /

RBE No. 110/2000 / Advance Correction Slip No. 24)

 (xli) Retired Railway officers of Selection Grade and above who are empanelled as Railway Inquiry Officers in D & AR cases to under take journey either for conduct of inquiry or for training or any other official purpose in this connection.

A Pass of the class for self only, to which a serving Railway officer of equivalent rank is entitled while on duty and an attendant in second/sleeper class from the place of residence to the Zonal Railway headquarters and in some cases to the place near the residence of retired COs where inquiry is conducted owing to ill-health of the CO and in case of training, to the place where training programmes are conducted on authorisation of the SDGM/ CVOs.

(Inserted vide the Railway Boards letter No. E (W) 2000 PS 5-1/24 dated 07.08.2000 /

RBE No. 148/2000 / Advance Correction Slip No. 28)

ANNEXURE ‘A’ TO SCHEDULE II

[Sub-rule XXI (a)]

STANDARD RAILWAY PASS FORM

Form No………

With ……………….. Kilogram luggage free for each adult and half the quantity for each child.

The pass must be returned by the pass holder to the issuing office within a month of the date of expiry of the pass, with remarks used/cancelled.

FREE PASS ……. CLASS                                                     Name of break journey availed of

Designation  ………………………                                         1. (a) Date of Arrival ..………….

Pass……………………………….                                            (b) Date of Departure ………..

From …………………… To ……………………….            2. (a) Date of Arrival ..………….

Via …………………and return via…………………     (b) Date of Departure ………..

Over ……………… Railway.                                     3. (a) Date of Arrival ……….…..

(b) Date of Departure ………..

Available up to Outward journey…………………….  4. (a) Date of Arrival …………...

Return journey ………………………               (b) Date of Departure ………..

Signature/thumb impression of the         I                                   5. (a) Date of Arrival ……………

holder.  If the employee himself is          I Outward Journey

not travelling, the leading member of      I                                       (b) Date of Departure ………..

family should sign or if illiterate  I

put his/her thumb impression.                I Return Journey

(To be signed at the

*Outward journey commenced on ………………19

* Ret urn journey commenced on ………………..19

By any passenger train/mail train

 Why granted……………………………………

…………………………………………………..

Signature & designation of the Issuing Officer with seal

*The date must be inserted in INK BEFORE commencement of journey in either direction. Ticket Collectors and T.T.Es. must see that this is complied with. They should also recover a fine of Rs.25/- on I-A/I class and Rs.10/- on II Class passes for not entering the date of commencement of journey on passes and endorsing the fact of recovery of fine on passes.

 

ANNEXURE ‘B’ TO RULE 13

LOSS/MISUSE/FRAUDULENT USE OF PASSES AND PRIVILEGE TICKET ORDERS

(i) Passes and PTOs are not transferable and should be used only by the person in whose favour they have been issued. Special care should be taken to ensure that passes and PTOs are not lost while in the custody of the pass holder. In the case of loss the pass or privilege ticket order may pass into unauthorised hands leading to fraudulent use for which the pass or PTO holder may have to share responsibility and be also liable for action under the rules. In case of loss of pass or PTO a report should be made immediately to the police by the pass or PTO holder sending a copy of the same to the Pass/Privilege Ticket Order issuing authority.

(ii) Deterrent punishment should be awarded to railway servants detected misusing passes and privilege ticket orders; this may take the form of dismissal or removal from service or reduction to a lower post depending upon the seriousness of the offence.

(iii)   In case of a retired railway servant, misuse of post-retirement complimentary pass renders the retired railway servant liable to be declared ineligible for getting such passes.

(iv)       In case of the loss of passes the following penalties may be levied.

(I) Railway Staff: – 

(i) Loss of duty Card Passes available for a period without stipulation of the number of the journey.

(a)    Gold/Silver/ Bronze passes – Actual cost of replacement to be recovered.

(b) I-A & I – Rs.35.00

(c) II Class/Sleeper Class – Rs.12.50

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

  

(d) Trolley Pass – Rs.12.50

(ii) Loss of duty cheque passes with limited validity and specified destination.

(a) I-A & I – Rs.10/-

(b) II Class/Sleeper Class – Rs.5/-

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(iii) Loss of privilege passes.

(a) I-A & I – Rs.10/-

(b) II Class/Sleeper Class – Rs.5/-

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(iv) Residential card pass/school card pass, provision (Bazaar) card pass.

(a) I-A & I – Rs.35/-

(b) II Class/Sleeper Class – Rs. 12.50

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(v) A fine of Rs. 10/- for second class and Rs.25/ for First Class passes may be imposed on the Railway employees for not filling the date of commencement of the journey on the passes – both privilege and duty granted them. This amount has to be recovered from the employee by the ticket checking staff and the proper receipt issued. This fact may also be endorsed on the passes. Passes may also be returned within one month of the expiry of the pass or its utilization whichever is earlier. In regard to those cases where a fine has been imposed by the T.T.Es for non-filling the date of commencement of journey on the passes, the following action may be taken:

(a) First case Warning

(b) Subsequent ‘To be dealt with on merits’. This should be taken serious view of and suitable deterrent action taken against the defaulting staff.

IA. Serving officers who proceed on unauthorised absence and do not surrender metal pass despite request, 3 times the cost of the metal pass may be recovered from defaulting Railway officers, and invalidity of metal pass may be notified.

(As per the Railway Boards letter No. E (W)/99 PS 5-1/10, dated 02.07.1999)

(II) Non-Railway Staff – Complimentary passes issued to non-Railway organisations/ individuals

(i) Loss of card passes available for a period without stipulation of the number of journeys.

(a) I Class – Rs.150/-

(b) II Class/Sleeper Class – Rs 75/-

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(ii) Loss of cheque passes available for a specified destination and limited validity.

(a) I Class – Full fare subject to a maximum of Rs.50/- and a minimum of Rs.10/-

(b) II Class/Sleeper Class – Full fare subjectto a maximum of Rs.30/-and a minimum of    Rs.5/-.

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(III) Card Passes issued to GRP/P&T/Railway Magistrates.

(a)    I Class – Rs. 35/-

(b) II Class/Sleeper Class – Rs.12.50

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(IV) Retired Railway Employees.

(i) Loss of post-retirement complimentary passes.

(a) I-A & I Class – Rs .25

(b) II Class/Sleeper Class – Rs. 10

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

 

NOTE;-

  1. Office bearer of recognised Unions/Federations who are either serving Rly. Employee or ex-Rly. Employees will be treated at par with serving Rly. employees and covered under  item (I) above

Whenever it is proposed to award a penalty of stoppage of passes and Privilege Ticket Orders under D&A rules, as distinguished from action taken under the above rule for irregularities in connection with the use of passes and PTOs the procedures laid down in “D&A Rules should

Should be followed”.

ANNEXURE ‘C’ TO RULE 14

POWERS OF THE GENERAL MANAGERS TO CONDONE IRREGULARITIES

Except in cases of transfer and settlement passes issued to Railway servants. General Managers may condone the irregularities in the cases enumerated below. These powers should not be re-delegated to any lower authority.

  1. Issue of higher class of Passes and Privilege Ticket Orders under misinterpretation of the extant rules.
  1. Excess issue of Passes and Privilege Ticket Orders during a year.
  1. Issue of more than one set of Passes before completion of five years service.
  1. Inclusion of more than five members in a Pass/Privilege Ticket Orders when a dependent relative is included.
  1. Inclusion of more than two dependent relatives in a Pass/Privilege Ticket Order.
  1. Inclusion of sons and dependent brothers aged 21 years or over in a Pass/Privilege Ticket Order without the production of the necessary school or college certificate.
  1. 7.        Issue of Passes for “guardians” on school account when the son is aged 15 years or over.

 

  1. Inclusion of dependent relatives in Post-retirement Passes to retired Railway servants.
  1. Inclusion of children in Post-retirement Passes to retired Class IV Railway servants.
  1. Issue of Passes by a longer route.
  1. Incorrect issue of a Pass by pass issuing authority for a period exceeding three months in the case of a single journey or 4 months in the case of return journey and its use by a Railway servant or his family after the period of availability.
  1. Correct issue of a Pass by the pass issuing authority for a period not exceeding three months in the case of single journey and four months in the case of return journey and its use by a Railway servant or his family after the period of availability.

Note: The irregularity mentioned in item (12) above may be condoned by debiting an extra pass to the Railway servant’s account.

**********************************************************************

ANNEXURE ‘B’ TO RULE 13

LOSS/MISUSE/FRAUDULENT USE OF PASSES AND PRIVILEGE TICKET ORDERS

(i) Passes and PTOs are not transferable and should be used only by the person in whose favour they have been issued. Special care should be taken to ensure that passes and PTOs are not lost while in the custody of the pass holder. In the case of loss the pass or privilege ticket order may pass into unauthorised hands leading to fraudulent use for which the pass or PTO holder may have to share responsibility and be also liable for action under the rules. In case of loss of pass or PTO a report should be made immediately to the police by the pass or PTO holder sending a copy of the same to the Pass/Privilege Ticket Order issuing authority.

(ii) Deterrent punishment should be awarded to railway servants detected misusing passes and privilege ticket orders; this may take the form of dismissal or removal from service or reduction to a lower post depending upon the seriousness of the offence.

(iii)   In case of a retired railway servant, misuse of post-retirement complimentary pass renders the retired railway servant liable to be declared ineligible for getting such passes.

(iv)  In case of the loss of passes the following penalties may be levied.

(I) Railway Staff: – 

(i) Loss of duty Card Passes available for a period without stipulation of the number of the journey.

(a)    Gold/Silver/ Bronze passes – Actual cost of replacement to be recovered.

(b) I-A & I – Rs.35.00

(c) II Class/Sleeper Class – Rs.12.50

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

                 (d) Trolley Pass – Rs.12.50

(ii) Loss of duty cheque passes with limited validity and specified destination.

(a) I-A & I – Rs.10/-

(b) II Class/Sleeper Class – Rs.5/-

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(iii) Loss of privilege passes.

(a) I-A & I – Rs.10/-

(b) II Class/Sleeper Class – Rs.5/-

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(iv) Residential card pass/school card pass, provision (Bazaar) card pass.

(a) I-A & I – Rs.35/-

(b) II Class/Sleeper Class – Rs. 12.50

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(v) A fine of Rs. 10/- for second class and Rs.25/ for First Class passes may be imposed on the Railway employees for not filling the date of commencement of the journey on the passes – both privilege and duty granted them. This amount has to be recovered from the employee by the ticket checking staff and the proper receipt issued. This fact may also be endorsed on the passes. Passes may also be returned within one month of the expiry of the pass or its utilization whichever is earlier. In regard to those cases where a fine has been imposed by the T.T.Es for non-filling the date of commencement of journey on the passes, the following action may be taken:

(a) First case Warning

(b) Subsequent ‘To be dealt with on merits’. This should be taken serious view of and suitable deterrent action taken against the defaulting staff.

IA. Serving officers who proceed on unauthorised absence and do not surrender metal pass despite request, 3 times the cost of the metal pass may be recovered from defaulting Railway officers, and invalidity of metal pass may be notified.

(As per the Railway Boards letter No. E (W)/99 PS 5-1/10, dated 02.07.1999)

(II) Non-Railway Staff – Complimentary passes issued to non-Railway organisations/ individuals

(i) Loss of card passes available for a period without stipulation of the number of journeys.

(a) I Class – Rs.150/-

(b) II Class/Sleeper Class – Rs 75/-

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(ii) Loss of cheque passes available for a specified destination and limited validity.

(a) I Class – Full fare subject to a maximum of Rs.50/- and a minimum of Rs.10/-

(b) II Class/Sleeper Class – Full fare subjectto a maximum of Rs.30/-and a minimum of    Rs.5/-.

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(III) Card Passes issued to GRP/P&T/Railway Magistrates.

(a)    I Class – Rs. 35/-

(b) II Class/Sleeper Class – Rs.12.50

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

(IV) Retired Railway Employees.

(i) Loss of post-retirement complimentary passes.

(a) I-A & I Class – Rs .25

(b) II Class/Sleeper Class – Rs. 10

(Inserted vide Railway Boards letter No. E (W)/97 PS 5-1/4 dated 29.05.1997)

 NOTE;-

  1. Office bearer of recognised Unions/Federations who are either serving Rly. Employee or ex-Rly. Employees will be treated at par with serving Rly. employees and covered under  item (I) above
  1. Whenever it is proposed to award a penalty of stoppage of passes and Privilege Ticket Orders under D&A rules, as distinguished from action taken under the above rule for irregularities in connection with the use of passes and PTOs the procedures laid down in “D&A Rules should be followed.”
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