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Rly Board’s Estt. Circulars 2010

July 29, 2011

Rly Board’s Estt. Circulars 2010

RBE No.17/2010

   Board’s ltr. No. PC-V/2008/PS/I[Stipend] dated 20.01.2010 [RBE No.17/2010]

CORRIGENDUM

 Sub: Revision of rates of stipend to apprentices and trainees on Railways.

Ref: Railway Board’s letter of even number dated 15.12.2008 [S. No. PC-VI/61, RBE No. 198/2008] 

             In the schedule enclosed in the above cited letter, Serial No. 8 and 36 may be read as follows:

Sl.No Category Training period Revised Pay Band of the post (.) Grade Pay (.) Revised rates of stipend alongwith corresponding grade pay ()
S&T Department
8 Section Engineer [Signal] One year 9300-34800 4600 12540+4600
36 Section Engineer [Drawing/Design] One year 9300-34800 4600 12540+4600

2.         This issues with the concurrence of the Finance Directorate of Ministry of Railways.

No.07/2010
Board’s ltr. No. E[P&A]II/2008/AL-6 dated 11.01.2010 [RBE No.07/2010]

Sub: Grant of Hospital Patient Care Allowance [HPCA] and Patient Care Allowance [PCA]

***
Please refer to Railway Board’s letter of even number dated 02.9.09 wherein sanction for payment of HPCA /PCA to the eligible Railway servants till 30.09.09 was conveyed.

2. It has now been decided by the Board that HPCA/PCA may be paid continuously to the eligible Railway servants as per terms and conditions laid down in Board’s letter No. E[P&A]II-98/HW-6 dt. 9.01.2008 till the time Risk Insurance Scheme is implemented.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways

RBE No.09/2010
Board’s ltr. No.E[P&A]I/2008/SP-1/AD-3 dated 14.01.2010 [RBE No.09/2010]

Sub: Payment of Hospital Care Allowance/Patient Care Allowance to
Group ‘C’ and ‘D’ (Non-Ministerial) employees working in
hospitals, dispensaries and organizations.

***
Please refer to Railway Board’s letter of even number dated 30.06.2009 wherein sanction for payment of Risk Allowance to the eligible Railway servants till 30.06.2009 was conveyed.
2. It has now been decided by the Board that Risk Allowance may be paid to the eligible Railway servants till the Risk Insurance Scheme is formulated and implemented.
3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways

RBE No.08/2010
Board’s ltr. No. E[NG]I-2008/PM1/15 dated 11.01.2010 [RBE No.08/2010]

Sub: Implementation of recommendations of 6th CPC – Merger of grades – Promotion within the same grade pay – Classification and mode of filling up of non-gazetted posts – Status of panels finalized/selections initiated earlier etc.
***
Reference this Ministry’s letter of even number dated 03.09.2009 on the above subject wherein revised mode for filling up of vacancies as existed on 31.08.2009 in merged grades, have been issued. In the above connection a number of references are being received from the Railways for clarification regarding status of panels/suitability lists etc. in cases where promotion procedure has been initiated /completed and panels / suitability lists were prepared /partly operated, for promotion to the posts which have been merged into one grade pay as a result of implementation of recommendations of 6th CPC. It was also indicated in the instructions contained in this Ministry’s letter of even number dated 23.09.08 that merger of grades has affected the existing AVCs, therefore, no promotion shall be made in case of merged grades, except the categories of Loco Pilots and Guards. The matter has been considered by the Board and it has been decided that:

[i] in cases where even after merger, mode of filling up in merged grades, as indicted in the statement enclosed with letter dt. 03.09.2009, has not been changed, all such panels, suitability lists [if any] as finalized /partly operated before restriction was imposed on making promotion to such merged grades, which was effective from 04.09.2008, may be further operated. All other panels/suitability lists cease to exist i.e. the cases where a ‘Non-Selection’ post has been changed to ‘Selection’ or ‘Suitability with Prescribed Benchmark’ AND where a ‘Selection’ post has been changed to ‘Non-Selection’ or ‘Suitability with Prescribed Benchmark’ . In the above cases of change of classification/mode of filling up in merged grades, any promotion/filling up of vacancies on or after 04.09.2008, made through a mode other than prescribed in letter dated 03.09.2009 will be treated as adhoc and will not confer any right on the incumbents promoted /posted as such to hold or continue to hold the said post. In such cases of posts where mode of filling up has been changed vide letter dt. 03.09.2009, w.e.f. 04.09.2008 all posts should be filled up as per revised procedure. In case of Running Staff, where existing AVCs were continued any panel/suitability lists finalized before 03.09.2009 may first be operated to fill up the vacancies as existed on 31.08.2009 and then further action for making promotions, as indicated in letter dt. 03.09.2009 should be taken, in case panels/suitability lists finalized earlier have fallen short, in fulfilling the requirements upto 31.08.2009. All vacancies as have arisen on or after 01.09.2009 will be filled up after laying down regular scheme for the same, as indicated in this Ministry’s letter of even number dt. 03.09.2009.

[ii] Similarly, selections /suitability tests etc. in above cases of merged grades, where mode of filling up has not changed, same may now be finalized. All other selections/suitability tests shall cease to exist.

[iii] It has also been decided that in case as a result of dispensation given at [ii] above, if a panel/suitability list is finalized by the Railways say on 31.12.2009, in such a case, as a one time measure, mandatory time gap between two selections etc., is not required to be observed and next selection etc. for filling up of vacancies as existed on 31.08.2009, may be conducted before such mandatory time gap. However, for further selection normal provision in this regard will apply.

RBE No.13/2010
Board’s ltr. No. E[P&A]I-2008/HL/2 dated 18.01.2010 [RBE No.13/2010]

Sub: National Holiday Allowance –Revision of ceiling limit.
Ref: Railway Board’s letter of even number dated 01.12.08 and 16.06.2009.
….
In view of the implementation of Modified Assured Progression Scheme [MACP] and the demand of employees Federations, the issue of revision in the last pay range slab, for admissibility of National Holiday Allowance has been considered by the Board and it has been decided to revise the last pay range slab i.e. 9701-26170 appearing at S.No. 3 of the table contained in Railway Board’s letter of even number dated 16.06.2009. The revised pay range slabs will now be as under:

S.No. Pay in the Pay Bands + Grade Pay as per VI CPC pay structure Revised rates of NHA
(1) (2) (3)
1 Upto 7260 170
2 7261-9700 212
3 9701-and above [limited to non-gazetted staff] 280

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
3. This disposes of Western Railway’s letter No. E[P&A]82/17/Vol.IV dated 07.01.2010

RBE No.14/2010
Board’s ltr. No. E[P&A]II-2008/HW-2 dated 18.01.2010 [RBE No.14/2010]

Sub: Rates of Night Duty Allowance w.e.f. 1.9.2008, 1.1.2009 & 1.7.2009

***
Please refer to Board’s letter of even number dt. 16.12.2008 and letter No. E[P&A]II/2009/HW-4 dated 03.06.2009 & 22.10.2009 on the above subject wherein the rates of Night Duty Allowance [NDA] w.e.f. 1.9.2008, 1.1.2009 and 1.7.2009 respectively consequent upon promulgation of Railway Services [Revised Pay] Rules 2008 & revision of rates of Dearness Allowance have been notified.

2. The employees Federations have represented to the Board that subsequent to introduction of MACP Scheme, Group ‘C’ staff who are working in Grade Pay above 4600/- are not getting Night Duty Allowance. The issue has, therefore, been examined by the Board and it has been decided that all non-gazetted staff with grade pay of 4600/- & above would also be eligible for Night Duty Allowance at the rate prescribed against Grade Pay 4600/- in annexure ‘A’ and ‘B’ to this Ministry’s letters dt. 16.12.2008, 03.06.2009 and 22.10.2009 in terms of the provisions contained in para 1 of these letters.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

4. This also disposes of Western Railway’s letter No. E[HER]487/48.Vol.III dt. 07.01.2010 and Diesel Loco Modernisation Works’ letter No. DMW/P/PB/NDA dt. 24.12.2009.
*****
Copy of Board’s letter No. E[P&A]II-2009/HW-4 dated 22.10.2009 [RBE No.186/2009]

Sub: Rates of Night Duty Allowance w.e.f. 01.07.2009.
***
Consequent to sanction of an additional instalment of Dearness Allowance vide this Ministry’s letter No.PC-VI/2008/I/7/2/1 dated 18.09.2009, the President is pleased to decide that the rates of Night Duty Allowance, as notified vide Annexures ‘A’ and ‘B’ of Board’s letter No.E(P&A)II-2009/HW-4 dated 03.06.2009 stand revised with effect from 01.07.2009 as indicated at Annexure ‘A’ in respect of ‘Continuous’, ‘Intensive’, ‘Excluded’ categories and workshop employees , and as indicated at Annexure ‘B’ in respect of ‘Essentially Intermittent’ categories respectively.
2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

                                         ANNEXURE ‘A’                                          ANNEXURE ‘B’
Rates of Night Duty Allowance (NDA) with effect from 1.7.2009 for ‘Intensive’, ‘Continuous’ and ‘Excluded’ categories and Workshop staff Rates of Night Duty Allowance (NDA) with effect from 1.7.2009 for Essentially Intermittent’ categories of staff
S.No. Pay Band Grade Pay

Rate of NDA ()

S.No. Pay Band Grade Pay

Rate of NDA()

1 4440-7440 1300 42.75 1 4440-7440 1300 28.50
2 4440-7440 1400 43.35 2 4440-7440 1400 28.90
3 4440-7440 1600 44.55 3 4440-7440 1600 29.70
4 4440-7440 1650 44.85 4 4440-7440 1650 29.90
5 5200-20200 1800 85.65 5 5200-20200 1800 57.10
6 5200-20200 1900 86.25 6 5200-20200 1900 57.50
7 5200-20200 2000 86.85 7 5200-20200 2000 57.90
8 5200-20200 2400 89.20 8 5200-20200 2400 59.45
9 5200-20200 2800 91.55 9 5200-20200 2800 61.05
10 9300-34800 4200 155.05 10 9300-34800 4200 103.35
11 9300-34800 4600 157.40 11 9300-34800 4600 104.95

Board’s ltr. No. 2007/H/28/1/RELHS/Misc dated 30.11.2009

Sub: Joining of RELHS, 97 – Technical resignation.

Ref: Board’s letter No. F[E]III/86/PN1/5 dated 16.4.86
***
The matter regarding joining of Retired Railway Employees Liberalised Health Scheme, 97 [RELHS, 97] by Railway employees who submit resignation from Railway service on permanent absorption in PSUs had been under examination in Board’s office.

2. It has been decided that the resignation submitted by the Railway employees on permanent absorption in PSUs is to be taken as “Technical Resignation” and that they should be permitted to join RELHS-97 subject to fulfillment of the conditions prescribed in this regard.

3. This issues with the concurrence of Finance Dte. of the Ministry of Railways.

4. Accordingly, an Advance Correction Slip, as an amendment to Para 612 A[2] of IRMM-2000, is enclosed.
****
Advance Correction Slip to Para 612 A[2] of Indian Railway Medical Manual Third Edition, 2000

[2] Eligibility
The following may be inserted as item [iv] under the existing sentence
“These orders are not applicable to those Railway servants who quit service by resignation.”

[iv]……However, the resignation tendered by Railway employees on permanent absorption in PSUs/Autonomous Bodies is treated as “technical resignation” and they will become entitled to enroll themselves as members of RELHS subject to fulfillment of the prescribed conditions.”
[Authority: Board’s ltr. No. 2007/H/28/1/RELHS/Misc dated 30.11.2009]

RBE No.02/2010
Board’s ltr. No. PC-III/2000/GIS/2 dated 05.01.2010 [RBE No.02/2010]

Sub: Central Government Employees Group Insurance
Scheme, 1980 – Tables of Benefits for the Savings Fund
For the period from 1.1.2010 to 31.12.2010.

In continuation of this Ministry’s letter No.PC-III/2000/GIS/2 dated 15.01.2009, a copy of O.M.No. 7 (2)/EV/2009 dated 29.12.2009 of the Ministry of Finance, Department of Expenditure on the above subject is forwarded herewith for information and necessary action.
Copy of Ministry of Finance, Department of Expenditure OM No. No. 7 (2)/EV/2009 dated 29.12.2009

Sub: Central Government Employees Group Insurance Scheme-1980 – Tables of Benefits for the savings fund for the period from 1.1.2010 to 31.12.2010.
The undersigned is directed to refer to this Ministry’s O.M. No. 7(2)/EV/2008 dated 22nd December, 2008 forwarding therewith Tables of Benefits under CGEGIS for the year 2009. New Tables of Benefits for the savings fund of the Scheme based on a subscription of 10 per month from 1.1.1982 to 31.12.1989 and 15 per month w.e.f. 1.1.1990 onwards have been prepared for the year 2010 and a copy of the table is enclosed. Another Table of Benefits for the savings fund based on a subscription of 10 per month for those employees who had opted out of the revised rates of subscription w.e.f. 1.1.1990 have also been drawn up for the year 2010 and a copy of that table is also enclosed. The amounts in the Tables have been worked out on the basis of interest @ 10% per annum (compounded quarterly) for the period from 1.1.1982 to 31.12.1982, 11% per annum (compounded quarterly) w.e.f. 1.1.1983 to 31.12.1986, 12 % per annum (compounded quarterly) w.e.f. 1.1.1987 to 31.12.2000, 11% per annum (compounded quarterly) w.e.f. 1.1.2001 to 31.12.2001, 9.5% per annum (compounded quarterly) w.e.f. 1.1.2002 to 31.12.2002 and 9.0% per annum (compounded quarterly) w.e.f. 1.1.2003 to 31.12.2003 and 8% per annum (compounded quarterly) w.e.f. 1.1.2004 onwards. The mortality rate under the Scheme has been taken as 3.75 per thousand per annum upto 31.12.1987 and 3.60 per thousand per annum thereafter in both the cases. While calculating the amount it has been assumed that the subscription has been recovered or will be recovered from the salary of the month in which a member ceases to be in service failing which it should be deducted from accumulated amounts payable.

2.        In  its application to the employees of Indian Audit and Accounts Department this Office Memorandum issues in consultation with the Comptroller and Auditor General of India.

CENTRAL GOVERNMENT EMPLOYEES GROUP INSURANCE SSCHEME 1980

Contribution @ .10/- P.M. upto 31.12.89 and 15/- throughout after 01.01.90
Accumulated value of contribution from 1st January of year of Entry to the month and year of cessation
                                                                                 Year of cessation of membership – 2010
                                                                                      Month of cessation of membership

Year of Entry

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

1982

16378

16499

16618

16737

16859

16981

17106

17227

17354

17478

17606

17732

1983

14866

14977

15085

15196

15307

15418

15532

15646

15760

15874

15989

16106

1984

13504

13605

13705

13807

13908

14012

14115

14218

14322

14428

14534

14642

1985

12282

12374

12466

12559

12653

12747

12842

12937

13034

13131

13229

13325

1986

11184

11270

11356

11441

11527

11613

11702

11788

11877

11968

12056

12149

1987

10200

10280

10357

10437

10517

10598

10678

10757

10840

10923

11006

11090

1988

9323

9396

9468

9541

9615

9688

9764

9840

9915

9990

10068

10145

1989

8528

8597

8664

8732

8799

8868

8937

9005

9078

9148

9220

9290

1990

7821

7886

7948

8011

8076

8138

8203

8268

8334

8400

8465

8532

1991

6881

6938

6994

7051

7108

7166

7224

7283

7341

7400

7462

7519

1992

6045

6097

6147

6198

6250

6303

6355

6406

6460

6513

6568

6623

1993

5302

5350

5395

5441

5488

5535

5582

5629

5678

5725

5775

5822

1994

4643

4686

4727

4769

4810

4853

4895

4939

4981

5025

5069

5113

1995

4057

4095

4132

4170

4208

4246

4287

4324

4364

4403

4442

4483

1996

3537

3570

3605

3639

3674

3708

3745

3779

3814

3850

3886

3924

1997

3073

3103

3136

3168

3198

3231

3262

3294

3327

3360

3393

3424

1998

2662

2692

2718

2747

2776

2804

2836

2864

2894

2922

2952

2984

1999

2298

2323

2349

2374

2401

2426

2455

2481

2508

2535

2562

2589

2000

1971

1995

2020

2044

2068

2092

2117

2141

2166

2190

2215

2240

2001

1685

1706

1727

1750

1772

1794

1817

1839

1863

1885

1908

1930

2002

1429

1448

1468

1485

1505

1527

1547

1568

1592

1613

1633

1655

2003

1194

1212

1231

1250

1268

1287

1306

1325

1344

1365

1384

1402

2004

982

999

1016

1033

1050

1068

1085

1103

1121

1139

1157

1175

2005

786

802

818

833

849

866

882

898

915

931

948

965

2006

605

620

635

649

664

679

694

709

724

740

755

770

2007

439

452

465

479

493

507

520

534

548

562

577

591

2008

284

297

309

322

334

347

360

373

386

399

412

425

2009

142

153

165

177

188

200

212

224

236

248

260

272

2010

11

21

32

42

53

64

75

86

97

108

119

131

NOTE
Basis Used
From To Interest* From To Interest* Saving Fund: 68.75% from 1.1.82 to 31.12.87
1.1.82 31.12.82 10% 1.1.03 31.12.03

9.00%

70% from 1.1.88 and onwards
1.1.83 31.12.86 11% 1.1.04 31.12.10

8.00%

1.1.87 31.12.00 12% Insurance Fund: 31.25% from 1.1.82 to 31.12.87
1.1.01 31.12.01 11% 30% from 1.1.88 and onwards.
1.1.02 31.12.02 9.50% *Interest p.a.compounded quarterly
CENTRAL GOVERNMENT EMPLOYEES GROUP INSURANCE SCHEME 1980
Contribution @ 10/- P.M. throughout
Accumulated value of contribution from 1st January of year of Entry to the month and year of cessation
                                                                                 Year of cessation of membership – 2010
                                                                                      Month of cessation of membership

Year of Entry

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

1982

13775

13873

13969

14069

14170

14269

14372

14474

14577

14680

14783

14887

1983

12262

12351

12438

12528

12617

12708

12798

12889

12981

13075

13169

13263

1984

10897

10978

11056

11139

11217

11298

11380

11462

11545

11630

11712

11797

1985

9676

9748

9817

9891

9962

10035

10109

10182

10255

10331

10406

10482

1986

8578

8644

8708

8770

8835

8901

8967

9033

9099

9166

9234

9302

1987

7595

7651

7710

7768

7825

7885

7943

8003

8063

8122

8182

8243

1988

6716

6767

6819

6872

6924

6975

7030

7082

7137

7189

7245

7300

1989

5922

5968

6015

6060

6107

6156

6202

6251

6298

6346

6395

6446

1990

5216

5257

5300

5340

5382

5425

5468

5511

5555

5598

5642

5686

1991

4589

4625

4662

4702

4740

4777

4816

4855

4893

4933

4971

5010

1992

4032

4064

4098

4133

4168

4202

4236

4270

4305

4341

4375

4411

1993

3537

3565

3596

3628

3659

3690

3720

3751

3784

3815

3847

3880

1994

3096

3123

3150

3178

3207

3235

3263

3290

3320

3347

3377

3406

1995

2706

2729

2754

2779

2804

2831

2855

2881

2907

2933

2959

2985

1996

2358

2380

2404

2426

2449

2472

2495

2518

2541

2565

2588

2612

1997

2049

2070

2090

2111

2131

2153

2173

2195

2216

2237

2258

2281

1998

1776

1793

1812

1831

1850

1868

1888

1908

1927

1948

1967

1986

1999

1531

1549

1566

1584

1601

1617

1633

1651

1670

1688

1706

1724

2000

1316

1330

1347

1362

1378

1396

1411

1427

1445

1460

1477

1493

2001

1123

1137

1153

1166

1181

1196

1210

1227

1242

1257

1271

1288

2002

951

965

978

991

1005

1019

1032

1046

1060

1074

1088

1103

2003

796

808

821

833

846

858

871

884

897

909

923

936

2004

654

666

677

689

700

712

723

735

747

759

771

783

2005

524

535

545

556

566

577

588

599

610

621

632

643

2006

404

413

423

433

443

453

463

473

483

493

503

514

2007

292

301

310

319

329

338

347

356

366

375

384

394

2008

190

198

206

215

223

231

240

249

257

266

275

284

2009

95

102

110

118

126

133

141

149

157

165

173

181

2010

7

14

21

28

35

43

50

57

65

72

80

87

NOTE
Basis Used
From To Interest* From To Interest* Saving Fund: 68.75% from 1.1.82 to 31.12.87
1.1.82 31.12.82

10%

1.1.03 31.12.03

9.00%

70% from 1.1.88 and onwards
1.1.83 31.12.86

11%

1.1.04 31.12.10

8.00%

1.1.87 31.12.00

12%

Insurance Fund: 31.25% from 1.1.82 to 31.12.87
1.1.01 31.12.01

11%

30% from 1.1.88 and onwards.
1.1.02 31.12.02

9.50%

*Interest p.a.compounded quarterly

RBE No.05/2010
Board’s ltr. No. PC.VI/2009/I/RSRP/4 dated 08.01.2010 [RBE No.05/2010]

Sub: Classification of Railway Services consequent upon introduction of Railway Services [Revised Pay] Rules, 2008.

In exercise of powers conferred by proviso to Article 309 of the Constitution of India, the President is hereby directs that with effect from the date of issue of these orders, subject to exceptions made in the footnotes below and also subject to such exceptions as Ministry of Railways may, by any general or special orders make from time to time, Railway Service posts shall be classified as follows:

S.No.

Description of Posts

Classification of posts
1[a][b] A Railway Service post in Apex Scale [ 80000 –fixed], Higher administrative Grade plus scale [.75500-80000] and HAG Scale [.67000-79000]; andA Railway Service post carrying Grade Pay 10000,  8900 and 8700 in Pay Band PB-4 [ 37400-67000] and Grade Pay 7600, 6600 and  5400 in Pay Band PB-3 [15600-39100] but excluding the posts falling in S.No. [2] & [3] below. Group A

[Gaz.]

2 A Railway Service post carrying Grade Pay 5400 and  4800 in Pay Band PB-2 [9300-34800] but excluding the posts falling in S.No.[3] below:

The posts of Assistant Nursing Officer carrying Grade Pay  5400, Principal/Head Master/ Head Mistress [Secondary /High School & equivalent ] [Basic Grade & Sr. Grade] carrying Grade Pay  5400 /6600 in Pay Band PB-3 [15600-39100] and Non-functional Grade of Group ‘B’ Gaz. Posts of various organized Railway services & RBSS/RBSSS carrying Grade Pay 5400 in Pay Band PB-3 [15600-39100] will continue to be classified as Group ‘B’ Gaz.]

Group B

[Gaz.]

3 A Railway Service post carrying Grade Pay 4600 and 4200 in Pay Band PB-2 [9300-34800], Grade Pay 2800, 2400, 2000, 1900 and 1800 in Pay Band PB-1 [ 5200-20200]The posts of S.O.[Acs]/Sr. S.O. [Acs], TIA/Sr.TIA and ISA/Sr.ISA [Merged grades] carrying Grade Pay 4800 in Pay Band PB-2 [9300-34800], Nursing Sister carrying Grade Pay 4800 in Pay Band PB-2 [9300-34800], Matron /Chief Matron [Merged Grade] carrying Grade Pay 5400 in Pay Band PB-3 [15600-39100] Primary School Teacher/Trained Graduate Teacher/Post Graduate Teacher and equivalent [Basic/Senior/Selection Grade] carrying Grade Pay  4800/5400/6600 in Pay Band PB-2/PB-3 [9300-34800/15600-39100] will continue to be classified as Group ‘C’. Group C
4 A Railway Service post carrying Grade Pay 1650, 1600, 1400, 1300 in Pay Band -IS [4440-7440]. Group D  [till the posts are upgraded]

Notes:
[a] A person placed in higher Grade Pay/ Pay Band under In-situ promotion scheme/ACP/MACP Schemes will continue to retain the classification of his Basic post.
[b] The classification of Non-functional posts, Sr. & Selection Grade posts of Teaching/School Staff will continue to remain the same as applicable to Basic Grade post.
[c] The Assistants of Railway Board Sectt. Service & Personal Assistants of Railway Board Sectt. Stenographers Service will continue to be classified as Group ‘B’ [Non-Gazetted] as laid down in respective service rules.
[d] If higher classification than that indicated above is presently prescribed for any specific post in the respective service rules, the same shall continue till further orders.

2. Posts created subsequent to date of effect of these orders as specific additions to existing cadres shall have the same classification as posts in the cadre to which they are added.

3. For the purpose of these orders Pay Band, in relation to a post, means the running Pay Bands specified in Part A, Section I, Column 5 of the First Schedule to the Railway Services [Revised Pay] Rules, 2008 & Board’s letter No. PC VI/2008/I/RSRP/1 dated 11.09.2008.

4. Accordingly, the President is pleased to direct that Rule 107 of Indian Railway Establishment Code Vol.I [Fifth Edition-1985] shall be amended as in the Advance Correction Slip No. 110 enclosed.

5. This issues with the concurrence of the Finance directorate of the Ministry of Railways.
****
Advance Correction Slip to Indian Railway Establishment Code Vol.I [Fifth Edition-1985] Second reprint edition-2003
Advance Correction Slip No. 110
Rule 107 of Indian Railway Establishment Code Vol.I [Fifth Edition-1985] shall be substituted as under:
107. [1] With effect from 08.01.2010 subject to exceptions made in the footnotes below and also subject to such exceptions as Ministry of Railways may, by any general or special orders make from time to time, Railway Service posts shall be classified as follows:

S.No. Description of Posts Classification of posts
1[a]

[b] A Railway Service post in Apex Scale [ 80000 –fixed], Higher administrative Grade plus scale [ .75500-80000] and HAG Scale [ 67000-79000]; and

A Railway Service post carrying Grade Pay 10000, 8900 and 8700 in Pay Band PB-4 [ 37400-67000] and Grade Pay 7600, 6600 and 5400 in Pay Band PB-3 [ 15600-39100] but excluding the posts falling in S.No. [2] & [3] below.

Group A
[Gaz.]

2
A Railway Service post carrying Grade Pay 5400 and 4800 in Pay Band PB-2 [ 9300-34800] but excluding the posts falling in S.No.[3] below:

The posts of Assistant Nursing Officer carrying Grade Pay 5400, Principal/Head Master/ Head Mistress [Secondary /High School & equivalent ] [Basic Grade & Sr. Grade] carrying Grade Pay 5400 /6600 in Pay Band PB-3 [ 15600-39100] and Non-functional Grade of Group ‘B’ Gaz. Posts of various organized Railway services & RBSS/RBSSS carrying Grade Pay 5400 in Pay Band PB-3 [ 15600-39100] will continue to be classified as Group ‘B’ Gaz.]
Group B
[Gaz.]
3 A Railway Service post carrying Grade Pay 4600 and 4200 in Pay Band PB-2 [ 9300-34800], Grade Pay 2800, 2400, 2000, 1900 and 1800 in Pay Band PB-1 [ 5200-20200]

The posts of S.O.[Acs]/Sr. S.O. [Acs], TIA/Sr.TIA and ISA/Sr.ISA [Merged grades] carrying Grade Pay 4800 in Pay Band PB-2 [ 9300-34800], Nursing Sister carrying Grade Pay 4800 in Pay Band PB-2 [ 9300-34800], Matron /Chief Matron [Merged Grade] carrying Grade Pay 5400 in Pay Band PB-3 [ 15600-39100] Primary School Teacher/Trained Graduate Teacher/Post Graduate Teacher and equivalent [Basic/Senior/Selection Grade] carrying Grade Pay 4800/5400/6600 in Pay Band PB-2/PB-3 [ 9300-34800/15600-39100] will continue to be classified as Group ‘C’. Group C
4 A Railway Service post carrying Grade Pay 1650, 1600, 1400, 1300 in Pay Band -IS [ 4440-7440]. Group D [till the posts are upgraded]
Notes:
[a] A person placed in higher Grade Pay/ Pay Band under In-situ promotion scheme/ACP/MACP Schemes will continue to retain the classification of his Basic post.

[b] The classification of Non-functional posts, Sr. & Selection Grade posts of Teaching/School Staff will continue to remain the same as applicable to Basic Grade post.

[c] The Assistants of Railway Board Sectt. Service & Personal Assistants of Railway Board Sectt. Stenographers Service will continue to be classified as Group ‘B’ [Non-Gazetted] as laid down in respective service rules.

[d] If higher classification than that indicated above is presently prescribed for any specific post in the respective service rules, the same shall continue till further orders.

2. Posts created subsequent to date of effect of these orders as specific additions to existing cadres shall have the same classification as posts in the cadre to which they are added.

3. For above purpose Pay Band, in relation to a post, means the running Pay Bands specified in Part A, Section I, Column 5 of the First Schedule to the Railway Services [Revised Pay] Rules, 2008 & Board’s letter No. PC VI/2008/I/RSRP/1 dated 11.09.2008.

[Authority: Ministry of Railway’s letter No. PC.VI/2009/I/RSRP/4 dated 08.01.2010 ]

RBE No.01/2010
Board’s ltr. No. E[W]2008/ED-2/4 dated 04.01.2010 [RBE No.01/2010]
Sub: Children Education Allowance /Hostel Subsidy Clarification.
Please refer to Railway Board’s letter of even number dated 01.10.2008, followed by Board’s letters of even number dated 19.12.2008, 04.05.2009, 10.06.2009 and 06.11.2009 containing revised policy instructions / clarifications on Children Education Allowance and Hostel Subsidy admissible to Railway Servants based on the recommendations of Sixth Central Pay Commission.

2. Now, DOP&T vide Office Memorandum No. 12011/16/2009-[Allowance] dated 13.11.2009 has clarified position in respect of reimbursement of Vidyalya Vikas Nidhi charged by Kendriya Vidyalayas and number of children covered under the scheme of Children Education Allowance. Through another Office Memorandum No.12011/03/2008-Estt.[Allowance] dated 23.11.2009, DOP&T has issued clarification in respect of definition of ‘nursery’ and ‘ recognized institutions’. Copies of both the Office Memorandums dated 13.11.2009 and 23.11.2009 are enclosed for guidance and information.
****
Copy of Ministry of Personnel , PG & Pensions [DOP&T]’s OM No. 12011/16/2009-[Allowance] dated 13.11.2009

Sub: Children Education Allowance /Hostel Subsidy Clarification.

***
The undersigned is directed to refer to DOP&T OM No. 12011/3/2008-Estt.[Allowance] dated 2nd September, 2008 on the above subject and to say that this Department has been receiving various references from Government servants, Ministries/Department seeking clarification whether Vidyalya Vikas Nidhi [VVN] charged by Kendriya Vidyalayas is reimbursable as per items detailed in para 1[e] of the above mentioned OM. The matter has been considered in consultation with Ministry of Finance. It is clarified that Vidyalya Vikas Nidhi charged by Kendriya Vidyalayas will also form part of para 1[e] of the said OM and can be claimed for reimbursement under the scheme of Children Education Allowance subject to the annual ceiling of 12000 per child. Where Vidyalya Vikas Nidhi has not been admitted for reimbursement in past cases, the same may now be considered for reimbursement, subject to other conditions.

This Department has also been receiving references seeking clarification whether Children Education Allowance can be claimed in respect of any two children by Government Servants who have more than two children. It is clarified that Children Education Allowance is admissible for the two eldest surviving children only, except when the number of children exceeds two due to second child birth resulting in multiple births.
*****
Copy of Ministry of Personnel , PG & Pensions [DOP&T]’s OM No. 12011/03/2008-Estt.[Allowances] dated 23.11.2009

Sub: Clarification on Children Education Allowance

***
The undersigned is directed to refer to DOP&T OM of even No. dated 2.9.2008 on the above subject. Para 1[c] of the said OM says

“Reimbursement will be applicable for expenditure on the education of school going children only i.e. for children from classes nursery to twelfth including classes eleventh and twelfth held by junior colleges or schools affiliated to Universities or Board of Education”.

Various clarifications are being sought with regard to the definition of ‘nursery’ as the same is being called by different names in different institutions. This matter was considered in consultation with Ministry of Finance. It is clarified that ‘classes nursery to twelfth’ will include classes 1 to XII + 2 classes prior to class I irrespective of the nomenclature.

It is further clarified that in respect of schools /institutions at nursery, primary and middle level not affiliated to any Board of education, the reimbursement under the Scheme may be allowed for the children studying in a recognized school /institution. Recognised school/institution in this regard means a Govt. school or any educational institution whether in receipt of Govt. aid or not, recognized by the Central or State Govt. or Union Territory Administration or by University or a recognized educational authority having jurisdiction over the area where the institution is situated.

RBE No.4/2010

Board’s letter No. PC-V/2009/A/DR/1 dated 07.01.2010(RBE No.4/2010)

Sub: Grant of Dearness Relief to the Railway pensioners who are
in receipt of provisional pension or pension in the pre-revised
scale of 5th CPC w.e.f. 1.7.2008, 1.1.2009 and 1.7.2009.
***
A copy of each of Office Memoranda No.42/12/2009-P&PW(G) dated 22.10.2009 and 17.11.2009 of Ministry of Personnel, Public Grievances & Pensions ( Department of Pension & Pensioners’ Welfare) on the above subject are sent herewith for your information and necessary action.

2. In pursuance of the enhanced rates of ex-gratia to the surviving SRPF( C) retirees issued vide Board’s letter No.F(E)III/98/PN1/Ex-Gr/3 dated 15.11.2006 para 1.2 of DOP&PW’s O.M.dated 17.11.2009 may be read as under:-

“The surviving Group ‘A’,’B’ , ‘C’ and ‘D’ SRPF (Contributory) beneficiaries who had retired from service during the period from 01.04.1957 to 31.12.1985 and have been sanctioned enhanced slab-wise ex-gratia @ 3000/-, 1000/-, 750/- and 650/- per month respectively w.e.f. 01.11.2006, in lieu of uniform rate of 600/- p.m. are entitled to Dearness Relief @ 73% w.e.f. 01.07.2009”.

3. A concordance of various instructions and orders referred to in the enclosed office memoranda with reference to corresponding Railway instructions is indicated below:-

Sl.No. Para No. No .and date of Deptt. of Pension & Pensioners’ Welfare O.M. No. and date of Corresponding orders issued by Railway Board.
1. 1 of OM dated 22.10.2009 OM No.42/2/2008-P&PW(G) dated 12.9.08 and 25.9.2008. PC-VI/2008/1/7/2/2 dt.8.10.2008
2 1 of OM dated 22.10.2009 & 17.11.09 OM No.42/12/2009-P&PW(G) dated 27.3.2009. PC-VI/2008/1/7/2/2 dt.17.4.2009
3 2 of OM dated 17.11.2009 OM No.45/52/97/P&PW(E) dated 16.12.1997 F(E)III/97/PN1/Ex-Gr/3 dt.31.12.1997.
4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
***
Copy of Ministry of Personnel, Public Grievances & Pensions ( Department of Pension & Pensioners’ Welfare)’s Office Memorandum No.42/12/2009-P&PW(G) dated 17.11.2009

Sub: Grant of Dearness Relief to the Central Government pensioners who are in receipt of provisional pension or pension in the pre-revised scale of 5th CPC w.e.f. 1.7.2009
<<>>
In continuation to this Department’s OM of even No. dated 27th March,2009 and 22nd October, 2009 sanctioning the Dearness Relief to those Central Government pensioners who are in receipt of provisional pension or pension in the pre revised scales of 5th CPC, the President is pleased to grant the Dearness Relief to these Central Government pensioners as under:
1. Those who are in receipt of provisional pension or pension in the pre revised scales of 5th CPC are entitled to Dearness Relief @ 73% w.e.f. 1.7.2009.
2. The surviving CPF beneficiaries who have retired from service between the period 18.11.1960 to 31.12.1985 and are in receipt of ex-gratia @ 600/- p.m. w.e.f. 1.11.1997 under this Department’s OM No.45/52/97-P&PW(E) dated 16.12.1997 are entitled to Dearness Relief @ 73% w.e.f. 1.7.2009.

2. The following categories of CPF beneficiaries who are in receipt of ex-gratia payment in terms of this Department’s OM No.45/52/97-P&PW(E) dated 16.12.1997 are entitled to DR @ 65% w.e.f 1.7.2009.

(i) The widows and dependent children of the deceased CPF beneficiary who had retired from service prior to 1.1.1986 or who had died while in service prior to 1.1.1986 and are in receipt of Ex-gratia payment of 605/- p.m.
(ii) Central Government employees who had retired on CPF benefits before 8.11.1960 and are in receipt of Ex-gratia payment of 654/-, 659/-, 703/- and 965/-.
3. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their UO No.363/EV/2009, dated 23.10.2009 and UO No.373/EV/2009 dated 16.11.2009.
Copy of Ministry of Personnel, Public Grievances & Pensions ( Department of Pension & Pensioners’ Welfare)’s Office Memorandum No.42/12/2009-P&PW(G) dated 22.10.2009

Sub: Grant of Dearness Relief to the Central Government pensioners who are
in receipt of provisional pension or pension in the pre-revised
scale of 5th CPC w.e.f. 1.7.2008 and 1.1.2009.
<<>>
In continuation to this Department’s OMs No. 42/2/2008-P&W(G) dated 12th September,2008 and 25th September,2008 sanctioning the instalment of DR admissible from 1.7.2008 and this Department’s OM No.42/12/2009-P&PW(G) dated 27th March,2009 sanctioning the installment of DR admissible w.e.f. 1.1.2009 the undersigned is directed to say that the President is pleased to grant the DR to those Central Government pensioners who are in receipt of Provisional Pension or pension in the pre revised scales of 5th CPC at the rate of 54% w.e.f. 1.7.2008 and @ 64% w.e.f. 1.1.2009.

2. The other terms and conditions of this Department’s OM dated 12.9.2008 and 27.3.2009 remain unchanged.

3. In their application to pensioners/family pensioners belonging to Indian Audit & Accounts Department, these orders are issued in consultation with C&AG.

4. This issues with the concurrence of Ministry of Finance Department of Expenditure vide their UO No.350/EV/2009 dated 12.10.2009.

RBE No.10/2010
Board’s ltr. No. F(E)II/2009/DE1/1 dated 12.01.2010 [RBE No.10/2010]

Sub: Deputation of Central Government Employees to ex-cadre
posts under Central/State Government and on Foreign Service to Central/State PSUs/Autonomous Bodies.
*****
In continuation of Railway Board’s letter No.F(E)II/94/DE-1/1 dt. 05.12.1994 and F(E)II/2008/DE-1/1 dt.04.04.2008, a copy of Ministry of Personnel, Public Grievances and Pension (Deptt. of Personnel & Training)’s Office Memorandum No.2/6/2009-Estt.(Pay.II) dated 25th February,2009 on the above subject is sent herewith for information and guidance. These instructions will apply mutatis mutandis to Railway employees also. Accordingly, the following provisions in modification to the existing instructions on deputation/foreign service will come into existence with immediate effect:-
(i) There shall be no extension of deputation period beyond 5th year.
(ii) Mandatory ‘Cooling off’ period of 3 years for the Railway officers upto the Joint Secretary level and one year for Additional Secretary Level posts after every Deputation period.
(iii) A Railway/Central Government employee shall be eligible for deputation/foreign service to State Governments/State Government Organizations/Government of UTs/International organizations/Autonomous bodies, trusts, societies, PSUs etc. not controlled by Central Government only after he has completed 9 years of service and is clear from the vigilance angle and has not dealt with the borrowing organizations in the last five years.
(iv) Such deputation/foreign service shall be limited to a maximum period of seven years in the entire service of Railway/Central Government servants.
(v) If during the period of deputation, on account of proforma promotion in the parent cadre under Next Below Rule or upgradation, the official concerned becomes entitled to a higher Pay Scale/Pay Band and Grade Pay in the parent cadre vis-à-vis that of the ex-cadre post, he will have the option either to continue in the deputation post (without availing of proforma promotion/upgradation) for the rest of the term or revert to his parent cadre within a period of six months. In case the official wishes to continue on deputation post, there shall be no pay fixation based on the proforma promotion/upgradation and he will continue to draw the pay being drawn by him.

Copy of Ministry of Personnel, Public Grievances and Pensions (Deptt.of Personnel & Training)’s Office Memorandum No.2/6/2009-Estt.(Pay.II) dated 25th February,2009

Sub: Deputation of Central Government Employees to ex-cadre
posts under Central/State Government and on Foreign Service
to Central/State PSUs/Autonomous Bodies.
<<>>
Reference is invited to this Department’s O.M.No.2/29/91-Estt(Pay(II) dated 5th January,1994 which lays down the guidelines relating to deputation of Central Government Employees to ex-cadre posts under Central/State Governments and on Foreign service to Central/State PSUs/Autonomous Bodies. Para 8 of the O.M. lays down the procedure of extension of deputation/foreign service beyond the period prescribed in the Recruitment Rules of the ex-cadre posts.

2. It has now been decided to revise the existing Para 8 of the O.M. dated 5th January,1994 (read with O.M.No.2/29/91-Estt.(Pay II) dated 20th June,2006) relating to tenure of deputation as under:
8. Tenure of deputation/foreign service.
8.1 The period of deputation/foreign service shall be as per the Recruitment Rules of the ex-cadre post or 3 years in case no tenure regulations exist for the ex-cadre post.
8.2 In case where the period of deputation/foreign service prescribed in the RRs of the ex-cadre post is 3 years or less, the Administrative Ministry/borrowing Organisations may grant extension upto the 4th year after obtaining orders of their Secretary (in the Central Government)/Chief Secretary (in the State Government)/equivalent officer (in respect of other cases) and for the fifth year with the approval of the Minister of the borrowing Ministry/Department and in respect of other organizations, with the approval of the Minister of Ministry/Department with which they are administratively concerned.
8.3 The borrowing Ministries/Departments/Organisations may extend the period of deputation upto the fifth year where absolutely necessary in public interest, subject to the following conditions:
(i) where such extension is granted, it will be subject to the condition that no deputation (duty) allowance will be allowed beyond the fourth year, if the official concerned has opted to draw deputation (duty) allowance.
(ii) The extension would be subject to the prior approval of the lending organization, the consent of the official concerned and wherever necessary, the approval of the UPSC/State Public Service Commission and Appointment Committee of Cabinet (ACC).
(iii) If the borrowing organization wishes to retain an officer beyond the prescribed tenure, it shall initiate action for seeking concurrence of lending organization, individual concerned etc. six months before the date of expiry of tenure. In no case it should retain an official beyond the sanctioned term unless approval of the competent authority to grant further extension has been obtained.

No further extension shall be considered.

8.4 There shall be a mandatory “cooling off” period of three years after every period of deputation/foreign service upto Joint Secretary level posts and one year for Additional Secretary level posts.
8.5 A Central Government employee shall be eligible for deputation/foreign service to State Government/State Government Organizations/Government of UTs/Government of UTs Organizations/International Organizations/Autonomous bodies, trusts, societies, PSUs etc. not controlled by the Central Government only after he has completed 9 years of service and is clear from the vigilance angle and has not dealt with the borrowing organization in the last five years. Such deputation/foreign service shall be limited to a maximum period of seven years in the entire service of a Central Government servant.
8.6 If during the period of deputation/foreign service, on account of proforma promotion in the parent cadre under Next Below Rule or upgradation, the official concerned becomes entitled to a higher Pay Scale/Pay Band and Grade Pay in the parent cadre vis-à-vis that of the ex-cadre post, he will have the option either to continue in the deputation post (without availing of proforma promotion/upgradation) for the rest of the term or revert to his/her parent cadre within a period of six months. In case the official wishes to continue on the deputation post, there shall be no pay fixation based on the proforma promotion/upgradation and he will continue to draw the pay being drawn by him.

RBE No.25/2010

Board’s ltr. No. PC-V/2009/ACP/2 dated 03.02.2010 [RBE No.25/2010]

Sub: Modified Assured Career Progression Scheme [MACPS] for the Railway employees – Clarifications regarding.
***
References have been received from some of the Railways seeking clarification as to whether while implementing MACPS in terms of Board’s letter dated 10.06.2009, the benchmark prescribed in Para-17 of the Annexure has to be taken for the last three years or otherwise. The matter has been examined in consultation with DOP&T and it is clarified that ACRs for the same period as required for DPC purposes are to be considered while granting the benefits under MACP Scheme. Further, the practice of averaging ACRs ratings as followed in case of normal DPC be adopted with reference to the respective benchmark for MACP purposes.

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.12/2010
Board’s ltr. No. F[E]III/2005/PN1/32 dated 15.1.2010 [RBE No.12/2010]
Sub: Grant of family pension to a son/daughter of a deceased Railway employee, suffering from any disorder/disability of mind/mentally retarded or physically crippled/disabled – clarification regarding.
***
A number of references have been received from the zonal Railways, etc., seeking clarification on certain issues relating to grant of family pension to a son/daughter of a deceased Railway employee, suffering from any disorder /disability of mind/mentally retarded or physically crippled/disabled and is rendered incapable of earning a living even after attaining the age of 25 years, in terms of the provisions contained in Rule 75[6] of the Railway Services [Pension] Rules, 1993. The matter has been examined in consultation with the Department of Pension and Pensioners’ Welfare, and the position is clarified as under:
S.No. Clarification sought Clarification given
[a] Whether non-intimation of disability of a child by a pensioner/spouse in is/her life time renders the child ineligible for family pension? Non-intimation of physical/mental handicap does not make a person ineligible for family pension.
[b] Whether a disabled child would be ineligible for family pension if his/her disability is manifested after attaining the age of 25 years? Disability manifesting itself after 25 years is also acceptable for disbursement of family pension.
[c] Whether a disabled child would be ineligible for family pension if his/her disability is manifested before the age of 25 years but is certified by an authorized Medical Officer after attaining the said age? No.

2. Accordingly, the Zonal Railways etc., are advised to settle cases of family pension of sons/daughters of deceased Railway employees, suffering from any disorder/disability of mind/mentally retarded or physically crippled/disabled and are rendered incapable of earning a living even after attaining the age of 25 years, which were pending on the Railways for want of the above clarification, at the earliest. While disposing of such cases, it should, however, be kept in view that married sons and daughters, whether suffering from any disorder /disability of mind/mentally retarded or physically crippled/disabled, are not eligible for family pension as per the extant instructions.

RBE No.19/2010
Board’s ltr. No. E[NG]II/95/RR-1/26 dated 22.01.2010 [RBE No.19/2010]

Sub: Age relaxation to the residents of the State of Jammu & Kashmir.
***
Kindly refer to this Ministry’s letter of even number dated 11-02-2008 [RBE No. 24/2008] forwarding therewith a copy of the Notification No. 15012/7/1991- Estt[D] dated 07-12-2007 issued by Ministry of Personnel, Public Grievances & Pensions [Department of Personnel & Training] on the subject quoted above.
Department of Personnel & Training have issued a further notification of same number dated 23-11-2009, extending the relaxation of age limit in favour of the residents of the State of Jammu & Kashmir for appointment to Central Civil Services and posts, recruitment to which are made through UPSC or SSC or otherwise by the Central Government for a further period of two years beyond 31.12.2009 i.e. up to 31.12.2011. A copy of the same is enclosed for guidance and compliance.
****
Copy of Ministry of Personnel, Public Grievances & Pensions [Department of Personnel & Training]’s Notification No. 15012/7/1991 Estt[D] dated 23-11-2009
{ Published in Part II, Section 3, Sub-Section [i] of the Gazette of India [Extra-ordinary]}
G.S.R.839[E] – In exercise of the powers conferred by the proviso to article 309 and clause [5] of article 148 of the Constitution, and after consultation with the Comptroller and Auditor-General of India in relation to the persons serving in the Indian Audit and Accounts Department, the President hereby makes the following rules further to amend the Residents of the State of Jammu and Kashmir [Relaxation of Upper Age Limit for Recruitment to Central Civil Services and Posts ] Rules, 1997, namely:
1. [1] These rules may be called the Residents of State of Jammu and Kashmir [Relaxation of Upper Age Limit for Recruitment to Central Civil Services and Posts ] Amendment Rules, 2009
[2] They shall come into force on the date of their publication in the Official Gazette.
3. In the Residents of State of Jammu and Kashmir [Relaxation of Upper Age Limit for Recruitment to Central Civil Services and Posts ] Rules, 1997, in rule 1, in sub-rule [3], for the figures ‘2009’, the figures ‘2011’ shall be substituted.
[F. No. 15012/7/1991 Estt[D]]
C.B.PALIWAL, Jt. Secy.
Note: The principal rules were published in the Gazette of India vide number [GSR 208[E] dated the 10th April, 1997] and subsequently amended vide the following:
[i] GSR 826 [E] dated the 27th December 1999
[ii] GSR 919 [E] dated the 22nd December 2001
[iii] GSR 879 [E] dated the 10th November, 2003
[iv] GSR 707[E] dated the 6th December, 2005
[v] GSR 761[E] dated the 7th December, 2007.

RBE No.17/2010
Board’s ltr. No. PC-V/2008/PS/I[Stipend] dated 20.01.2010 [RBE No.17/2010]

CORRIGENDUM

Sub: Revision of rates of stipend to apprentices and trainees on Railways.
Ref: Railway Board’s letter of even number dated 15.12.2008 [S. No. PC-VI/61, RBE No. 198/2008]

***
In the schedule enclosed in the above cited letter, Serial No. 8 and 36 may be read as follows:
Sl.No Category Training period Revised Pay Band of the post ( .) Grade Pay ( .) Revised rates of stipend alongwith corresponding grade pay ( )
S&T Department
8 Section Engineer [Signal] One year 9300-34800 4600 12540+4600
36 Section Engineer [Drawing/Design] One year 9300-34800 4600 12540+4600

2. This issues with the concurrence of the Finance Directorate of Ministry of Railways.

RBE No.03/2010
Board’s ltr. No. E[G]2009 AL 1/16 dated 06.01.2010 [RBE No.03/2010]

Sub: Amendment to para 1004 and 1005 of IREM Vol.I [1989 Edition] – Raising the limit in respect of investigation of arrear claims.
***
In terms of paragraph 1004 of IREM Vol.I [1989 edition] General Managers are authorized to sanction an investigation of arrear claims when the claim is not over three years old [irrespective of the amount involved] and when the claim is over three years old but the amount of the claim pertaining to the period beyond three years does not exceed 5000/-. In terms of para 1005 ibid, in cases where the amount of the claim for the period beyond three years exceeds 5000/- investigation of the portion within the three years limit is sanctioned by the General Manager and, the balance [i.e. portion beyond three years] is referred to Railway Board for orders.

On a demand raised by AIRF for enhancing the powers of the GMs for sanctioning investigation of arrear claim, the matter has been considered by Railway Board. It has been decided to enhance the existing ceiling of 5000/- [Rupees Five Thousand] referred to above to 10,000/- [Rupees Ten Thousand]. The existing time limit will however, continue to be three years.

Accordingly, the provision contained in paragraphs 1004 and 1005 of IREM Vol.I [1989 edition] stand amended as per the enclosed Advance Correction Slip No. 213.
****
INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.I [ 1989 Edition]
Advance Correction Slip No.213

The amount of 5000/- [Rupees Five Thousand] appearing in Paragraphs 1004[ii] and 1005 may be substituted by 10,000/- [Rupees Ten Thousand].

[Authority Railway Board’s letter No. E[G]2009 AL 1/16 dated 06.01.2010 ]

RBE No.15/2010
Board’s ltr. No. E[NG]I-2003/TR/2010 dated 18.01.2010 [RBE No.15/2010]

Sub: Transfer of staff on deemed deputation to IRCTC –exercise of option.
***
As the Railways are aware, pursuant to the instructions contained in Board’s letter No. 2002/TG-III/600/5 dated 04.02.2003 vide which catering activities of the Railways were transferred to IRCTC on “as is where is basis”, an opportunity was given vide Board’s letter of even number dated 31.3.2003, to all the Gr. ‘C’ and ‘D’ staff working in various catering/vending units of the Railways to exercise their option either for permanent absorption in IRCTC or for reversion to the Railways within a period of three years of the date of handing over of the catering activities to IRCTC, subject to the stipulated conditions.

2. The staff who opted to come back to the Railways were declared surplus and were/ are being re-deployed as per extant procedure in force for redeployment of surplus staff.

3. The issue whether another option may be given to such deemed deputationist staff who have opted for reversion to the Railways but are still continuing on the rolls of IRCTC, has been under consideration of the Board for some time. For this purpose a Committee consisting of Executive Directors of Railway Board, representatives of both the Federations and MD/IRCTC was constituted. The Committee has considered the issue and inter-alia have recommended that another round of option may be given to the deemed deputationist staff who are still on the rolls of IRCTC.

4. The matter has been considered by the Board and as a special case, it has been decided that such of the deemed deputationist staff who are still on the rolls of IRCTC may be given an opportunity to reconsider the option exercised by them earlier, and if they now so desire, may exercise option for permanent absorption in IRCTC. Such absorption would be on the same terms and conditions as had been allowed earlier in terms of deemed process of law and Department of Public Enterprises‘ guidelines. Options shall have to be exercised within a period of 90 days from the date of issue of this letter and once exercised, the option shall be final.

5. In case option for permanent absorption in IRCTC is not exercised by the said staff within the period specified above, their cases are to be regulated in terms of the instructions contained in letter of even number dated 31.3.2003 and on reversion to the Railways, they are to be treated as surplus staff to be redeployed as per procedure already in force. Such staff are required to furnish a written undertaking that they shall not claim their original seniority for their further progress over the staff already promoted or redeployed in the cadre or elsewhere. Such staff would, however, be released from IRCTC only after receipt of posting order from the concerned zonal Railways which would ensure that on their reversion to the Railways, they do not have to unnecessarily wait for their posting.

RBE No.18/2010
Board’s ltr. No. E[Sports]2007/Policy/4[Clarifications] dated 22.01.2010 [RBE No.18/2010]

Sub:Under-21 Junior Women’s Hockey World Cup – Clarification regarding.
***
Northern Railway have raised a query about the reorganization of Under-21 Junior Women’s Hockey World Cup for the purpose of recruitment on Railways against sports quota.

In this connection it is clarified that as per extant norms , Under-21 Junior Women’s Hockey World Cup is a recognized tournament for considering the recruitment of women hockey players on Railways, against sports quota.

This disposes of NRSA’s letter No.400E/4/Sports/Hockey dated 06.10.2009.

RBE No.26/2010
Board’s ltr. No. E(NG)II-94/RR-1/29 dated 03.02.2010 [RBE No.26/2010]

Sub: Upper age limit for direct recruitment to Group ‘C’ and ‘D’ posts on the Railways.
Ref: Board’s letter of even number dated 16.02.2009 ( RBE No.32/2009)

Attention is invited to this Ministry’s letter under reference vide which the currency of the relaxation contained in letter of even number dated 10.05.99 ( RBE No.99/99) was extended for a period of one year i.e. upto 03-02-2010.

The matter has been reviewed and it has now been decided that this relaxation of 03 (three) years above the prescribed upper age limit for recruitment to all Group ‘C’ & ‘D’ posts including engagement of Substitutes may be extended further for a period of one year i.e. upto 03-02-2011. These orders take effect from 4.2.2010. Indents placed after 3.2.2010 may be suitably amended.

RBE No.23/2010
Board’s ltr. No. E[NG]I-2009/TR/29 dated 02.02.2010 [RBE No.23/2010]

Sub:Posting of husband and wife at the same station.
***
In view of the utmost importance attached to the enhancement of women’s status in all walks of life and to enable them to lead a normal family life as also to ensure the education and welfare of the children, the instructions regarding posting of husband and wife at the same station were issued vide Ministry of Railway’s letter No. E[NG]II/71/TR/14 dated 01.10.71, as reiterated in letter No. E[NG]I-86/TR/14 dated 06.01.88. Pursuant to a recommendation of the 5th CPC, the scope of these instructions was further widened and detailed guidelines were issued vide this Ministry’s letter No. E[NG]I-97/TR/28 dated 05.11.97 in a consolidated form.

2. In the context of the need to make concerted efforts to increase representation of women in Central Government jobs, these guidelines have been reviewed to see whether the instructions could be made mandatory. It has been decided vide Deptt. of Personnel & Training’s O.M. No. 28034/9/2009-Estt[A] dated 30.09.2009 that when both spouses are in the same Central Service or working in same Deptt. and if posts are available, they may mandatorily be posted at the same station.

3. The guidelines, as framed by DOP&T in view of the 6th CPC, have been examined in this Ministry and it has been decided to adopt these with certain modifications. Accordingly provisions of guidelines issued under Board’s letter dated 05.11.97 ibid have been modified as under:
a. Where both the spouses are railway employees and belong to the same seniority units:
The husband & wife, if working in the same Department and if the required level of post is available, should invariably be posted together in order to enable them to lead a normal family life and look after the welfare of their children especially till the children attain 18 years of age. This will not apply on appointment under Central Staffing Scheme. Where only wife is a Government servant, the above concessions shall be applicable to the Govt. servant. Hence both the railway servants may be posted at the same station /place ensuring that one of them does not work as subordinate to the other.

b. Where both the spouses are railway servants but belong to different seniority units.
Efforts may be made to post both the railway servants at the station where posts at appropriate level exist in the respective seniority units failing which requests for change of the category may be considered sympathetically keeping in view all other relevant rules in the matter.

c. Where one of the spouses is a railway servant and the other belongs to All India Service or another Central Service.
The Railway servant should be posted at station/place in the Railway /Division/PU in whose territorial jurisdiction the place /state of posting of his/her spouse falls or as close to it as possible if there is no Railway Organisation /post at the place/state of posting of the spouse.

d. Where one of the spouses is a railway servant and the other belongs to a State Service.
The Railway servant should be posted at the station/place in the Railway /Division/PU in whose territorial jurisdiction the place /state of posting of his/her spouse falls. If it is not possible, if a request from the railway servant to the Controlling Authority of the spouse for his /her posting at the place of posting of the railway servant is received the same may be forwarded to the concerned authority for sympathetic consideration.
e. Where one of the spouses is a railway servant [ All India Service] and the other is working in a Central/State/Public Sector Undertaking/Autonomous Body/Private Sector:
The Railway servant may apply to the controlling Authority for a posting at the place of posting of his/her spouse which may be considered favourably by the competent authority. If no post is available for posting of the railway servant at the place of posting of the spouse he/she may be posted to a place closer to the place of posting of the spouse. If this also is not possible application from the railway servant for posting of the spouse who is working in the Central/State/Public Sector Undertaking may be forwarded to the controlling authority of the spouse for his / her posting at or near the place of the railway servant.
4 Complaints are sometimes received that even if posts are available in the station of posting of the spouse, the administrative authorities do not accommodate the employees citing administrative reasons. In all such cases, the cadre controlling authority should strive to post the employee at the station of spouse and in case of inability to do so, specific reasons, therefor, may be communicated to the employee.

5. Although, normal channels of representations/complaints redressal mechanism exists, added safeguards to prevent non-compliance may be provided by ensuring that the complaints against non-adherence to the instructions are decided by the authorities at least one level above the authorities which took the original decision when they are below the SAG level/Head of PUs. All such representations should be considered and disposed off in a time bound manner.

6. While all out of efforts may be made to post the husband and wife at the same station, instructions issued by the Board from time to time in regard to request transfer/Change of category should be followed in all such cases. A separate register may be maintained at each Divisional and Zonal headquarters of the Railways for registering requests for transfers from railway servants for posting at the place of posting of their spouses, which may be reviewed from time to time, by competent authority.

RBE No.22/2010
Board’s ltr. No. E[NG]II/2005/RC-4/SC/2 dated 01.02.2010 [RBE No.22/2010]

Sub: Filling up posts in para-medical categories in Group ‘C’ on contract basis – revision of remuneration rates.
Ref: Board’s letter No. E[NG]II/2004/RC-4/SC/2 dated 19.07.05
The issue of revision of monthly remuneration rates for filling up of posts in para medical categories in Group ‘C’, on contract basis, has been engaging the attention of the Board. It has now been decided by the Ministry of Railways that the following monthly remuneration [consolidated] will be effective from the date of issue of the sanction.

[i] For the post in Grade [ 5200-20200] +GP 1800 + 8890 per month.
[ii] For the post in Grade [ 5200-20200] +GP 1900 + 9020 per month.
[iii] For the post in Grade [ 5200-20200] +GP 2000 + 9145 per month.
[iv] For the post in Grade [ 5200-20200] +GP 2400 + 9655 per month.
[v] For the post in Grade [ 5200-20200] +GP 2800 + 10160 per month.
[vi] For the post in Grade [ 9300-34800] +GP .4200 + 17145 per month.
[vii] For the post in Grade [ .9300-34800] +GP 4600 + 17655 per month.

2. Other terms and conditions as stipulated vide Board’s letter under reference would continue to be the same.

3. This issues with the concurrence of the Finance Dte. of the Ministry of Railways [Railway Board]

RBE No.28/2010
Bd’s ltr. No. PC-VI/2010/I/RSRP/1 dt. 17.2.2010 [RBE No.28/2010]

Sub: Applicability of minimum pay/stepping up of pay – clarification reg.
***
A number of references have been received in this office regarding applicability, for departmental promotees, of minimum entry pay prescribed for direct recruits ( appointed on or after 1.1.2006), in Section II of Part A of the First Schedule of RS(RP)Rules,2008. References have also been received regarding stepping up of pay of senior promotees with reference to such of their directly recruited juniors who are recruited on or after 1.1.2006 and whose basic pay is more than that of their seniors.

2. The matter has been examined in consultation with Ministry of Finance. In this connection it is clarified that the revised pay structure comprises grade pays and running pay bands and in the case of those Railway servants who were already in service before 1.1.2006, Sixth Pay Commission has not prescribed a minimum pay in the running pay band with reference to the minimum entry level pay prescribed for direct recruits appointed on or after 1.1.2006. Further, the Sixth CPC has not prescribed minimum pay in the pay band for the purpose of fixation of pay on promotion in the case of any grade and fixing of minimum pay in the pay band in the case of each grade pay for departmental promotees would defeat the very purpose of introduction of running pay bands.

3. As far as the matter relating to bringing the pay of existing Railway servants as on 1.1.2006 at par with the pay of direct recruits recruited on or after 1.1.2006 is concerned, it is clarified that the pay of those Railway servants who joined the Railway as direct recruits on or after 1.1.2006 is to be fixed as per Section II, Part ‘A’ of the First Schedule to the RS(RP)Rules,2008 and the procedure of pay fixation is based on a specific recommendation of the Sixth Pay Commission, which has been accepted by the Government. As far as pay fixation in respect to those Railway servants who were already in service on 1.1.2006 is concerned, the same is to be done as per the provisions of Rule 7 of RS(RP)Rules,2008 and in accordance with the fitment tables annexed with this Ministry’s letter No. PC-VI/2008/I/RSRP/1 dated 11.9.2008.

4. In the light of the foregoing, it is clarified that in terms of RS(RP)Rules,2008:-

(a) no minimum pay in the pay band can be prescribed in the case of promotion of Railway servants from one grade to another ( except in the case of change in pay band); and

(b) pay of those Railway servants who were already in service on 1.1.2006 can not be fixed with reference to the minimum entry pay prescribed for those who joined the Railways as direct recruits on or after 1.1.2006 as per Section II, Part ‘A’ of the First Schedule to the RS(RP)Rules,2008.

5. However, stepping up of pay of seniors can be permitted with reference to such of their directly recruited juniors borne on the same seniority list who are recruited on or after 1.1.2006 and whose basic pay is more than that of the seniors, subject to the following conditions:-

(a) Stepping up of the basic pay of seniors can be claimed only in the case of those cadres which have an element of direct recruitment and in cases where a directly recruited junior is actually drawing more basic pay than the seniors. In such cases, the basic pay of the seniors will be stepped up with reference to the basic pay of the juniors. Stepping up will be applicable from the date junior direct recruit is actually drawing higher basic pay than the senior.

(b) Further, Railway servants cannot claim stepping up of their revised basic pay with reference to entry pay in the revised pay structure for direct recruits appointed on or after 1.1.2006 as laid down in Section II of Part A of First Schedule to the RS(RP)Rules,2008, if their cadre does not have an element of direct recruitment, or in cases where no junior is drawing basic pay higher than them.

(c) Stepping up of pay of the seniors shall not be applicable in cases where pay of direct recruits has been fixed at a higher stage on account of grant of advance increments etc. at the time of recruitment.

6. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.24/2010
Board’s letter No. F(E)III/2008/PN1/12 dated 02.02.2010 (RBE No.24/2010, )

Sub: Revision of pension of pre-1996 and pre-2006 retirees with reference to corresponding pay scales.
***
It has come to the notice of this office that some of the Zonal Railways, while revising pension/family pension of pre-1996 and pre-2006 retirees w.e.f 01.01.2006, have incorrectly indicated the corresponding Vth CPC scale of pay and VIth CPC pay band & grade pay in the revised PPOs, particularly in the case of pre-revised IVth CPC pay scale of 1400-2300. In this regard, it is reaffirmed that the scale of pay/pay band [Grade Pay] corresponding to IVth CPC scale of 1400-2300 in Vth CPC CPC and VIth CPC is 4500-7000 and 5200-20200 (GP- 2800) respectively, as has also been indicated in S.No.9 of Annexure-I of Department of Pension and Pensioners Welfare (DOP & PW)’s O.M. dated 14.10.2008, circulated on the Railways vide this office letter of even number dated 18.11.2008.

2. In terms of DOP&PW’s OM. Dated 11.5.2001, adopted on the Railways vide this Ministry’s letter No.F(E)III/99/PN1/20 dated 20-08-2001, pension/family pension of all pensioners irrespective of their date of retirement shall not be less than 50% /30% of the minimum of the corresponding scale as on 01.01.1996 of the scale of pay held by the pensioners at the time of retirement/death while in service. These instructions have been upheld by the Supreme Court, vide their judgement dated 23.11.2006, in the case of K.S.Krishnaswamy Vs. UOL, and this position has been brought to the notice of Zonal Railways etc., vide this office letter No.F(E)III/2004/PN1/34 dated 11.01.2007.

3. The corresponding IVth CPC, Vth CPC scales of pay and VIth CPC scales of pay/pay band & grade pay have been reiterated by the DOP&PW in their O.M. dated 14.10.2008 as subsequently modified vide O.M. dated 20.08.2009, circulated vide this office letters of even number dated 18.11.2009 and 27.08.2009, for the purpose of revision of pension and family pension of pre-1996 and pre-2006 retirees. The Zonal Railways etc., are, therefore, advised to strictly adhere to the instructions issued by DOP&PW and adopted by this Ministry, while revising pension/family pension of pre-1996 and pre-2006 retirees w.e.f. 01-01-2006. All cases in which either pension/family pension has been revised or the revised PPOs have been issued indicating Vth CPC scale of pay and VIth CPC Pay Band/Grade Pay, otherwise than in accordance with DOP&PW’s instructions, may be reviewed and revised PPOs issued at the earliest.

4. A compliance report may be furnished to this office positively within two months.

RBE No.21/2010
Board’s ltr No. F(E)III/2005/PN1/23 dated 27.01.2010(RBE No.21/2010 )

Sub: Revision of 1/3rd commuted portion of pension in respect of Govt. servants who had drawn lumpsum payment on absorption in Public Sector Undertakings/Autonomous Bodies – Implementation of Government’s decision on the recommendations of the 6th Central Pay Commission – regarding.

***
A copy of Department of Pension and Pensioners’ Welfare (DOP&PW)’s O.M. No.4/38/2008-P&PW(D) dated 19th January,2010 on the above subject is enclosed for information and compliance. These instructions will apply mutatis mutandis on the Railways also.
A concordance of DOP&PW’s instructions referred to in the enclosed O.M. and Railway Board’s corresponding instructions is given below:
S. No. DOP&PW’s instructions Railway Board’s corresponding instructions
1 O.M.No.34/2/86-P&PW dated 5.3.1987 Letter No.F(E)III/87/PN1/7 dated 26.3.1987
2 O.M.No.4/59/97-P&PW(D) dt. 14.7.1998 Letter No.F(E)III/96/PN1/9 dated 18.8.1998
3 O.M.No.4/79/2006-P&PW(D)dt. 6.9.2007 Letter of even number dated 20.9.2007
4 O.M.No.4/79/2006-P&PW(D) dt. 13.5.2008 Letter of even number dated 30.5.2008
5 O.M.No.38/37/08-P&PWA) dt. 1.09.2008 Letter No.F(E)III/2008/PN1/12 dt.08.09.2008
6 O.M.No.4/38/2008-P&PW(D) dt 15.9.2008 Letter of even number dated 22.09.2008
7 O.M.No.4/38/2008-P&PW(D)dt.27.05.2009 Letter of even number dated 01.06.2009.

It is reiterated that the circulars on pension policy issued by Finance Directorate are also being uploaded on Railway’s website indianrailways.gov.in at the following location for information and necessary action of all concerned:

Railway Board Directorates Finance F(E)III CIRCULARS

Copy of Department of Pension and Pensioners’ Welfare (DOP&PW)’s O.M. No.4/38/2008-P&PW(D) dated 19th January, 2010

Sub: Revision of 1/3rd commuted portion of pension in respect of Govt. servants who had drawn lumpsum payment on absorption in Public Sector Undertakings/Autonomous Bodies – Implementation of Government’s decision on the recommendations of the 6th Central Pay Commission – regarding
The undersigned is directed to say that the restorable 1/3rd pension of the Government servants who had drawn lumpsum payment in respect of pro-rata pension (1/3rd as well as 2/3rd) on absorption in PSUs/Autonomous Bodies and have become entitled to restoration of 1/3rd commuted portion of pension as per the provisions of this Department’s OM No.34/2/86-P&PW dated 5th March 87 after 15 years from the date of communication on 1.4.85 whichever is later, is regulated vide this Department O.M. No.4/59/97-P&PW(D) dated 14th July 1998, OM No.4/79/2006-P&PW(D) dated 6.9.07 and dated 13.5.08 as clarified from time to time.
In pursuance of Government’s decision on the recommendations of Sixth Central Pay Commission, instructions have been issued for revision of 1/3rd restorable pension of absorbees with effect from 1.1.2006 vide this Department’s OMs of even number dated 15.9.2008 and 27.5.2009.

The benefit of additional pension to old pensioners was regulated vide para 3 of this Department’s OM dated 15.9.2008. The matter has been reconsidered and it has been decided that in supersession of instructions contained in para 3 of this Department’s O.M. dated 15.9.2008, the quantum of additional pension available to old pensioners and Dearness Relief thereon shall be on full pension and regulated as per instructions contained in O.M.No.38/37/08-P&PW(A) dated 1.9.2008 as clarified from time to time.

This issues with the concurrence of Ministry of finance Department of Expenditure) vide their UO No.406/EV/2009 dated 21.12.209 and C&AG’s UO No. 1-Audit (Rules)/12-2009 dated 12.1.2010.

RBE No.20/2010
Board’s ltr. No. E[RRB]/2006/25/14 dated 27.1.2010 [RBE No.20/2010]

Sub: Modification of jurisdiction of RRB/Chennai.
Ref: Board’s letter of even number dated 18.7.2006 [RRCB No. 13/2006]
***
Board have decided that the indents of Group ‘C’ posts pertaining to Salem Division of Southern Railway shall be placed on Railway Recruitment Board/Chennai. Therefore, the modified jurisdiction of RRB/Chennai is as under:

S.No. RRB Railway/PU Divisions/PUs
1 Chennai [i] Southern Railway

[ii] ICF HQ Office of Southern Railway and Chennai, Tiruchchirappalli & Salem Divisions.

ICF/Chennai

RBE No. 29/2010
Brd’s letter No. PC-V/2008/A/O/3(OTA) dtd. 17-02-2010 [RBE No. 29/2010]

Sub: Grant of Overtime Allowance to Railway employees consequent upon revision of pay scales and allowances.

***
Pursuant to the recommendations of the Sixth Pay Commission, the issue of revision of Over Time Allowance has been under consideration and in partial modification of the Board’s earlier orders on the subject, it has been decided by the Board that the Railway employees who are governed by the Statutory Acts like the Factories Act, Hours of Employment Regulations or those covered under rules for Departmental Overtime and who have opted for the revised scales of pay in terms of Railway Services (Revised Pay) Rules, 2008, may be granted overtime allowance, on the basis of their emoluments in the revised scales of pay.
2. The emoluments, for the purpose of computation of rates of OTA will comprise the following:
a) Railway employees governed by Factories Act.
• Basic Pay (Pay in Pay Band + Grade Pay)
• Dearness Allowance
• House Rent Allowance
• Transport Allowance
• Cash equivalent of the advantage accruing through the concessional sale to workers of foodgrains and other articles, as the worker is for the time being entitled to (excluding wages for Overtime work or Bonus)
b) Railway employees governed by HOER.
• All the items as shown in (a) above except House Rent Allowance.

c) Railway employees governed by rules Under Departmental Overtime

(i) Employees working in Loco Sheds and C&W Depot.
• All the items as shown in (a) above except House Rent Allowance.
(ii) Other Railway employees governed under Departmental Orders.
• Basic Pay (Pay in Pay Band + Grade Pay)
• Dearness Allowance

3. The revised rates of Overtime allowance shall be effective from 01-09-2008.

4. With a view to minimize instances of OTA, General Managers may take following measures:-
a. Prepare an action plan for systematic and efficient utilization of manpower covering various aspects viz. filling up of vacancies, especially in Running staff and operational categories, proper management of sanction of leave and rational deployment of staff.
b. Conduct a fresh job analysis of the duties of Motor Car Drivers who are presently classified as ‘Continuous’ to determine their actual period of working requiring sustained attention.
c. Prefer hiring of vehicles for official use, if necessary.
d. Allow compensatory off to the staff booked on holidays due to exigencies.
e. Direct all the RRBs to follow a uniform pattern by giving compensatory off to their staff instead of OTA.
f. Review payment of OTA to supervisors in the Pay Band-2 except to those who are earmarked for breakdown duties, to minimize the incidence of OTA.

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.31/2010
Board’s ltr. No. PC-V/2008/A/TA/2 dated 17.02.2010 [RBE No.31/2010]

Sub: Recommendations of the 6th Central Pay Commission – Grant of Transport Allowance to Railway employees – clarification reg.
***
In continuation to Board’s letter of even number dated 12.09.2008, it is clarified that the condition in para 2[iii] of the letter dated 12.09.2008 ibid by which grant of Transport allowance to Railway employees provided with official accommodation within one kilometer of office or within a campus housing the place of work and residence was disallowed has been withdrawn, is also applicable to blind and orthopaedically handicapped Railway employees covered under Para 2[i] of the Board’s letter dated 12.09.2008 ibid w.e.f. 01.09.2008.

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
RBE No. 32/2010
Board’s ltr. No.E[G]2008/QR1-15 dated 22.02.2010 [RBE No. 32/2010]

Sub: Retention of Railway accommodation in the event of deputation to PSUs.
Ref: Board’s letters Nos. E[G]2000 QR1-23 dt. 1.6.2001, E[G]2005 RN5-8 dt. 9.9.05, E[G]2006 QR1-14[A] dt. 20.11.06, E[G]2001 QR1-14[Pt] dt. 12.3.08 and E[G]2007 RN2-1 dt. 14.7.2008
***
The issue of retention of Railway quarters at previous place of posting by the officers/ staff on deputation to various Railway PSUs was under review for quite some time. Railway Board in their meeting held on 28.01.2010 reviewed the prevailing instructions regarding retention of Railway accommodation at the previous place of posting by Railway officers / staff proceeding on deputation to Railway PSUs and decided as under:

[i] There shall be no further extension for retention of quarters/houses beyond 31.03.2010 in respect of officers posted in MRVC, IRCTC, KRCL, RAILTEL, IRCON and RITES. Although Board has agreed to regularise the retention of quarters beyond 31.03.2009 and up to 31.03.2010, however, such regularisation will be agreed to only in case of those officers who vacate the quarter by 31.03.2010.

[ii] In respect of officers posted in RVNL, RLDA and CRIS no further extension for retention of quarter is to be permitted beyond 30.06.2010

[iii] In respect of officers posted in DFCCIL, permission to retain quarter up to October, 2011, as granted earlier, will hold good.

[iv] Retention of railway houses in respect of UIC office in India will continue till the present incumbent being in position.

The instructions may be brought to the notice of all concerned for information and compliance and the relevant cases may be regulated accordingly.

This issues with the concurrence of Finance Directorate of Ministry of Railways.

RBE No.36/2010
Board’s ltr. No. PC-V/2009/ACP/2 dated 25.02.2010 [RBE No.36/2010]

Sub: Extension of the benefit of MACP Scheme to reckon entire Temporary Status service of substitutes
***
Please refer to Board’s letter of even number dated 04.12.2009 allowing 50% of Temporary status casual labour service on absorption in regular employment may be taken into account towards the minimum service of 10, 20 and 30 years for the grant of benefit under the MACP Scheme.

2. Further, on demand from both the federations that the entire service of the substitutes on their absorption in regular service may be reckoned for MACPS purposes, the matter has been carefully considered by the Board. It is found that unlike casual labour whose 50% of temporary status service counts for pensionary benefits, temporary status service in full of the substitutes counts for pensionary benefits. It has, therefore, been decided that the entire temporary status service of substitutes followed by regularisation without break may be taken into account towards the minimum service of 10, 20 and 30 years for the purpose of grant of benefit under the MACP Scheme.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

Board’s ltr. No. E[NG]II/2009/RC-1/Gen./2 dated 23.2.2010

Sub: Appointment on compassionate grounds in cases of medically incapacitated staff on the Railways.
***
Pursuant to the discussions with respect to Item No. 22/2009 of DC/JCM meeting held in August, 2009, para [3] of Board’s letter No. E[NG]II/95/RC-1/94 dated 18.01.2000 is reiterated, which stipulates that in cases where an employee is totally incapacitated and is not in a position to continue in any post, because of his medical condition, he may be allowed to opt for retirement. In such cases request for appointment on compassionate ground to an eligible ward may be considered.

Such incapacitated employees, if governed by the Railway Services [Pension] Rules, 1993 will be eligible for pensionary benefits as admissible under the said rules.

This issues with the concurrence of the Finance Directorate.
*******
Copy of Item No. 22/2009 of the DC/JCM meeting held in August, 2009.

Sub: Acceptance of voluntary retirement request of totally incapacitated staff with less than 20 years qualifying service – Grant of compassionate appointment to the wards of such incapacitated staff and grant of pension.
—–
Prior to introduction of The Persons with Disabilities [Equal Opportunities, Protection of Rights and Full Participation Act, 1995] services of the employees with disabilities, who were totally medically de-categorised, were terminated as per instructions then in vogue and in terms of para 55 of the Railway Servants [Pension] Rules, 1993, invalid pension is granted to the employees having put in more than 10 years qualifying service.

However, under the aforesaid Act, Railway employees found completely disabled for further service in any post are continued on rolls as supernumerary and wages are paid to them till they complete 60 years of age.

There are cases of totally medically de-categorised employees [bed-ridden and unable to move] with less than 20 years of qualifying service. Such staff intend to voluntarily retire and seek compassionate appointment to their wards.

Staff Side desires the Railway Board to take note of the fact that in the above type of situations, employees are paid wages till completion of 60 years of age while their contribution to the system is zero. Instead of keeping them on rolls, they may be retired on their written consent and their wards be considered for grant of compassionate appointment, thus incapacitated staff may be out of system and young candidates would get inducted who can contribute for the efficiency. Such retired staff may be granted settlement dues under Rule 55 of Railway Servants [Pension] Rules, 1993 read with Rule 69[2][b] of the rules or otherwise.

Staff Side, therefore urges upon the Railway Ministry to consider the points brought out as above and give decision, allowing retirement benefit and compassionate ground appointment to the wards of incapacitated staff.

RBE No.39/2010
Board’s ltr. No. E[NG]I-2009/TR/7 dated 04.03.2010 [RBE No.39/2010]

Sub: Periodical transfer of Railway Employees holding sensitive posts on Railways.
***
As the Railways are aware, in terms of existing instructions, Railway employees holding sensitive posts and who frequently come into contact with public and/or Contractors/Suppliers are required to be transferred every four years. For smooth implementation of the policy of periodical transfer, certain guidelines were also issued, vide Board’s letter No. E[NG]I/2000/TR/17 dated 26.06.2000, wherein inter-alia provisions of periodical transfer of office bearers of recognized Unions in terms of Board’s letter No. E[L]61 FE1-43 dated 31.07.1961, were also reiterated.

2. The Staff Side in the DC/JCM meeting held on 27th & 28th August, 2009, have demanded that periodical transfer should not be resorted to during academic session of children of the staff being transferred. In the light of the discussion, it is reiterated that while ensuring compliance and the fundamental objectives of the scheme of periodical transfers, the academic session of the children of the employees being transferred may also be kept in view within the ambit of the guidelines contained in Board’s letter referred to above.

RBE No.33/2010
Board’s ltr. No. F[E]III/2005/PN1/23 dated 23.02.2010 [RBE No.33/2010]

Sub:Implementation of the law against excess recovery from pension– non-deduction of the non-deductibles– representations of employees who had drawn lumpsum payment on absorption in PSU/Autonomous Bodies – clarification regarding.
***
A copy of Department of Pension and Pensioners’ Welfare [DOP&PW]’s O.M. No. 4/4/2008-P&PW[D] dated 27th January, 2010 on the above subject is enclosed for information and guidance.

2. A concordance of DOP&PW’s instructions referred to in the enclosed O.M. and Railway Board’s corresponding instructions is given below.

S.No DOP&PW’s instructions Railway Board’s corresponding instructions
1 O.M. No. 34/2/86-P&PW dated 5.3.1987 Letter No. F[E]III/87/PN1/7 dated 26.3.1987
2 O.M. No. 4/59/97-P&PW[D] dated 14.7.1998 Letter No. F[E]III/96/PN1/9 dated 18.8.1998
3 O.M. No. 4/79/2006-P&PW[D] dated 6.9.2007 Letter of even number dated 20.9.2007

Copy of Department of Pension and Pensioners’ Welfare (DOP&PW)’s O.M. No.4/4/2008-P&PW(D) dated 27th January,2010

Sub: Implementation of the law against excess recovery from pension– non-deduction of the non-deductibles–representations– clarification regarding.
***
This Deptt. has received a large number of identical representations on the above subject. The representations are from the Government servants who had drawn lump sum payment in respect of pro-rata pension (1/3rd as well as 2/3rd) on absorption in a PSU/Autonomous Body.

2. The Government servants who had drawn lump sum payment in respect of pro-rata pension (1/3rd as well as 2/3rd) on absorption in a PSU/Autonomous Body and have become entitled to restoration of 1/3rd commuted portion of pension as per the provisions of this Department’s O.M. No.34/2/86-P&PW dated 5th March 87 after 15 years from the date of commutation or 1.4.85 whichever is later, were regulated vide this Department O.M.No.4/59/97-P&PW(D) dated 14th July 1998 as clarified from time to time. Andhra Pradesh High Court in its judgment dated 24.12.03 in Writ Petition No.8532 of 2003 followed by Supreme Court Judgment dated 29.11.06 in Civil Appeal No.5269 of 2006 arising out of SLP Nos.21647-648 of 2005 and Supreme Court Judgment dated 24.7.07 in Review Petition No.643 of 07 had decided as under:

“…. The public sector undertaking absorbees are also entitled for dearness relief etc. but not on entire pension commuted as on the date of retirement. Moreover they received lumpsum amount by way of terminal benefits on surrendering of 2/3rd pension. In that way, they have already parted with 2/3rd pension, it cannot be said to revive after 15 years. But, in case of Central government pensioners 2/3rd pension was continued to be received by them. Therefore, what is restored is 1/3rd pension which means full pension. But the same principle cannot be applied to say that the absorbee will get full pension after 15 years in case those who had commuted 1/3rd pension and received terminal benefits for 2/3rd pension had he not surrendered, he continue to receive 2/3rd pension, the same principle apply as in case of Central Government employee. But having received the cash compensation in respect of the surrender value of 2/3rd, he cannot be allowed to say that he is also a pensioner as far as 2/3rd pension is concerned. Such absorbee stand on a different footing and they fall in a different class by themselves on this issue. Under those circumstances, the inescapable conclusion is that 1/3rd pension has to be arrived at only on the basis of the basic pension divided by three after completion of 15 years which becomes drawable as on the date of respective dates and not to be arrived by deducting 403/- from the pension. Therefore, the petitioner will be entitled to as follows:

Restorable Pension
From 28.06.87 to 31.12.1995
Basic Pension (604/1/3rd)

Total

201/-
538/- Dearness Relief
125/- additional Benefits;
864/-
From 01.01.96 onwards(5th Pay Commission)
1/3rd of Basic Pension(1,350/1/3rd)

Total

450/-
185/- Interim Relief
1,998/- Dearness Relief
540/- Fitment
3,173/-

In this case the employee had commuted minimum permissible pension i.e. 1/3rd. But, even if lesser portion is commuted, the pro-rata commuted portion has to be deducted from the basic pension to arrive at restorable pension, but however, he will get dearness relief, interim relief etc. on full basic pension”

3. The government had thereafter issued instructions implementing above direction of the Hon. Court vide OM dated 6.9.2007 . O.M. dated 6.9.2007 has been issued strictly in compliance of the direction of the Hon’ble Supreme Court vide operative part of judgement which has been reproduced in para 2 thereof before explaining modalities of implementation in para 3 of the above said O.M.

4. The decision of the court has resulted in following -
• The restorable pension of the Government servants who had drawn lump sum payment in respect of pro-rata pension (1/3rd as well as 2/3rd) on absorption in a PSU/Autonomous Body has been limited to the commuted portion only i.e. 1/3rd of pension.
• The 2/3rd pension for which terminal benefits were drawn is not to be restored.
• The benefits viz. DR, DP etc are taken in full while calculating restorable 1/3rd pension.

Further attention is drawn to following para in Hon’ble Supreme Court’s judgement dated 26.4.2000 in Appeal No.4 in W.P.(C ) No.11855/85; WPNo.(C)345/1999 and W.P.No.567/1995 in P.V.Sundara Rajan and Another Vs Union of India and others:-
“The parity claimed by Lt.Col.Malhotra and other absorbees who had commuted 100% pension, in our view, is entirely misplaced. The contention that what is commuted or given up is an amount and not the right to receive pension or right to receive post commutation revision and attendant benefits including dearness relief on the gross entitled pension on the dates they were granted to other Government pensioners, is only illusory. The decision in the case of State of Tamil Nadu and Ors. V.V.S.Balakrishnan and Ors.(1994) Suppl.3 SCC 204) on which reliance was placed by Mr.Gopal Subramanium, Senior Advocate, has no applicability to the point in issue. Those who commuted 100% pension continue to remain non-pensioners till their pension is restored. In Welfare Association case (supra), persons who commuted the full pension and who will not be given any monthly pension by deeming monthly pension to have been reduced to nil has been treated as a separate category. Those who commute 100% pension are not entitled to the benefit of dearness relief on full pension or other benefits as claimed herein. We also do not find any discrimination in so far as this class is concerned”.

All Ministries/Departments are advised that the representation, if any received on this subject, may be dealt with accordingly.

RBE No.45/2010
Board’s ltr. No. PC/VI/2008/1/7/2/1 dated 26.03.2010 [RBE No.45/2010]

Sub: Payment of Dearness Allowance (DA) to Railway employees – Revised rates effective from 01.01.2010.
***
Please refer to this Ministry’s letter of even number dated 18.09.2009 (S.No.PC-VI/146, RBE No.172/2009) on the subject mentioned above. The President is pleased to decide that the Dearness Allowance payable to Railway employees shall be enhanced from the existing rate of 27% to 35% with effect from 1st January, 2010.

2. The provisions contained in Paras 3, 4 & 5 of this Ministry’s letter of even number dated 09.09.2008 (S.No.PC-VI/3, RBE No.106/2008) shall continue to be applicable while regulating Dearness Allowance under these orders.

3. The additional installment of Dearness Allowance payable under these orders shall be paid in cash to all railway employees. The payment of arrears of Dearness Allowance for the months of January and February 2010 shall not be made before the date of disbursement of salary for March, 2010.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.44/2010
Board’s ltr. No. PC-VI/2009/CRC/4 dated 26.3.2010 [RBE No.44/2010]

Sub: Suspension of Annual Review for gradewise percentage distribution of posts in Group ‘C’ categories on Railways.
***
Please connect Board’s letter No. PC-III/2006/FE-1/2 dated 23.2.2007 vide which Railways/Units were advised that Annual Review of Group ‘C’ & ‘D’ cadres would be undertaken w.e.f. 01.04.2009 taking into account the cadre strength as on 01.04.2009.

Pursuant to the demand raised by Staff Side for suspension of Annual Review, Board have reviewed the matter and decided that the Annual Review due to be conducted as on 01.04.2010 on the cadre strength of 01.04.2010 should be suspended. The decision to conduct the next Annual Review as on 2011 will be taken in March-2011.

This issues with the concurrence of the Finance Directorate of this Ministry.

RBE No.38/2010
Board’s ltr. No. E[LL]2010/AT/FAC/1 dated 26.2.2010 [RBE No.38/2010]

Sub: NATIONAL POLICY ON SAFETY, HEALTH AND ENVIRONMENT AT WORK PLACE.
***
A copy of the national policy on safety, health and environment at work place received from Ministry of Labour and Employment is sent herewith. The issues in the National Policy relevant to safety, health and environment are to be included in the policy documents wherever considered appropriate.

The policy aims to provide a framework prescribing action at all level and lays down the basic goals and objectives. It provides for the principles and general guidelines for all stakeholders such as Government, Inspection authorities, employers, research and development institutions, educational institutions etc. for developing safety culture and ensuring safety, health and environment at workplaces. It also envisages action for improving safety, health and environment and technical support, system of incentives, prevention strategies and their monitoring and inclusion of safety, health and environment aspects in other national policy documents. The policy is also available on the website of the Ministry of Labour and Employment: http://www.labour.nic.in.
****
Copy of Government of India, Ministry of Labour and Employment’s NATIONAL POLICY ON SAFETY, HEALTH AND ENVIRONMENT AT WORK PLACE

1. PREAMBLE
1.1 The Constitution of India provide detailed provisions for the rights of the citizens and also lays down the Directive Principles of State Policy which set an aim to which the activities of the state are to be guided.
1.2 These Directive Principles provide
[a] for securing the health and strength of employees, men and women;
[b] that the tender age of children are not abused;
[c] that citizens are not forced by economic necessity to enter avocations unsuited to their age or strength;
[d] just and humane conditions of work and maternity relief are provided; and
[e] that the Government shall take steps, by suitable legislation or in any other way, to secure the participation of employee in the management of undertakings, establishments or other organizations engaged in any industry.

1.3 On the basis of these Directive Principles as well as international instruments, Government is committed to regulate all economic activities for management of safety and health risks at workplaces and to provide measures so as to ensure safe and healthy working conditions for every working man and woman in the nation. Government recognizes that safety and health of workers has a positive impact on productivity and economic and social development. Prevention is an integral part of economic activities as high safety and health standard at work is as important as good business performance for new as well as existing industries.
1.4 The formulation of policy, priorities and strategies in occupational safety, health and environment at work places, is undertaken by national authorities in consultation with social partners for fulfilling such objectives. A critical role is played by the Government and the social partners, professional safety and health organizations in ensuring prevention and in also providing treatment, support and rehabilitation services.
1.5 Government of India firmly believes that without safe, clean environment as well as healthy working conditions, social justice and economic growth cannot be achieved and that safe and healthy working environment is recognized as a fundamental human right. Education, training, consultation and exchange of information and good practices are essential for prevention and promotion of such measures.
1.6 The changing job patterns and working relationships, the rise in self employment, greater sub-contracting, outsourcing of work, homework and the increasing number of employees working away from their establishment, pose problems to management of occupational safety and health risks at workplaces. New safety hazards and health risks will be appearing along with the transfer and adoption of new technologies. In addition, many of the well known conventional hazards will continue to be present at the workplace till the risks arising from exposure to these hazards are brought under adequate control. While advancements in technology have minimized or eliminated some hazards at workplace, new risks can emerge in their place which needs to be addressed.
1.7 Particular attention needs to be paid to the hazardous operations and of employees in risk prone conditions such as migrant employees and various vulnerable groups of employees arising out of greater mobility in the workforce with more people working for a number of employers, either consecutively or simultaneously.

1.8 The increasing use of chemicals, exposure to physical, chemical and biological agents with hazard potential unknown to people; the indiscriminate use of agro-chemicals including pesticides, agricultural machineries and equipment; industries with major accident risks; effects of computer controlled technologies and alarming influence of stress at work in many modern jobs pose serious safety, health and environmental risks.
1.9 The fundamental purpose of this National Policy on Safety, Health and Environment at workplace, is not only to eliminate the incidence of work related injuries, diseases, fatalities, disaster and loss of national assets and ensuring achievement of a high level of occupational safety, health and environment performance through proactive approaches but also to enhance the well-being of the employee and society, at large. The necessary changes in this area will be based on a co-ordinated national effort focused on clear national goals and objectives.
1.10 Every Ministry or Department may work out their detailed policy relevant to their working environment as per the guidelines on the National Policy.

2. GOALS:

The Government firmly believes that building and maintaining national preventive safety and health culture is the need of the hour. With a view to develop such a culture and to improve the safety, health and environment at work place, it is essential to meet the following requirements:
2.1 providing a statutory framework on Occupational Safety and Health in respect of all sectors of industrial activities including the construction sector, designing suitable control systems of compliance, enforcement and incentives for better compliance.
2.2 Providing administrative and technical support services.
2.3 Providing a system of incentives to employers and employees to achieve higher health and safety standards.
2.4 Providing for a system of non-financial incentives for improvement in safety and health.
2.5 Establishing and developing the research and development capability in emerging areas of risk and providing for effective control measures.
2.6 Focusing on prevention strategies and monitoring performance through improved data collection system on work related injuries and diseases.
2.7 Developing and providing required technical manpower and knowledge in the areas of safety, health and environment at workplaces in different sectors.
2.8 Promoting inclusion of safety, health and environment, improvement at workplaces as an important component in other relevant national policy documents.
2.9 Including safety and occupational health as an integral part of every operation.

3. OBJECTIVES:

3.1 The policy seeks to bring the national objectives into focus as a step towards improvement in safety, health and environment at workplace. The objectives are to achieve:-

a) Continuous reduction in the incidence of work related injuries, fatalities, diseases, disasters and loss of national assets
b) Improved coverage of work related injuries, fatalities and diseases and provide for a more comprehensive data base for facilitating better performance and monitoring.
c) Continuous enhancement of community awareness regarding safety, health and environment at workplace related areas.
d) Continually increasing community expectation of workplace health and safety standards.
e) Improving safety, health and environment at workplace by creation of “green jobs” contributing to sustainable enterprise development.

4. ACTION PROGRAMME:
For the purpose of achieving the goals and objectives mentioned in paragraphs 2 and 3 above, the following action programme is drawn up and where necessary time bound action programme would be initiated, namely:-

4.1 Enforcement
4.1.1 by providing an effective enforcement machinery as well as suitable provisions for compensation and rehabilitation of affected persons;
4.1.2 by effectively enforcing all applicable laws and regulations concerning safety, health and environment at workplaces in all economic activities through an adequate and effective labour inspection system;
4.1.3 By establishing suitable schemes for subsidy and provision of loans to enable effective implementation of the policy;
4.1.4 by ensuring that employers, employees and others have separate but complementary responsibilities and rights with respect to achieving safe and healthy working conditions;
4.1.5 by amending expeditiously existing laws relating to safety, health and environment and bring them in line with the relevant international instruments;
4.1.6 by monitoring the adoption of national standards through regulatory authorities;
4.1.7 by facilitating the sharing of best practices and experiences between national and international regulatory authorities;
4.1.8 by developing new and innovative enforcement methods including financial incentives that encourage and ensure improved workplace performance;
4.1.9 by making an enabling legislation on Safety, Health and Environment at Workplaces;
4.1.10 by setting up safety and health committees wherever deemed appropriate;
4.2 National Standards:
4.2.1 by developing appropriate standards, codes of practices and manuals on safety, health and environment for uniformity at national level in all economic activities consistent with international standards and implementation by the stake holders in true spirit;
4.2.2. by ensuring stakeholders awareness of and accessibility to applicable policy, documents, codes, regulations and standards;
4.3 Compliance
4.3.1 by encouraging the appropriate Government to assume the fullest responsibility for the administration and enforcement of occupational safety, health and environment at workplace, provide assistance in identifying their needs and responsibilities in the area of safety, health and environment at workplace, to develop plans and programmes in accordance with the provisions of the applicable Acts and to conduct experimental and demonstration projects in connection therewith;
4.3.2 by calling upon the co-operation of social partners in the supervision of application of legislations and regulations relating to safety, health and environment at work place;
4.3.3 by continuous improvement of Occupational Safety and Health by systems approach to the management of Occupational Safety and Health including developing guidance on Occupational Safety and Health management systems, strengthening voluntary actions, including mechanisms for self-regulatory concept and establishing auditing mechanisms which can test and authenticate occupational safety and health management systems;
4.3.4 by providing specific measures to prevent catastrophes, and to co-ordinate and specify the actions to be taken at different levels, particularly in the industrial zones with high potential risks;
4.3.5 by recognising the best safety and health practices and providing facilitation for their adoption.
4.3.6 by providing adequate penal provisions as deterrent for violation of laws for the time being in force;
4.3.7 by encouraging all concerned to adopt and commit to “Responsible Care” and / or “Corporate Social Responsibility” to improve safety, health and environment at workplace performance;
4.3.8 by ensuring a suitable accreditation machinery to recognize institutions, professionals and services relating to safety, health and environment at workplace for uniformity and greater coverage as also authenticating safe management system;
4.3.9 by encouraging employers to ensure occupational safety and health management systems, establish them in efficient manner to improve workplace safety and health;
4.3.10 by specifically focusing on such occupational diseases like pneumoconiosis and silicosis; developing a framework for its prevention and control as well as develop technical standards and guidelines for the same;
4.3.11 by promoting safe and clean technology and progressively replacing materials hazardous to human health and environment;
4.4. Awarness
4.4.1 by increasing awareness on safety, health and environment at workplace through appropriate means;
4.4.2 by providing forums for consultations with employers’ representatives, employees representatives and community on matters of national concern relating to safety, health and environment at work place with the overall objective of creating awareness and enhancing national productivity;
4.4.3 by encouraging joint labour-management efforts to preserve, protect and promote national assets and to eliminate injuries and diseases arising out of employment;
4.4.4 by raising community awareness through structured, audience specific approach;
4.4.5 by continuously evaluating the impact of such awareness and information initiatives;
4.4.6 by maximizing gains from the substantial investment in awareness campaigns by sharing experience and learning;
4.4.7 by suitably incorporating teaching inputs on safety, health and environment at work place in schools, technical, medical, professional and vocational courses and distance education programme;
4.4.8. by securing good liaison arrangements with the International organisations;
4.4.9 by providing medical criteria wherever necessary which will assure insofar as practicable that no employee will suffer diminished health, functional capacity, or life expectancy as a result of his work place activities and that in the event of such occupational diseases having been contracted, is suitably compensated;
4.4.10. by providing practical guidance and encouraging employers and employees in their efforts to reduce the incidence of occupational safety and health risks at their places of employment and to impress upon employers and employees to institute new programmes and to improve existing programmes for providing safe and healthful working conditions, requiring employers to ensure that workers and their representatives are consulted, trained, informed and involved in all measures related to their safety and health at work;
4.5 Research and Development
4.5.1. by providing for research in the field of safety, health and environment at workplace, including the social and psychological factors involved, and by developing innovative methods, techniques including computer aided Risk Assessment Tools, and approaches for dealing with safety, health and environment at workplace problems which will help in establishing standards;
4.5.2. by exploring ways to discover latent diseases, establishing causal connections between diseases and work environmental conditions, updating list of occupational diseases and conducting other research relating to safety, health and environmental problems at workplace;
4.5.3 by establishing research priorities as per national requirements; exploring partnerships and improving communications with various national and international research bodies;
4.5.4 by ensuring a coordinated research approach and an optimal allocation of resources in Occupational Safety and Health sector for such purposes;
4.6 Occupational safety and health skills development
4.6.1. by building upon advances already made through employer and employee initiative for providing safe and healthy working conditions;
4.6.2 by providing for training programmes to increase the number and competence of personnel engaged in the field of occupational safety, health and environment at workplace;
4.6.3 by providing information and advice, in an appropriate manner, to employers and employees organizations, with a view to eliminating hazards or reducing them as far as practicable;
4.6.3. by establishing occupational health services aimed at protection and promotion of health of employee and improvement of working conditions and by providing employee access to these services in different sectors of economic activities;
4.6.5 by integrating health and safety into vocational, professional and labour related training programmes as also management training including small business practices;
4.6.6 by adopting Occupational Safety and Health training curricula in workplace and industry programmes;
4.7 Data collection
4.7.1 by compiling statistics relating to safety, health and environment at work places, prioritising key issues for action, conducting national studies or surveys or projects through governmental and non-governmental organizations;
4.7.2 by reinforcing and sharing of information and data on national occupational safety, health and environment at work place information amongst different stake holders through a national network system on occupational safety and Health;
4.7.3 by extending data coverage relevant to work-related injury and disease, including measures of exposure, and occupational groups that are currently excluded, such as self-employed people;
4.7.4 by extending data systems to allow timely reporting and provision of information;
4.7.5 by developing the means for improved access to information;
4.8 Review
4.8.1 An initial review and analysis shall be carried out to ascertain the current status of safety, health and environment at workplace and building a national occupational Safety and Health profile.
4.8.2 National Policy and the action programme shall be reviewed at least once in five years or earlier if felt necessary to assess relevance of the national goals and objectives.
5. Conclusion
5.1. There is a need to develop close involvement of social partners to meet the challenges ahead in the assessment and control of workplace risks by mobilizing local resources and extending protection to such working population and vulnerable groups where social protection is not adequate.
5.2 Government stands committed to review the National Policy on Safety, Health and Environment at Workplace and legislations through tripartite consultation, improve enforcement, compilation and analysis of statistics; develop special programmes for hazardous operations and other focus sectors, set up training mechanisms, create nation-wide awareness, arrange for mobilisation of available resources and expertise.
5.3 The National Policy and programme envisages total commitment and demonstration by all concerned stake holders such as Government and social partners. Our goals and objectives will be that through dedicated and concerted efforts consistent with the requirements of safety, health and environment at work place and thereby improving the quality of work and working life.

RBE No.41/2010
Board’s ltr. No. E[NG]I-2003/PM1/37 dated 18.3.2010 [RBE No.41/2010]

Sub: Retention period of evaluated Answer Sheets of examination conducted for Departmental Promotions- Promotions within and to Group ‘C’ posts & Suitability Test for C.G. appointments.
***
The issue of laying down guidelines for retention period for evaluated answer sheets of written examinations conducted as a part of Selection/Suitability Test etc. for making promotions within & to Group ‘C’ posts, as well as Suitability Tests for compassionate ground appointments, has been engaging Board’s attention for quite some time. The matter has accordingly been considered and it has been decided that retention period for evaluated answer sheets in above mentioned cases shall be:

[i] One year from the date of publication of panel
OR
[ii] till panel exhausts;
OR
[iii] till finalization of complaints/investigation/court cases against the selection/Suitability Test; if any;

whichever of the above three is later.

1.1 It may, however, please be ensured that vigilance clearance is obtained before the evaluated answer sheets are weeded out.

Board’s ltr. No.E[NG]I-2010/PM7/1 dated 22.3.2010

Sub: Clarification regarding promotion of Master Craftsman from Technician Grade I-Residency period – clarification regarding.
***
Please refer to South East Central Railway’s letter No. P/SECR/Ruling/ Promotion/ MCM/2604, dated 16.07.2009 on the above subject.

2. The issue regarding residency period for promotion from Technician Grade I to Senior Technician has been carefully considered by the Board in the light of instructions issued vide Board’s letter No. E[NG]I-99/PM7/3 dated 22.02.2005 and it has been decided that since the post of MCM [redesignated as Sr.Technician] is no longer personal to Technician Grade I, but a part of the regular hierarchy in the artisan cadre, therefore, normal residency period of 2 years for promotion as Sr. Technician shall apply. Accordingly the staff who have put in a minimum of two years service as Technician Grade-I, may be considered for promotion as Senior Technician, provided they meet other stipulated criteria. Past cases decided otherwise need not be reopened.
***
Copy of CPO/SECR’s letter No.P/SECR/Ruling/Promotion/MCM/2604 dated 16.07.2009

Sub: Clarification regarding promotion of Master Craftsman from Technician Grade I
Ref: [i] Board’s letter No. PC-III/82/PS-3/2010 dated 14.2.86
[ii] Board’s letter No. E[NG]I/99/PM7/3 dt.22.2.2005 [RBE No. 31/05]
***
In terms of Board’s letter under reference [i] the post of Master Craftsman was personal to the incumbent and was available for promotion to employees working in Skilled Gr.I who complete ten years of continuous service in the same or allied grade in Skilled grade I, II & III inclusive of a period of atleast three years service in Skilled Gr.I.

In 2005, Board, vide letter dated 22.2.05, decided that the post of Master Craftsman [redesignated as Senior Technician] will no longer be personal to the Technician Gr.I but will form a regular hierarchy of artisan cadre thereby making it as a normal channel of promotion to Technician Gr.I. It was also decided that the post of Senior Technician will be filled from amongst Technician Gr.I on the basis of seniority-cum-suitability.

In the instructions of 2005, Board have not made it clear that in the light of the post being made a functional post in the hierarchy, whether the normal rules of promotion would apply or the service condition as stipulated vide instructions of 1986 would be continued. In other words, whether for promotion from Technician Gr.I to Senior Technician, an employee has to put in the minimum service of 10 years [including 3 years as Technician I] or like any other non-selection post he can be promoted after two years service in Technician-I.

While filling up the vacancies of MCM, difficulties are arising, as for example, the candidates who might have been appointed as Signal Maintainer-II who have not completed 10 years service in the artisan grade but have completed 3 years service in Signal Maintainer Gr.I, are not being considered for promotion for MCM. Due to this, the posts of MCM are lying vacant.

In this regard, this Railway’s view is that 10 years service condition does not stand to logic as the post of MCM has become a normal channel of promotion to Technician Gr.I.

Board are requested to consider the matter and clarificatory guidelines may please be issued as to whether the 10 years service condition is still required to be followed or the normal residency period of two years for promotion will apply.

RBE No.47/2010
Board’s ltr. No. PC-VI/2009/I/RSRP/2010 dated 30.03.2010 [RBE No.47/2010]

Sub: Revised pay structure of the Pharmacists Cadre
***
While approving the Report of the Sixth Central Pay Commission, the Government referred the matter related to the pay scale of Pharmacists to a Fast Track Committee.

2. Based on the decision of the Government, on the recommendations of the Fast Track Committee, Ministry of Railways with the approval of the President have decided the following pay structure for the posts of Pharmacists cadre on the Railways w.e.f. 01.01.2006:
[in ]
Designation Pre-revised pay scale [ ] Pay structure approved on the recommendation of Fast Track Committee Remarks.
Pharmacist [Entry Grade] 4500-7000 Grade Pay of 2800 in Pay Band-1 [ 5200-20200] Entry grade for Pharmacist Cadre:
Essential minimum educational qualifications of 10+2 in Science or its equivalent with 2 years Diploma in Pharmacy and Registration with Pharmacy Council of India or State Pharmacy Council
Pharmacist Grade II 5000-8000 Grade Pay of 4200 in Pay Band-2 [ 9300-34800] Pharmacist Grade II and Grade I will be merged and designated as Pharmacist [Non-Functional Grade]. This grade is to be granted to Pharmacist [Entry Grade] on non –functional basis after 2 years of regular service in the grade pay of 2800.
Pharmacist Grade I 5500-9000

3. Consequent upon the implementation of the above pay structure, promotion from Pharmacist [Entry Grade] to the next higher grade of Pharmacist [Non-functional Grade] having grade pay of 4200 will be delinked from vacancies and will become non-functional and time-bound.

4. The posts of Chief Pharmacist in the pre-revised scale of 6500-10500 will be placed in Grade Pay 4600 in terms of Board’s letter No. PC-VI/2009/I/RSRP/8 dated 22.12.2009. Further, as stipulated in note 2 under schedule circulated vide Annexure ‘B’ of Board’s letter No. PC-VI/2008/I/ RSRP/1 dated 11.09.2008 in case a post already existed in the pre-revised scale of 7450-11500, the posts being upgraded from the scale of 6500-10500 should be merged with the post in the scale of 7450-11500.

5. This issues in consultation with Establishment, Management Services and Health Directorates and concurrence of the Finance Directorate of the Ministry of Railways.
******
RBE No. 40/2010
Board’s ltr. No. E[G]2009 AL 1/16 dated 04.03.2010 [RBE No. 40 /2010]

Sub: Amendment to para 1021 of Indian Railway Administration and Finance, 1991 edition.
Para 1021 of the Indian Railway Administration and Finance, 1991 edition may be amended as in the Advance Correction Slip No.2 enclosed.
****
Indian Railway Administration and Finance, 1991 Edition
Advance Correction Slip No.2

The figure of 5000/- appearing in para 1021 stands amended read as 10,000/-.

[Authority: Railway Board’s letter No. E[G]2009 AL 1/16 dated 04.03.2010 ]

RBE No. 46/2010
Board’s ltr. No. E[GP]99/2/22 dated 29.03.2010 [RBE No. 46 /2010]

Sub:Eligibility conditions for promotion from Group ‘C’ to Group ‘B’ posts in the major departments having ‘Organised Services’ [except Accounts Department].

Ref: Railway Board’s letters No. E[GP]99/2/22 dated 22.7.2004, 26.12.2008 and 29.04.2009.
***
In terms of instructions contained in Board’s letter of even number dated 22.7.2004, Group ‘C’ employees with 03/05 years of non-fortuitous service in the grade the minimum of which is 5000/- and in higher Group ‘C’ grades [Vth CPC] are eligible for being considered for appearing in the 70% Selection/30% LDCE for promotion to Group ‘B’ in the major departments having ‘Organised Services’. Consequent upon implementation of the pay scales recommended by the VI Pay Commission, instructions contained in Board’s letter of even number dated 18.11.2004 regarding eligibility conditions for promotion to 70% quota of Group ‘B’ posts of Assistant Personnel Officers have since been modified vide Board’s letter of even number dated 26.12.2008.

2. Now, consequent upon implementation of the pay scales recommended by the VI Pay Commission, the matter regarding eligibility conditions for appearing in the Selection/LDCE for promotion to Group ‘B’ posts in the major departments having ‘Organised Services’ [except Accounts Department], has been considered by the Board and it has been decided that:

i] For Group ‘B’ selection [70% quota], Group ‘C’ employees working in Pay Band PB-2 [ 9300-34800] with Grade Pay of 4200 and above with 3 years of non-fortuitous service in the grade [ including non-fortuitous service rendered in the corresponding pre-revised grades] will be eligible.

ii] For Group ‘B’ selection [30% quota], Group ‘C’ employees working in Pay Band PB-2 [ 9300-34800] with Grade Pay of 4200 and above with 5 years of non-fortuitous service in the grade [ including non-fortuitous service rendered in the corresponding pre-revised grades] will be eligible.

iii] In the integrated seniority of Group ‘C’ employees eligible for Group ‘B’ selections [70% quota], employees in Pay Band PB-2 . [ 9300-34800] with Grade Pay of 4600 will be placed above those in Pay Band PB-2 [ 9300-34800] with Grade Pay of 4200. In either category, the relative seniority of employees coming from different streams will be determined with reference to length of non-fortuitous service in the Scale of PB-2 +4600 or PB-2+4200, as the case may be.

3. Selections to Group ‘B’ which are already in progress may be proceeded with and finalized as per the existing principles. All fresh selections including those which have been initiated but where the written examination has not been held, should be held in accordance with the instructions contained herein. The LDCE, wherever the same is in force, is a part of the process of filling vacancies in Group ‘B’. Therefore, whatever is followed in the case of 70% Selection, may also be followed in the case of corresponding LDCE.
***
Copy of Board’s ltr. No. E[GP]99/2/22 dated 29.04.2009

Sub:Preparation of integrated seniority lists of Group ‘C’ staff for selections to Group ‘B’ posts
***
Consequent upon implementation of the recommendations of the VI Pay Commission, many categories of posts in the pre-revised scale of 6500-10500 have been given higher replacement scale i.e. Grade Pay of 4600 in Pay Band PB-2 [ 9300-34,800], which is the normal replacement scale for the pre-revised scale of 7450-11500. Now, with the merger of these pre-revised scales of 6500-10500 and 7450-11500 for many categories, references have been received in Board’s office requesting for criteria to be adopted for preparing the integrated seniority list of Group ‘C’ staff appearing in Selections/LDCEs for promotion to Group ‘B’ posts.

2. Since, the matter regarding eligibility conditions for promotion to Group ‘B’ posts after the implementation of VI Pay Commission Scales is under consideration of the Board, it is advised that presently, Group ‘B’ selections may be continued as per the extant instructions of the Board, i.e. on the basis of combined length of non-fortuitous service in grade 6500-10500 [V CPC] and above ignoring promotions to the grade 7450-11500 [V CPC].
***

RBE No.49/2010
Board’s ltr. No. F[E]III/2008/PN1/12 dated 01.04.2010 [RBE No.49 /2010]PC No.196

Sub: Representations regarding revision of pension of pre-2006 pensioners
***
A copy of Department of Pension & Pensioner’s Welfare [DOP&PW]’s OM No. 38/37/08-P&PW[A] dated 19th March, 2010 on the above subject is enclosed for information.

2. A concordance of DOP&PW’s instructions referred to in the enclosed OM and Railway Board’s corresponding instructions is given below:
S.No DOP&PW’s instructions Railway Board’s corresponding instructions
1 OM No. 38/37/08-P&PW[A] dated 01.09.2008 Letter of even number dated 8.09.2008
2 OM No. 38/37/08-P&PW[A] dated 3.10.2008 Letter of even number dated 8.10.2008
3 OM No. 38/37/08-P&PW[A] dated 14.10.2008 Letter of even number dated 8.11.2008
4 OM No. 38/37/08-P&PW[A] dated 11.12.2009 Letter of even number dated 16.2.2009

Copy of Department of Pension & Pensioner’s Welfare [DOP&PW]’s OM No. 38/37/08-P&PW[A] dated 19th March 2010

Sub: Representations regarding revision of pension of pre-2006 pensioners.
***
The undersigned is directed to say that orders for revision of pension/family pension of pre-2006 pensioners were issued vide this Department’s OM of even number dated 1.9.2008. Para 4.1 of that OM lays down the manner in which the pension/family pension of pre-2006 pensioners is to be consolidated w.e.f. 1.1.2006. In accordance with these instructions, a fitment weightage @ 40% of the pre-2006 basic pension/family pension [excluding the merged dearness relief of 50%] is to be given for revision of the pension of pre-2006 pensioners/family pensioners.

2. Para 4.2 of the aforesaid OM further provides that fixation of pension will be subject to the provision that the revised pension, in no case, shall be lower than fifty percent of the minimum of the pay in the pay band plus the grade pay corresponding to the pre-revised pay scale from which the pensioner had retired. In the case of HAG+ and above scales, this will be fifty percent of the minimum of the revised pay scale. It was clarified in the OM dated 3.10.2008 that the pension calculated at 50% of the minimum of pay in the pay band plus grade pay would be calculated at the minimum of pay in the pay band [irrespective of the pre-revised scale of pay] plus the grade pay corresponding to the pre-revised pay scale. The pension will be reduced pro-rata, where the pensioner had less than the maximum required service for full pension as per rule 49 of the CCS [Pension] Rules, 1972 as applicable before 1.1.2006 and in no case it will be less than 3500/- p.m. The fixation of family pension will be subject to the provision that the revised family pension, in no case, shall be lower than thirty percent of the sum of the minimum of the pay in the pay band and the grade pay thereon corresponding to the pre-revised pay scale from which the pensioner had retired. A Table indicating the revised pension based on revised pay bands and grade pay was also annexed with this Department’s OM dated 14.10.2008.

3. A large number of representations /references were received in this Department in regard to the provisions of para 4.2 of the OM dated 1.9.2008 and it was clarified in this Department’s OM of even number dated 11.2.2009 that the instructions /clarifications issued in this regard were in consonance with the decision of the Government on the recommendations of the Sixth Central Pay Commission and no change was required to be made in this respect.

4. In spite of the above clarifications, representations are still being received from pre-2006 pensioners [including those who retired from the pre-revised S-29 pay scale i.e. 18400-22400] for higher revised pension in terms of para 4.2 of the O.M. dated 1.9.2008. Representations have also been received demanding a higher fitment weightage to the pre-2006 pensioners in revision of pension in terms of Para 4.1 of the said OM.

5. These representations have been examined in consultation with Ministry of Finance. It is reiterated that orders relating to revision of pension of pre-2006 pensioners /family pensioners have been correctly issued as per the recommendations of the Sixth Central Pay Commission and no change is required to be made in this respect.

6. All references /representations received in this Department on the above issues stand disposed off accordingly.

RBE No.42/2010
Board’s ltr. No. F[E]III/2008/PN1/12 dated 18.3.2010 [RBE No.42/2010]

Sub: Revision of Pension –pre 1996 pensioners
***
Clarifications regarding revision of pension of pre 1996 and pre 2006 retirees with reference to minimum pay of the corresponding pay scales were issued vide this office letter of even number dated 02.02.2010. Ministry of Railways received a query from Central Railway on the same subject.

2. It is further clarified that the pay scale of 5000-8000 in Vth CPC was allotted to the Head Clerks who were in service on or after 01.01.1996. However, as per instructions dated 11.05.2001 of Department of Pension & Pensioners’ Welfare [DOP&PW] and adopted by this Ministry vide letter No. F[E]III/99/PN1/20 dated 20.08.2001, pension of all those employees who retired prior to 01.01.1996 has to be stepped up wherever admissible, w.r.t. the minimum pay of the corresponding scale, not the higher replacement scale. The corresponding scale of pre-revised IVth CPC of 1400-2300 is 4500-7000 in Vth CPC, not .5000-8000, as has also been reiterated in item No. 9 of DOP&PW’s O.M. dated 14.10.2008, circulated vide this Ministry’s letter of even number dated 18.11.2008.

3. This disposes of Central Railway’s query addressed vide letter No. HPB/C.Bills/Misc. dated 19.01.2010.

RBE No.51/2010
Brd.’s ltr. No. E[Sports]2007/Policy/4[Clarifications] dated 07.04.2010 [RBE No.51/2010]

Sub: Recruitment of Athletes in Railway against sports quota – Clarification regarding.

Ref: Board’s policy letter No. E[Sports]2007/Policy/3 dated 30.03.2007
***
1. It is observed that in the discipline of Athletes some ZRs/PUs are considering National Inter State Athletics Championship for recruitment against sports quota.

2. This is not in pursuance of the laid down policy, therefore, National Inter State Athletics Championships should not be considered for recruitment & incentive purposes.

RBE No.55/2010
Board’s ltr. No. F[E]I/2007/AL-29/1 dated 15.4.2010 [RBE No.55/2010]

Sub: Grant of Washing Allowance to Safaiwalas working in Railway colonies.
***
Arising out of a Demand raised in the DC/JCM meeting, the issue regarding grant of Washing Allowance to Safaiwalas working in Railway colonies was under consideration of the Board for some time past. It has now been decided by the Board to extend the benefit of Washing Allowance to the category of Safaiwalas working in Railway colonies @ .60/- per month.

2. The rate of this allowance would be increased by 25% whenever the Dearness Allowance payable on the revised pay scales goes up by 50%.

3. This will be effective from the date of issue of this order.

RBE No.50/2010
Board’s ltr. No. E[G]2010 FE1-2 dated 07.04.2010 [RBE No.50/2010]

Sub:Inclusion of International Commission of Occupational Health [ICOH] in the list of recognized Institutions.
***
Ministry of Railways have decided that International Commission of Occupational Health [ICOH] be incorporated in the list of Annexure-B, circulated vide Board’s letter No: E[G]83 FE1-4 dated 29.4.88. This will entitle Railway officials to 90% reimbursement of membership of ICOH.

This issues with the concurrence of the Finance Directorate of Ministry of Railways.

RBE No.61/2010
Board’s ltr. No. PC-VI/2010/I/RSRP/3 dated 23.4.2010 [RBE No.61/2010]

Sub: Fixation of pay and grant of increments in the revised pay structure – Clarifications reg.
***
Following the notification of the Railway Services [Revised Pay] Rules, 2008, this Ministry has received references from some Railways seeking clarifications regarding fixation of pay in cases of Railway Servants drawing pay at maximum of the scale or drawing stagnation increment[s] in the pre-revised scale. The matter has been examined in consultation with Ministry of Finance, Department of Expenditure. The points of doubt and clarifications thereto are as under:
S.No. Points of Doubt Clarifications
1 As per the proviso to Rule 10 of Railway Services [Revised Pay] Rules, 2008, in the case of persons who had been drawing maximum of the existing scale for more than a year as on the 1st day of January, 2006, the next increment in the revised pay structure shall be allowed on the 1st day of January, 2006. Whether the benefit of one additional increment under the proviso to Rule 10 of RS [RP] Rules, 2008 would be available even to those who had reached the maximum of the scale on 1.1.2005, i.e. drawing maximum of pay exactly for one year as on 1.1.2006? As already clarified vide Clarification No. 5 issued vide Railway Board’s letter No. PC-VI/2008/I/RSRP/1 dated 11.2.2009 [S.No. PC-VI/76, RBE No.28/2009] in all cases, where a Railway Servant has been granted an increment [whether normal annual increment or stagnation increment] after January 1, 2005, no increment will be allowed on 1.1.2006 at the time of fixation of pay in the revised pay structure.

From the foregoing, it is evident that in cases where Railway Servants have been granted an increment [whether normal annual increment or stagnation increment] after January 1, 2005, no increment will be allowed on 1.1.2006 at the time of fixation of pay in the revised pay structure. In other words, those who were granted their last increment [whether normal annual increment or stagnation increment] on or before 1.1.2005, will be allowed an increment on 1.1.2006 at the time of fixation of their pay in the revised pay structure.
2 Whether even those employees who had already been granted one, two or three stagnation increments after reaching the maximum of the scale and thereafter drawing such pay for exactly one year [having drawn last stagnation increment on 1.1.2005] or more than one year as on 1.1.2006 are also to be granted benefit of one additional increment as per proviso to of Rule 10 of RS [RP] Rules, 2008?
3 In accordance with Note 7 below Rule 7 of the Railway Services [Revised Pay] Rules, 2008, in cases where the revised pay of a Railway Servant who was, immediately before 1.1.2006, drawing more pay than another Railway Servant junior to him in the same cadre, gets fixed in the revised pay band at a stage lower than that of such junior, his pay shall be stepped up to the same stage in the revised pay band as that of the junior. Whether the provisions of this note will be applicable in the situation where such a senior Railway Servant who was immediately before 1.1.2006 drawing more pay than another Railway Servant junior to him in the same cadre gets fixed at a stage lower than that of such junior due to grant of additional increment as per 1st proviso to Rule 10 of RS [RP] Rules, 2008? Even though Note 7 below Rule 7of RS [RP] Rules, 2008, specifically states that the provisions contained therein shall be applicable in cases where pay fixation is done under Sub Rule [1] of Rule 7, it is clarified that the provisions of this Note shall also be applicable in the situations arising due to pay fixation of the junior employee under proviso to Rule 10 of RS [RP] Rules, 2008 .

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.56/2010
Board’s ltr. No. F[E]III/2008/LE-1/2 dated 19.04.2010 [RBE No.56/2010]

Sub: Recommendations of the Sixth Central Pay Commission relating to encashment of leave –regarding.
***
Consequent upon implementation of the recommendations of the 6th Central Pay Commission, instructions were issued by the Department o Personnel & Training [DOP&T], vide their O.M. No. 14028/3/2008-Estt.[L] dated 25.9.2008, circulated on the zonal Railways etc. vide this office letter of even number dated 8.10.2008, permitting Railway servants encashment of both LAP and LHAP subject to overall limit of 300 days at the time of retirement. These instructions were effective from 1.9.2008. Subsequently DOP&T vide their O.M. No.14028/3/2008-Estt.[L], dated 16.11.2009, circulated on the zonal Railways etc. vide this office letter of even number dated 24.11.2009, modified the effective date of their O.M. dated 25.9.2008 to 1.1.2006, subject to the condition, inter-alia, that the benefit will be admissible in respect of past cases on receipt of applications to that effect from the pensioners concerned.

2. The aspect of grant of benefit of the above facility to the spouse/members of the family of such retirees, who retired during the period from 1.1.2006 till 31.8.2008 but expired before issue of letter dated 24.11.2009, has been examined in consultation with the DOP&T. It has been decided that the benefit of encashment of LHAP admissible in terms of the above instructions to such railway servants, who retired during the period from 1.1.2006 till 31.8.2008, but who expired before availing themselves of the benefit envisaged in this office letter of even number dated 8.10.2008, may be extended to the spouse/members of the family of such retirees on receipt of a written request from the spouse /eligible members of the family, on fulfillment of the prescribed conditions, subject to the overall limit of 300 days of both LAP and LHAP.

RBE No.59/2010
Board’s ltr. No. E[D&A]2009 GS1-6 dated 21.4.2010 [RBE No.59/2010]

Sub: Involvement of Railway servants in the raising of funds reg.
***
Instances of railway servants receiving contributions from persons/agencies who may or may not officially deal with the railways, through cheques, drafts or otherwise, towards events and functions as described in [i] to [iii] below have come to notice of the Ministry.

[i] celebration of foundation days of railway zones, jubilee celebrations of railways, railway units etc.
[ii] seminars, conferences and exhibitions organized by various service associations.
[iii] sports and other socio-cultural/welfare activities.

The methods generally adopted for collecting contributions are through advertisements in seminar premises, in souvenirs brought out on such occasions and /or participation or entrance fee. No prior permission is sought for such contributions.

2. In this connection, attention is invited to rule 12 of the Railway Services [Conduct] Rules, 1966 that no railway servant shall, except with the previous sanction of the government, ask for or accept contributions to or otherwise associate himself with the raising of, any fund or other collection in cash or in kind in pursuance of any object whatsoever.

3. The matter has been under consideration of the Ministry of Railways for laying down guidelines and broad parameters in connection with such requests. Accordingly, with respect to the provision in the Conduct Rules, for meeting requirements for activities [i] to [iii] of Para 1 above, it is hereby directed that
[i] a request for prior sanction under rule 12 shall be applied for and obtained.

[ii] contributions in this regard shall be received only through crossed cheque /demand draft, in the name of the proposer organization and shall be acknowledged through written receipts and records thereof will also be maintained meticulously.

[iii] contributions shall be accepted only from such persons /organizations who voluntarily associate with the occasion/event, to promote their business/ interest by way of, say, placing advertisements at the venue of the function/seminar premises or in the souvenir brought out on such occasions, or participate in response to notice from the organization in this regard.

[iv] fund raised shall be in the distinct bank account of the proposer organization. Expenditure, except that involving petty amounts, shall be made through cheque or draft.

4. The power of sanction of the Government is exercised by GM/PHOD/AGM/CHODs on the Zonal Headquarters/PUs/RSC/RE/Metro/RDSO and NF[C] in respect of staff and officers working under them and likewise by DRM on the Divisions and CWMs [in SAG] in Workshops. In respect of Railway Board’s Office and offices directly under the control of Railway Board, the power will be exercised by concerned Member of the Board or Secretary, Railway Board.

RBE No.58/2010
Board’s ltr. No. E[P&A]I-2008/CPC/LE-8 dated 23.04.2010 [RBE No.58/2010]
Sub: Implementation of Government’s decision on the recommendations of the Sixth Central Pay Commission – Child Care Leave –Waiving of age restriction of 18 years for Government servant having mentally challenged/disabled children
***
Please refer to Board’s letter of even number dated 23.10.2008 and 12.12.2008 regarding grant of Child Care Leave [CCL].

2. Consequent upon the decision taken by the Government, the Ministry of Railways have decided to permit CCL to female railway employees having disabled children up to the age of 22 years for a maximum period of two years [i.e.730 days] subject to the other terms and conditions stipulated in Board’s above referred letters. However, it is reiterated that CCL cannot be demanded as a matter of right and under no circumstances can any employee proceed on CCL without prior approval of the Leave sanctioning Authority.

3. Disabled Child having a minimum disability of 40% is elaborated in the Ministry of Social Justice and Empowerment’s Notification No.16-18/97-NI.I dated 01.06.2001 [copy enclosed]. Documents relating to the handicap as specified in the above said Notification dated 1.6.2001, as well as a certificate from the Railway servant regarding dependency of the child on the railway servant would have to be submitted by the female railway employee. The CCL would be permitted to female railway employees only if the child is dependent on them.
4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
***

Copy of Extract of the Notification No.16-18/97-NI.I dtd. 01.06.2001 issued by the Ministry of Social Justice & Empowerment

Sub: Guidelines for evaluation of various disabilities and procedure for certification.

No.16-18/97-NI.I : In order to review the guidelines for evaluation of various disabilities and procedure for certification as given in the Ministry of Welfare’s O.M. No.4-2/83-HW.III, dated the 6th August, 1986 and to recommend appropriate modifications/alterations keeping in view the Persons with Disabilities [Equal Opportunities, Protection of Rights and Full Participation] Act, 1995, Government of India in Ministry of Social Justice and Empowerment, vide Order No. 16-18/97-NI.I dated 28.8.98, set up four committees under the Chairmanship of Director General of Health Services –one each in the area of mental retardation, Locomotor /Orthopaedic disability, Visual disability and Speech & Hearing disability. Subsequently, another Committee was also constituted on 21.7.1999 for evaluation, assessment of multiple disabilities and categorization and extent of disability and procedure for certification.

2. After having considered the reports of these committees the undersigned is directed to convey the approval of the President to notify the guidelines for evaluation of following disabilities and procedure for certification:

Visual impairment
Locomotor / Orthopaedic disability
Speech & hearing disability
Mental retardation.

Copy of the Report is enclosed herewith as Annexure*.

3. The minimum degree of disability should be 40% in order to be eligible for any concessions/ benefits.

4. According to the Persons with Disabilities [Equal Opportunities, Protection of Rights and Full Participation] Rules, 1996 notified by the Central Government in exercise of the powers conferred by sub-section [1] and [2] of section 73 of the Persons with Disabilities [Equal Opportunities, Protection of Rights and Full Participation] Act, 1995 [1 of 1996], authorities to give disability Certificate will be a Medical Board duly constituted by the Central and the State Government. The State Government may constitute a Medical Board consisting of at least three members out of which at least one shall be a specialist in the particular field for assessing locomotor /Visual including low vision/hearing and speech disability, mental retardation and leprosy cured, as the case may be.

5. Specified test as indicated in Annexure* should be conducted by the medical board and recorded before a certificate is given.

6. The certificate would be valid for a period of five years for those whose disability is temporary and are below the age of 18 years. For those who acquire permanent disability, the validity can be shown as ‘Permanent’.

7. The State Govt./UT Admn. may constitute the medical boards indicated in para 4 above immediately, if not done so far.

8. The Director General of Health Services, Ministry of Health and Family Welfare will be the final authority, should there arise any controversy/doubt regarding the interpretation of the definitions /classifications/evaluations/ tests etc.
Sd/-
[Gauri Chatterji]
Jt. Secy. to the Government of India
NOTE

*The Annexure mentioned above may please be seen from the Ministry of Social Justice and Empowerment Notification.

RBE No.54/2010
Board’s ltr. No. E[MPP]97/6/7 dated 15.4.2010 [RBE No.54/2010]

Sub: Training slots for Apprentices under the Apprentices Act, 1961 – Conducting fresh joint surveys.
Ref: Railway Board’s letter No. E[MPP]97/6/7 dated 15.2.2000
***
Zonal Railways are aware that vide above cited reference, Ministry of Railways had decided that no fresh joint survey should be undertaken in the Railways till such instructions are issued from Board. These instructions were issued then in the light of seats identified on the basis of joint survey conducted along with RDAT officials and Railways representative with a view to utilizing the seats identified and in the wake of severe criticism from the Directorate General of Employment and Training, Ministry of Labour on the implementation of Apprentices Act on the Railways. With the advent of technological advancement and also changes in the working practices in the Railways and the fact that some skilled artisan categories have either become redundant or are not required and in lieu of new trade categories have emerged /are emerging for which survey is required to be conducted, to identify fresh training slots, for training of Apprentices, under the Act.

Recently, the Directorate General of Employment and Training have also brought to our notice that as per the Apprentices Act 1961, it is mandatory that survey/re-survey is conducted every 2 years by the Central Apprenticeship Advisers along with the In-charge of the Establishment.
In the light of the above, it has been decided to ensure compliance of the provision of the Apprentices Act 1961 and to conduct survey /re-survey every 2 years without any ban on fresh joint survey. The number of apprentices to be engaged for training under the Apprentices Act may be suitably advised to the Railway Board after survey/re-survey have been conducted.

Para 3.5 of the Master Circular No. 8/2002 dated 22.7.2002 stands modified accordingly.

RBE No. 62/2010
Board’s ltr. No. E[W]2010/FU-1/4 dated 26.04.2010 [RBE No. 62/2010]

Sub: Staff Benefit Fund.
Ref: This office letter No. E[W]2009/FU-1/4 dated 17.08.2009
*****
Sanction of the Ministry of Railways is hereby communicated to per capita contribution of 500/- to Staff Benefit Fund for the year 2010-11 and distribution of this amount as follows:

Head/Activity Allocation [
(I) General activities
[i](a) [1]Education 72.75
(a)[2] Scholarship for higher education of girl children of staff in grade pay 1,800/- and below [@ .1,200/- p.m.] 100.00
(a)[3] Scholarship for higher education of Male children of staff in grade pay 1,800/- and below [@ 1,000/- p.m.] 60.00
(b) Recreation other than sports 22.25
(c) Promotion of Cultural Activities 10.50
(d)[1] Relief of distress, sickness, etc. 50.00
(d)[2] Relief of distress, sickness, etc. for staff in grade pay 1,800 /- and below 50.00
(e) Women empowerment activities including higher education for girls 23.00
(f) Miscellaneous 10.50
(ii) Sports activities 20.00
(iii) Scouts activities 13.50
(iv) Indigenous system of medicine including Homoeopathy 22.50
(v) Immediate relief in times of crisis arising out of natural calamities 18.00
(vi)Training for developing occupational skills of physically/mentally challenged wards especially girls of railway employees 27.00
Total 500.00

2. With regard to item-(i) [d][2], viz. allocation for ‘Relief of distress , sickness etc. for staff in grade pay 1,800/- and below’, this will include instances of long sickness, extraordinary leave/leave without pay and the need to meet the cost of good prosthetics.

3. With regard to item-(i)[a] viz. scholarships, besides existing provisions regarding re-appropriation, the CSBF committees shall have powers to re-appropriate funds between items (i)[a][2] and (i)[a][3] depending upon demand. The preference, however, will be given to girl children. Other modalities regarding scholarships as already advised vide para-2 of this office letter dated 17.8.2009 ibid shall equally apply in such cases.

4. These orders are effective from 1st April, 2010.

5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No. 65/2010
Bd’s ltr. No.E[P&A]I-2009/SP-1/Gen/1 dtd 30.04.2010[RBE No. 65/2010]

Sub: Recommendations of the Sixth Central Pay Commission-Decision relating to grant of Special Allowance.
*****
Pursuant to the recommendations of the Sixth Central Pay Commission relating to grant of Special Allowance, the President is pleased to decide that the Special Allowance already admissible against specified posts would stand revised as indicated in Annexure-A.

2. These orders would be effective from 1st September 2008.

3. The rates of Special Allowances may be increased by 25% every time the Dearness Allowance payable on revised pay scales goes up by 50% except in the case of categories mentioned against item No.10 of Annexure ‘A’ i.e. Accounts staff. The decision for categories against item No.10 will be taken separately.
4. Special Allowance may be discontinued in respect of the categories indicated in Annexure ‘B’ with immediate effect.
6. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
***
ANNEXURE ‘A’
THE CATEGORIES [GROUP ‘A’, ‘B’, ‘C’ AND ‘D’ ] OF STAFF WHOSE RATE OF SPECIAL ALLOWANCE HAS BEEN DOUBLED
S.No. Category Pay Scale w.e.f. 01.01.2006
Existing rate of Special Allowance [ p.m.] Revised rate of Special Allowance [ p.m.]
1 2 3 4 5
1 Health and Malaria Inspector for additional duty of food inspection. {Gr.I, II,III and III [IV]} 9300-34800 +upto GP 4600 200 400
2 Commercial staff in-charge of Flag stations where Train passing duties are not involved. 5200-20200 +GP 2400
5200-20200 +GP 2000 40 80
3 Teachers doing library work:
[i] ATP/Primary Schools
[ii] Middle Schools,
[iii] High/Sr.Secondary School / Inter College /Degree Colleges 9300-34800 + GP 4200
9300-34800 + GP 4600
9300-34800 + GP 4800 100
150
200 200
300
400
4 Announcers-
ECRCs/Comml. Clerks /TCs for part time announcing work in addition to normal duties without restriction of grades 60 120
5 Train Supdt./ Dy.TS [Rajdhani Express] 9300-34800 + GP 4200 300 600
6 Steward Dy.TS [Rajdhani Express] 5200-20200+GP 2400 120 240
7 CTIs/TTEs for working in Headquarters Flying Squad 9300-34800 + GP 4200
5200-20200+GP 2800
5200-20200+GP 2400 100 200
8 Cook/Cook mate 5200-20200+GP 1800 40 80
9 Sr. Scale, J.A.Grade and S.A. Grade Officers entrusted with administrative control of Hindi works in terms of Railway Board’s letter No. Hindi-85/OL-1/15/8 dated 26.5.1987
Sr.Scale 200 400

J.A. Grade 300 600
S.A. Grade 600 1200
10 Qualification Pay
i. Clerks Grade II [Accounts Clerks]/Typists on passing Apendix-II Examination.
ii. Sr. Accounts Assistant / Accounts Assistant/Stock Verifier/Typist/Stenographer on passing Appendix-III Examination
60

80/-
[First Year]

140
[Second Year] 120

160/-
[First Year]

280
[Second Year]
ANNEXURE ‘B’

THE CATEGORIES OF EMPLOYEES [GROUP ‘ ‘C’ AND ‘D’ ] WHOSE SPECIAL ALLOWANCE HAS TO BE DISCONTINUED WITH IMMEDIATE EFFECT.
S.No. Category
1 2
1 Adrama/Bradma Operators
2. Wireless Operators
3 Drivers [Centralised Freight Service]
4 Cipher Inspectors
5 Group ‘D’ Staff working as Stencil Cutting Machine Operators
6 Peons/Hamals/Daftries for doing Gestetner operating work
7 Franking Machine Operator
8 Box Boy
9 Hamals/Porter for operating Hand Cranes
10 Group ‘D’ staff exclusively engaged in photo copying job.

RBE No. 64/2010
Board’s ltr. No. E[MPP]2010/6/2 dtd. 30.04.2010 [RBE No. 64/2010]

Sub: Renewal of training facilities for Engineering Graduates and Diploma Holders under the Apprentice (Amendment) Act,1973 for the years 2010-11, 2011-12 and 2012-13.
Ref: Railway Board’s letter No.E(MPP)2007/6/2 dated 30.05.2007 [RBE No. 82/2007].
*****

Ministry of Railways have decided to make available 902 training slots for providing practical training facilities to Engineering Graduates, Diploma Holders and students of Sandwich Course for three years i.e. for 2010-11, 2011-12 and 2012-13 as per statements annexed to this letter.
Ministry of Railways desire that in the event of seats earmarked for the Engineering Graduates not being utilized, the same may be filled by Diploma Holders in consultation with the Regional Board.

Railways/Production Units should pass on the details to the Ministry of Human Resource Development under intimation to this Ministry under clause 8[c] of Section 9 of the Apprentices Act,1961 as amended in 1973.
ANNEXURE I

Allocation of seats for Graduates /Diploma Holders under Apprentices [Amendment ] Act, 1973
Mechanical Graduates/Diploma Holders in Railway installations during the years 2010-11, 2011-12 and 2012-13
Railway/Workshop/
Unit/Division Slots for Degree Holders Slots for Diploma Holders Total
1 2 3 4
Central Railway
Parel (Loco) 8 10 18
Matunga (C&W) 8 12 20
Eastern Railway
Liluah (C&W) 6 11 17
Kanchrapara (Loco) 7 8 15
Kanchrapara (C&W) 6 11 17
Jamalpur 6 11 17
Northern Railway
Charbagh 1 23 24
Alambagh 1 20 21
Kalka-Jagadhri 1 4 5
Amritsar 1 4 5
North Eastern Rly.
Gorakhpur Shops 2 16 18
Izatnagar 1 10 11
Northeast Frontier Rly
New Bongaigaon 3 3 6
Southern Railway
Golden Rock 6 18 24
Perambur (Loco) 6 18 24
Perambur (C&W) 6 19 25
Arkonam (Engg.Work) 4 5 9
South Central Rly.
Lallaguda (Loco) 4 10 14
South Eastern Rly. *
Coaching Depot, Santragachi 2
Adra Division 4
Diesel Loco Shed/ Kharagpur 2
Kharagpur Workshop 7
Western Railway
Parel 7 17 24
Dahod 4 11 15
North Central Rly.
Jhansi (C&W) 1 17 18
North Western Rly.
Ajmer 2 4 6
Jodhpur 1 7 8
Bikaner 1 7 8
South Western Rly
Hubli 5 16 21
Mysore 4 11 15
West Central Rly.
Kota 3 6 9
CLW 7 18 25
DLW 4 12 16
ICF 10 19 29
RWF 5 5
Total 131 358 504
* Note: includes 15 of SER which have not been distributed between Degree & Diploma holders
ANNEXURE II
Allocation of seats for Graduates /Diploma Holders under Apprentices [Amendment ] Act, 1973

2) Statement showing the number of places for Electrical Graduates/Diploma Holders in Railway Institutions during the years 2010-11, 2011-12 and 2012-13
Railway/Workshop/
Unit/Division No.of places for Degree Holders No.of places for Diploma Holders Total
Electrical Traction Electric Power Electrician General Electrician Traction
1 2 3 4 5 6
Central Railway
(a) Bombay Division
(i) Kalyan Loco Shed 4 – – 4 8
(ii) Kurla Car Shed 4 – – 4 8
(iii) Traction Distribution 4 – – 6 10
(iv) General Service – 4 6 – 10
(b) Kalyan Power House – 6 12 – 18
(c) Matunga Workshop – 4 4 – 8
(d) Bhusawal Electric Loco Shed 4 – – 4 8
(e) Bhusawal Divn. Traction Distribution 4 – – 4 8
Eastern Railway
(a) Howrah 4 – – 4 8
(b) Nakraldanga Car Shed 2 – – 2 4
(c) Asansol Electric Loco Shed 2 – – 2 4
(d) Kancharapara Workshop 4 2 4 6 16
(e) Liluah Workshop – 8 8 – 16
(f) Jamalpur – 8 8 – 16
(g) Traction Distribution on Sealdah Divn. 4 – – 4 8
(h) Traction Distribution on Howrah Divn. 4 – – 4 8
Northern Railway
(a) Lucknow Power House & Workshop – 4 4 – 8
(b) General Services at Delhi Divn. – 4 6 – 10
North Eastern Railway
Gorakhpur Workshop – 2 6 – 8
Northeast Frontier Railway
New Bongaigaon Workshop – 2 4 – 6
Southern Railway
(a) Tambaram EMU & Loco Shed 4 – – 6 10
(b) Perambur Workshop – 4 8 – 12
(c) Golden Rock Workshop – 4 8 – 12
(d) Traction Distribution on Rayapuram Divn. 2 – – 4 6
South Eastern Railway
a) Tikiapra TMI Car Shed – – – – 4
b) Tata Electric Loco Shed – – – – 4
c) Kharagpur Workshop – – – – 4
d) Traction Distribution Chakradharpur Divn. – – – – 4
e) Santragachi Train Lighting Depot – – – – 4
Western Railway
a) Bombay Division
i) Mhalaxmi EMU Car Shed 4 – – 6 10
ii) Traction Distribution 4 – – 6 10
iii) General Services – 4 6 – 10
b) Parel Workshop – 4 6 – 10
c) Dahod Workshop – 2 4 – 6
North Central Railway
Kanpur Electric Loco Shed 4 – – 6 10
North Western Railway
Ajmer Workshop – 4 6 – 10
South Western Railway
a) Hubli – 2 4 – 6
b) Mysore Workshop – 2 4 – 6
Railway Electrification
a) Northern Railway 4 – – 4 8
b) South Eastern Railway 4 – – 4 8
c) Western Railway 4 – – 4 8

Chittaranjan Locomotive Works 4 4 8 8 24
Diesel Locomotive works 1 1 2 2 6
Integral Coach Factory 6 10 16
Total 75 81 128 94 398
****
RBE No.69/2010
Board’s ltr. No. E[NG]II/2009/RR-1/27 dated 05.05.10 [RBE No.69/2010]

Sub: Conduct of typing skill test on Personal Computer [PC] regarding.
***
As the Railways are aware, in terms of extant procedure, in case of certain Group ‘C’ posts, a typing skill test is conducted while recruiting candidates from open market. Till now, this skill test was being conducted on manual typewriters. The issue of conduct of typing test on Personal Computer [PC] instead of manual typewriters has been under consideration of this Ministry.
It has now been decided that infrastructure be developed to conduct such typing skill test on Personal Computer only in future, while recruiting staff from open market. Till development of proper infrastructure, typing test be conducted on Personal Computer, or, on manual typewriter, as per the choice of the candidate.

RBE No.66/2010
Board’s ltr. No. PC-VI/2010/CRC/1[Pt.1] dated 30.04.2010 [RBE No.66/2010]

Sub: Restructuring of the cadre of Assistant Loco Pilots
***
The issue of cadre restructuring of the cadre of Assistant Loco Pilots has been under consideration of the Ministry of Railways in consultation with the Staff Side [AIRF & NFIR]. As a result of the review undertaken on the basis of functional, operational and administrative requirements, it has been decided with the approval of the President that the cadre of Assistant Loco Pilots should be restructured in accordance with the revised percentages as given below:

Category Pay Band Grade Pay Existing Percentage Revised Percentage
Sr. Assistant Loco Pilot PB-1 [ .5200-20200] 2400 30 80

Assistant Loco Pilot PB-1 [ 5200-20200] 1900 70 20

While implementing these orders the following detailed instructions should be strictly and carefully adhered to:

Date of effect 1. The restructuring of the cadre will be with reference to the sanctioned cadre strength as on 1st May, 2010. The staff who will be placed in higher grade pay as a result of implementation of these orders will draw pay in higher grade pay from the date of effect.
Applicability 2. These orders will be applicable on the regular cadres [excluding surplus & supernumerary posts] of the Open Line establishments.
2.1 These orders will not be applicable to ex-cadre & work-charged posts which will continue to be based on worth of charge.
Pay Fixation 3. On placement in Pay Band-1, Grade Pay 2400, the pay will be fixed as per Rule 13 of RS[RP] Rules, 2008 with the benefit of one increment @ 3% of basic pay.
Existing classification and filling up of the vacancies 4. The existing classification of posts remains unchanged. Vacancies in the higher grade of ALP [Grade Pay .2400] arising out of this restructuring will be filled up on the basis of scrutiny of service records and confidential reports.
4.1 Normal vacancies in the higher grade [Grade Pay 2400] existing on the date of effect and those arising on that date from this cadre restructuring should be filled in the following sequence:
[i] from panels approved on or before date of effect and current on that date;
[ii] and the balance in the manner indicated in para 4 above.
4.2 Such panels of higher grade of ALPs [Grade Pay 2400] which have not been finalized by date of effect as specified in these orders should be cancelled/abandoned.
4.3 All vacancies arising from the next day following the date of effect as specified in these orders will be filled by normal procedure.
4.4 All vacancies in higher grade of ALPs [Grade Pay .2400] arising out of the restructuring should be filled up by senior employees who should be given benefit of the promotion w.e.f. the date of effect whereas for normal vacancies existing on the date of effect of these orders, junior employees should be posted and will get promotion and higher pay from the date of taking over the charge of the posts as per normal rules.
4.5 Employees who retire/resign or expire in between the period from the date of effect of these orders to the date of actual implementation of these orders, will be eligible for the fixation benefits and arrears under these orders from the date of effect of these orders, if they are otherwise entitled to the said benefit.

Minimum years of service in each grade 5. While implementing the restructuring orders, instructions regarding minimum period of service for promotion issued from time to time should be followed.
Provision of reservation 6. The existing instructions with regard to reservation of SC/ST wherever applicable will continue to apply.
D&A/Vigilance Clearance 7. Extant instructions for D&A Vigilance clearance will be applicable for effecting promotions under these orders with reference to date of effect of these orders.
Refusal of promotion 8. Such of the Staff as had refused promotion before issue of these orders and stand debarred for promotion may be considered for promotion, in relaxation of the extant Provisions as a one time exception, if they indicate in writing that they are willing to be considered for such promotion against the vacancies existing on date of effect of these orders and arising due to restructuring on the date of effect of these orders. This relaxation will not be applicable to vacancies arising after the date of effect of these orders.
Matching Savings 9. Entire scheme of restructuring is to be a self-financing and expenditure neutral proposition. For calculation of the financial implications, the revised basic pay [including the Grade Pay] corresponding to the midpoint of the pre-revised pay scales in respect of each post as listed in the fitment table circulated vide Railway Board’s letter No. PC-VI/2008/I/RSRP/1 dated 12.9.2008, should be taken, along with the Dearness Allowance as applicable on date of effect of these orders.

9.1 Before restructuring the cadre of Assistant Loco Pilot as per the revised percentage distribution of posts, matching savings will have to be ensured by the Railway. Board desire that the General Managers should ensure that the restructuring is implemented expeditiously with matching saving without any exception and difficulty. There would be no restructuring without matching savings by surrender of posts by the concerned Railway.

This issues with the concurrence of Finance Directorate of this Ministry.

RBE No.70/2010
Board’s letter. No. E[P&A]II-2010/HW-4 dated 10.05.2010 [RBE No.70/2010]
Sub: Rates of Night Duty Allowance w.e.f. 01.01.2010
***
Consequent to sanction of an additional instalment of Dearness Allowance vide this Ministry’s letter No.PC-VI/2008/I/7/2/1 dated 26.03.2010, the President is pleased to decide that the rates of Night Duty Allowance, as notified vide Annexures ‘A’ and ‘B’ of Board’s letter No.E(P&A)II-2009/HW-4 dated 22.10.2009 stand revised with effect from 01.01.2010 as indicated at Annexure ‘A’ in respect of ‘Continuous’, ‘Intensive’, ‘Excluded’ categories and workshop employees , and as indicated at Annexure ‘B’ in respect of ‘Essentially Intermittent’ categories.
2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
ANNEXURE ‘A’ ANNEXURE ‘B’
Rates of Night Duty Allowance (NDA) with effect from 1.1.2010 for ‘Intensive’, ‘Continuous’ and ‘Excluded’ categories and Workshop staff Rates of Night Duty Allowance (NDA) with effect from 1.1.2010 for Essentially Intermittent’ categories of staff
S.No. Pay Band Grade Pay Rate of NDA (Rs) S.No. Pay Band Grade Pay Rate of NDA(Rs)
1 4440-7440 1300 45.45 1 4440-7440 1300 30.30
2 4440-7440 1400 46.10 2 4440-7440 1400 30.75
3 4440-7440 1600 47.35 3 4440-7440 1600 31.55
4 4440-7440 1650 47.65 4 4440-7440 1650 31.75
5 5200-20200 1800 91.05 5 5200-20200 1800 60.70
6 5200-20200 1900 91.65 6 5200-20200 1900 61.10
7 5200-20200 2000 92.30 7 5200-20200 2000 61.55
8 5200-20200 2400 94.80 8 5200-20200 2400 63.20
9 5200-20200 2800 97.35 9 5200-20200 2800 64.90
10 9300-34800 4200 164.85 10 9300-34800 4200 109.90
11 9300-34800 4600 [and above] 167.35 11 9300-34800 4600 [and above] 111.55

RBE No.60/2010
Board’s ltr. No. PC-VI/2008/1/7/2/2 dated 22.04.10 [RBE No.60/2010]

Sub: Grant of Dearness Relief to Railway pensioners /family pensioners –Revised rate effective from 01.01.2010
***
A copy of Office Memorandum No. 42/18/2010-P&PW[G] dated 31.03.2010 of Ministry of Personnel, Public Grievances & Pensions [Department of Pension and Pensioners’ Welfare] on the above subject is enclosed for your information and necessary action. These orders will apply mutatis mutandis on the Railways also.

2. A concordance of DOP&PW’s instructions referred to in the enclosed Office Memorandum and Railway Board’s corresponding Railway instructions are given below:

Sl.
No. Para No. No. & date of Deptt. Of Pension & Pensioners’ Welfare’s O.M. No. & date of corresponding orders issued by Railway Board
1. 1 O.M.No.42/12/2009 P&PW(G) dated 23.09.2009 PC-VI/2008/1/7/2/2 dated 7.10.2009
2. 2 (i) O.M.No.23/1/97-P&PW (B) dated 23.02.1998
(ii) O.M.No.23/3/2008–P&PW(B) dated 15.09.08 N.A
3. 3 (i) O.M.No.4/59/97-P&PW(D) dated 14.07.98
[ii] O.M.No.4/29/99-P&PW(D) dated 12.07.2000 (i) F(E)III/96/PN1/9 dt.18.08.98.
(ii) F(E)III./96/PN1/9 dated 02.08.2000
4. 5 [i] O.M.No.45/73/97-P&PW(G) dt.2.07.99
[ii] OM No. F.No. 38/88/2008-P&PW[G] dated 9.7.2009 (i) F(E)III/99/PN1/21 dated 5.08.99
(ii) F(E)III/2008/PN1/13 dated 20.07.2009

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
*****

Copy of Office Memorandum No. 42/18/2010-P&PW[G] dated 31.03.2010 of Ministry of Personnel, Public Grievances & Pensions [Department of Pension and Pensioners’ Welfare] [DOP&PW]

Sub: Grant of Dearness Relief to Central Government pensioners /family pensioners –Revised rate effective from 01.01.2010
***
The undersigned is directed to refer to this Department’s O.M. No. 42/12/2009-P&PW[G] dated 23.09.2009 on the subject mentioned above and to state that the President is pleased to decide that the Dearness Relief payable to Central Government pensioners shall be enhanced from the existing rate of 27% to 35% w.e.f. 1st January, 2010.

2. These orders apply to [i] All Civilian Central Government Pensioners /Family Pensioners [ii] The Armed Forces Pensioners, Civilian Pensioners paid out of the Defence Service Estimates [iii] All India Service Pensioners [iv] Railway Pensioners and [v] The Burma Civilian pensioners /family pensioners and pensioners/families of displaced Government pensioners from Pakistan, who are Indian Nationals but receiving pension on behalf of Government of Pakistan, who are in receipt of ad-hoc ex-gratia allowance of 3500/- p.m. In terms of this Department’s O.M.No.23/1/97-P&PW (B) dated 23.02.1998 read with this Department’s O.M.No.23/3/2008–P&PW(B) dated 15.09.08.

3. Central Government Employees who had drawn lumpsum amount on absorption in a PSU /Autonomous body and have become eligible to restoration of 1/3rd commuted portion of pension as well as revision of the restored amount in terms of this Department’s O.M.No.4/59/97-P&PW(D) dated 14.07.98 will also be entitled to the payment of DR @ 35% w.e.f. 1.1.2010 on full pension i.e. the revised pension which the absorbed employee would have received on the date of restoration had he not drawn lumpsum payment on absorption and Dearness Pension subject to fulfilment of the conditions laid down in para 5 of the O.M. dated 14.7.98. In this connection, instructions contained in this Department’s O.M.No.4/ 29/99- P&PW(D) dated 12.07.2000 refers.

4. Payment of DR involving a fraction of a rupee shall be rounded off to the next higher rupee.

5. Other provisions governing grant of DR in respect of employed family pensioners and re-employed Central Government Pensioners will be regulated in accordance with the provisions contained in this Department’s OM No. 45/73/97-P&PW(G) dt.2.07.99 as amended vide this Department’s OM No. F.No. 38/88/2008-P&PW[G] dated 9th July, 2009. The provisions relating to regulation of DR where pensioner is in receipt of more than one pension will remain unchanged.

6. In the case of retired Judges of the Supreme Court and High Courts, necessary orders will be issued by the Department of Justice separately.

7. It will be the responsibility of the pension disbursing authorities, including the nationalized banks, etc. to calculate the quantum of DR payable in each individual case.
8. The offices of Accountant General and Authorised Public Sector Banks are requested to arrange payment of relief to pensioners etc. on the basis of the above instructions without waiting for any further instructions from the Comptroller and Auditor General of India and the Reserve Bank of India in view of letter No. 528-TA,II/34-80-II dated 23.04.1981 of the Comptroller and Auditor General of India addressed to all Accountant Generals and Reserve Bank of India Circular No. GANB No. 2958/GA-64 [ii] [CGL]/81 dated the 21st May, 1981 addressed to State Bank of India and its subsidiaries and all Nationalised Banks.

9. In their application to the pensioners /family pensioners belonging to Indian Audit and Accounts Department, these orders issue in consultation with C&AG.

10. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their O.M.. No. 1[4]/EV/2004 dated 31.3.2010.
****

RBE No.60/2010
Board’s ltr. No. 2007/AC-II/21/2010 dated 02.03.10 [RBA No.4/2010]

Sub: Inclusion of names of the widowed or divorced daughter/parents in the PPO – Procedure for –Regarding.
***
The matter regarding procedure to be followed for inclusion of names of widowed/divorced daughters/parents in PPO forms after issue of PPOs was under examination in consultation with Department of Pensions and Pensioners’ Welfare. The position has since been clarified by DOP&PW vide their O.M. No. 1/6/08-P&PW[E] dated 27.1.2010 [copy enclosed].

Kindly take necessary action accordingly and ensure that no difficulty is faced by the eligible family members of deceased employees in grant of family pension.
***
Copy of DOP&PW’s O.M. No. 1/6/08-P&PW[E] dated 27.1.2010

Sub: Inclusion of names of the widowed or divorced daughter/parents in the PPO – Procedure for –Regarding.
***
The undersigned is to refer to the Ministry of Railways [Railway Board]’s O.M. No.2007/ACII/21/2010 dated 11.11.2008 and further to this Department’s O.M. No. 1/6/08-P&PW[E] dated 13.2.2009 on the above noted subject and to state that it has been clarified vide this Department’s O.M. No. 1/21/91-P&PW[E] dated 20.1.1993 that the revised PPO format introduced w.e.f.1.1.1990 contains provision for entry of details of all members of the family of the pensioner. The PPOs issued prior to 1.1.90 do not contain the names/details of children of the pensioner. In cases where the names of eligible children have not been mentioned in the PPO for various reasons, the pensioner can furnish a list of eligible children to the pension sanctioning authority and obtain an acknowledgement thereof from that authority. This acknowledgement will be produced at the time of submission of family pension claim to the pension sanctioning authority. However, the production of an acknowledgement will not be a pre-condition to the processing of claim for family pension. Even the spouse of the deceased Government servant/pensioner can furnish the details of such Children, if not furnished by the Government servant/pensioner earlier, to the pension sanctioning authority as clarified vide this Department’s O.M. No. 1/21/91-P&PW[E] dt.15.1.1999.

2. As regards the cases wherein eligibility of divorced or widowed daughter/parents occurs after issue of the PPO, it is hereby clarified that the pensioner or his/her spouse may intimate to the pension sanctioning authority the details / names of divorced or widowed daughter /parents, to the pension sanctioning authority as per the procedure indicated in para [1] above. Similarly, in cases where the pensioner or his/her spouse has expired, the widowed or divorced daughter/parents can themselves intimate such details to the pension sanctioning authority. However, the family pension in such cases can be processed by the pension sanctioning authority even without such intimation /acknowledgement, if sufficient proof of entitlement is produced by the claimant and all other condition for grant of family pension are fulfilled.

Board’s ltr. No. E[G]2008 LE 1/4 dated 3-5-2010 addressed to GM[P]/ER, GM[P]SECR and copied to GM’s all Indian Railways

Sub: Sixth Central Pay Commission- Special dispensation in the form of Special Casual Leave to Central Government employees with disabilities.
Ref: Eastern Railway’s letter No. E.637/O/Pt.VI dated 2.7.2009 & SEC Railway’s letter No. P/SECR/Ruling/Leave Rules/SCL/760 dated 20.03.2009.
***
The matter has been examined in consultation with DOP&T and it is clarified that the instructions contained in Board’s letter of even number dated 26.12.2008 are applicable to the employees with disabilities working in offices where more than 8 days casual leave are admissible.
*****
RBE No.75/2010
Board’s ltr. No. PC-V/2007/PNM/DC-JCM/1 dtd. 17.5.10[RBE No.75/2010]

Sub: Railway Services [Revised Pay] Rules, 2008 – Schedule for Revised Scales of Pay- Clarification reg.
Ref: Board’s letter No. PC-VI/2008/I/RSRP/1 dated 22.09.2008, RBE No.124/2008
***
The pay structure of the posts of Section Officers [Accounts]/TIA/ISA in the pre-revised scale of pay of 6500-10500 was notified in the schedule circulated vide Board’s letter referred above.

2. Earlier, the recruitment rules for these posts incorporated in Indian Railway Establishment Manual, Vol.-I, 1989 Edition were amended vide Advance Correction Slip No. 194 issued vide Board’s letter No. PC-V/98/1/11/23[Pt.] [RBE No.54/2007] dated 05.04.2007 to provide for promotion of Accounts Assistants not qualified in Appendix-3 Examination on seniority-cum-suitability basis to the extent of 5% of these posts designated as Senior Accounts Assistants. It has now been decided by the Board to clarify that these posts of Sr. Accounts Assistants being the posts of cadre of Section Officer [A/cs]/TIA/ISA, would carry the same pay structure as available to the Section Officers [Accounts]/ /TIA/ISAs and notified vide Board’s circular dated 22.9.2008 referred above. Further, like SO[A/cs.], Sr.Accounts Assistants will retain the existing classification as Group ‘C’.
3. This will take effect from 05.04.2007.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

5. Pursuant to item nos.22 &23/2007 raised in the DC-JCM Meeting by the Federations this instruction clarifying the position is being issued.

RBE No.73/2010
Board’s ltr. No. E[P&A]I-2007/PS-5/PE-3 dtd 13.05.2010 [RBE No.73/2010]
Sub: Career Advancement Scheme for Librarian working in Railway Degree College, Secunderabad.
***
The Ministry of Railways have decided to adopt the Career Advancement Scheme for Librarian, Railway Degree College, Secunderabad, as contained in Ministry of Human Resource Development, Department of Higher Education’s letter No. F.No.1-9/99-U.II dated 22.9.2006, a copy of which is enclosed.

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
*****
Copy of Ministry of Human Resource Development , Department of Higher Education’s F.No.1-9/99-U.II dated 22.09.2006

Sub: [i] Creation of posts of Professors in autonomous colleges
[ii] Career Advancement Scheme for Assistant Librarian/College Librarians/Assistant Director of Physical Education/College Director of Physical Education.
***
Sir,
I am directed to say that the question of creation of posts of Professors in UGC recognized autonomous colleges and the revision of Career Advancement Schemes for Assistant Librarian /College Librarians /Assistant Director of Physical Education/College Director of Physical Education has been under consideration of the Government. In this connection , the following decisions have been taken:

1.Creation of posts of Professors in autonomous colleges:
Posts of Professor will be created in UGC recognized Autonomous Colleges in the ratio of 1:4:12 for Professors, Readers and Lecturers. The procedure of selection of Professor will be the same as that in the university.

2. Career Advancement Scheme for Assistant Librarian/College Librarians.
(i) Every Assistant Librarian in a University and a Librarian in a College, who is in the scale of pay of 8000-275-13500 will be eligible for placement in a Senior Scale of 10000-325-15200 if he/she has:
(a) completed 6 years of service as University Assistant Librarian/College Librarian after regular appointment;

(b) participated in two refresher courses/summer institutes, each of not less than four weeks duration or engaged in other appropriate continuing education programme of comparable quality, as may be specified by the UGC, and consistently satisfactory performance appraisal reports.

(ii) Every Assistant Librarian in the universities who has been placed in the Senior Scale will be eligible for promotion to the post of Deputy Librarian in the scale of pay of 12000-420-18300 if he/she has:

(a) completed 5 years of service in the Senior Scale provided that the requirement of 5 years will be relaxed if his/her total service is not less than 11 years;
(b) obtained a Ph.D. degree or has an equivalent published work;
(c) made significant contribution to the development of Library service in the University as evident from self-assessment, reports of referees, professional improvement in the Library services, etc; as the case may be;
(d) participated in two refresher courses/summer institutes, each of not less than four weeks duration or engaged in other appropriate continuing education programmes of comparable quality, as may be specified by the UGC after placement in the Senior Scale; and
(e) consistently satisfactory performance appraisal reports.

(iii) Promotion to the post of Deputy Librarian will be through a process of selection by a Selection Committee as in the case of promotion to the post of Readers. Posts of Deputy Librarians will be created for this purpose by upgrading the post of Assistant Librarian (Senior Scale).
(iv) Those Assistant Librarians in the universities in the Senior Scale who do not have Ph.D. degree or equivalent published work, but fulfill the other criteria, mentioned in para (ii) above, will be placed in the grade of 12000-420-18300, subject to the recommendations of the Committee. They will be designated as Assistant Librarian in the Selection Grade.
(v) The College Librarians who have been placed in the Senior Scale will also be eligible for placement in the Selection Grade of 12000-420-18300 if they fulfill the criteria prescribed for University Assistant Librarians (Senior Scale) as contained in paras (ii) & (iii) or (iv) above.
(vi) The Deputy Librarian/Assistant Librarian (Selection Grade)/College Librarian (Selection Grade with 5 years as on 1/1/1996 shall be eligible for placement at the minimum of 14940/- as done in the case of Readers.

3. Career Advancement Scheme for Assistant Director of Physical Education/College Director of Physical Education.
(i) Every Assistant DPE/College DPE who is in the scale of pay of 8000-275-13500 will be eligible for placement in the Senior Scale of 10000-325-15200 if he/she has;
(a) Completed six years of service as University Assistant DPE/College DPE after regular appointment;
(b) Passed the physical fitness test;

(c) Consistently good appraisal reports;

(d) Should have attended at least one orientation and one refresher course of not less than four weeks duration each with proper and well-defined evaluation procedure;

(ii) Every Assistant DPE in Universities who has been placed in the Senior Scale will be eligible for promotion to the post of deputy DPE in the scale of pay of 12000-420-18300 if he/she has;
(a) Obtained a Ph.D. degree in Physical Education. Candidates from outside the university system, in addition, shall also possess at least 55% of the marks or an equivalent grade of ‘B’ in the UGC 7 point scale at the Mater’s degree level;

(b) Five years experience as University Assistant DPE (Senior Scale)/College DPE (Senior Scale) or in the equivalent post in the same pay scale (excluding three years of research experience for Ph.D.)

(c) Evidence of organizing competitions and conducting coaching camps.

(d) Evidence of having produced good performance teams/athletes for inter-university/combined university and at higher level etc.

(e) Passed the physical fitness test; and

(f) Consistently good appraisal reports.

(iii) Promotion to the post of Deputy DPEs will be through a process of selection by a Selection Committee as in the case of promotion to the post of Readers. Posts of Deputy DPE will be created for this purpose by upgrading the post of Assistant DPEs (Senior Scale).

(iv) Those Assistant DPEs in the universities in the Senior Scale who do not have Ph.D. degree or equivalent published work, but fulfill the other criteria, mentioned in Para (ii) above, will be placed in the grade of 12000- 420-18300 subject to the recommendations of the Committee. They will be designated as Assistant DPEs in the Selection Grade.

(v) The College DPEs who have been placed in the Senior Scale will also be eligible for placement in the Selection Grade of 12000-420-18300 if they fulfill the criteria as prescribed for Assistant DPEs (Senior Scale) in Universities as contained in paras (ii) & (iii) or (iv) above. They will be designated as College DPEs in the selection grade.

(vi)The Deputy DPEs/Assistant DPEs (Selection Grade)/College DPEs (Selection Grade) with 5 years as on 1.1.1996 shall be eligible for placement at the minimum of 14940/- as done in the case of Readers.

4. Date of Implementation of the revised Career Advancement Scheme.
The Career Advancement Schemes as mentioned above will be effective, for the present, from 27.7.1998, i.e. the date from which the CAS for teachers is applicable under the existing orders, vide this Ministry’s letter No.F.1- 22/97.U.I. dated 27.7.1998.
5. Age of Superannuation
It has been decided that the age of superannuation for Assistant Librarians/College Librarians and Assistant Directors of Physical Education/College Directors of Physical Education would henceforth be 62 years.

It is requested that the above may be brought to the notice of all concerned.

RBE No.67/2010
Board’s ltr. No. E[Sports]/2007/Policy/4[clarifications] dt. 03.05.2010[RBE No.67/2010]
Sub: Sports Federations and consequent benefits
***
Indian Railway receives grant to carry out its activities of promoting Games which is a public service and developmental activity. Ministry of Sports & Youth Affairs is the Nodal Ministry in the Govt. of India for recognition of sports and related recognition of Federations. RSPB also grants recognition to only those Federations which have been recognized by the Ministry of Sports and Youth Affairs.

At present, Sports Federation which do not have necessary recognition of the Ministry of Sports & Youth Affairs are as follows:

1. Ball Badminton Federation of India
2. Body Building Federation of India
3. Cycling Federation of India
Zonal Railways may kindly ensure that participation of players of Indian Railways is in the Games and Nationals organized by recognized Sports Federations only. Merit certificates, medal performance of only recognized games shall be counted for recruitments, incentives and for all establishment related issues.

These revised instructions shall be applicable from the date of issue of this letter.
This is for your kind information and necessary action.

Board’s letter No.E[NG]I-2009/CR/2 dated 30.04.2010 addressed to GM[P]/W.Rly and copied to GMs /All Zonal Railways.

Sub: Maintenance and preparation of Annual Performance Appraisal Report – communication of all entries for fairness and transparency in public administration.
Ref: CPO[A]/Western Railway’s letter No. EP 246/0 Vol.IV dated 07.04.2010
****
In reference to the above, it is hereby clarified that instructions issued vide Board’s letter No. 2009/SCC/3/6 dated 18.08.2009 laying down the procedure for maintenance and preparation of Annual Performance Appraisal Report [APAR] and communication of all entries recorded in APAR for fairness and transparency in public administration etc., are applicable mutatis mutandis in the case of non-gazetted staff also. Railway may please ensure compliance of the same.
****
Copy of Board’s ltr. No.2009/SCC/3/6 dated 18.08.2009

Sub: Revised instructions regarding maintenance and preparation of Annual Performance Appraisal Report [APAR] [hitherto known as ACR]- communication of entries recorded in the APAR to the officer reported upon-reg.
***
The matter regarding communication of entries in the Annual Confidential Reports {hereinafter called Annual Performance Appraisal Reports [APAR]} of the Government employees has been reviewed by the Department of Personnel & Training, Government of India. As per the revised guidelines circulated vide DoP&T.s O.M.No.21011/1/2005-Estt.(A)(Pt-ll) dated 14.05.2009, all entries in the APAR-for the year 2008-09 onwards should be communicated to the employees concerned. A copy of the O.M. is enclosed herewith.

2. It has been decided that above guidelines issued by Department of Personnel & Training should- be implemented on Indian Railways and Public Sector Undertakings under the Ministry of Railways.

3. It is requested that the revised guidelines regarding communication of all entries in the APARs and the procedure to deal with and decide upon the representations received from the employees against entries in their APARs, may be followed scrupulously with effect from the reporting year 2008-09 onwards.

4. It may be mentioned that all entries in the APAR shall be communicated to the officer reported upon by providing him scanned/Photostat copy of his APAR by the Railway or its Unit, where the APAR has been accepted.

5. It may also be mentioned that a number of APARs for the year 2008-09 in respect of Selection Grade and Senior Administrative Grade officers (with less than 23 years of service in Group ‘A’) finalized at Railway’s level have already been received in Board’s office. Therefore, wherever a representation by such an officer against entries in his APAR is received, the same may be considered and decided upon by the Accepting Authority (i.e., GM). Board may invariably be apprised of this at the earliest so that the relevant APAR is updated in Board’s office.
Copy of DOP&T’s OM No. No. 21011/1/2005-Estt (A) (Pt-II) dated 14th May, 2009

Sub:- Maintenance and preparation of Annual Performance Appraisal Reports communication of all entries for fairness and transparency in public administration.

The undersigned is directed to invite the attention of the Ministries/Departments to the existing provisions in regard to preparation and maintenance of Annual Confidential Reports which inter-alia provide that only adverse remarks should be communicated to the officer reported upon for representation, if any. The Supreme Court has held in their judgement dated 12.5.2008 in the case of Dev Dutt vs Union of India (Civil Appeal No.7631 of 2002) that the object of writing the confidential report and making entries is to give an opportunity to the public servant to improve the performance. The 2nd Administrative Reforms Commission in their 10th Report has also recommended that the performance appraisal system for all services be made more consultative and transparent on the lines of the PAR of the All India Services.

2. Keeping in view the above position, the matter regarding communication of entries in the ACRs in the case of civil services under the Government of India has been further reviewed and the undersigned is directed to convey the following decisions of the Government:-

(i) The existing nomenclature of the Annual Confidential Report will be modified as Annual Performance Assessment Report (APAR).

(ii) The full APAR including the overall grade and assessment of integrity shall be communicated to the concerned officer after the Report is complete with the remarks of the Reviewing Officer and the Accepting Authority wherever such system is in vogue. Where Government servant has only one supervisory level above him as in the case of personal staff attached to officers, such communication shall be made after the reporting officer has completed the performance assessment.

(iii) The Section entrusted with the maintenance of APARs after its receipt shall disclose the same to the officer reported upon.

(iv) The concerned officer shall be given the opportunity to make any representation against the entries and the final grading given in the Report within a period of fifteen days from the date of receipt of the entries in the APAR. The representation shall be restricted to the specific factual observations contained in the report leading to assessment of the officer in terms of attributes, work output etc. While communicating the entries, it shall be made clear that in case no representation is received within the fifteen days, it shall be deemed that he/she has no representation to make. If the concerned APAR Section does not receive any information from the concerned officer on or before fifteen days from the date of disclosure, the APAR will be treated as final.

(v) The new system of communicating the entries in the APAR shall be made applicable prospectively only with effect from the reporting period 2008-09 which is to be initiated after 1st April 2009.

(vi) The competent authority for considering adverse remarks under the existing instructions may consider the representation, if necessary, in consultation with the reporting and/or reviewing officer and shall decide the matter objectively based on the material placed before him within a period of thirty days from the date of receipt of the representation.

(vii) The competent authority after due consideration may reject the representation or may accept and modify the APAR accordingly. The decision of the competent authority and the final grading shall be communicated to the officer reported upon within fifteen days of receipt of the decision of the competent authority by the concerned APAR Section.

3. All Ministries/Departments are requested to bring to the notice of all the offices under them for strict implementation of the above instructions.

Board’s ltr. No. 2010/SCC/3/4 dated 09.03. 2010

Sub: Filling up of integrity column in the APARs – regarding.
***
Attention is invited to para 3.15 of the Brochure on Confidential Reports wherein the procedure for filling up the Integrity column of the APAR has been indicated.

2. It has been noticed in many cases that the authorities, while writing the APARs, have mentioned in the Integrity column the fact of the officer reported upon being in the Agreed List or Secret List as the case may be. As per procedure, these facts should not be mentioned in the Integrity column. The Railway Board have not issued such type of instructions. This fact is never communicated to the officer as per the norms followed by Vigilance Organisation. Since 2008-09 onwards full APAR is disclosed to the officer reported upon, this fact also comes to his knowledge. The reporting officers are supposed to give their assessment regarding integrity of the officer during the period of the APAR.

3. As per existing instructions, if there is any doubt or suspicion regarding officer’s integrity, the integrity column is left blank and a separate secret note is recorded and followed up. The said note is attached with the APAR. There is a possibility that the same also may be disclosed to the officer which is also not desirable.

4. In view of the position explained above, the following may please be ensured:

i] The fact that the officer reported upon is in Agreed List/Secret List should not be indicated in the Integrity column of the APAR.

ii] If there is any doubt or suspicion regarding officer’s integrity, the Integrity column should be left blank and a separate secret note should be recorded and followed up. Though such a note is attached with the APAR, the same should not be disclosed to the officer reported upon. However, after the doubts or suspicions are cleared or substantiated, the Integrity column should be filled up accordingly and contents thereof communicated to the officer.

5. The contents of this letter should also be circulated to all concerned officers for information and necessary action.
***
RBE No.68/2010
Brd’s ltr. No. E[P&A]I-2010/PS-5/PE-2 dt. 10.05.2010 [RBE No.68/2010]

Sub: Revision of pay scales of teachers in the Railway Degree College, Secunderabad and other measures for maintenance of standards in higher education.
***
The President is pleased to decide that the pay scales of the teachers and other academic staff working in the Railway Degree College, Secunderabad may be revised w.e.f. 01.01.2006 as contained in Ministry of Human Resource Development, Department of Higher Education’s letter No. 1-32/2006-U.II/U.I[i] dated 31.12.2008, a copy of which is enclosed. A copy of letter No. F.3-1/2009 U.I dated 4.6.2009 received from the Ministry of HRD addressed to the Secretary U.G.C. containing Fitment Tables for the purpose of fixation of pay [Table No.1 to 9] is also enclosed.

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

3. Kindly report compliance of these orders expeditiously.
****
Copy of Ministry of Human Resource Development, Department of Higher Education’s letter No. 1-32/2006-U.II/U.I[i] dated 31.12.2008

Sub:- Scheme of revision of pay of teachers and equivalent cadres in universities and colleges following the revision of pay scales of Central Government employees on the recommendations of the Sixth Central Pay Commission.
***
Sir,
I am directed to say that the Government of India have decided, after taking into consideration the recommendations made by the University Grants Commission (UGC) based on the decisions taken at the meeting of the Commission held on 7-8 October 2008, to revise the pay scales of teachers in the Central Universities. The revision of pay
scales of teachers shall be subject to various provisions of the Scheme of revision of pay
scales as contained in this letter, and Regulations to be framed by the UGC in this behalf
in accordance with the Scheme given below. The revised pay scales and other provisions of the Scheme are as under:-

1. General
(i) There shall be only three designations in respect of teachers in universities and colleges, namely, Assistant Professors, Associate Professors and Professors. However, there shall be no change in the present designation in respect of Library and Physical Education Personnel at various levels.

(ii) No one shall be eligible to be appointed, promoted or designated as Professor, unless he or she possesses a Ph.D. and satisfies other academic conditions, as laid down by the University Grants Commission (UGC) from time to time. This shall, however, not affect those who are already designated as ‘Professor’.

(iii) The pay of teachers and equivalent positions in Universities and Colleges shall be fixed according to their designations in two pay bands of 15600-39100 and 37400-67000 with appropriate “Academic Grade Pay” (AGP in short). Each Pay Band shall have different stages of Academic Grade Pay which shall ensure that teachers and other equivalent cadres covered under this Scheme, subject to other conditions of eligibility being satisfied, have multiple opportunities for upward movement during their career.

(iv) Posts of Professors shall be created in under-graduate (UG) colleges as well as in post-graduate (PG) colleges. The number of posts of Professors in a UG College shall be equivalent to 10 percent of the number of posts-of Associate Professors in that College. There shall be as many posts of Professors in each PG College as the number of Departments in that College. No new Departments shall be created in UG or PG Colleges without prior approval of the UGC.

(v) Up to 10% of the posts of Professors in universities shall be in the higher Academic Grade Pay of 12000 with eligibility conditions to be prescribed by the UGC.

(vi) National Eligibility Test (NET) shall be compulsory for appointment at the entry level of Assistant Professor, subject to the exemptions to the degree of Ph.D. in respect of those persons obtaining the award through a process of registration, course-work and external evaluation, as have been/ or may be laid down by the UGC through its regulations, and so adopted by the University. NET shall not be required for such Masters’ programmes in disciplines for which there is no NET.

2. Revised Pay Scales, Service conditions and Career Advancement Scheme for teachers and equivalent positions:
The pay structure for different categories of teachers and equivalent positions shall be as indicated below:-

(a) Assistant Professor/Associate Professors/ Professors in Colleges & Universities
(i) Persons entering the teaching profession in Universities and Colleges shall be designated as Assistant Professors and shall be placed in the Pay Band of 8000-13500, shall be re-designated as Assistant Professors with the said AGP of .6000.

(ii) An Assistant Professor with completed service of 4 years, possessing Ph.D Degree in the relevant discipline shall be eligible, for moving up to AGP of 7000.

(iii) Assistant Professors possessing M.Phil degree or post-graduate degree in professional courses approved by the relevant Statutory Body, such as LL.M/M.Tech etc. shall be eligible for the AGP of 7,000 after completion of 5 years service as Assistant Professor.

(iv) Assistant Professors who do not have Ph.D or M.Phil or a Master’s degree in the relevant Professional course shall be eligible for the AGP of 7,000 only after completion of 6 years’ service as Assistant Professor.

(v) The upward movement from AGP of . 6000 to AGP of 7000 for all Assistant Professors shall be subject to their satisfying other conditions as laid down by the UGC.

(vi) The pay of the incumbents to the posts of Lecturer (senior scale) (i.e. the unrevised scale of 10,000-15200) shall be re-designated as Assistant Professor, and shall be fixed at the appropriate stage in Pay Band of 15600-39100 based on their present pay, with AGP of 7000.

(vii) Assistant Professors with completed service of 5 years at the AGP of 7000 shall be eligible , subject to other requirements laid down by the UGC, to move up to the AGP of 8000.

(viii) Posts of Associate Professor shall be in the Pay Band of 37400-67000, with AGP of 9000. Directly recruited Associate Professors shall be placed in the Pay Band of 37400-67000 with an AGP of 9000, at-the appropriate stage in the Pay Band nn terms of the conditions of appointment.

(ix) Incumbent Readers and Lecturers (Selection Grade) who have completed 3 years in the current pay scale of 12000-18300 on 1.1.2006 shall be placed in Pay Band of 37400-67000 with AGP Pay of 9000 and shall be re-designated as Associate Professor.

(x) Incumbent Readers and Lecturers (Selection Grade) who had not completed three years in the pay scale of 12000-18300 on 1.1.2006 shall be placed at the appropriate stage in the Pay Band of 15600-39100 with AGP of 8000 till they complete 3 years of service in the grade of Lecturer (Selection Grade)/Reader, and thereafter shall be placed in the higher Pay Band of 37400-67000 and accordingly re-designated as Associate Professor.

(xi) Readers/ Lecturers (Selection Grade) in service at present shall continue to be designated as Lecturer (Selection Grade) or Readers, as the case may be, until they are placed in the Pay Band of 37,400-67000 and re-designated as Associate Professor in the manner described in (x) above.

(xii) Assistant Professors completing 3 years of teaching in the AGP of 8000 shall be eligible, subject to other conditions, that may be prescribed by the UGC and the university, to move to the Pay Band of 37400-67000 with AGP of 9000 and to be designated as Associate Professor.

(xiii) Associate Professor completing 3 years of service in the AGP of 9000 and possessing a Ph.D.degree in the relevant discipline shall be eligible to be appointed and designated as Professor, subject to other conditions of academic performance as laid down by the UGC and if any by the university. No teacher other than those with a Ph.D. shall be promoted, appointed or designated as Professor. The Pay Band for the post of Professors shall be 37400-67000 with AGP of 10000.

(xiv) The pay of a directly recruited Professor shall be fixed at a stage not below 43000 in the Pay Band of 37400-67000, with the applicable AGP of 10000.

(xv) Ten percent of the posts of Professors in a university shall be in the higher AGP of 12000, however, teachers appointed to the posts shall continue to be designated as Professor. Eligibility for appointment as a Professor in the higher Academic Grade Pay shall be as may be laid down by the UGC, and such eligibility conditions shall, inter alia, include publications in peer reviewed/ refereed Research Journals, and the requirement of at least 10 years of teaching as Professor and post-doctoral work of a high standard. No person appointed directly as Professor in the AGP of 12000 shall be fixed at a stage less than 48000 along with the AGP.

(xvi) For initial direct recruitment at the level of Associate Professors and Professors, the eligibility conditions in respect of academic and research requirements shall be as may be or have been prescribed by the UGC through Regulations and as may be laid down by the university.

(xvii) Discretionary award of advance increments for those who enter the profession as Associate Professors or Professors with higher merit, high number of research publications and experience at the appropriate level, shall be within the competence of the appropriate authority of the concerned University or recruiting institution while negotiating with individual candidates in the context of the merits of each case, taking into account the pay structure of other teachers in the faculty and other specific factors.

(b) Professors in Under Graduate and Post Graduate Colleges:
(xviii) Ten percent of the number of sanctioned posts of Associate Professor in an Under Graduate College shall be that of Professors and shall be subject to the same criterion for selection/ appointment as that of Professors in Universities, provided that there shall not be more than one post of Professor in each Department; and provided further that One-fourth (25%) of the posts of Professor in UG Colleges shall be directly recruited or filled on deputation by eligible teachers and the remaining three-fourths (75%) of posts of Professors shall be filled by merit promotion from among eligible Associate Professors of the relevant department of the Under Graduate College. Identification of posts of Professor in an Under Graduate College for being filled through direct recruitment/deputation shall be within the competence of the University acting in consultation with the College. Where the number of posts of Professor worked out as a percentage of the number of posts of Associate Professor for merit promotion or direct recruitment/ deputation is not an integer, the same shall be rounded off to the next higher integer.

(xix) There shall be one post of Professor in each Department of a Post Graduate College and shall be subject to the same criterion for selection/ appointment as that of Professors in Universities, provided that One-fourth (25%) of the posts of Professor shall be filled on deputation/direct recruitment from among eligible teachers and the remaining three-fourths (75%) of posts shall be filled through merit promotion from among the eligible Associate Professors in the relevant department of the Post Graduate College. Identification of posts of Professor in a Post Graduate College for being filled through direct recruitment/deputation shall be within the competence of the University acting in consultation with the College. Where the number of posts of professor for merit promotion or direct recruitment/ deputation worked out as a percentage of the total number of posts in a Post Graduate College is not an integer, the same shall be rounded off to the next higher integer. The UGC shall issue separate guidelines to ensure availability of minimum standards of academic infrastructure (library, research facilities etc.) for starting Post Graduate Courses in Colleges.

3. Pay Scales of Pro-Vice Chancellor/Vice Chancellor of Universities:
(i)Pro-Vice-Chancellor
The posts of Pro-Vice Chancellor shall be in the Pay Band of 37400-67000 with AGP of 10000 or 12000, as the case may be, along with a Special Allowance of .4000 per month, subject to the condition that the sum total of pay in the Pay Band, the Academic Grade Pay and the Special Allowance shall not exceed 80,000.

(ii) Vice Chancellor
The posts of Vice Chancellor shall carry a fixed pay of 75000 along with a Special Allowance of 5000 per month.

4. Pay Scales of Principals in Colleges:
(i) Principal of Under Graduate Colleges

Appointments to the posts of Principal in Under Graduate Colleges shall be based on the conditions of eligibility in respect of educational qualifications and teaching/research experience laid down by the University Grants Commission and if any by the university from time to time. The posts of Principal in Under Graduate Colleges shall be in the Pay Band of 37400-67000 with AGP of 10000, plus a Special Allowance of 2000 per month. All Principals in service shall be appropriately fixed in the Pay Band with the AGP of 10000.

(ii) Principal of Post Graduate Colleges

Appointments to the posts of Principal in Post Graduate Colleges shall be based on the conditions of eligibility in respect of educational qualifications and teaching/research experience laid down by the University Grants Commission and if any by the university from time to time. Posts of Principal in Post Graduate Colleges shall also be in the Pay Band of 37400-67000 with AGP of 10,000, plus a Special Allowance of 3000 per month. All Principals in service shall be appropriately fixed in the Pay Band with the AGP of 10000.

5. Pay Scales and Career Advancement Scheme for Librarians etc:

(a) Assistant Librarian/ College Librarian:
(i) Assistant Librarian/ College Librarian in the pre-revised scale of pay of 8000-13500 shall be placed in the Pay Band of 15600-39100 with AGP of 6000.

(ii) All existing conditions of eligibility and academic qualifications laid down by the UGC shall continue to be applicable for direct recruitment of Assistant Librarian/ College Librarian.

(b) Assistant Librarian (Sr. Scale)/ College Librarian (Sr.Scale)

(i) The posts of Assistant Librarian (Sr. Scale)/ College Librarian (Sr.Scale) in the pre-revised scale of pay of 10000-15200 shall be placed in the Pay Band of 15600-39100 with AGP of 7000.
(ii) Assistant Librarian/ College Librarian possessing Ph.D. in Library Science at the entry level, after completing service of 4 years in the AGP of 6000, and if otherwise eligible as per guidelines laid down by the UGC shall be eligible for the higher AGP of 7000 with in the Pay Band of 15600-39100.

(iii) Assistant Librarian/ College Librarian not possessing Ph.D. but only M.Phil in Library Science at the entry level after completing service of 5 years in the AGP of 6000, if otherwise eligible as per guidelines laid down by the UGC, shall become eligible for the higher AGP of 7000.

(iv) After completing service of 6 years in the AGP of 6000 Assistant Librarian/ College Librarian without the relevant Ph.D. and M.Phil shall, if otherwise eligible as per guidelines laid down by the UGC and if any by the university, move to the higher AGP of 7000.

(v) The pay of the existing Assistant Librarian (Sr. Scale)/ College Librarian (Sr.Scale) in the pre-revised scale of pay of 10000-15200 shall be fixed in the Pay Band of 15600-39100 with AGP of 7000. at an appropriate stage based on their present pay.

(c) Deputy Librarian/ Assistant Librarian (Selection Grade)/College Librarian (Selection Grade)

(i) Deputy Librarians who are directly recruited at present shall be placed in the Pay Band of 15600-39100 with AGP of 8000 initially at the time of recruitment.

(ii) On completion of service of 5 years, Assistant Librarian (Sr.Scale)/ College Librarian (Senior Scale) shall be eligible for the post of Deputy Librarian/ equivalent posts in Pay Band of 15600-39100, with Academic Grade Pay of 8,000, subject to their fulfilling other conditions of eligibility (such as Ph.D. degree or equivalent published work etc. for Deputy Librarian) as laid down by the UGC. They shall be designated as Deputy Librarian/ Assistant Librarian (Selection Grade)/ College Librarian (Selection Grade), as the case may be.

(iii) The existing process of selection by a Selection Committee shall continue in respect of promotion to the post of Deputy Librarian and their equivalent positions.

(iv) After completing 3 years in the Pay Band of 15600-39100 with an AGP of 8000, Deputy Librarians/ equivalent positions shall move to the Pay Band of 37400-67000 and AGP of 9000, subject to fulfilling other conditions of eligibility laid down by the UGC and if any by the university.

(v) Assistant Librarians ( Senior Scale) in universities/ College Librarians (Senior Scale) in the AGP of 7000 not possessing Ph.D. in Library Science or equivalent published work but who fulfill other criteria prescribed by the UGC and if any by the university, shall also be eligible for being placed in the AGP of 8000.

(vi) Incumbents to the posts of Deputy Librarian/ Assistant Librarian (Selection Grade)/College Librarian (Selection Grade) who have completed three years in the pre-revised pay scale of 12000-18300 on 1.1.2006 shall be fixed at an appropriate stage in the Pay Band of 37400-67000 with an AGP of . 9000. They shall continue to be designated as Deputy Librarian/ Assistant Librarian (Selection Grade)/College Librarian (Selection Grade)

(vii) Incumbents to the posts of Deputy Librarian/ Assistant Librarian (Selection Grade)/College Librarian (Selection Grade) who have not completed the requirement of three years in the pre-revised pay scale of 12000-18300, for being eligible to be placed in the higher Pay Band of 37400-67000, shall be placed at an appropriate stage with Academic Grade Pay of 8000 till they complete three years of service as Deputy Librarian/ Assistant Librarian (Selection Grade)/ College Librarian (Selection Grade).

(viii) Pay in regard to the directly recruited Deputy Librarians shall be initially fixed in Pay Band 15600-39100 with AGP of . 8000. They shall move to the Pay Band of 37400-67000 with AGP of 9000 after completing three years of service in the AGP of 8000.

(ix) The existing conditions of eligibility and academic qualifications prescribed by the UGC shall continue to be applicable for direct recruitment to the post of Deputy Librarian.

(d) Librarian (University)

(i) The post of Librarian shall be in the Pay Band of 37400-67000 with the Academic Grade Pay of 10000.

(ii) The existing conditions of eligibility and academic qualifications prescribed by the UGC shall continue to be applicable for appointment to the post of Librarian (University).

(iii) Deputy Librarian completing service of three years in the AGP of 9000 and otherwise eligible as per conditions prescribed by the UGC and if any by the university, shall also be eligible to be considered for appointment to the post of Librarian through open recruitment.

(iv) Incumbent Librarian (University) shall be placed at the appropriate stage as per the ‘fixation formula’ of the 6th CPC in the Pay Band of 3740-67000 with AGP of 10000.

6. Pay Scales and Career Advancement Scheme for Physical Education Personnel:

(a) Assistant Director of Physical Education( Assistant DPE)/ College Director of Physical Education (College DPE)

(i) The Assistant Director of Physical Education/ College DPE in the pre-revised pays scale of 8000-13500 shall be placed in the Pay Band of 15600-39100 with AGP of 6000.
(ii) Pay of incumbent Assistant Directors of Physical Education/ College DPE shall be fixed at an appropriate stage in the Pay Band of 15600-39100 with an AGP of 6000, in accordance with the ‘fixation formula’ of the 6th CPC.
(iii) All existing conditions of eligibility and academic qualifications laid down by the UGC shall continue to be applicable for direct recruitment of Assistant Director of Physical Education/College DPE.

(b) Assistant Director of Physical Education (Senior Scale)/College DPE (Senior Scale)

(i) Assistant Directors of Physical Education (Senior Scale)/ College DPE (Senior Scale) in the pre-revised pay scale of 10000-15200 shall be placed in the Pay Band of 15600-39100 with AGP of 7000.

(ii) Assistant Directors of Physical Education (Senior Scale)/ College DPE (Senior Scale) possessing Ph.D. in Physical Education at the entry level of Assistant DPE/ College DPE in the AGP of 6000 shall, after completing service of four years in the AGP of 6000, and if otherwise eligible as per guidelines prescribed by the UGC and if any by the university, move to higher AGP of 7000 in the Pay Band of 15600-39100.

(iii) Assistant Directors of Physical Education (Senior Scale)/ College DPE (Senior Scale) possessing M.Phil in Physical Education at the entry level of Assistant DPE/ College DPE in the AGP of 6000 shall, after completing service of five years in the AGP of 6000, be eligible for the higher AGP of 7000.

(iv) Assistant Directors of Physical Education/ College DPEs without the relevant Ph.D. and M.Phil shall, after completing service of six years as Assistant Director of Physical Education/College DPE in the AGP of 6000, and if otherwise eligible as per guidelines prescribed by the UGC and if any by the university, be eligible for being placed in the AGP of 7000.

(v) Pay of incumbent Assistant Directors of Physical Education (Senior Scale)/ College DPE (Senior Scale) shall be fixed in Pay Band of 15600-39100 at an appropriate stage in the AGP of 7000, as per the ‘fixation formula’ of the 6th CPC.

(c) Deputy Director of Physical Education/Assistant Director of Physical Education (Selection Grade)/ College Director of Physical Education (Selection Grade)

(i) After completing service of five years in the Pay Band of 15600-39100 with the AGP of 7000 and subject to satisfying other eligibility conditions laid down by the UGC and if any by the university, Assistant Director of Physical Education (Senior Scale)/ College DPE (Senior Scale) shall move to AGP of 8000 in the Pay Band of 15600-39100. They shall be designated as Deputy Director of Physical Education/ Assistant DPE (Selection Grade)/ College DPE (Selection Grade), as the case may be.

(ii) After completing service of three years in the Pay Band of 15600-39100 and the AGP of 8000 and subject to eligibility laid down by the UGC and if any by the university, Deputy DPE/ Assistant DPE (Selection Grade)/ College DPE (Selection Grade) shall move to the Pay Band of 37400-67000 with the AGP of 9000. They shall continue to be designated as Deputy DPE/ Assistant DPE (Selection Grade)/ College DPE (Selection Grade)

(iii) All Incumbents to the post of Deputy DPE/ Assistant DPE (Selection Grade)/ College DPE(Selection Grade) who have completed service of at least three years in the un-revised Pay Scale of 12000-18300 as on 1.1.2006 shall be eligible to be fixed in the Pay Band of 37400-67000 with AGP of 9000.

(iv) All incumbents to the post of Deputy DPE/ Assistant DPE (Selection Grade)/ College DPE (Selection Grade) whose services in the un-revised Pay Scale of 12000-18300 fall short of three years which would have made them eligible to move to the higher Pay Band, shall be placed at an appropriate stage at the AGP of 8000 in the Pay Band of 15600-39100 till they complete the required service of three years as Deputy DPE/ ADPE (Selection Grade)/ College DPE (Selection Grade) in the un-revised Pay Scale.

(v) Pay of the directly recruited Deputy DPE shall be initially fixed with the AGP of 8000 in the Pay Band of 15600-39100, and after completing 3 years of service directly recruited Deputy DPE and equivalents shall move to Pay Band 37400-67000 with AGP of . 9000.

(d) Director of Physical Education (University):

(i) Post of Director Physical Education in universities shall be in the Pay Band of 37400-67000 with AGP of 10000.

(ii) Post of Director Physical Education (University) shall continue to be filled through direct recruitment and the existing conditions of eligibility i.e. the minimum qualification, number of years of relevant experience and other conditions prescribed by the UGC shall continue to be the eligibility for recruitment.

(iii) Pay of the incumbents shall be fixed at the appropriate stage in the Pay Band of 37400-67000 as per ‘fixation formula’ of the Government of India for 6th CPC.

7. Incentives for Ph.D./M.Phil and other higher qualification:

(i) Five non-compounded advance increments shall be admissible at the entry level of recruitment as Assistant Professor to persons possessing the degree of Ph.D. awarded in the relevant discipline by a university following the process of registration, course-work and external evaluation as prescribed by the UGC.

(ii) M.Phil degree holders at the time of recruitment to the post of Assistant Professor shall be entitled to two non-compounded advance increments.

(iii) Those possessing Post Graduate degree in a professional course such as LL.M/M.Tech etc., recognised by the relevant Statutory Body/Council, shall also be entitled to 2 non-compounded advance increments at the entry level.

(iv) Teachers who complete their Ph.D. degree while in service shall be entitled to three non-compounded increments if such Ph.D. is in the relevant discipline and has been awarded by a university complying with the process prescribed by the UGC for enrolment, course-work and evaluation etc.

(v) However, teachers in service who have been awarded Ph.D. at the time of coming into force of this Scheme or having been enrolled for Ph.D. have already undergone course-work, if any, as well as evaluation, and only notification in regard to the award of Ph.D. is awaited, shall also be entitled to the award of three non-compounded increments even if the university awarding such Ph.D. has not yet been notified by the UGC as having complied with the process prescribed by the Commission.

(vi) In respect of every other case, a teacher who is already enrolled for Ph.D. shall avail the benefit of three non-compounded increments only if the university awarding the Ph.D. has been notified by the UGC to have complied with the process prescribed by the Commission for the award of Ph.D, in respect of either course-work or evaluation or both, as the case may be.

(vii) Teachers in service who have not yet enrolled for Ph.D. shall therefore derive the benefit of three non-compounded increments on award of Ph.D, while in service only if such enrolment is with a university which complies with the entire process, including that of enrolment as prescribed by the UGC.

(viii) Teachers who acquire M.Phil. degree or a post graduate degree in a professional course recognised by the relevant Statutory Body/Council, while in service, shall be entitled to one advance increment. If post graduate qualification in a particular subject is not a mandatory requirement at the entry level of recruitment, acquisition of such a qualification for in service candidates shall also entitle them to one advance increment.

(ix) Five non-compounded advance increments shall be admissible to Assistant Librarian/ College Librarian who are recruited at entry level with Ph.D. degree in the discipline of library science from a university complying with the process prescribed by the UGC in respect of enrolment, course-work and evaluation process for the award of Ph.D. in library science.

(x) Assistant Librarian/ College Librarian and other Library personnel acquiring the degree of Ph.D, at any time while in service, in the discipline of library science from a university complying with the process prescribed by the UGC in respect of enrolment, course-work and evaluation shall be entitled to three non-compounded advance increments.

(xi) However, persons in posts of Assistant Librarian/College Librarian or higher positions who have been awarded Ph.D. in library science at the time of coming into force of this Scheme or having been enrolled for Ph.D. in library science have already undergone course-work, if any, as well as evaluation, and only notification in regard to the award of Ph.D. is awaited, shall also be entitled to the award of three non-compounded increments even if the university awarding such Ph.D. has not yet been notified by the UGC as having complied with the process prescribed by the Commission.

(xii) In respect of every other case of persons in the posts of Assistant Librarian/ College Librarian or higher positions who are already enrolled for Ph.D. shall avail the benefit of three non-compounded increments only if the university awarding the Ph.D. has been notified by the UGC to have complied with the process prescribed by the Commission for the award of Ph.D, in respect of either course-work or evaluation or both, as the case may be.

(xiii) Assistant Librarian/ College Librarian and others in higher Library positions in service who have not yet enrolled for Ph.D. shall therefore derive the benefit of three non-compounded increments on award of Ph.D, while in service only if such enrolment is with a university which complies with the entire process, including that of enrolment as prescribed by the UGC.

(xiv) Two non-compounded advance increments shall be admissible for Assistant Librarian/ College Librarian with M.Phil degree in Library Science at the entry level. Assistant Librarian/ College Librarian and those in higher positions acquiring M.Phil degree in Library Science at any time during the course of their service, shall be entitled to one advance increment.
(xv) Five non-compounded advance increments shall be admissible to Assistant Director of Physical Education/ College Director of Physical Education who are recruited at entry level with Ph.D. degree in the discipline of Physical Education from a university complying with the process prescribed by the UGC in respect of enrolment, course-work and evaluation process for the award of Ph.D. in Physical Education.

(xvi) Persons in posts of Assistant Director of Physical Education/ College DPE or higher positions acquiring the degree of Ph.D in the discipline of Physical Education, at any time while in service from a university complying with the process prescribed by the UGC in respect of enrolment, course-work and evaluation shall be entitled to three non-compounded advance increments.

(xvii) However, persons in posts of Assistant Director of Physical Education/ College DPE or higher positions who have been awarded Ph.D. in Physical Education at the time of coming into force of this Scheme or having been enrolled for Ph.D. in Physical Education have already undergone course-work, if any, as well as evaluation, and only notification in regard to the award of Ph.D. is awaited, shall also be entitled to the award of three non-compounded increments even if the university awarding such Ph.D. has not yet been notified by the UGC as having complied with the process prescribed by the Commission.

(xviii) In respect of every other case of persons in the posts of Assistant Director of Physical Education/ College DPE or higher positions who are already enrolled for Ph.D. in Physical Education shall avail the benefit of three non-compounded increments only if the university awarding the Ph.D. has been notified by the UGC to have complied with the process prescribed by the Commission for the award of Ph.D, in respect of either course-work or evaluation or both, as the case may be.

(xix) Assistant Director of Physical Education/ College DPE and others in higher Physical Education positions in service who have not yet enrolled for Ph.D. shall therefore derive the benefit of three non-compounded increments on award of Ph.D, while in service only if such enrolment is with a university which complies with the entire process, including that of enrolment as prescribed by the UGC.

(xx) Two non-compounded advance increments shall be admissible for Assistant Director of Physical Education/ College DPE with M.Phil degree in Physical Education at the entry level. Assistant Director of Physical Education/ College DPE and those in higher positions acquiring M.Phil degree in Physical Education at any time during the course of their service, shall be entitled to one advance increment.
(xxi) Not withstanding anything in the foregoing clauses, those who have already availed the benefits of advance increments for possessing Ph.D./ M.Phil. at the entry level under the earlier scheme shall not be entitled to the benefit of advance increments under this Scheme.

(xxii) For posts at the entry level where no such advance increments were admissible for possessing Ph.D/ M.Phil. under the earlier scheme, the benefit of five advance increments for possessing Ph.D./ M.Phil. shall be available to only those appointments which have been made on or after the coming into force of this Scheme.

(xxiii) Teachers, Library and Physical Education cadres who have already availed the benefits of increments as per existing policy for acquiring Ph.D./M.Phil while in service, would not be entitled to benefits under this Scheme.

8. Other terms and conditions:

(a) Increments:

(i) Each annual increment shall be equivalent to 3% of the sum total of pay in the relevant Pay Band and the AGP as applicable for the stage in the Pay Band.

(ii) Each advance increment shall also be at the rate of 3% of the sum total of pay in the relevant Pay Band and the AGP as applicable and shall be non-compoundable.

(iii) The number of additional increment(s) on placement at each higher stage of AGP shall be as per the existing scheme of increment on promotion from lower Pay Scale to higher Pay Scale; however, in view of the considerable raise in effective pay between the two Pay Bands, there shall be no additional increment on movement from the Pay Band of 15600-39100 to the Pay Band of 37400-67000.

(iv) All issues relating to grant of advance increments to teachers engaged in engineering/ technical courses in the university system shall be subject to recommendations of the Committee separately constituted by the Central Government for pay review of teachers in technical education.

(b) Pay ‘fixation formula’:
The pay ‘fixation formula’ recommended by 6th Central Pay Commission as accepted by the Central Government shall be adopted for teachers and equivalent positions in the Library and Physical Education Cadres.

(c) Allowances:
(i) Allowances such as Leave Travel Concession, Special Compensatory Allowances, Children’s Education Allowance, Transport Allowance, House Rent Allowance, Deputation Allowance, Travelling Allowance, Dearness Allowance, area based Special Compensatory Allowance etc. as applicable to teachers and Library and Physical Education Cadres, shall be at par with those accepted by the Central Government for Central Government employees on the recommendations of 6th Central Pay Commission and shall be applicable from 1.09.2008.

(ii) For teachers and equivalent positions in Library and Physical Education cadres in UGC maintained universities/colleges and institutions deemed to be universities, the rates of allowances as applicable to Central Government Group ‘A’ employees shall be adopted.
(iii) Teachers and equivalent positions in Library and Physical Education cadres, in UGC maintained universities/colleges and institutions deemed to be universities, with visual, orthopedic hearing or other disabilities under the provisions of ‘Persons with Disabilities (Protection of Rights, Equal Opportunities and Full Participation) Act, 1995’ shall be entitled to twice the normal rate of transport allowance as accepted by the Central Government on the recommendations of 6th CPC for Central Government Employees with disabilities.

(d) Study Leave:
(i) University Grants Commission shall revise its guidelines in respect of granting study leave with pay for acquiring M. Phil etc. and Ph.D. in the relevant discipline while in service by relaxing the number of years to be put in after entry while keeping in mind the availability of vacant positions for teachers and other cadres in colleges and universities, so that a teacher and other cadres entering service without Ph.D. or M.Phil. or higher qualification could be encouraged to acquire these qualifications in the relevant disciplines at the earliest rather than at a later stage of the career.

(e) Research Promotion Grant:

(i) University Grants Commission shall prescribe a scheme with appropriate guidelines for providing by way of appropriate ‘start up grants’ to teachers and other cadres taking up research in all disciplines including basic science research as recommended by ‘Prof. M.M. Sharma Committee on Strengthening of Basic Science Research’ and suitably adopted for research in social sciences/humanities and other disciplines by the UGC.

(f) Age of Superannuation:

(i) In order to meet the situation arising out of shortage of teachers in universities and other teaching institutions and the consequent vacant positions therein, the age of superannuation for teachers in Central Educational Institutions has already been enhanced to sixty five years, vide the Department of Higher Education letter No.F.No.1-19/2006-U.II dated 23.3.2007, for those involved in class room teaching in order to attract eligible persons to the teaching career and to retain teachers in service for a longer period. Consequent on upward revision of the age of superannuation of teachers, the Central Government has already authorized the Central Universities, vide Department of Higher Education D.O. letter No.F.1-24/2006-Desk(U) dated 30.3.2007 to enhance the age of superannuation of Vice- Cencellors of Central Universities from 65 years to 70 years, subject to amendments in the respective statutes, with the approval of the competent authority ( Visitor in the case of Central Universities).

(ii) Subject to availability of vacant positions and fitness, teachers shall also be re-employed on contract appointment beyond the age of sixty five years up to the age of seventy years. Re-employment beyond the age of superannuation shall, however, be done selectively, for a limited period of 3 years in the first instance and then for another further period of 2 years purely on the basis of merit, experience, area of specialization and peer group review and only against available vacant positions without affecting selection or promotion prospects of eligible teachers.

(ii) Whereas the enhancement of the age of superannuation for teachers engaged in class room teaching is intended to attract eligible persons to a career in teaching and to meet the shortage of teachers by retaining teachers in service for a longer period, and whereas there is no shortage in the categories of Librarians and Directors of Physical Education, the increase in the age of superannuation from the present sixty two years shall not be available to the categories of Librarians and Directors of Physical Education.

(g) Pension:

(i) For teachers and other cadres in UGC maintained institutions in receipt of pension, the Central Government rules for pension and gratuity as applicable to Central Government employees shall be applicable. Recommendations of Sixth Central Pay Commission in respect of pension for Central Government employees, including eligibility for full pension i.e. 50% of average pay or last pay drawn whichever is higher after 20 years of qualifying service, shall be adopted for only those teachers and other cadres who are already on pension in Central Universities/ colleges and other institutions deemed to be universities coming under the purview of the UGC .

(ii) In view of the new pension scheme effective from 1.1.2004, no new cases of conversion to pension scheme shall be allowed.

(h) Family Pension:

(i) Family Pension facilities as approved by the Central Government in respect of Central Government Employees on the recommendations of Sixth CPC shall be available to teachers and other cadres in Central Universities and other UGC maintained institutions who are eligible for such Pension at present.

(i) Additional Quantum of Pension to senior pensioners:

(i) The facility of additional quantum of pension accepted by the Central Government on the recommendation of 6th CPC for senior pensioners of the Central Government shall be extended to persons who are or were in teaching and other cadres on attaining the age of eighty years if they are already in pension scheme in Central Universities and other UGC maintained institutions.

(j) Gratuity and Encashment of Leave: Facilities of gratuity and encashment of leave accepted by the Central Government on the recommendation of 6th CPC for Central Government employees shall be extended to teachers and other cadres in Central Universities and other UGC maintained institutions.

(k) Ex-Gratia Compensation: Families of teachers and other cadres who die in performance of their bona fide duties shall be compensated in the same manner as similarly placed families of Central Government Employees.

(l) Provident Fund:

(i) In view of the present policy in regard to Contributory Provident Fund, the status quo shall continue.

(m) Consultancy Assignments:

(i) University Grants Commission shall work out a suitable model, for which the models of revenue sharing between institutions and consultant-teachers prevailing in the Indian Institutes of Technology, Indian Institutes of Management and other institutions may be taken into consideration.

(n) Anomalies of the last PRC:

(i) Anomalies and unimplemented recommendations of the last Pay Review Committee, if any, shall be examined by the University Grants Commission in consultation with the Ministry of Human Resource Development.

(o) Other recommendations of PRC and UGC:

(i) Recommendations made by the Pay Review Committee and the UGC in regard to the various selection processes, service and working conditions, training/ refresher courses etc. shall be considered appropriately by University Grants Commission with the approval of the Central Government, wherever required, or under the Commission’s Regulations in accordance with the provisions of the University Grants Commission Act.

(p) Applicability of the Scheme:

(i) This Scheme shall be applicable to teachers and other equivalent cadres of Library and Physical Education in all the Central Universities and Colleges there-under and the Institutions Deemed to be Universities whose maintenance expenditure is met by the UGC. The implementation of the revised scales shall be subject to the acceptance of all the conditions mentioned in this letter as well as Regulations to be framed by the UGC in this behalf. Universities implementing this Scheme shall be advised by the UGC to amend their relevant statutes and ordinances in line with the UGC Regulations within three months from the date of issue of this letter.

(ii) This Scheme does not extend to the cadres of Registrar, Finance Officer and Controller of Examinations for which a separate Scheme is being issued separately.

(iii) This Scheme does not extend to the Accompanists, Coaches, Tutors and Demonstrators. Pay and Grade Pay of the said categories of employees shall be fixed in the appropriate Pay Bands relative to their existing Pay in each university/ institution corresponding to such fixation in respect of Central Government employees as approved by the Central Government on the basis of the recommendations of 6th Central Pay Commission.

(iv) This Scheme does not extend to the posts of professionals like System Analysts, Senior Analysts, Research Officers etc. who shall be treated at par with similarly qualified personnel in research/ scientific organizations of the Central Government.

(v) This Scheme may be extended to universities, Colleges and other higher educational institutions coming under the purview of State legislatures, provided State Governments wish to adopt and implement the Scheme subject to the following terms and conditions:

(a) Financial assistance from the Central Government to State Governments opting to revise pay scales of teachers and other equivalent cadre covered under the Scheme shall be limited to the extent of 80% (eighty percent) of the additional expenditure involved in the implementation of the revision.

(b) The State Government opting for revision of pay shall meet the remaining 20% (twenty percent) of the additional expenditure from its own sources.

(c) Financial assistance referred to in sub-clause (a) above shall be provided for the period from 1.01.2006 to 31.03.2010.

(d) The entire liability on account of revision of pay scales etc. of university and college teachers shall be taken over by the State Government opting for revision of pay scales with effect from 1.04.2010.

(e) Financial assistance from the Central Government shall be restricted to revision of pay scales in respect of only those posts which were in existence and had been filled up as on 1.01.2006.

(f) State Governments, taking into consideration other local conditions, may also decide in their discretion, to introduce scales of pay higher than those mentioned in this Scheme, and may give effect to the revised bands/ scales of pay from a date on or after 1.01.2006; however, in such cases, the details of modifications proposed shall be furnished to the Central Government and Central assistance shall be restricted to the Pay Bands as approved by the Central Government and not to any higher scale of pay fixed by the State Government(s).

(g) Payment of Central assistance for implementing this Scheme is also subject to the condition that the entire Scheme of revision of pay scales, together with all the conditions to be laid down by the UGC by way of Regulations and other guidelines shall be implemented by State Governments and Universities and Colleges coming under their jurisdiction as a composite scheme without any modification except in regard to the date of implementation and scales of pay mentioned herein above.

9. Date of implementation of revised pay and allowance and payment of arrears:
(i) The revised Pay and revised rates of Dearness Allowance under this Scheme shall be effective from 1.01.2006. The revised rates of all other applicable allowances such as House Rent Allowance, Transport Allowance, Children Education Allowance etc. and the non-compounded advance increments shall take effect from 1.09.2008.

(ii) Payment of arrears up to 40% of the total arrears shall be made during the current financial year i.e. 2008-09, after deduction of admissible income tax.

(iii) An undertaking shall be taken from every beneficiary under this Scheme to the effect that any excess payment made on account of incorrect fixation of pay in the revised Pay Bands or grant of inappropriate Pay Band/ Academic Grade Pay or any other excess payment made shall be adjusted against the future payments due or otherwise to the beneficiary in the same manner as provided in this Ministry’s O.M. No. F.23-7/2008-IFD dated 23.10.2008., read with Ministry of Finance (Department of Expenditure) O.M.No.F.1-1/2008-IC dated 30.8.2008.

10. The revised Pay in the relevant Pay Band and the Academic Grade Pay together with the applicable allowances including arrears of salary as mentioned above shall be paid to all eligible beneficiaries under this Scheme pending issue of Regulations by the UGC.

11. This Scheme is subject to the guidelines issued by the Ministry of Finance (Department of Expenditure) vide OM No. 7-23/2008-E.III dated 30.09.2008.
12. Anomalies, if any, in the implementation of this Scheme may be brought to the notice of the Department of Higher Education, Ministry of Human Resource Development, for clarification/decision of the Central Government.
sd/-
(R.Chakravarty)
Deputy Secy. to the Govt. of India
****
Copy of Ministry of Human Resource Development [Dept. of Higher Education]’s Letter No. F-3-1/2009/U.I dated 04.06.2009

Sub:- Scheme of revision of pay of teachers and equivalent cadres in universities and colleges and as also for the posts of Registrar, Deputy Registrar, etc.
****
Sir,
I am directed to invite your attention to this Ministry’s letter No. 1.32/2006-U.II/U.I[i] and No. 1-32/2006-U.II/U.I[ii] dated the 31st, December, 2008 a also your D.O. letter No. F.1-2/2009[EC] dated the 27th January, 2009, on the above subject and to forward herewith authenticated Fitment Tables [Table No. 1 to 9] for fixation of pay of the existing incumbents, who were in position as on 1.1.2006, in various categories of posts as indicted in the Tables, for appropriate action at your end.
sd/-
(R.Chakravarty)
Deputy Secy. to the Govt. of India

TABLE-1
(i) Incumbent Assistant Professor (ii) Incumbent Assistant Librarian / College Librarian
(iii) Incumbent Asst. Director of Phy. Edu./ College Director of Physical Education
Pre-revised scale: Revised Pay Band + Academic Grade Pay (AGP):
8000-275-13500 [Group A entry] 15600-39100 + AGP 6000

Pre-revised Basic Pay Revised Pay
Pay in the Pay Band Academic Grade Pay Revised Basic Pay
8,000 15600 6000 21,600
8,275 15600 6000 21,600
8,550 15910 6000 21,910
8,825 16420 6000 22,420
9,100 16930 6000 22,930
9,375 17440 6000 23,440
9,650 17950 6000 23,950
9,925 18470 6000 24,470
10,200 18980 6000 24,980
10,475 19490 6000 25,490
10,750 20,000 6000 26,000
11,025 20,510 6000 26,510
11,300 21,020 6000 27,020
11,575 21,530 6000 27,530
11,850 22,050 6000 28,050
12,125 22,560 6000 28,560
12,400 23,070 6000 29,070
12,675 23,580 6000 29,580
12,950 24,090 6000 30,090
13,225 24,600 6000 30,600
13,500 25,110 6000 31,110
13,775 25,630 6000 31,630
14,050 26,140 6000 32,140
14,325 26,650 6000 32,650
TABLE-2
(i) Incumbent Assistant Professor [Formerly Lecturer ( Sr. Scale)] (ii) Incumbent Assistant Librarian (Sr. Scale)/ College Librarian (Sr. Scale) (iii) Incumbent Asst. Director of Physical Edu . (Sr. Scale)/ College DPE (Sr. Scale)
Pre-revised scale: 10000-325-15200 Revised Pay Band + AGP 15600-39100 +AGP 7000
Pre-revised Basic Pay Revised Pay
Pay in the Pay Band Academic Grade Pay Revised Basic Pay
10,000 18,600 7000 25,600
10,325 19,210 7000 26,210
10,650 19,810 7000 26,810
10,975 20,420 7000 27,420
11,300 21,020 7000 28,020
11,625 21,630 7000 28,630
11,950 22,230 7000 29,230
12,275 22,840 7000 29,840
12,600 23,440 7000 30,440
12,925 24,050 7000 31,050
13,250 24,650 7000 31,650
13,575 25,250 7000 32,250
13,900 25,860 7000 32,860
14,225 26,460 7000 33,460
14,550 27,070 7000 34,070
14,875 27,670 7000 34,670
15,200 28,280 7000 35,280
15,525 28,880 7000 35,880
15,850 29,490 7000 36,490
16,175 30,090 7000 37,090
TABLE-3
(i) Incumbent Readers and Lecturers (SG) with less than 3 years of Service
(ii) Incumbent Dy. Librarian I Asst. Librarian (SG) College Librarian (SG) with less than 3 years of Service
(ii) Incumbent Dy. DPE Asst. DPE(SG )/ College DPE(SG) with less than 3 years of Service
Pre-revised scale: 12000-420-18300 Revised Pay Band + AGP 15600-39100 +AGP 8000
Pre-revised Basic Pay Revised Pay
Pay in the Pay Band Academic Grade Pay Revised Basic Pay
12,000 22,320 8000 30,320
12,420 23,110 8000 31,110
12,840 23,890 8000 31,890
13,260 24,670 8000 32,670
13680 25450 8000 33450
14100 26230 8000 34230
14520 27010 8000 35010
14940 27790 8000 35790
15360 28570 8000 36570
15780 29360 8000 37360
16200 30140 8000 38140
16620 30920 8000 38920
17040 31700 8000 39700
17460 32480 8000 40480
17880 33260 8000 41260
18300 34040 8000 42040
18720 34820 8000 42820
19140 35610 8000 43610
19560 36390 8000 44390

TABLE-4

(i) Incumbent Readers and Lecturers (SG) with 3 years of Service
(ii) Incumbent Dy. Librarian Asst. Librarian (SG) / College Librarian (SG) with 3 years of Service
(iii) Incumbent Dy. DPE/ Asst. DPE(SG)/ College DPE(SG) with 3 years of Service
Pre-revised scale: 12000-420-18300 Revised Pay Band + AGP 37400-67000 +AGP 9000
Pre-revised
Basic Pay Revised Pay
Pay in the
Pay Band Academic
Grade Pay Revised
Basic Pay
13,260 37,400 9000 46,400
13,680 37,400 9000 46,400
14,100 37,400 9000 46,400
14,520 37,400 9000 46,400
14,940 38,530 9000 47,530
15,360 38,530 9000 47,530
15,780 39,690 9000 48,690
16,200 39,690 9000 48,690
16,620 40,890 9000 49,890
17,040 40,890 9000 49,890
17,460 42,120 9000 51,120
17,880 42,120 9000 51,120
18,300 43,390 9000 52,390
18,720 43,390 9000 52,390
19,140 44,700 9000 53,700
19,560 44,700 9000 53,700

TABLE-5
(i) Incumbent Professor in Colleges and Universities
(ii) Incumbent Principals of PG Colleges
(iii) Incumbent Librarian (University)
(iv) Incumbent Director of Physical Edu . (University)
Pre-revised scale: Revised Pay Band + AGP
16400-450-20900-500-22400 [S.27 and S.29] 37400-67000 +AGP10000
Pre-revised
Basic Pay Revised Pay
Pay in the
Pay Band Academic
Grade Pay Revised
Basic Pay
16,400 40,890 10000 50,890
16,850 40,890 10000 50,890
17,300 42,120 10000 52,120
17,750 42,120 10000 52,120
18,200 43,390 10000 53,390
18,650 43,390 10000 53,390
19,100 44,700 10000 54,700
19,550 44,700 10000 54,700
20,000 46,050 10000 56,050
20,450 46,050 10000 56,050
20,900 47,440 10000 57,440
21,400 47,440 10000 57,440
21,900 48,870 10000 58,870
22,400 48,870 10000 58,870
22,900 50,340 10000 60,340
23,400 50,340 10000 60,340
23,900 51,860 10000 61,860

TABLE-6
Incumbent Principals of UG Colleges
Pre-revised scale: Revised Pay Band + Academic Grade Pay
12000-420-18300 37400-67000 + AGP 10000
[minimum to be fixed at 12840]
Pre-revised
Basic Pay Revised Pay
Pay in the
Pay Band Academic
Grade Pay Revised
Basic Pay
12,840 37,400 10000 47,400
13,260 37,400 10000 47,400
13,680 37,400 10000 47,400
14,100 37,400 10000 47,400
14,520 37,400 10000 47,400
14,940 38,530 10000 48,530
15,360 38,530 10000 48,530
15,780 39,690 10000 49,690
16,200 39,690 10000 49,690
16,620 40,890 10000 50,890
17,040 40,890 10000 50,890
17,460 42,120 10000 52,120
17,880 42,120 10000 52,120
18,300 43,390 10000 53,390
18,720 43,390 10000 53,390
19,140 44,700 10000 54,700
19,560 44,700 10000 54,700
TABLE-7
Incumbent Registrars in Universities and Deemed to be Universities fully funded by the Central Government
Pre-revised scale: Revised Pay Band + (GP):
16400-450-20900-500-22400 (S27 and S29) 37400-67000 +GP 10000
Pre-revised
Basic Pay Revised Pay
Pay in the
Pay Band Grade
Pay Revised
Basic Pay
16,400 40,890 10000 50,890
16,850 40,890 10000 50,890
17,300 42,120 10000 52,120
17,750 42,120 10000 52,120
18,200 43,390 10000 53,390
18,650 43,390 10000 53,390
19,100 44,700 10000 54,700
19,550 44,700 10000 54,700
20,000 46,050 10000 56,050
20,450 46,050 10000 56,050
20,900 47,440 10000 57,440
21,400 47,440 10000 57,440
21,900 48,870 10000 58,870
22,400 48,870 10000 58,870
22,900 50,340 10000 60,340
23,400 50,340 10000 60,340
23,900 51,860 10000 61,860

TABLE-8
(I) Incumbent Dy. Registrar, Dy. Finance Officer, Dy. Controller of Examination with less than 5 years of Service in Universities and Deemed to be Universities fully funded by the Central Govt.

Pre-revised scale: 12000-420-18300 Revised Pay Band + GP 15600-39100 + GP 7600
Pre-revised
Basic Pay Revised Pay
Pay in the
Pay Band Grade
Pay Revised
Basic Pay
12,000 22,320 7600 29,920
12,420 23,110 7600 30,710
12,840 23,890 7600 31,490
13,260 24,670 7600 32,270
13,680 25,450 7600 33,050
14,100 26,230 7600 33,830
14,520 27,010 7600 34,610
14,940 27,790 7600 35,390
15,360 28,570 7600 36,170
15,780 29,360 7600 36,960
16,200 30,140 7600 37,740
16,620 30,920 7600 38,520
17,040 31,700 7600 39,300
17,460 32,480 7600 40,080
17,880 33,260 7600 40,860
18,300 34,040 7600 41,640
18,720 34,820 7600 42,420
19,140 35,610 7600 43,210
19,560 36,390 7600 43,990

TABLE-9
(I) Incumbent Dy. Registrar / Dy. Finance Officer / Dy. Controller of Examination with 5 years of Service in Universities and Deemed to be Universities fully funded by the Central Government
Pre-revised scale: Revised Pay Band + GP
12000-420-18300 37400-67000 + GP 8700
Pre-revised
Basic Pay Revised Pay
Pay in the
Pay Band Grade
Pay Revised
Basic Pay
14,100 37,400 8700 46,100
14,520 37,400 8700 46,100
14,940 38,530 8700 47,230
15,360 38,530 8700 47,230
15,780 39,690 8700 48,390
16,200 39,690 8700 48,390
16,620 40,890 8700 49,590
17,040 40,890 8700 49,590
17,460 42,120 8700 50,820
17,880 42,120 8700 50,820
18,300 43,390 8700 52,090
18,720 43,390 8700 52,090
19,140 44,700 8700 53,400
19,560 44,700 8700 53,400

RBE No.71/2010
Board’s ltr. No. PC-V/2009/A/TA/1 dated 10.05.2010 [RBE No.71/2010]

Sub: Transport Allowance to blind & orthopaedically handicapped Railway employees – clarification reg.
***
On receipt of a reference from All India Railwaymen’s Federation [AIRF] regarding grant of Transport Allowance to blind and orthopaedically handicapped Railway employees availing FRC facility, the matter has been considered in Board’s office and in context thereof, it is clarified that such blind and orthopaedically handicapped Railway employees are entitled for Transport Allowance in terms of Para-2[i] of Board’s letter No. PC-V/2008/A/TA/2 dated 12.09.2008, as the condition of availing Residential Card Pass facility by a Railway employee has been delinked with grant of Transport Allowance vide Board’s letter dated 23.01.2009.

2. In view of the above, Board’s letter No. PC-V/2008/A/TA/2 dated 29.06.2009 addressed to Western Railway stands withdrawn.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.74/2010
Board’s ltr. No. E[NG]II/2006/RC-1/Genl/9 dated 14.5.2010 [RBE No.74/2010]

Sub: Compassionate ground appointment – extending second chance for Aptitude Test.
***
Attention is invited to this Ministry’s letter of even number dated 4.4.2007 [RBE No. 53/2007] on the above subject.

Pursuant to a demand raised by the staff side, Ministry of Railways [Railway Board], have reconsidered the matter and have decided to allow additional [second] chance for passing aptitude test to compassionate ground appointees for post of Assistant Station Master and Assistant Loco Pilot, after a gap of three months instead of the present policy of six months, in exceptional cases, based on merits of each case.

RBE No.81/2010
Board’s ltr. No. E[NG]I-2008/PM1/15 Vol.II dated 07.06.2010 [RBE No.81/2010]

Sub: Implementation of recommendations of 6th CPC – Merger of grades – Revised classification and mode of filling up of non-gazetted posts –Scheme for filling up of regular vacancies arisen on or after 01.09.2009
***
Reference this Ministry’s letter of even number dated 03.09.2009 wherein it was indicated that scheme for filling up of vacancies arisen or after 01.09.2009 will be issued in due course. It has been decided that following methodology may be adopted for filling up of promotional vacancies as may arise till 31.12.2011:-

2. As indicated in the letter of even no. dated 03.09.2009, the bench mark for promotion to the posts carrying the Grade Pay 4200 on seniority-cum-suitability basis was prescribed as 6 marks while for posts with Grade Pay 4600 & above, the benchmark was 7 marks. This was permitted as a one time relaxation in order to fill up the vacancies arisen upto 31.08.2009, after merger of grades due to implementation of 6th CPC recommendations.

2.1 Now it has been decided that the above mentioned benchmarks for filling up the vacancies arising upto 31.12.2011 will be 6 and 8 marks out of 15 for posts in Grade Pay 4200 and 4600 & above respectively, wherever promotion is to be done on the basis of ‘Seniority-cum-suitability’.

2.2 All other conditions as indicated in letter dt. 03.09.2009 shall remain unchanged.

Board’s ltr. No. E[NG]II/2007/PO/Genl./13 dated 19.05.2010

Sub: AIRF PNM Item No. 05/2008 – Merger of Cash and Pay staff with Accounts staff of Indian Railways.
***
The matter of merger of Cash and Pay staff with Accounts staff has been discussed in the PNM/AIRF meeting held with Railway Board. The above merger has not been found to be administratively feasible. However, the staff of Cash and Pay Department can seek absorption in Accounts Department, on qualifying Appendix-II and Appendix-III IREM examinations as per Board’s letter No.2006/AC-II/20/2010 dated 20.09.2006 [RBA-45/2006] and No.2000/AC-II/20/23[Vol.I] dated 16.09.2009 [RBA-44/2009].

Board’s ltr. No. E[W]2010/PS-5-1/2 dated 17.05.2010
Sub: Mention of word “Adopted” on Railway Pass/PTO.
***
Arising out of a demand from a section of employees for doing away with practice of mentioning the word “adopted” on privilege pass/PTO in the case of adopted children of railway employees, the matter has been examined.

As per Railway Servants [Pass] Rules, 1986 [2nd edition, 1993], adopted child is at par with natural born child of a Railway Servant. In this connection attention is invited to Rule 2[A] and 3[i] of the Railway Servants [Pass] Rules, 1986 [2nd edition, 1993] which stipulate conditions regarding Pass /PTO facilities to the adopted child.

Since, the provisions do not stipulate mentioning the word “Adopted” before son or daughter on the Pass/PTO to be issued to a railway servant, the same should not be mentioned on the Pass/PTO.

All Zonal Railways/PUs, etc. may note for information and compliance.

RBE No.80/2010
Board’s ltr. No. E[NG]II/2009/RC-1/SCR/39 dated 04.06.2010 [RBE No.80/2010]

Sub: Appointment on compassionate grounds- Delegation of powers-regarding.
***
Consequent upon merger of a number of grades/category of posts and upgradation of scales of pay of various posts, in light of acceptance of recommendation of 6th Central Pay Commission, references have been received from Railways seeking clarification regarding powers vested with Railway Administration to consider appointment on compassionate grounds. Accordingly, the matter has been examined and it has been decided by the Board that General Manages, may consider, requests of compassionate appointment in respect of posts, where Grade Pay is upto 4200/.- and direct recruitment quota is more than 25%. Further, in cases having merit, where request is for considering appointment in posts having Grade pay of more than 4200/- or Grade Pay of 4200/- but where direct recruitment quota is 25% or lesser, such cases may be referred for Board’s consideration, in the prescribed proforma, with due justification and personal recommendation of the General Manager.

RBE No.83/2010
Board’s ltr. No. F[E]I/2008/AL-28/15 dated 08.06.10 [RBE No.83/2010]

Sub: Travelling Allowance Rules- Implementation of the Sixth Central Pay Commission- Journey on Transfer.
***
With reference to Board’s letter of even number dated 01.12.2008, a clarification was sought by one of the Federations regarding admissibility of Composite Transfer Grant for short distance transfers/relocation on retirement within urban agglomeration or to an outstation within 20 kms of the old Headquarters. In this context, it is clarified that Board’s instructions contained in their letter dated 1.12.2008 are in partial modification of Board’s letters No.F[E]I/98/AL-28/2010[A], [B] & [C] dated 01.05.98. Annexure to the said letter dated 1.12.2008 specifically states that the provisions contained therein are applicable w.e.f. 01.09.08 and that all other terms and conditions governing grant of CTG will remain unchanged. Hence, in the cases of transfer of Railway servants to stations which are at a distance of less than 20Kms from the old station and of transfer within the same city, one-third of the Composite Transfer Grant will be admissible, provided a change of residence is actually involved. In the case of retiring Railway servants, who settle at the last station of posting itself or within a distance of less than 20 kms, they may be paid one-third of the Composite Transfer Grant subject to the condition that a change of residence is actually involved.

RBE No.79/2010
Board’s ltr. No. E[G]2009 QR1-2 dated 02.06.2010 [RBE No.79/2010]

Sub: Extension of the period of retention of Railway accommodation at the previous place of posting in favour of officers/staff posted at ECR & NWR.
Ref: Board’s letter No. E[G]2008 QR1-1 dated 22.05.09
***
The issue of retention of Railway accommodation at the previous place of posting in favour of officers/staff posted to ECR & NWR was examined by the full Board and after reviewing the actual position of availability of Railway accommodation in the ECR & NWR, it has been decided that retention of Railway accommodation at the previous place of posting in favour of officers/staff posted to ECR & NWR may be permitted upto 31.03.2011 [Thirty first March, Two thousand and eleven] along with the provisions for school session, medical treatment etc.

2. This issues with the concurrence of Finance Directorate of the Ministry of Railways.

RBE No.48/2010
Board’s ltr. No. E[D&A]2009 RG6-45 dated 31.03.2010 [RBE No.48/2010]

Sub: Penalty of Withholding of increments imposed under Vth Central Pay Commission scales and operated as per VIth Central Pay Commission Scales effective from 01.01.2006.
***
Attention is invited to Board’s letters No. E[D&A]78 RG6-17 dated 29.7.78 and No. E[D&A]90RG6-109 dated 19.09.90. In terms of these instructions issued in the context of implementation of IIIrd and IVth Pay Commission scales respectively, it was advised that the Appellate/Revising Authority, may, while considering the appeal/revision application submitted against the penalty of withholding of increments take into account the quantum of financial loss that would be sustained by the railway servant in the preceding pay scale and the greater monetary loss that would result /has resulted on re-fixation in the new Pay Commission scale and accordingly reduce or modify the penalty imposed.

Board have considered the matter further in the light of implementation of VIth Central Pay Commission scales from 1.1.2006 and desire that the Appellate/Revising Authorities while considering the appeal/revision petition against the penalty of withholding of increments imposed under the Vth Central Pay Commission scales and continuing on 1.1.2006 or imposed/effected between 1.1.2006 and 4.9.2008, that is, the date on which the VIth Central Pay Commission scales were notified on Railways, may also take into account the greater monetary loss that would be sustained by the appellant/petitioner on account of refixation of his pay under the VIth Central Pay Commission Scales from 1.1.2006 and take a suitable decision regarding the quantum of the penalty.

RBE No.82/2010
Board’s ltr. No. E[NG]I-2003/PM1/37 dated 08.06.2010 [RBE No.82/2010]

Sub: Procedure for conducting selections for promotion to post classified as ‘Selection’ – Coding & decoding of roll numbers.
***
As Railways are aware in terms of instructions contained in this Ministry’s letter of even number dated 23.03.2004, coding & decoding of roll numbers after the written test is over shall be the responsibility of the Personnel Officer of the department for which selection is held. In case of Personnel Department, the Personnel Officer other than the evaluating officer shall be the officer responsible for this purpose. The level of Personnel Officer for this purpose may be decided by the General Manager. However, it has been brought to the notice by the Central Vigilance Commission that Board’s instructions indicated above are not being followed by the Railways. Recently in a selection on one of the Zonal Railways, it was noticed that due to large number of candidates, examination was conducted at more than one centre and coding of roll numbers was done by more than one officer, as against the extant instructions.

2. The matter has accordingly been considered and it is desired that Board’s instructions in this regard should be scrupulously followed, i.e. coding & decoding shall be the responsibility of the single officer, i.e., Personnel Officer nominated for this purpose, even if examination is held at more than one centre and in no case it should be done by more than one officer. Similarly, in case of selections in Personnel Department, Personnel Officer other than evaluating officer shall be the officer responsible for this purpose and in no case evaluating officer shall be nominated for coding & decoding of roll numbers.

RBE No.85/2010
Board’s ltr. No. E[NG]I-1999/PM7/17 dated 09.06.2010 [RBE No.85/2010]

Sub: Filling up of posts of JE-II in pre-revised grade 5000-8000 [PB-2/G. P. .4200 RSRP] – Selection against Intermediate Apprentices quota – Raising the upper age limit.
***
As Railways are aware in terms of extant instructions upper age limit for appearing in selection of Intermediate Apprentices for eventual absorption as JE-II in various technical departments, wherever practice of induction of intermediate apprentices is in vogue, has been prescribed as 45 years. The issue of raising the above mentioned upper age limit has been raised by the Staff Side in the forum of DC-JCM. The matter has accordingly been considered by the Board and it has been decided that in above cases, the existing upper age limit of 45 years may be raised to 47 years.

RBE No.84/2010
Board’s ltr. No. E[MPP]2003/3/16 dated 09.06.2010 [RBE No.84/2010]

Sub:Pass marks for trainees undergoing Initial, Promotional, Refresher or Specialised courses in training centres.
***
During the DC/JCM meeting held on 27th & 28th August 2009, the Federation pointed out that Safety category staff had to secure 60% marks in non-safety subjects when non safety -category staff were required to secure only 50% marks, in non-safety subjects.

It has therefore been decided that only for commercial paper [non-safety] pass marks would be 50% both for Commercial and Operating staff respectively.

All other terms and conditions as stipulated in Board’s letters of even number dated 10.7.03 [RBE No. 122/03] and 03.06.04 [RBE No. 113/04] remain the same.

The Ministry of Railways have decided to modify the Manual on Management of Training [Edition 1998] as per Correction Slip No. 1/2010 enclosed.
****
Manual on Management of Training [June 1998]
Advance Correction Slip No. 1/2010

Para 5.5.4.1 of the Manual on Management of Training [June 1998] may be replaced as under:

5.5.4.1 Pass marks in the examination conducted by training centres at the end of the course for safety categories including running staff should be 60% i.e. staff must secure 60% in written and 60% in practical/Viva to qualify the exam with no relaxation for SC/ST. Where the examination consists of only written or viva or practical, staff must secure 60% marks in the same to qualify. For Commercial paper [non-safety] pass marks would be 50% both for Commercial and Operating staff respectively.

[Authority: Board’s letter No.E[MPP]2003/3/16 dated 09.06.2010 ]

RBE No.78/2010
Board’s ltr. No. E[D&A]2010 GS1-1 dated 25.5.2010 [RBE No.78/2010]

Sub: Representations from Railway servants on service matters – regarding.
***
Attention is invited to Board’s letter No.E52 RG6-2 dated 04.11.1952 on the above subject, a copy of which is enclosed for ready reference. A copy of Board’s letter No. E[D&A] 69 RG 6-3 dated 14.2.1969 laying down general principles governing advance copy of representations is also enclosed.
2. Department of Personnel and Training have now issued further instructions in the matter under the O.M. No. 11013/4/2010 Estt.[A] dated 19.04.2010. A copy of the same is enclosed along with a copy of DOP&T’s earlier O.M. dated 01.11.1999 for strict compliance by all concerned.

Copy of Board’s letter No.E52RG6-2 dated 4.11.1952

Sub: Representations from government servants for seeking redress by them in Courts of Law on matters arising out of their employment or conditions of service.
***
A copy each of the marginally noted Office Memorandum from the Ministry of Home Affairs, Government of India, on the above-mentioned subject is forwarded herewith for information and necessary action.

The Board desire that the instructions contained in paragraphs 2 and 4 of the Home ministry’s Office Memorandum dated 30.04.1952, and those contained in paragraph 2 of their Memorandum dated 11.10.1952 may be brought to the notice of all Railway employees through the medium of the Railway Gazette etc.

Copy of office Memorandum No.118/52-Ests. Dated 30.4.1952. of Ministry of Home Affairs

Sub: Representations from government servants on service matters –advance copies. .
***
References are frequently received in this Ministry enquiring whether the submission of advance copies of representations to higher authorities is permissible and as to the treatment that should be accorded to such copies. The matter has been carefully considered and the following instructions are issued for the guidance of all concerned:

2. Whenever, in any matter connected with his service rights or conditions, a Govt. servant wishes to press a claim or to seek redress of a grievance, the proper course for him is to address his immediate official superior or the Head of his office or such other authority at the lowest level as is competent to deal with the matter. An appeal or representation to a higher authority must not be made unless the appropriate lower authority has already rejected the claim or refused relief or ignored or unduly delayed the disposal of the case. Representations to still higher authorities [e.g. those addressed to the President, the Government, or to Hon. Ministers must not be made unless all means of securing attention or redress from lower authorities have been exhausted even in such cases the representation must be submitted through the proper channel [i.e. the Head of office, etc. concerned]. There will be no objection at that stage, but only at that stage, to an advance copy of the representation being sent direct.

3. The treatment by the higher authorities of advance copies of representations so received should be governed by the following general principles:

[a] If the advance copy does not clearly show that all means of securing attention or redress from lower authorities have been duly tried and exhausted, the representation should be ignored or rejected summarily on that ground, the reasons being communicated briefly to the Govt. servants. If the Govt. servant persists in thus prematurely addressing the higher authorities, suitable disciplinary action should be taken against him.
[b] If the advance copy shows clearly that all appropriate lower authorities have been duly addressed and exhausted it should be examined to ascertain whether on the facts as stated some grounds for interference or for further consideration appear, prima facie, to exist. Where no such grounds appear, the representation may be ignored or summarily rejected, the reasons being communicated briefly to the Govt. servant.

[c] Even where some grounds for interference or further consideration appear to exist, the appropriate lower authority should be asked, within a reasonable time, to forward the original representation, with report and comments on the points urged. There is ordinarily no justification for the passing of any orders on any representation without thus ascertaining the comments of the appropriate lower authority.

4. Some Govt. servants are in the habit of sending copies of their representations also to outside authorities i.e. authorities who are not directly concerned with the consideration thereof [e.g. other Hon. Minister, Secretary, Members of Parliament, [etc.]. This is a most objectionable practice, contradictory to official propriety and subversive of good discipline and all Govt. servants are expected to scrupulously eschew it.

5. Separate instructions exist in respect of officers of the All-India Services and those instructions do not apply to those officers.

6. It is requested that the above instructions may be brought to the notice of all Govt. servants.

Copy of Office Memorandum.25/52/52-Ests dated 11.10.1952 from Jt. Secretary to Govt. of India, Ministry of Home Affairs

Sub: Seeking redress in Courts of Law by Government servants of grievances arising out of their employment or conditions of service.
***
Attention is invited to the instructions contain ed in this Ministry’s O.M. No. 118/52-Ests. dated the 30th April 1952, which deals generally with circumstances and the manner in which Government servants can seek redress of grievances arising out of their employment or conditions of service.
2. Instances have occurred where Government servants have improperly had recourse to the Courts of Law in such matters. It is, therefore, considered necessary, in continuation with the instructions quoted above, to state that, in the matter of grievances arising out of a Government servant’s employment or Conditions of service, the proper course is to seek redress from the appropriate departmental and Governmental Authorities. Any attempt by a Government servant to seek a decision on such issues in a Court of Law, [even in cases where such a remedy is legally admissible] without first exhausting the normal official channels of redress, can only be regarded as contrary to official propriety and subversive of good discipline and may well justify the initiation of disciplinary action against the Government servant.

Copy of Board’s letter No. E[D&A]69 RG 6-3 dated 14.2.69

Sub: Representations from Railway servants on service matters – treatment of.
***
Reference Board’s letter No. E.52RG6-2 dated 4.11.1952 with which a copy of Ministry of Home Affairs’ Office Memorandum No. 118/52/Ests. Dated 30.4.52 on the above subject was circulated to all Railway administrations and it was desired that paras 2 and 4 thereof may be brought to the notice of all railway employees. The Ministry of Home Affairs have once again intimated that undue delay occurs in the disposal of representations from Government servants in regard to matters connected with the service rights or conditions which causes hardship to the individuals concerned. They have, therefore, re-considered the matter and issued self contained revised instructions in this regard which are as under:

[i] Whenever, in any matter connected with service rights or conditions, a Government servant wishes to press a claim or to seek redress of a grievance, the proper course for him is to address his immediate official superior or the Head of his office or such other authority at the lowest level, as is competent to deal with the matter. The representations from Government servants on service matters may be broadly classified as follows:

[1] Representations/complaints regarding non-payment of salary /allowances or other dues;
[2] Representations on other service matters;
[3] Representations against the orders of the immediate superior authority; and
[4] Appeals and petitions under statutory rules and orders [eg. Classification, Control and Appeal Rules and the petition instructions].

[ii] In regard to representations of the type mentioned at [1] & [2] above, if the individual has not received a reply thereto within a month of its submission, he can address, or ask for an interview with the next higher officer for redress of his grievances. Such superior officer should immediately send for the papers and take such action as may be called for, without delay.

[iii] Representations of the type mentioned at [3] above, would be made generally only in cases where there is no provision under the statutory rules or orders for making appeals or petitions. Such representations also should be dealt with as expeditiously as possible. The provisions of the preceding paragraph would apply to such representations also, but not to later representations made by the same Government servant on the same subject after his earlier representation has been disposed off appropriately.

[iv] In regard to the representations of the type mentioned at [4] above, although the relevant rules or orders do not prescribe a time limit for disposing of appeals and petitions by the competent authority, it should be ensured that all such appeals and petitions receive prompt attention and are disposed within a reasonable time. If it is anticipated that an appeal or a petition cannot be disposed of within a month of its submission, an acknowledgement or an interim reply should be sent to the individual within a month.

2. The treatment of advance copies of representations received by still higher authorities should be governed by the following general principles:

[a] If the advance copy does not clearly show that all means of securing attention or redress from lower authorities have been duly tried and exhausted, the representation should be ignored or rejected summarily on that ground, the reasons being communicated briefly to the Government servant. If the Government servant persists in thus prematurely addressing the higher authorities, suitable disciplinary action should be taken against him.

[b] If the advance copy shows clearly that all appropriate lower authorities have been duly addressed and exhausted, it should be examined to ascertain whether on the facts as stated some grounds for interference or for further consideration appear, prima facie, to exist. Where no such grounds appear, the representation may be ignored or summarily rejected, the reasons being communicated briefly to the Government servant.

[c] Even where some grounds for interference or further consideration appear to exist, the appropriate lower authority should be asked, within a reasonable time, to forward the original representation, with report and comments on the points urged. There is ordinarily no justification for the passing of any orders on any representation without thus ascertaining the comments of the appropriate lower authority.

3. Some Government servants are in the habit of sending copies of their representations also to outside authorities i.e. authorities who are not directly concerned with the consideration thereof [e.g. other Hon. Minister, Secretary, Members of Parliament etc.]. This is a most objectionable practice, contrary to official propriety and subversive of good discipline and all Government servants are expected scrupulously to eschew it.

4. The Board desire that the above instructions should be brought to the notice of all officers for information and necessary action; while the contents of paragraphs 1[i], 1[ii], 1[iii] and 3 above should be brought to the notice of all Railway servants.
Sd/-
[B.D.Vatsalya]
Dy. Director, Establishment
Railway Board.
Copy of office Memorandum No. 11013/7/99-Estt. (A) dated 01.11.1999 of Ministry of Personnel, Public Grievances & Pensions [DOP&T]
****
Sub: Representations from government servants on service matters.
***
The undersigned is directed to refer to the Ministry of Home Affairs O.M. No. 118/52-Ests. dated 30th April, 1952 on the subject mentioned above [copy enclosed for ready reference].

2. It has been envisaged in these instructions that whenever, in any matter connected with his service rights or conditions, a Govt. servant wishes to press a claim or to seek redress of a grievance, the proper course for him is to address his immediate official superior or the Head of his office or such other authority at the lowest level as is competent to deal with the matter. Of late, it is observed that there has been a tendency on the part of officers at different levels to by-pass the prescribed channels of representations and write directly to the high functionaries totally ignoring the prescribed channels. The problem is more acute in large Departments where often very junior employees at clerical level address multiple representations to the Minister, Prime Minister and other functionaries. Apart from individual representations, the service unions have also developed a tendency to write to the Ministers and Prime Minister on individual grievances. Some of these representations are often forwarded through Members of Parliament, in violation of Rule 20 of the CCS [Conduct] Rules, 1964.

3. Existing instructions clearly provide that representations on service matters should be forwarded through proper channel. The stage at which an advance copy of the representation may be sent to higher authorities has also been indicated. In MHA O.M. 25/34/68-Estt.[A] dated 20.12.68 [copy enclosed] time limits for disposal of various types of representations have been prescribed. If it is anticipated that an appeal or petition cannot be disposed of within a month of its submission, an acknowledgement or interim reply should be sent to the individual within a month.

4. Thus adequate instructions are available in the matter of submission of representations by the Government servants and treatment of the representations by the authorities concerned. As such submission of representations directly to higher authorities by-passing the prescribed channel of communication, has to be viewed seriously and appropriate disciplinary action should be taken against those who violate these instructions as it can rightly be treated as an unbecoming conduct attracting the provisions of Rule 3[1][iii] of the CCS [Conduct] Rules, 1964.

5. It is requested that these instructions may be brought to the notice of all Government servants and appropriate disciplinary action may be taken against those who violate these instructions.
***
Copy of Office Memorandum No.11013/4/2010-Estt. (A) dated 19th April 2010 issued by the Ministry of Personnel, Public Grievances and Pensions [DOP&T]

Sub: Central Civil Services (Conduct) Rules, 1964 – Submission of representations by Government servants – instructions regarding.
****
The undersigned is directed to refer to this Department’s O.M. No. 11013/7/99-Estt. (A) dated 01.11.1999 on the abovementioned subject which indicates that the categories of representations from Government servants on service matters have been broadly identified as follows :-

(i) Representations/complaints regarding non-payment of salary/ allowances or other issues.
(ii) Representations on other service matters.
(iii) Representations against the orders of the immediate official superior authority; and
(iv) Appeals and petitions under statutory rules and orders (such as Central Civil Services (Classification, Control and Appeal) Rules, 1965 and the petition instructions.
(Apart from the above, sometimes, Government servants also submit
advance copy of their representations to the authorities higher than the
appropriate/Competent Authority.)
2. Necessary guidelines to deal with such representations are contained in the aforesaid O.M. which are to be followed by the administrative authorities. However, it is observed that some officials resort to the practice of sending repeated representations on the same issue which involves repeated examination of the same issue and bogs down the official machinery to the detriment of consideration of more important and time-bound issues. The matter has been considered by this Department. It needs to be emphasized that Government servants should desist from making frequent and numerous representations on the same issue. The second representation on the same issue will be examined only if it contains any fresh points regarding new developments or facts having a bearing on the issue. It has been decided that when representations have already been considered and replied, further representations exceeding two on the same issue will henceforth be ignored. A Government servant may make a representation to an authority higher than the lowest competent authority only when he is able to establish that all the points or submissions made therein have not been fully and properly considered by his immediate official superior, or the Head of Office concerned or such other authority at the lowest level competent to deal with the matter. Government servants should desist from prematurely addressing the higher authorities.

3. All the Ministries/Departments are requested to bring the above guidelines for the notice of all concerned for information and compliance.
******

RBE No.88/2010
Board’s ltr. No. E[NG]II/91/RR-1/20 dated 15-06-2010 [RBE No.88/2010]

Sub: Vacancies in Clerical Cadre – Direct Recruitment Quota.

Attention is invited to Board’s letter of even number dated 16.03.2007 [RBE No. 42/2007] on the above subject, wherein instructions had been issued for freezing of 25% of the vacancies falling within the direct recruitment quota in the category of Clerks in Pay Band-1 of 5200-20200 (Grade Pay: 1900) and in Senior Clerks in Pay Band-1 of 5200-20200 (Grade Pay: 2800) and 20% in the category of Junior Accounts Assistant Pay Band-1 of . 5200-20200 (Grade Pay: 2800) and Accounts Clerk in Pay Band-1 of 5200-20200 (Grade Pay: 1900). The question of continuance of the above freeze orders has been considered by the Board and it has been decided to extend the currency of the instructions mentioned for a further period up to 31.12.2012. Rest of the vacancies may be filled up after reviewing the requirement of clerical staff.

2. In this regard, Board also desire that the Railways and Production Units should furnish information regarding the sanctioned strength of Jr. Clerks, Sr. Clerks, Jr. Accounts Assistants and Accounts Clerks as on 1.4.92 and as on 01.1.2010.

3. The instructions will be effective form the date of expiry of earlier freeze order i.e. 01.01.2010.

RBE No.86/2010
Board’s ltr. No. E[W]2007PS-5-3/2010 dated 16.06.2010 [RBE No.86/2010]

Sub: Complimentary Card passes to freedom fighters and their widows – validity in Rajdhani/Shatabdi trains.
***
In terms of Railway Board’s letter No. E[W]89PS5-6/13 Vol.I dated 31.08.1989 freedom fighters/their widows receiving pension from Central revenues under the Swantantrata Sainik Samman Pension Scheme of Ministry of Home Affairs, are issued Complimentary Card passes on life time basis for free rail travel on All Indian Railways [except Metro Railway /Kolkata] in 1st Class /2nd AC along with a companion in same class by any train other than Rajdhani/Shatabdi trains.

2. The issue of permitting freedom fighter to travel in Rajdhani/Shatabdi trains on the Complimentary Card passes provided to them was under consideration of Ministry of Railways in consultation with Ministry of Home Affairs . It has now been decided that 1st Class/2nd AC Complimentary Card Passes issued to freedom fighters/their widows shall be valid for travel in 3rd AC of Rajdhani trains and Chair Car[CC] of Shatabdi/ Jan Shatabdi express trains along with a companion in same class, in addition to the existing facility. Accordingly to implement the decision, following may be stamped on the Complimentary Card passes issued to freedom fighters/their widows:

“Valid for travel in 3rd AC in Rajdhani trains and Chair Car [CC] in Shatabdi/Jan-Shatabdi trains along with a companion in same class.

Signature of the issuing authority.”
3. Other conditions as contained in Board’s letter dated 31.08.1989 shall remain same.

4. This issues with the concurrence of the Finance Directorate of Ministry of Railways.

Copy of Board’s letter No. E[W]89PS5-6/13 Vol.I dated 31.08.1989 [RBE No. 221/89]

Sub: Issue of Complimentary Card passes to freedom fighters and their widows.
*****
Ministry of Railways have decided that the Freedom Fighters receiving pension under the Swatantrata Sainik Samman Pension scheme from Central Revenues on account of their participation in the Freedom Struggle for the independence of the country and their widows receiving Freedom Fighters Pension may be issued First Class ‘All India’ Complimentary Card Passes, valid for two persons i.e. self and companion on a life-time basis. The passes are, however, to be granted for a period of one year from the date of issue in the first instance and renewed subsequently by the grant of fresh card passes again valid for a period of one year from the date of issue/renewal.
2. These passes will be issued on the same terms and conditions, as are given in Board’s letter No.E(W)84PS5-6/8 Vol.II dated 27.05.1988, which are, for facility of reference and guidance, again reproduced below:¬
i) Entitlement:- Fresh First Class ‘All India’ Complimentary Card Passes should be given to the Freedom Fighters who are drawing pension under the Swatantrata Sainik Samman Pension scheme on account of their participation in the Freedom Struggle for the independence of the country and to their widows who are drawing pension from the Central Revenues. Freedom Fighters /their widows are entitled to take a companion, who may be any person, as desired by the Freedom Fighter/widow of Freedom Fighter. The card passes issued on the last occasion should be surrendered by the Freedom Fighters while approaching the Railway Authorities for issue of fresh Card Passes.
ii) Class of Eligibility:- First Class with permission to travel in AC Sleeper Class without making any additional payment.
iii) Type of Card Pass:- Specially designed First Class Complimentary Card Passes which have been/are being supplied to the Railway Administrations, may be issued to the Freedom Fighters and widows of freedom fighters.
iv) Validity of the Pass:- The passes now granted are being given on a life-time basis. The same will, however, be granted initially for a period of one year, to be renewed annually, thereafter, by following the same procedure as under:

v) Issuing Authorities:- The Office (Pass Section) of Divisional Railway Managers of the different Railways as well as the Zonal Railway Headquarters Office may be authorized to issue passes on receipt of :-

(a) Two passport size photographs of the Freedom Fighters /widow of Freedom Fighters, who is entitled to the pass;

(b) The Old Card Pass, if any, issued earlier and since expired; and

(c) Photocopy of and original Pensioner’s half of the Pension Payment Order, the latter for verification, endorsement and return as stated in sub para (vii) below.

The fresh card passes will be issued from the same offices of the Zonal Railway Headquarters/Divisional Railway Managers, where from the previous Card Passes were issued. However, in case of emergency and exceptional circumstances, any one of the Zonal Railway Headquarters/Divisional Railway Managers may issue the pass on surrender of the old card pass and receipt of 2 copies of photographs. In such cases, however, the matter of having issued a fresh card pass shall be intimated to the Office of the Zonal Railway Headquarters/Divisional Headquarters concerned, wherefrom the original pass was issued for their reference and record.

vi) Travel Jurisdiction :- Card passes issued to the Freedom Fighters /widows of freedom fighters will be available over all Indian Railways from any station to any station, except on the Metro Railway, Calcutta. These passes will also not be available by Rajdhani Expresses/Shatabdi Expresses.

vii) Endorsement:- In those cases where old Card Pass is to be renewed, suitable endorsement in red ink should be made in fresh card pass under issue, giving the old card pass No. and date of issue. It will be appreciated if a suitable rubber stamp for the purpose could be got made and affixed on the fresh card pass. Suitable endorsement on the original Pensioner’s half of the Pension Payment Order of the Freedom Fighters /widow of Freedom Fighters should also be made giving the fresh Card Pass No., date of issue and Date of Expiry under the signature of the Pass Issuing Authority concerned and the Pension Payment Order should be returned to the freedom fighter concerned immediately after doing the needful.

viii) Maintenance of Account :- The Pass Issuing Authorities at the Zonal Railway Headquarters and at the Divisional level may be directed to maintain a separate account in a proper ledger giving all the requisite details of the passes issued to the Freedom Fighters/widow of Freedom Fighters giving the following particulars:-

a) Name of the Freedom Fighter/ :
Widow of Freedom Fighter
b) Pension Payment Order Number :
and Date of Issue
c) Issuing Authority of Pension :
Payment Order
d) Name of Pension disbursing :
Authority – Treasury/Bank/
Post Office/Pay & Accounts
Officer.
e) Card Pass Number and date of issue :
f) Date of Expiry :

The pass issuing authorities should also be directed to send intimation of having issued the Card Passes to the Freedom Fighters /Widows of Freedom Fighters to the Pension Disbursing Authorities viz., Nationalized Bank Branch/Post Office/Treasury/Pay & Account Officer, as the case may be, who makes the payment of pension, and whose name and address are given in the Pension Payment Order giving the requisite particulars i.e. name of the Freedom Fighter /Widows of Freedom Fighter, Pension Payment Order No., Card Pass No., Date of Issue, Date of Expiry, etc. for making necessary entries in their ledger as well as in the disburser’s half of the Pension Payment Order in red ink . Acknowledgement form may be printed at the bottom of the letter addressed to the Disbursing Officer by the Pass Issuing Authority in order to ensure that a reply by the Disbursing Officer is duly sent.

ix) Return :- (a) The Pass Issuing Authorities at the Divisional level should also be instructed to submit a statement of account in regard to number of passes issued every month as in the proforma enclosed (Annexure ‘A’) in duplicate by 5th of the following month to the Headquarters Office. A consolidated monthly statement in the prescribed form (Annexure ‘B’) along with a copy of the statement as in Annexure ‘A’ supplied by the Divisional Headquarters should also be submitted to the Board’s Office by the Headquarters of the respective Zonal Railway which should reach by 10th of the following month. For instance, the statement for the month ending September, 1989, should be furnished to the Board by 10th October, 1989, positively. Statement for the duplicate Card Passes issued in lieu of lost Card Passes may be sent separately along with statements referred to above and in the same proforma as at Annexure ‘A’.

(b) However, a wireless message giving the total number of fresh Card Passes issued in a given month should be sent to Board’s Office by 5th of the following month positively. While doing so, the number of blank Card Passes in stock should also be intimated separately to regulate supply of Card Passes from the Board’s Office.

x) In case of loss of Card Pass a duplicate Card Pass may be issued. However, the matter of the loss of Card Pass should be reported to the nearest Railway Stations/Police Authorities. A sum of 150/- may be charged for the loss of Card Pass. Duplicate Card Pass will be valid up to the date of validity of the lost Card Pass.

xi) Widower or any other dependents of the Freedom Fighters/Widows will not be entitled to the complimentary card pass.

xii) Any person found using the Freedom Fighter’s pass unauthorisedly will be taken up suitably under the extant rules.

xiii) The Card Pass will be returned to the Pass Issuing Authority on expiry of validity and kept in safe custody till reimbursement of the cost is received by the Board.

3. It may be reiterated that passes issued under the scheme will be valid for a period of one year from the date of issue and they will come up for renewal every year. These passes should not repeat not be made valid for more than one year at a time.

4. It may please be ensured that the Pass Issuing Authorities extend due courtesy and respect to the Freedom Fighters and do not cause any inconvenience to them.

5. Further, clarification/doubts, if any, in the matter should be sought/clarified from the Ministry of Railways promptly to ensure issue of the Card Passes to the Freedom Fighters /Widows of Freedom Fighters expeditiously.
****
ANNEXURE ‘A’
CARD PASSES TO FREEDOM FIGHTERS /WIDOWS

DETAILS OF FIRST CLASS/DUPLICATE* COMPLIMENTARY CARD PASSES ISSUED DURING THE MONTH OF ___________________.

RAILWAY_________________________________________.

Sl. No. Name Freedom Fighter /Widow of Freedom Fighter Pension Payment Order No. Date of Issue
Remarks
1 2 3 4

* Strike if not applicable.
ANNEXURE ‘B’
RAILWAY________________________

No. of Card Passes issued during the month of _______________ (to be communicated through a wireless message with a confirmatory copy, every month)

(a) No. of fresh card passes :
issued for the first time
(b) No. of card passes reissued :
on account of loss.
(c) No. of card passes revalidated :
(issued for the second/subse-
quent time)
(d) No. of blank Card Passes in :
stock.
RBE No.92/2010
Bd’s ltr. No. .PC-V/2010/A/Med./1 dated 29.6.2010 [RBE No.92./2010]

Sub: Grant of Fixed Medical Allowance [FMA] to the Railway pensioners/family pensioners – regarding.
***
In pursuance of Government’s decision on the recommendations of the Fifth Central Pay Commission, instructions regarding grant of Fixed Medical Allowance @ 100/- p.m. to Railway Pensioners/Family Pensioners were issued vide Board’s letter No. PC-V/98/I/7/1/1 dated 21.4.99 and subsequently amended form time to time; the last being letter No. PC-V/2006/A/Med./1 dated 15.09.2009.

2. In this connection, Department of Pension & Pensioners’ Welfare [DoP&PW], the nodal Department on the subject have advised vide OM No. 4/25/2008-P&PW[D], dated 25.05.2010 that the demand for enhancement of Fixed Medical Allowance has been under consideration of the Government for some time past and the amount of Fixed Medical Allowance has been enhanced from 100/- to 300/- per month. The other conditions for grant of Fixed Medical Allowance shall continue to be in force.

3. These orders shall take effect from 01.09.2008.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.89/2010
Bd’s ltr. No. F[E]Spl.2009/FR/1/3 dated 21.6.10 PCVI No.209[RBE No.89/2010]

Sub: Grant of Dual Charge Allowance for combination of Appointments.
Ref: Board’s letters No. F[E]Spl.98/FR/1/1 dated 28.01.2000 and F[E]Spl.2004/FR/1/2 dated 22.02.2005
***
Consequent upon introduction of revised scales of pay based on recommendations of Sixth Central Pay Commission, Ministry of Personnel, Public Grievances and Pension [Department of Personnel & Training] vide their Notification dated 21.01.2010 have amended the existing provision relating to the grant of Dual Charge Allowance for combination of appointments. In view thereof, the existing ceiling for grant of Dual Charge Allowance as modified vide Board’s letters dated 28.01.2000 and 22.02.2005 will be enhanced to 80,000/- p.m. In other words, aggregate of pay and additional pay shall in no case exceed 80,000/- p.m.

2. All other terms and conditions governing the Dual Charge Allowance shall remain unchanged.

3. The revised orders are effective from 01.01.2006.

4. Accordingly, Advance Correction Slip No. 214 to the IREM, Vol.I [Revised Edition, 1989] is enclosed.
*****
Annexure
Advance Correction Slip No. 214 to the IREM, Vol.I [Revised Edition, 1989]

The following amendment may be further carried out in Chapter-VI Section V of IREM-Vol.I [Revised Edition, 1989] regarding grant of Dual Charge Allowance as under:

In sub para [a] of Para 648, as last amended vide Advance Correction Slip No. 94 under Board’s letter No. F[E]Spl.98/FR/1/1 dated 28.01.2000, the figure of 26,000/- may be read as 80,000/-.

[Authority: Railway Board’s letter No.F[E]Spl.2009/FR/1/3 dated 21.6.2010]
****
RBE No.90/2010
Board’s letter No. 2010/E[Sports]/4[2]/4 dated 23rd June 2010[RBE No.90/2010]

Sub: On Duty /Special Casual Leave to Railway employees for participation in sports activities.
***
For participation in all the All India Railways, National and International Championships and their Coaching Camps; all games recognized by Railway Sports Promotion Board for recruitment purpose, may be treated at par for granting Special Casual Leave / On Duty to Railway employees, as per extant norms; till further orders.

RBE No.91/2010
Bd’s ltr. No. F[E]III/2009/PN1/4 dated 24.06.10[RBE No.91/2010]

Sub: Regulation of pension and other retirement benefits of Government servants who were on Extraordinary leave /unauthorized absence/ suspension as on 01.01.2006 and retired / died thereafter without joining duty.
***
A copy of Department of Pension and Pensioners’ Welfare [DOP&PW]’s OM No. 38/37/08-P&PW[A] dated 15th June, 2010 on the above subject is enclosed for information and compliance. These instructions will apply mutatis mutandis on the Railways also. Rule 33 of the CCS [Pension] Rules, 1972 corresponds to the Rule 49 of the Railway Services [Pension] Rules, 1993 and Rule 9[21][1][i] of the Fundamental Rules referred to therein corresponds to clause [i] of Rule 1303 of IREC –Vol.II/1987 Edition.

2. A concordance of DOP&PW’s instructions referred to in the enclosed OM and Railway Board’s corresponding instructions is given below:

S.No. DOP&PW’s instructions Railway Board’s corresponding instructions
1 O.M.No.38/37/08-P&PW[A]dated 01.09.2008 Letter No. F[E]III/2008/PN1/12 dated 08.09.2008
2 O.M.No.38/37/08-P&PW[A] dated 02.09.2008 Letter No. F[E]III/2008/PN1/13 dated 15.09.2008
***
Copy of Department of Pension and Pensioners’ Welfare [DOP&PW]’s OM No. 38/37/08-P&PW[A] dated 15th June, 2010

Sub: Regulation of pension and other retirement benefits of Government servants who were on Extraordinary leave/ unauthorized absence/ suspension as on 01.01.2006 and retired / died thereafter without joining duty.
***
The undersigned is directed to say that in accordance with Rule 33 of the CCS [Pension] Rules, for calculation of pension, the expression ‘emoluments’ means basic pay as defined in Rule 9[21] [a] [i] of the Fundamental Rules which a Government servant was receiving immediately before his retirement or on the date of his death. In accordance with Note 3 under this rule, if a Government servant immediately before his retirement or death while in service had been absent from duty on extraordinary leave or had been under suspension, the period whereof does not count as service, the emoluments which he drew immediately before proceeding on such leave or being placed under suspension shall be the emoluments for the purposes of this rule.

2. Doubts have been raised in regard to the manner in which the pension and other retirement benefits of Government servants, who were on extraordinary leave / unauthorized absence / suspension as on 01.01.2006 and retired / died thereafter without joining duty, would be regulated. The matter has been examined in consultation with the Ministry of Finance [Department of Expenditure] and the following clarifications are issued:
Category of Government servant Manner in which pension and other pensionary benefits are to be regulated
Government servant, who was on extraordinary leave /unauthorized absence – the period whereof does not count as qualifying service – as on 1.1.2006 and retired / died thereafter without joining duty. In accordance with Rule 33 of CCS [Pension] Rules, 1972, the basic pay which he drew immediately before proceeding on such leave, shall be the emoluments for the purpose of pension. The pension/family pension thus calculated will be revised in accordance with the instructions contained in this Department’s O.M. No. 38/37/08-P&PW[A] dated 1.9.2008 and will be paid to the pensioner /family pensioner from the date it becomes due.

For the purpose of gratuity, the emoluments shall also include Dearness Allowance admissible on the date of retirement/death of the Government servant.

The pension/family pension/commutation of pension and gratuity will be regulated in accordance with the rules/instructions applicable before 1.1.2006.
Government servant, who was on extraordinary eave – period whereof counts as qualifying service – as on 1.1.2006 and retired /died thereafter without joining duty. The pay of such a Government servant will be notionally revised w.e.f. 1.1.2006 and this notionally revised basic pay will be reckoned as emoluments for the purpose of pension.

For the purpose of gratuity, the emoluments shall also include Dearness Allowance admissible on the date of retirement /death of the Government servant.

His pension/family pension, commutation of pension and gratuity will be regulated in accordance with the instructions contained in this Department’s O.M. No. 38/37/08-P&PW[A] dated 2.9.2008 and will be paid to the pensioner from the date it becomes due.

Government servant, who was under suspension –as on 1.1.2006 and retired thereafter without joining duty. Such a Government servant, on retirement is entitled to only provisional pension. The emoluments which he drew immediately before suspension shall be the emoluments for the purpose of provisional pension. This provisional pension will not be revised until the conclusion of the departmental/judicial proceedings and issue of final orders thereon.

3. These orders issue with the concurrence of Ministry of Finance [Department of Expenditure] vide their U.O. No. C-33/EV/2010 dated 13.5.2010.

4. In their application to the persons belonging to India Audit and Accounts Department these orders issue in consultation with the Comptroller and Auditor General of India.

RBE No.93/2010
Board’s ltr. No. E[G]2010/HO1/11 dated 30.06.2010 [RBE No.93/2010]

Sub: Grant of honorarium to the Railway Officers/Staff for setting of question papers & evaluation of answer sheets for Limited Departmental Competitive Examination held for promotion from Group ‘C’ to Group ‘B’.
***
Reference Board’s letters No. E[G]2001/HO1-7 dated 03.03.2009 and 29.12.2009 on the above subject enhancing the rates of honorarium payable to Railway officers /staff for setting of question paper and evaluation of answer sheets of Limited Departmental Competitive Examination held for promotion from Group ‘C’ to Group ‘B’.

2. Doubts have been raised by some of the Railways regarding the honorarium to be paid to the officers who fail to meet the conditions stipulated in Board’s letter dated 03.03.2009 and 29.12.2009 ibid of submitting the evaluated answer sheets within one month, if the number of answer sheets are upto 250, and within two months, if the answer sheets exceed 250.

3. The matter has been examined by the Board, and it is clarified that the officers who fail to meet the conditions mentioned above may be paid honorarium at the earlier rate of 12/- per answer sheet.
4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

5. This also disposes of Western Railway’s letter No. E[G] 1024/0 [Vol.VII] dated 09.03.2010.

RBE No.94/2010
Board’s ltr. No. E[MPP]2009/3/6 dated 01.07.2010 [RBE No.94/2010]

Sub: Messing facilities in respect of Group ‘C’ & ‘D’ staff undergoing training in Railway Training Centres – DC/JCM Item No.07/2007
Ref: Board’s letter No. (i) E(Trg)73(32)/1 dated 24-5-76
(ii) E(Trg)80/35/4 dated 26-6-84 and
(iii) E(G)/91 AL6-1 dated 16-8-85
***
As per the extant instructions, Railway employees nominated to undergo training, other than training in initial course in Railway Training Centres, are provided free messing, where it is compulsory. The messing rates for employees undergoing training are to be fixed on a uniform basis by the General Managers in consultation with their FA&CAOs. These rates correspond to roughly 80% of the daily allowance being spent on messing, so that wholesome food could be supplied. These instructions also provide for 20% of the rate of Daily Allowance being paid to the trainees for incidental expenses.

The question of revising instructions on messing facilities in respect of railway employees undergoing training in the Railway Training Centres has been under consideration of the Ministry of Railways. The matter was raised in the DC/JCM(Railways) meeting and after due deliberations with the Federations, it has been decided that:

(i) All the trainees availing the messing facilities should pay the messing charges directly to the training centres before being relieved from the training courses. In the case of in service staff, 100% Daily Allowance claim may be allowed, once messing charges have been fully paid by such staff and if they are otherwise eligible.

(ii) The messing facilities should be gradually outsourced. Once outsourcing has been given effect to, the messing rates for employees undergoing training should be deducted from the trainees on the basis of actuals. Until the change to outsourcing takes place, messing rates should be fixed by the General Managers in consultation with their FA&CAOs. There would be no concept of free messing after issue of these instructions.
(iii) The plant & machinery and equipments wherever required by the mess in the Training Centres can be provided by the Administration. While petty repairs and contingencies costing up to 500/- per item should be met from the mess fund, expenditure on repairs and contingencies costing above 500/- on each occasion per item provided by the Railway Administrations should be undertaken by the Administration• themselves. No departmental staff such as Cooks, Bearers, Cleaners etc. should be made available for providing messing facilities, after outsourcing the same. The departmental staff wherever engaged in the mess in the Training Centres should be suitably redeployed.

(iv) No charges towards water, cess, rent and overheads should be recovered. These may be considered as part of the infrastructure.

(v) The nominated Training Manager of the Department concerned should supervise the function of mess in consultation with Principal/In charge of the training centres through a mess committee consisting of representatives of the trainees and Faculty of the training centres. The management of the mess should be the responsibility of the Mess Committee and the modalities of forming the Mess Committee may be decided by the Railway Administration themselves.

(vi) Guest charges, if any, should be fixed by the Training Centres on cost plus basis.

(vii) A Six-monthly Audit of the mess accounts should be ensured through Associate Finance of the Training Centres concerned and suitable honorarium paid. The rates of the honorarium should be worked out by the Training Centres in consultation with their Associate Finance.

(viii) The mess should function on no-profit-no-loss basis taken on annual basis and profits, if any, left over should be utilized for enhancing the sports and library activities of the training institution concerned.

The above guidelines are issued in supersession of all existing instructions on the subject.

This issues with the concurrence of the Finance Dte. of the Ministry of Railways.

RBE No.95/2010
Bd’s ltr.No.F[E]III/2008/PN1/13 dated 06.07.2010[RBE No.95/2010]

Sub: Grant of full pension to Government servants who retired on or after 01.01.2006 – recovery of excess payment of Retirement Gratuity from the employees who retired voluntarily after getting the benefit of added years of service – Clarification reg.
***
The Department of Pension & Pensioners’ Welfare (DOP&PW) vide their O.M. No.38/37/08-P&PW(A) dated 10.12.2009, circulated vide this Ministry’s letter of even number dated 15.12.2009, have dispensed with the provision relating to linkage of full pension with 33 years of qualifying service, with effect from 01.01.2006 instead of 02.09.2008. These instructions, inter-alia, provide that the benefit of adding years of qualifying service for the purpose of computation of pension and gratuity shall stand withdrawn w.e.f. 01.01.2006. Simultaneously, para 4 of the said O.M. also provides that the overall calculation, may take into account revised gratuity and revised pension, including arrears up to the date of revision based on these instructions and that no recoveries would be made in the cases already settled.

2. In this connection, clarification has been sought from this office as to whether in the case of employees who retired voluntarily during the period from 01.01.2006 to 01.09.2008, after getting the benefit of adding years of service, the excess payment of gratuity is to be recovered or adjusted from the arrears of pension and commuted value of additional pension arising out of implementation of the instructions contained in DOP&PW’s O.M. dated 10.12.2009 ibid. The matter has, therefore, been examined by this Ministry in consultation with DOP&PW and it is clarified that the recovery of excess payment of gratuity on the above account, shall be regulated as under:

S.No Point Clarification
1 In cases where the employees retired voluntarily after 1.1.2006 with pro-rata pension calculated for the qualifying service less than 33 years, pension will undergo upward revision and additional amount of pension will also be commutable. Excess payment of gratuity on account of withdrawal of weightage w.e.f.01.01.06 will be adjusted against arrears of pension (and not commuted value of pension). However, this adjustment will be restricted to the amount of arrears of pension. If the recovery of gratuity is more than the amount of arrears of pension, no recovery in excess of arrears of pension will be made.
2 In cases where employees retired voluntarily after 1.1.2006 after getting the benefit of adding years of qualifying service and were granted pension @ 50% of emoluments/ average emoluments, as the case may be, due to their qualifying service having reached 33 years, there will be no revision in the amount of pension but the amount of retirement gratuity will undergo a change due to exclusion of the benefit of adding years of service, already extended to them. Where there is no increase of pension, no recovery of gratuity will be made.
3. All Zonal Railways etc., are, therefore, advised to settle the cases of the employees who retired voluntarily after 01.01.2006 but before 02.09.2008, in accordance with the above clarification.
RBE No.96/2010
Brd’s ltr. No. PC-V/2008/ACP/2 dated 07.07.2010 [RBE No.96/2010]

Sub: Dynamic ACP Scheme for the officers of the Indian Railway Medical Service
***
With reference to Board’s letter of even number dated 7.1.2009 on the above subject, and pursuant to several references received from IRMS officers seeking clarification regarding the admissibility of benefits associated with the higher grade allotted to them under the DACP Scheme, such as issue of Silver Pass, etc. the matter has been examined and it is clarified that since an upgradation earned by the IRMS officers under the Dynamic ACP Scheme has all the attributes of a regular promotion, all benefits (including Silver Pass) which are available to IRMS officers on regular promotion, may also be allowed to them on grant of higher Grade Pay earned under the DACP Scheme.

2. This issues with the concurrence of the Finance Dte. of the Ministry of Railways.

RBE No.97/2010
Brd’s ltr. No. F[E]III/2008/PN1/12 dated 07.07.2010 [RBE No.97/2010]

Sub:Implementation of Government’s decision on the recommendations of the Sixth Central Pay Commission – Revision of pension of pre-2006 pensioners/family pensioners etc.
***
A copy of Department of Pension and Pensioners’ Welfare (DOP&PW)’s O.M. No. 38/37/08-P&PW(A) dated 25th June, 2010 on the above subject is enclosed for information and strict compliance. Accounts Department of the Railways to whom the copies of documents relating to proof of age /date of birth have been forwarded by the pension disbursing banks for formal authorization of additional pension, and the Personnel Department of the Railways to whom such documents may have been forwarded by Accounts Departments for having the additional pension/family pension sanctioned from Head of Office/Head of Department, should take immediate action thereon so that the final authorization of additional pension/family pension could be issued at the earliest.
2. DOP&PW’s O.Ms dated 21.5.2009 and 11.08.2009, referred to in the enclosed O.M. were circulated on the Railways vide this office letters of even number dated 26.5.2009 and 19.08.2009 respectively.
***
Copy of Department of Pension and Pensioners’ Welfare (DOP&PW)’s O.M. No. 38/37/08-P&PW(A) dated 25th June, 2010

Sub:Implementation of Government’s decision on the recommendations of the Sixth Central Pay Commission – Revision of pension of pre-2006 pensioners/family pensioners etc.
****
The undersigned is directed to say that in this Department’s O.M. of even number dated 21.5.2009 and 11.8.2009 it was provided that in case the’ information regarding date of birth/age is not available in the PPO or the office records, certain documents would be accepted as proof of date of birth/age for payment of additional pension/family pension on completion of age of 80 years and above. It was also provided that the Pension Disbursing Authority/Bank will make payment of additional pension/family pension in the above manner, on provisional basis, up to a period of three months from the month in which the proof of age/date of birth is submitted by the pensioner/family pensioner. In such cases, the Pension Disbursing Authority/Bank will immediately send one copy each of the document submitted by the pensioner/family pensioner to the Pay and Accounts Officer/CPAO for formal authorisation of the additional pension/family pension. The Pension Disbursing Authority/Bank will make payment of additional pension/family pension beyond a period of three months only on receipt of such an authorisation from the Pay and Account Officer.
2. Certain Pension Disbursing Banks to whom the documentary proof of age was submitted by the pensioners/family pensioners have informed that many Pay & Accounts Offices, to whom the same is forwarded as per OM of even number dated 21.5.2009 ,have not communicated to them their final authorisation in accordance with the above instructions. These Banks are, therefore, finding it difficult to continue the payment of additional pension beyond three months in the absence of the formal authorisation. The PAOs who are receiving the proof of age may get it sanctioned from HOO/HOD as per procedure invariably. In case the pensioner/family pensioner is unable to submit any of the documents mentioned in OMs dated 21.5.2009 and 11.8.2009 but claims additional pension based on some other documentary evidence, such cases will be submitted to the administrative Ministry. If the administrative Ministry is satisfied about the claim of the pensioner/family pensioner, it will authorise additional pension/family pension accordingly. The decision of the Administrative Ministry in this regard will be final.
3. CGA is requested to advise all Pay & Accounts Officers to take immediate action for getting the additional pension sanctioned from Head of Office/HODs so that the final authorisation of the additional pension may be done by the PAOs.

RBE No.98/2010
Board’s ltr. No. F[E]/III/2009/PN1/7 dated 13.07.2010 [RBE No.98/2010]

Sub: Grant of family pension to the dependent family members of a Railway servant pensioner reported missing – Reg.
****
A copy of Department of Pension and Pensioners’ Welfare [DOP&PW]’s O.M. No. 1/28/04-P&PW[E] dated 2nd July, 2010 on the above subject is enclosed for information and compliance. These instructions shall apply mutatis mutandis on the Railways also.

2. A concordance of DOP&PW’s instructions referred to in the enclosed O.M. and Railway Board’s corresponding instructions is given below:

S.No DOP&PW’s instructions Railway Board’s corresponding instructions
1 O.M. No. 1/17/86-P&PW dtd 29th August, 1986 F[E]III/86/PN1/17 dated 19.9.1986
2 O.M. No.1/17/86-P&PW[C] dtd 25th January, 1991 F[E]III/86/PN1/17 dated 27.3.1991
3 O.M.No.1[17]86-P&PW[E] dated 18th February, 1993 F[E]III/86/PN1/17 dated 21.1.1994
4. O.M. No.1/28/04-P&PW[E] dated 31st March, 2009 F[E]III/2009/PN1/17dtd. 30.4.2009
****
Copy of Department of Pension and Pensioners’ Welfare’s [DOP&PW]’s O.M. No. 1/28/04-P&PW[E] dated 2nd July, 2010

Sub: Grant of family pension to the dependent family members of a Government servant/pensioner reported missing – Reg.
***
The undersigned is to invite a reference to this Department’s earlier O.M. No.1/17/86-P&PW dated 29th August, 1986 and the subsequent clarifications issued vide O.M. No.1/17/86-P&PW(E) dated 18th February, 1993, O.M. No.1/17/86-P&PW(C) dated 25th January, 1991 and O.M. No.1/28/04-P&PW(E) dated 31st March, 2009, detailing therein instructions concerning grant of family pension to the eligible family members of the Government servants/Pensioners who have suddenly disappeared and whose whereabouts are not known, after a period of one year, or Government servants who have been kidnapped by insurgents/ terrorists, after a period of six months, reckoned from the date of registration of the FIR with the Police Authorities.

2. The staff side of the National Council (JCM) have been raising for quite some time the issue concerning withdrawal of the mandatory condition of one year prescribed in regard to sanction of family pension to the eligible family members of the pensioners who are reported missing while on pilgrimage, tour, etc., and sanction the family pension to the eligible family members within a period of two months from the date of filing of the FIR with the police. This demand of the staff side is based on the premise that this kind of stipulation in the rules has been causing a great deal of hardship to the families of such missing pensioners.

3. The matter has been considered in this Department in consultation with Ministry of Finance (Department of Expenditure). It has been observed from the earlier instructions issued in this regard by this Department that the same do not make any distinction between the Government servant and the pensioners but cover both of them for the purpose of grant of family pension. It has accordingly been decided that the family pension/retirement or death gratuity to the eligible family members of a Government servant/Pensioner reported missing and whose whereabouts are not known, may be sanctioned after a period of six months from the date of registration of an FIR with the Police. This, however, would be subject to the instructions regarding grant/disbursal of retirement or death gratuity, etc., as contained in this Department’s O.M. referred to above.

4. This issues with the concurrence of the Ministry of Finance, Department of Expenditure vide their U.O. No.367/EV/2010 dated 15.06.2010.

5. These orders, insofar as their applicability relates to the employees of the Indian Audit and Accounts Department, are being issued in consultation with the Comptroller and Auditor General of India, vide their U.O.43-Audit(Rules) / 28-2009 dt. 21.06.2010.

RBE No.99/2010

Board’s ltr. No. E[NG]II/2010/RC-5/1 dated 16.07.2010 [RBE No.99/2010]

Sub: Appointment of land losers affected by land acquisition for railway projects.
***
In supersession of all previous instructions on the subject, it has been decided that Railway may call and consider applications for employment to PB-1 Pay Band of 5,200-20,200 with grade pay of 1800/- only, from land losers on account of acquisition of land for the projects on the Railways [excluding those for Deposit works]. Applications shall be invited, by Personnel Branch of Zonal Railways, from the land losers fulfilling the screening criteria as enumerated in para 2 below:

2. Screening Criteria :-
i. The applicant shall be a person (sole owner of land or son/daughter/husband /wife of the sole owner) whose land or a portion thereof has been acquired for the project. In case the land is owned by more than one person, the Competent Authority, as defined in the Railway (Amendment) Act, 2008/Land Acquisition Officer, will decide who shall be considered as applicant. Only one job shall be offered to an applicant from the land loser family.
ii. It must be ensured that the displaced person has not received any land from the State Government in lieu of his/her land acquired/being acquired for the project.

3. Railway administration should request the concerned Competent Authority/Land Acquisition Officer to issue certificates to those persons whose land has been acquired to facilitate proper verification of the claims.

4. An applicant claiming appointment shall be required to submit the application with his/her signatures and photos duly certified by local MP, MLA or any Gazetted Officer. Candidates shall also submit affidavits fulfilling eligibility criteria stipulated in para 2 above, duly certified by the Competent Authority / Land Acquisition Officer. This shall be co-ordinated by respective Divisional Railway Managers.

5. The applicant should normally fulfill the eligibility and other conditions prescribed for the post against direct recruitment quota from open market. In special cases, General Manger of the Railway can relax these conditions and in respect of educational qualifications, applicant with read/write only capability shall also be considered.

6. General Manager of the Railway in whose jurisdiction the land acquisition is to be undertaken, shall be responsible for ensuring a fair and transparent selection of candidates.

7. Once an offer of appointment has been made, no further application claiming appointment on ground of acquisition of the same piece of land shall be entertained.

8. These instructions normally will not be applicable in those cases where land acquisition process has been concluded by way of possession of land by Railway.

RBA No.16/2010
Board’s ltr. No. 2007/AC-II/21/2010 dated 12.7.2010 [RBA No.16/2010]

Sub: Inclusion of names of the widowed or divorced daughter/ parents in the PPO – Procedure for – Regarding.
***
Please refer to Board’s letter of even no. dated 02.03.2010 wherein a copy of DOP&PW’s OM No. 1/6/08-P&PW[E] dated 27.01.2010 clarifying procedure to be followed for inclusion of names of widowed /divorced daughters/parents in PPO forms after issue of PPOs was circulated.

Now vide their O.M. dated 22.06.2010, DOP&PW has notified the procedure for inclusion of names of widowed or divorced or unmarried daughter /parents /dependent disabled siblings [i.e. brothers and sisters] in the PPO. A copy thereof is enclosed for information and necessary action.

Copy of DOP&PW’s OM No. 1/6/08-P&PW[E] dated 22.06.2010

Sub: Inclusion of names of the widowed or divorced or unmarried daughter/ parents/ dependent disabled siblings (i.e. brothers and sisters) in the PPO – Procedure for – Regarding.
***
The undersigned is directed to state that it was clarified earlier vide this Department’s O.M.No. 1/21/91-P&PW (E) dated 20.1.1993 that the revised PPO format introduced w.e.f. 1.1.1990 contains provision for entry of details of all members of the family of the pensioner. The PPOs issued prior to 1.1.90, however, do not contain the names/ details of children of the pensioner. In cases where the names of eligible children have not been mentioned in the PPO for various reasons, the pensioner can furnish a list of eligible children to the pension sanctioning authority and obtain an acknowledgement thereof from that authority. This acknowledgment will be produced at the time of submission of family pension claim to the pension sanctioning authority. However, the production of an acknowledgment will not be a pre-condition to the processing of claim for family pension. Even the spouse of the dead Government servant/ pensioner can furnish the details of such Children, if not furnished by the Government servant/pensioner earlier, to the pension sanctioning authority as clarified vide this Department’s O.M. No. 1/21/91-P&PW (E) dt. 15.1.1999.

2. Representations have been received in this Department from Pensioners/family pensioners and Pensioners Associations indicating the reluctance on the part of Ministries/Departments/Organisations to include the names of eligible family members (i.e. widowed/divorced/unmarried daughters; parents and dependent disabled siblings (i.e. brothers and sisters) in the PPO thereby delaying the sanction of family pension to such eligible family members. This is not only a source of frustration and denial of rightful claim to such eligible family members but at times causes undue hardship to them.

3. With a view to streamlining and cut delays in the pension sanctioning process, it is hereby clarified that in cases wherein eligibility of family members (i.e. divorced or widowed or unmarried daughter/ parents/ dependent disabled siblings (i.e. brothers/sisters) occurs after issue of the PPO, the pensioner himself or his/her spouse may intimate the details/ names of divorced or widowed or unmarried daughter/parents/dependent disabled siblings (i.e. brothers and sisters), to the pension sanctioning authority as per the procedure indicated in para (1) above. Similarly, in cases where the pensioner or his/her spouse has expired, the widowed or divorced or unmarried daughter/ parents/ dependent disabled sibling can themselves intimate such details to the pension sanctioning authority. However, the family pension in such cases can be processed by the pension sanctioning authority even without such intimation/acknowledgment, if sufficient proof of entitlement is produced by the claimant and all other conditions for grant of family pension are fulfilled.

4. This issues with the concurrence of the Ministry of Finance, Department of Expenditure vide their U.O. No.368/EV/2010 dated 15.06.2010.
****

RBE No.100/2010
Board’s letter. No. E[G]2006 QR1-14 dated 19.07.2010 [RBE No.100/2010]

ADDENDUM

Sub: Retention of Railway accommodation in the event of post retirement engagement in RRT.
Ref: Board’s letter No.E[G]2006 QRI-14[B] dated 20.11.2006
***
Following receipt of representation in regard to permission for retention of accommodation to officers in the event of their post retirement engagement in RRT the original instructions issued vide Board’s above referred letter has been reviewed and it has been decided to include RRT in the ambit of the said instructions.

The relaxation granted vide Board’s letter dated 20.11.2006 referred to above be in toto applicable in case of re-engagement to RRT. The abbreviation “RRT” may also be read along with “RCT” wherever mentioned in the original letter.

This issues with the concurrence of Finance Directorate of the Ministry of Railways.

RBE No.102/2010
Brd’s ltr. No. PC-VI/2010/RSRP/5 dated 22.07.2010 [RBE No.102/2010]

Sub: Railway Services [Revised Pay] Rules, 2008 – Revision of option exercised under Rule 6 of Railway Services [Revised Pay] Rules, 2008]
***
In accordance with the provisions contained in Rule 11 of the Railway Services [Revised Pay] Rules, 2008, where a Railway servant opts to continue to draw his pay in the existing scale from the 1st day of January 2006 and switch over to the revised scale from a date later than the 1st day of January, 2006, his pay from the later date in the revised scale is required to be fixed under Rule 11[i] of the Railway Services [Revised Pay] Rules, 2008. As per Rule 5 of these Rules, this option to switch over to the revised pay structure from a date later than 1.1.2006 is available to a Railway servant:

[i] who elects to continue to draw pay in the existing scale until the date on which he earns his next or any subsequent increment in the existing scale or until he vacates his post or ceases to draw pay in that scale.
[ii] who has been placed in a higher pay scale between 1.1.2006 and the date of notification of these Rules on account of promotion, upgradation of pay scale etc. the Railway servant may elect to switch over to the revised pay structure from the date of such promotion, upgradation etc.

2. As per Rule 6[1] of Railway Services [Revised Pay] Rules, 2008 the option in the format appended to the Second Schedule was required to be exercised within three months from the date of issue of these Rules.
3. Further Rule 6[4] provided that the option once exercised shall be final. The Staff Side has represented on this issue and have requested that the first option exercised may not be treated as final keeping in view the new system of pay band and grade pays and those employees may be allowed to revise their option if the option is more beneficial to them.

4. On further consideration and in exercise of the powers available under Railway Services [Revised Pay] Rules, 2008, the President is pleased to decide that in relaxation of stipulation under Rule 6[4] of these Rules employees may be permitted to revise their initial option upto 31.12.2010 if the option is more beneficial to them. The revised option shall be intimated to the Head of his Office by the Railway servant in accordance with the provision of Rule 6[2] of the Revised Pay Rules, 2008.

5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.103/2010
Board’s letter No. E[NG]I-2008/PM1/15 dated 22.07.2010 [RBE No.103/2010]

Sub: Implementation of recommendations of 6th CPC – Merger of grades – Revised classification and mode of filling up of non-gazetted posts – Scheme for filling up of vacancies – Classification of left over categories.
***
Reference this Ministry’s letters of even number dated 03.09.2009 and 07.06.2010 on the above subject under which scheme for filling up of vacancies as existed on 31.08.2009 and as may arise till 31.12.2011, respectively were circulated to the Railways.

2. The mode of filling up ‘Suitability with prescribed benchmark’, wherever prescribed in this Ministry’s letter of even number dated 03.09.2009 should be read as ‘Seniority-cum-suitability.’ All other conditions as indicated in letter dt. 03.09.2009 shall remain unaltered.

3. Under the scheme circulated vide letters indicated in para 1 above, classification and mode of filling up of posts in a few categories viz., Catering Supervisors [as a few posts of Catering Supervisors for VIP catering and quality control exist on Railways], IT cadre, Supervisors of Railway Printing Presses and UPC cadres, could not be laid down. The classification in these categories has since been considered and finalized in consultation with recognized Federations, as indicated in Annexure to this letter. Accordingly, benchmarking for filling up of vacant posts as existed on 31.08.2009 and proposed to be filled up by ‘Seniority-cum-suitability’, in G.P. 4200 shall be 6 marks out of 15 and 7 marks out of 15 marks for posts in grade pay .4600 & above, as indicated in this Ministry’s letter dt. 03.09.2009.

4. The scheme indicated in para 3 above, shall be applicable for filling up of vacancies as existed on 31.08.2009. All other conditions as prescribed in the letter dated 03.09.2009 and as have not been indicated in this letter, shall remain unaltered. For filling up of promotional vacancies arisen on or after 01.09.2009 and as may arise upto 31.12.2011, wherever posts are required to be filled up by ‘Seniority-cum-suitability’, the instructions contained in this Ministry’s letter of even number dt 07.06.2010 shall be applicable.

4.1. The vacancies existing should be filled up immediately.
Board’s letter No. E[W]2008/WE-1/2010 dated 09.08.2010
Sub: Homoeopathic/Ayurvedic Dispensaries under Staff Benefit Fund[SBF] – Revision in expenditure .

Ref: This Ministry’s letter of even number dated 07.01.2009
****
The issue regarding enhancement in the amount of honorarium admissible to the practitioners and dispensers in Homoeopathic / Ayurvedic dispensaries being run under the S B F was under consideration of this office.

2. The matter has been examined in the detail and in partial supersession of the instructions contained in this office letter of even number dated 07.01.2009 ibid, sanction of the Ministry of Railways is communicated to revision of expenditure on the Homoeopathic/Ayurvedic dispensaries being run by the Staff Benefit Fund Committees, as follows:

Revised Rates of Expenditure
[a] Monthly honorarium for Homoeopathic / Ayurvedic practitioners

i. 8 hrs. duration
ii. 4 hrs. duration

21,000/- p.m.
12,600/- p.m.
[b] Monthly honorarium for Ayurvedic Dispensers 7100/-p.m.
[c] Monthly subsidy on Medicines

[i] Ayurvedic Dispensaries
[ii] Homeopathic Dispensaries

8,000/- p.m. [No change]
5,000/- p.m.[includes 2,000/- p.m. for dispenser, if required]

3. In case annual allotment for “Indigenous Systems of Medicine” under SBF [under which Homoeopathic and Ayurvedic dispensaries function] at 22.50 per capita is found inadequate to meet the increase in requirement of funds on account of the above revision in the honorarium, the additional expenditure necessitated due to revision under these orders would be met through re-appropriation from the head “ Medical Services” as additional ad hoc contribution to the SBF, and the Medical Budget would be suitably augmented from Revenues. CPOs would advise CMDs about the additional funds required on this account so that the same could be reflected in the budgetary estimates.

4. These orders take effect from 1.8.2010.

5. This issues in consultation with the Health Directorate and with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.110/2010
Brd’s ltr. No. PC-VI/2008/I/RSRP/1 Pt.3 dt. 05.08.2010 [RBE No.110/2010]

Sub: Regulation of the Date of Next Increment in case of Extra-Ordinary leave (without medical certificate) after implementation of the Railway Services [Revised Pay] Rules, 2008 – clarification regarding.
***
Consequent upon the implementation of Railway Services [Revised Pay] Rules 2008, the increments in the revised pay structure are to be regulated in terms of Rule 10 of the Railway Services [Revised Pay] Rules 2008.This rule states that “there will be a uniform date of annual increment viz. 1st of July every year. Employees completing 6 months and above in the revised pay structure as on 1st July will be eligible to be granted the increment.”

2. The issue of regulation of date of next increment in case of EOL (without medical certificate) after implementation of Railway Services [Revised Pay] Rules 2008, has been examined and it is clarified that except as provided under the conditions laid down in Railway Board’s letter No. F[E]III/86/PN1/21 dated 09.01.87, qualifying service of less than six months on account of EOL (without medical certificate) between 1st July of the previous year till 30th June of the year under consideration shall have the effect of postponing the increment to 1st July of the next year. The same stipulation will also be applicable to those cases where the increment became due on 1.7.2006. In terms of Board’s letter No. F[E]III/86/PN1/21 dated 09.01.87, EOL granted for the following purposes automatically counts as qualifying service for pension and for increments without any further sanctions:-

(i) EOL granted due to inability of a Railway servant to join or rejoin duty on account of civil commotion or natural calamity provided that the employee has no other type of leave to his credit.

(ii) EOL granted to a Railway servant for prosecuting higher technical and scientific studies.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.111/2010
Brd’s ltr No. E(P&A)I-2009/PS-5/PE-4 dtd 09.08.2010 [RBE No.111/2010]

Sub: Revision of pay scales for Railway School Teachers in Misc. categories – on the recommendations of VI CPC.
***
The Ministry of Railways on the accepted recommendations of VI CPC, had revised the pay structure for the Primary School Teachers, Trained Graduate Teachers, Post Graduate Teachers of Railways Schools vide Board’s letter No.PC-VI/2008/I/ RSRP/1 dated 22.9.2008.
2. The issue regarding revision in the pay scales of misc. categories of teachers was under consideration of Board in consultation with the nodal Ministry i.e. Ministry of Human Resource Development. It has now been decided to revise the pay scales of these categories as follows:-

(i) Miscellaneous categories of Teachers such as Music Teacher etc. / Librarian whose pay structure was at par with Primary Teachers before 01.01.2006.

Post Grade Present Scale ( ) Revised Scale( )
Music Teacher
etc./Librarian Basic Grade
Senior Grade
Selection Grade 4500 – 7000
5500 – 9000
6500 – 10500 9300 – 34800 + 4200 PB-2
9300 – 34800 + 4600 PB-2
9300 – 34800 + 4800 PB-2

(ii) Miscellaneous categories of Teachers such as Drawing Teacher, Music Teacher etc. / Librarian whose pay structure was at par with Trained Graduate Teachers before 01.01.2006.

Post Grade Present Scale ( ) Revised Scale( )
Drawing / PET /
Home Science /
Yoga, Music
Teacher etc. /
Librarian Basic Grade
Senior Grade
Selection Grade 5500 – 9000
6500 – 10500
7500 – 12000 9300 – 34800 + 4600 PB-2
9300 – 34800 + 4800 PB-2
15600 – 39100 +5400 PB-3

(iii) The pay scale of Head Master working in Primary Schools and Middle Schools are as under:-
Post Grade Present
Scale ( ) Revised Scale( )
Head Master
working in
Primary Schools. Basic Grade
Senior Grade
Selection Grade 5500 – 9000
6500 – 10500
7500 – 12000 9300 – 34800 + 4600 PB-2
9300 – 34800 + 4800 PB-2
15600 – 39100 + 5400 PB-3
Head Master
working in
Middle Schools. Basic Grade
Senior Grade
Selection Grade 6500 – 10500
7500 – 12000
8000 – 13500 9300 – 34800 + 4800 PB-2
15600 – 39100 + 5400 PB-3
15600 – 39100 + 6600 PB-3

3. The revised pay structure will take effect w.e.f. 1.1.2006.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.115/2010
Brd’s letter. No.PC-V/2009/A/DR/1 dated 10.08.2010 [RBE No.115/2010]

Sub: Grant of Dearness Relief to the Railway pensioners who are
in receipt of provisional pension or pension in the pre-revised
scale of 5th CPC w.e.f. 01.01.2010.
***
A copy of Office Memoranda No.42/18/2010-P&PW(G) dated 29.06.2010 of Ministry of Personnel, Public Grievances & Pensions ( Department of Pension & Pensioners’ Welfare) on the above subject is sent herewith for your information and necessary action.

2. In pursuance of the enhanced rates of ex-gratia to the surviving SRPF( C) retirees issued vide Board’s letter No.F(E)III/98/PN1/Ex-Gr/3 dated 15.11.2006 para 1[ii] of DOP&PW’s O.M.dated 29.6.2010 may be read as under:-

“The surviving Group ‘A’, ’B’ , ‘C’ and ‘D’ SRPF (Contributory) beneficiaries who had retired from service during the period from 01.04.1957 to 31.12.1985 and have been sanctioned enhanced slab-wise ex-gratia @ 3000/-, 1000/-, 750/- and Rs.650/- per month respectively w.e.f. 01.11.2006, in lieu of uniform rate of 600/- p.m. are entitled to Dearness Relief @ 87% w.e.f. 01.01.2010”.

3. A concordance of various instructions and orders referred to in the enclosed office memoranda with reference to corresponding Railway instructions is indicated below:-

Sl.No. Para No. No .and date of Deptt. of Pension & Pensioners’ Welfare’s O.M. No. and date of Corresponding orders issued by Railway Board.
1 1 of OM dated 29.6.2010 OM No. 42/12/2009-P&PW[G] dated 17.11.2009 PC-V/2009/A/DR/1 dated 07.01.2010
2 2 of OM dated 17.11.2009 OM No.45/52/97/P&PW(E) dated 16.12.1997 F(E)III/97/PN1/Ex-Gr/3 dt.31.12.1997.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

Copy of O.M. F. No.42/18/2010-P&PW(G) dated 29.06.2010 of Ministry of Personnel, Public Grievances & Pensions ( Department of Pension & Pensioners’ Welfare)

Sub : Grant of Dearness Relief to Central Government pensioners who are in receipt of provisional pension or pension in the pre-revised scale of 5th CPC w.e.f. 1.1.2010.
****
In continuation to this Department’s OM No. 42/12/2009-P&PW(G) dated 17th November, 2009 sanctioning the Dearness Relief to those Central Government pensioners who are in receipt of provisional pension or pension in the pre-revised scales of 5th CPC, the President is pleased to grant the Dearness Relief to these Central Government pensioners as under :

(i) Those who are in receipt of provisional pension or pension in the pre revised scales of 5th CPC are entitled to Dearness Relief @ 87% w.e.f 1.1.2010.

(ii) The surviving CPF beneficiaries who have retired from service between the period 18.11.1960 to 31.12.1985 and are in receipt of ex-gratia @ 600/ p.m. w.e.f. 1.11.1997 under this Department’s OM No. 45/52/97-P&PW(E) dated 16.12.1997 are entitled to Dearness Relief @ 87% w.e.f. 1.1.2010.

2. The following categories of CPF beneficiaries who are in receipt of ex¬gratia payment in terms of this Department’s OM No. 45/52/97-P&PW(E) dated 16.12.1997 are entitled to DR @ 79% w.e.f. 1.1.2010.
(i) The widows and dependent children of the deceased CPF beneficiary who had retired from service prior to 1.1.1986 or who had died while in service prior to 1.1.1986 and are in receipt of Ex-gratia payment of 605/- p.m.
(ii) Central Government employees who had retired on CPF benefits before 8.11.1960 and are in receipt of Ex-gratia payment of 654/-, 659/-, 703/- and 965/-.

3. In their application to the pensioners/family pensioners belonging to Indian Audit and Accounts Department, these orders issue in consultation with the C&AG.
4. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their UO No. 377/EV/2010 dated 28.6.2010.
RBE No.117/2010
Bd’s ltr. No. E[Sports]2007/Policy/4[Clarifications] dated 11.08.2010 [RBE No.117/2010]

Sub:Out-of-turn promotions to sportspersons from Group-D to Group-C on sports account.

Ref: Board’s letter No. E[Sports]2007/Policy/3 dated 30-02-07 [RBE No. 28/07]
***
On the subject matter, Board have decided that the sportspersons who were initially recruited in Group-D and after the implementation of recommendations of 6th Central Pay Commission, upgraded in pay scale 5,200-20,200 with Grade Pay 1,800; and fulfilling the requisite sports norms for promotion from Group-D to Group-C as per Board’s policy letter mentioned above; may be considered for out-of-turn promotions to next higher post in their cadre, subject to fulfilling the minimum educational qualification required for the promotional post.

Board’s letter. No. E[W]2009/PS-5-1/23 dated 29.07.2010

Sub: Allotment of berths out of the emergency quota to Railway servants & their family members etc. suffering from cancer and traveling for treatment on Medical Passes.
***
Reference is invited to Board’s letter No.2005/TG-I/20/P dated 19.11.2008 regarding automatic allotment of berths from Emergency Quota for cancer patients and their attendants where they do not get confirmed berths from General quota.

2. The above issue has been raised by AIRF in the PNM forum and it has been decided to extend the provisions of Board’s letter dated 19.11.2008 ibid in the case of Railway servants, their family members and dependents who are suffering from cancer and traveling on medical passes for treatment in hospitals away from their headquarters, for automatic access to emergency quota.

3. Accordingly, to facilitate automatic allotment of berths from emergency quota to Railway servants, their family members and dependents suffering from cancer and traveling for treatment on medical passes, a stamped endorsement should be made on the pass as follows:
“ Issued for traveling for cancer treatment”.
****
Copy of Board’s letter No.2005/TG-I/20/P dated 19.11.2008

Sub: Earmarking of Reservation quota for Cancer Patient.
****
There has been demand for earmarking of separate quota for Cancer patient. At present this quota has been earmarked in Sleeper/AC-3 tier classes for Cancer Patient travelling either alone or accompanied by attendant on eligible concession order in 9 trains originating from Mumbai area of Central Railway.

2. The matter has been further reviewed and it has been decided as under:-

(i) The cancer patients and their attendants travelling on concessional tickets issued in exchange of concession certificate as mentioned in column 4 of S.N.11 of Annexure of Rule 101 of IRCA Coaching Tariff Part I, Vol-II approaching for reservation will be provided accommodation out of the general quota, if vacant at the time of booking.

(ii) In case all the confirmed berths are already booked, computerized Passenger Reservation System (PRS) will automatically access Emergency Quota and provide them confirmed berths out of the Emergency Quota of that class earmarked at originating/intermediate station, whose general quota was being accessed.

(iii) Hence the cancer patients travelling with their attendants would now be provided accommodation in following sequence:-
a) General quota- to the extent available(till wait list is started)

b) Cancer quota – to the extent available, wherever defined.

c) Emergency quota- to the extent available.

d) General wait list.

(iv) The emergency quota controlling authority before releasing the emergency quota will first check with the PRS terminal and should allot only the left over available berths in emergency quota so as to avoid any excess allotment of berths out of the emergency quota i.e. in case out of 20 berths earmarked as emergency quota in any class in a train, six berths has already been allotted to cancer patients and their attendants at the booking counter itself, the emergency quota controlling authority will release only 14 berths.

(v) In case subsequent to release of Emergency Quota, the number of actual availability of berths/seats gets reduced due to booking by Cancer Patients, Quota controlling authority would reduce the emergency quota allotment to that extent.

(vi) If any berth(s) booked by Cancer patient(s) against Emergency Quota is cancelled before preparation of charts, the same should revert to the Emergency Quota.

3. Necessary modifications in the software has been carried out by CRIS and have been offered to Zonal Railways for testing.

4. It is desired that this facility should be available on-line w.e.f. 01.12.08 for Cancer patients and their attendants travelling on concessional certificate.

5. Necessary instructions may be issued to all concerned and wide publicity should be given through all possible means for the information of general public.

RBE No.113/2010
Board’s letter. No. E[GP]2006/2/34 dated 09.08.2010 [RBE No.113/2010]

Sub: Syllabus for 30% LDCE for promotion to Group ‘B’ post of ASTE in Signal & Telecommunication Department of Railways /Production Units.
Ref: Railway Board’s letter No. E[GP]79/2/30/5 dated 09.09.1980
***
A revised syllabus for Limited Departmental Competitive Examination [LDCE] for promotion from Group ‘C’ to Group ‘B’ posts in Signal & Telecommunication Department of Railways/ Production Units is enclosed for guidance. This may be given wide publicity and circulated amongst the eligible candidates.

2. The revised syllabus will be effective from the date of issue of this letter. However, LDCEs for which written examinations have already been held or which are at an advanced stage, need not be disturbed.
***
Syllabus [Revised] for 30% LDCE for Promotion to Group ‘B’
ASTE in Signal & Telecommunication Department
Paper-I
Maximum Marks 150 Pass Marks 90
Part-I
General 50 Marks
I. General Knowledge
• This section would contain questions of general interest and importance, which is acquired by general observation or reading with out specific text book study. Subjects of national importance as well as achievements of Railways are also to be covered. The standard of General Knowledge shall not be more rigorous than Matriculate level.
• Official Language.
II. General Mathematics
• Arithmetic and statistical operations, graphs, fractions, percentage, sampling & averages
• Geometry – area & volume up to Higher Secondary /12th Standard level
• Algebra, simultaneous equations etc up to Higher Secondary /12th Standard level
• Mechanics –Velocity & acceleration, work done, horse power etc up to Higher Secondary /12th Standard level
III. Strength of Material
• Various Engineering materials and their properties, bearings, stress & strain, fatigue, hardness, corrosion & surface finish
IV. Physics & Basic Electricity
• Temperature & measurement
• Mechanics-Newton’s Law of motion, Velocity & Acceleration, Work, Energy, Power, Archimedes’s principle etc
• Heat & work, expansion of solids, liquids & gases
• IC Engines, gas turbine heat recovery & thermal efficiency. Super charging & inter cooling
• Ohm’s law, Coulomb’s law, Faraday’s law, Voltage, Current & Resistance, Wet & Dry Batteries, Power Factor.
• Simple motors & Dynamos – Principle of Working of Transformer, Relay, Fuse, Circuit Breaker
• Power Supply, AC&DC, Rectifiers
Part-II
Professional Subject 100 Marks
Note: Four questions to be given from each part.
Six questions to be answered, three from each part.
Part A
Rules & Manuals
Rules for Opening of a Railways, Signal Engineering Manual, Telecommunication Engineering Manual, Store Procedures and Practices, AC Traction Manual, Block Working Manual, Schedule of Dimensions, Operation Manual, Disaster Management, Accident Manual – Accident Classification, Causes of Accidents and their prevention, Duties of First Official reaching the Accident Site, Enquiries, Failure Analysis & Investigations.
Part B
• Fundamental Engineering & Applied Technology, Simple Structures, Dynamics, Simple Machinery, Magnetism, Electricity, Sound, Electrical Machinery and Circuits, Fundamental Electronics &Electronic Circuits, Power Supply Equipment and Systems. Protection Systems against Lightning & Surges, Principles of Optics & Optical Fibre Cable, Principles of Digital Electronics – Boolean Algebra, Digital Devices and their Applications, Data Communication Principles & Information Technology – Familiarity with Personal Computer Specifications ,Operating System – Windows, Operating and Application software, Basic LAN/WAN & Networking, Intranet/ Internet

Paper-II
Maximum Marks 150 Pass Marks 90
Part-I
Establishment Rules & Financial Rules 50 Marks
I . Establishment Rules
• General Conditions of service of Railway servants including rules regarding leave, joining time, passes etc
• Railway Servants D&A Rules, 1968 & amendments
• Railway Services Conduct Rules 1966 & amendment
• Retirement Benefits
• Payment of Wages, Allowances and Overtime
• Labour Laws including Payment of Wages Act, Workmen’s Compensation Act, Hours of Employment Regulations, Factories Act, Industrial Disputes Act, Contract Labour Act
• Manpower Planning & Training
• Welfare measures in Railways
PNM, JCM & PREM
II. FINANCIAL RULES
• Parliamentary Control over Railway Finance – Public accountability, Cannons of Financial Propriety
• Railway Budget – Budgetary terms, types of Budgets, Budget Cycle, Demand for grants, Expenditure Classification
• Rule for allocation – Classification of Expenditure, Control over expenditure – Responsibility of accounting performance budgeting, Exchequer, General Financial results of working.
• Works Programme – Financial Justification of Works, Survey – Preparation of Estimates, Capital Budget, Control Over Expenditure, Capital Expenditure, re-appropriation
• Financial control over store expenditure – Purchase and stores keeping procedure – inventory control
• Financial and Cost Control in railway workshop
• Rules and Procedure relating to tenders and contracts for execution of works and procurement of stores, M&P Programme
• Procedure for processing and finalizing the audit objections and draft paras.
• Delegation of powers
Part-II
Professional Subject 100 Marks
Note: Four questions to be given from each part.
Six questions to be answered, minimum one from each part and maximum three from a part.
Part A
Signalling
Mechanical & Electrical Interlocking, Interlocking plans and locking tables, Block signalling, Electro-mechanical and Electrical Signalling, Automatic Signalling, Panel Interlocking, Route Relay Interlocking, Axle Counters, Track Circuits, Automatic Warning System, Train Protection & Warning System [TPWS] and /or Anti Collision Device [ACD], Centralised Traffic Control [CTC] Electronic Interlocking [EI], Data Loggers & Networking, LED Signals, Block Proving by Axle Counters [BPAC], Audio Frequency Track Circuits [AFTC], Integrated Power Supply [IPS[, etc.
Part B
Telecommunication
Overhead and underground cable system, Control office and way station and emergency control communication equipments, Telephone Exchange – Automatic, specialized communication and allied equipment like STM, DWDM etc in Railways, comprising HF, VHF and Microwave, GSM-R and/or Tetra for Mobile Train Radio, OFC and Quad cable, Communication in RE area, Data communication & IP Networks, Digital Electronic Exchanges, ISDN, Network Management Systems, networks for PRS, FOIS, TMS, UTS etc, concept of GPS.
Part C
Workshop practice – Raw material, processing, workshop machines
and their utilization, Overhauling procedure and practices ,Inspection and Testing of components, testing procedure, commissioning and measurement, Integration, Testing & Certification of IPS/SMPS, DC-DC Converters, Invertors & Battery Chargers /Float Rectifiers, Block Instruments & Relays, Relay Technology – Different Types of Relays & their working, Block Instruments and Point Machines, Quality Control and Safety Practices.

RBE No.114/2010
Board’s letter. No. E[G]2008/QR1-15 dated 10.08.2010 [RBE No.114/2010]

Sub: Retention of Railway accommodation in the event of deputation to PSUs.
***
Pursuant to issue of instructions vide Board’s letter of even number dated 22.02.2010 on retention of railway accommodation at previous places of posting by the officers/staff on deputation to Railway PSUs, the references received from various Railway PSUs were under consideration of Board for quite some time. In exercise of powers the Board have reviewed the position and have decided to relax the rules/instructions and extend the permission for retention of Railway accommodation at the previous places of posting up to the dates specified against each PSU in the following table:

S.No. Name of PSU Extension granted up to
1 CRIS 30.06.2011
2 RVNL 30.06.2011 or when quarters are available whichever is earlier
3 MRVC 30.06.2011 or when quarters are available whichever is earlier
4 RLDA Jan 2012

The instructions may be brought to the notice of all concerned for information and compliance.

This issues with the concurrence of Finance Directorate of Ministry of Railways.

RBE No.116/2010
Brd’s ltr. No. 2010/E[RRB]/25/27 dated 11.08.2010 [RBE No.116/2010]

Sub: System for transportation, storage and distribution of the question papers for conducting RRB Examinations against Centralized Employment Notifications.
Ref: [i] Board’s letter No. E[RRB]/2009/25/20 dated 28.10.2009 &
[ii] Board’s letter No. 2010/E[RRB]/25/24 dated 19.06.2010
***
Railway Board has carried out a technical audit of the system of RRB examinations and the following modifications in transportation, storage and distribution of question papers for RRB examinations has been approved:

1. Transportation of Question Paper:

1.1 For each examination three sets of Question Booklets from three Confidential Agencies [ in three different colour packing/ labeling ] will be delivered to the Overall incharge of the town i.e. ADRM in case of Divisional Headquarters or Branch Officer who has to be nominated by DRM as receiver in case of places other than Divisional Headquarters, so as to reach them before 24 to 48 hours prior to commencement of examination.
1.2 Question Papers will be transported by the Confidential Agencies in sealed container with tamperproof locks.
1.3 There will be three sets of question papers for each town, each centre and each room.
2. Storage of Question Papers:

2.1 The Cartons /Boxes containing question papers will be kept in Divisional Cash Office or any other safe and secure place to be decided by DRM in case Cash Office is not available at a particular location or space in Cash Office not sufficient.

2.2 Such a place will be kept under the security of RPF Armed Guards on 24X7 basis.
2.3 During this period the question papers shall remain under the charge of ADRM in case of Divisional Headquarter or nominated branch officer in case of places other than Divisional Headquarter till they are handed over to the nominated Centre Coordinators for distribution on the date of examination.

3. Nomination of Centre Coordinators, Distribution of Question Papers and transportation of Answer sheets:

3.1 The nomination of Centre Coordinators shall be done by CPO of the concerned Railway. For a group of examination centres [say four to six depending upon the distances involved] one SG/JA Grade officer or Sr. Scale Officer [ in case of non-availability of sufficient SG/JAG officers] should be nominated as Centre Coordinator who will receive the question papers from ADRM in case of Divisional Headquarter or Branch officer nominated by DRM in case of places other than Divisional Headquarter on the day of examination for further distribution.
3.2 On the date of examination, the ADRM or Branch officer nominated by DRM shall hand over 3 sets of question papers each printed in 4 jumbled series to the Centre Co-ordinators for further transportation and distribution to the Railway officer incharge of the centre at the examination centres/venues.

3.3 The Over all incharge of the Town and Centre Coordinators should ensure that the total quantity of question booklets for each centre has equal proportion of all the three sets of question papers.

3.4 The Centre Coordinators shall be provided vehicle and RPF escort by DRM.

3.5 OMR answer sheets, as per requirement, will be supplied by the concerned RRB to Town Incharge directly along with other examination material. Town Incharge will hand over the Attendance sheets and OMR Answer Sheets [1+1] to the Railway Officer incharge of the centre on the day of the examination only.

3.6 The coordinating supervisor of school/institute should open the cartons /boxes in the presence of the Railway officer incharge of the centre as well as two candidates and compare the contents with the packing list. In the event of any discrepancy between the contents and the packing list, it should be brought to the notice of Centre coordinator /overall incharge immediately on phone by the Railway officer incharge of the centre. Coordinating supervisor should not open the cartons/ boxes more than half an hour before commencement of examination. The Railway officer incharge of the centre shall be asked to ensure this.

3.7 The seals of question paper packets kept inside the cartons/ boxes should not be opened by the coordinating supervisor. They are to be opened only inside the examination hall /room by the invigilators in the presence of two candidates. The invigilators [ one from Railway and one from school/ institute ] shall obtain the signatures of two candidates on the seal certificates in the examination hall. The candidates shall write their roll numbers and names also in addition to affixing their signature. The invigilators shall also sign the seal certificates. Thereafter, he /she will open the packets and distribute the question papers amongst the examinee present in his / her hall.

3.8 The Railway officer incharge of the centre shall arrange to distribute the question papers to the candidates in such a way that the first candidate of the row gets the question paper from the first set, the second candidate gets the question paper of the second set, the third candidate gets the question paper of the third set and again the fourth candidate gets the question paper of the first set and so on.

3.9 Immediately after the examination, the Centre Coordinators will collect the answer sheets [one sealed packed of original OMRs for evaluating agency and one sealed packed of duplicate OMRs for RRCB] from each of the nominated exam centres and transport the same in the vehicle having RPF Armed Guards for handing over to the Town Incharge. The Town Incharge will hand over the sealed packets of original OMRs to the Confidential Evaluating Agency nominated by the Chairman of the concerned RRB and will arrange to handover the sealed packets of duplicate OMRs to RRCB directly.

3.10 In case examination is conducted in two shifts, three more sets of question papers will be provided to the Over all Incharge of the town. For the question booklets for second shift, separate receiver and separate place of storage should be nominated.

4. Duties of Officials:

4.1 Overall Incharge of the town:

The ADRM in case of Divisional Headquarter or branch officer who has to be nominated by DRM in case of places other than Divisional Headquarter will act as Over all Incharge of the town. The Overall Incharge of the town will receive the question papers as detailed in para 1.1 above and will be the custodian of question papers as detailed in para 2.1 above.

4.2 Town Incharge[s] of the Town:

4.2.1 CPO of the concerned Railway will nominate a JA Grade Officer to act as Town Incharge for a particular examination. In case the number of examination centres in a town is too many for one Town Incharge to manage, CPO may nominate more than one Town Incharge. The Town Incharge[s] will arrange to collect the OMR Answer Sheets alongwith other examination material from concerned RRB as detailed in para 3.5 above. The Town Incharge[s] will also arrange to handover the original OMRs / Duplicate OMRs as detailed in para 3.9 above.

4.3 Centre Coordinators:

4.3.1 JA Grade officers will be nominated as Centre Coordinators by the CPO of the concerned Railway as detailed in para 3.1 above. The Centre Coordinator will receive the question papers from Overall Incharge of the town and will collect the original / duplicate OMRs from the nominated centres as detailed in para 3.2 and 3.9 above respectively.

4.4 Railway Officer Incharge of the Centre:

One Railway Officer will be nominated to act as Railway Officer Incharge of the Centre by the ADRM in case of Officers of the Division/CPO in case of Headquarter Officers. The officer incharge of the centre will receive the question papers from the Centre Coordinator and ensure their distribution in the examination hall/room as detailed in para 3.6 to 3.8 above.

5. The above instructions shall be strictly followed for all the ensuing examinations to be conducted by Railway Recruitment Boards against the Centralized Employment Notifications till further orders.

RBE No.118/2010
Brd’s ltr No. F[E]III/2008/PN1/13 dated 12.08.2010 [RBE No.118/2010]

Sub: Admissibility of full pension to Railway servants retiring on or after 01.01.2006 – regarding.
***
Clarifications are being sought from this office by the Zonal Railway Administrations in connection with the revised instructions issued by the Department of Pension and Pensioners’ Welfare regarding grant of full pension to Government servants retiring on or after 01.01.2006, and its applicability to those employees who are absorbed in Public Sector Undertakings/Autonomous bodies.

2. It is informed that the Department of Pension and Pensioners’ Welfare, vide their O.M. dated 10.12.2009, circulated on the Zonal Railways etc. vide this office letter of even number dated 15.12.2009, has dispensed with the linkage of full pension with 33 years of qualifying service with effect from 01.01.2006, instead of the earlier cut off date of 02.09.2008. As such, all employees becoming entitled to pension on completion of 10 years of qualifying service in accordance with Rule 69[2] of the Railway Services [Pension] Rules, 1993, on or after 01.01.2006, are eligible for pension equal to 50% of the emoluments or average emoluments, whichever is more beneficial to them. With the issue of these instructions, the concept of pro-rata pension has ceased to exist with effect from 01.01.2006. This provision is equally applicable to those employees who have been permanently absorbed in PSUs/Autonomous Bodies and have since become entitled to monthly pension in terms of the extant instructions.

3. All the Zonal Railways etc. are, therefore, advised to settle the pending cases accordingly.

RBE No.123/2010
Board’s letter. No. F[E] I/2009/AL-28/42 dated 19.08.2010 [RBE No.123/2010]

Sub: Revised admissibility to travel by taxi/reimbursement of taxi hire charges for using one’s own car for local official journeys at or near headquarters.
***
In terms of Para 4 of Board’s letter No. F[E]I/98/AL-28/9 dated 12.3.1999, Railway employees drawing pay of 3200 and above in the 4th CPC scales of pay were entitled to perform official journeys by taxi locally within the city/urban agglomeration/contiguous locality in which the headquarters of the Railway servants are situated. In the wake of Government’s decision to implement 6th CPC Pay Bands/Grade Pay, in partial modification of para 4 of the letter dt. 12.3.1999, it has been decided by the Ministry of Railways that the Railway servants in Grade Pay 4600/- [PB-2] and above and are drawing pay 18,050/- in the pay band [excluding Grade Pay] will be entitled to travel by taxi /claim reimbursement of taxi hire charges for using one’s own car for the purpose of undertaking local journeys mentioned in the said letter dated 12.3.1999.

2. These orders are effective from the date of issue of this letter.
***
RBE No.122/2010
Brd’s letter. No. PC-V/2009/ACP/2 dated 18.08.2010 [RBE No.122/2010]

Sub: Modified Assured Career Progression Scheme [MACPS] for the Railway Employees – Clarifications Regarding.
***
Reference is invited to the Board’s letter of even number dated 10.06.2009 regarding the Modified Assured Career Progression Scheme [MACPS] to Railway employees. Para-13 of annexure of the scheme provides that the existing time-bound promotion Scheme, including in-situ promotion Scheme, Staff Car Driver Scheme or any other kind of promotion Scheme existing for a particular category of employees in Railways, may continue to be operational for the concerned category of employees if it is decided by the concerned administrative authorities to retain such Scheme, after necessary consultations or they may switch over to the MACP Scheme. However, these Schemes shall not run concurrently with the MACP Scheme.

2. In pursuance of the decision taken in the meeting of the Departmental Council [JCM] of Department of Personnel & Training held on 08.05.2010 in respect of Agenda item No. 57.31, it has been decided in consultation with the Department of Expenditure, that the benefits of the MACPS shall also be extended to the regular Staff Car Drivers of the Railways, as a fall back option, if they are unable to get promotion within the percentage based present system.

3. Para 13 of the annexure of the MACPS accordingly stands modified to this effect. In other words, the Staff Car Driver Scheme and the MACPS shall run concurrently.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
***
RBE No.126/2010

Bd’s ltr No.99-E(SCT)I/25/13 dtd 1.09.2010 (RBE No.126/2010)

Sub: Reservation in promotion – Treatment of SC/ST candidates promoted on their own merit.
Ref (i) Board’s letter No.99-E(SCT)I/25/13 dated
07-08-2002 ,20-06-2003 and 06-05-2005.
(ii) Board’s letter No.2008 –E(SCT)I/25/8 dated 29-01-2009
***
Please refer to Board’s letters quoted above wherein it has been clarified that SC/ST candidates promoted on their own merit will be adjusted against unreserved points. In this connection it was further clarified that instructions contained in Board’s letters of even number dated 07.08.2002 and 20.06.2003 shall take effect from 07.08.2002.

2. Thereafter, vide Board’s letter of even number dated 06.05.2005, it was clarified that since in the case of promotions by Non-Selection method, promotions are made on the basis of seniority-cum-fitness and the concept of merit is not involved in such promotions, instructions contained in Board’s letter dated 07.08.2002 and 20.06.2003 referred to above do not apply to the promotions made by Non-Selection method.

3. The instructions on the above subject have since been reviewed by the Nodal Department i.e DOP&T in the light of CAT/Madras order in OA No. 900/2005 ( S.Kalugasalamoorthy V/s UOI & others), upheld by Hon’ble High Court/Madras ( WP No.15926/2007). Based on the decision communicated by DOP&T in the matter, it is now clarified that SC/ST candidates appointed by promotion on their own merit and seniority and not owing to reservation or relaxation of qualifications will be adjusted against unreserved points of reservation roster, irrespective of the fact whether the promotion is made by selection method or non-selection method. These orders shall take effect from 21.08.1997, the date on which post based reservation was introduced on Railways. However, the staff already promoted prior to issue of this letter may not be reverted. Shortfall in the category of SCs/STs, if any, shall be made good through vacancies arising in future.

4. Accordingly, Board’s letters dated 06.05.2005 and 29.01.2009 referred to above are withdrawn herewith.

5. The above instructions may be brought to the notice of all concerned and may be ensured that the same are strictly and scrupulously implemented forthwith.

RBE No.124/2010
Bd’s ltr No.F(E)III/2007/PN1/4 dated 19.08.2010 (RBE No.124/2010)

Sub: Emoluments reckoned for calculating retirement/ death benefits of staff working in the Construction Organisations.
***
It has come to the notice of the Board that on certain Railways the retirement/death benefits of non-gazetted Railway servants, who retire from the service of Construction Organisations, are being sanctioned on the basis of higher amount of basic pay drawn by them on account of grant of higher grade posts/increments on adhoc basis than the amount of basic pay that would have been admissible had they been holding their cadre posts. This is in gross violation of the principles laid down in Board’s letter No.E(NG)i/70/SR/6/43 dated 13.3.1972. Since the higher grade posts in the Construction Organisations are granted to the Railway servants not by virtue of their seniority in their cadre, reckoning of emoluments drawn in the higher grade given on adhoc basis for retirement/death benefits is against the provisions governing “emoluments” as contained in Railway Services (Pension) Rules,1993.

2. Board has desired that all Zonal Railways must uniformly follow the practice of computing the retirement/death benefits of the Railway servants retiring from Construction Organisations on the basis of the basic pay that they would have drawn in their cadre posts as per rules. The Zonal Railways are accordingly advised to ensure that the provisions under the Pension Rules as stated above are strictly complied with. In cases of Railway servants where the retirement and death benefits have been calculated in a manner contrary to the Rule position brought out in Para 1 above, the same should be rectified by following the due procedure and recoveries effected in a phased manner so that the retired Railway servants are not put to hardships.

RBE No.125/2010
Bd’s ltr. No. E(GP)2010/2/27 dated 23.08.2010 (RBE No.125/2010)

Sub: Retention period of evaluated Answer Sheets of written examination conducted for Departmental Promotions – Promotions to Group ‘B’ posts through 70% Selection/ 30% LDCE.

Ref: Railway Board’s letter No.E(GP)81/2/69 dated 09.12.1981
***
The matter regarding formulation of guidelines for retention period of evaluated answer sheets of written examinations held for promotions to Group ’B’ posts through 70% Selection/ 30% LDCE has been considered by the Board, and it has been decided that the retention period for evaluated answer sheets of these written examinations should be as under:-

i) One year from the date of publication of panel;

OR

ii) Till panel exhausts;

OR

iii) Till finalization of complaints/investigation/court cases against the Selection/Suitability Test, if any;

whichever of the above three is later.

2. Further, it may be ensured that vigilance clearance is obtained before the evaluated answer sheets are weeded out.
*****
Copy of Board’s letter No.E(GP)81/2/69 dated 9.12.1981

Sub: Selection from Group ‘C’ to Group ‘B’ – Period of retention of answer books.

Replies received with reference to enquiries made by this Ministry reveal that no uniform practice is being followed on Railways in regard to the period of retention of answer books pertaining to selection for Group ‘B’ (Class II) posts. Attention in this connection is invited to the provisions contained in Part I – Records relating to establishment and house keeping work- departmental examinations of the Record Retention Schedule for Records common to all departments, which was circulated to the Railways under this Ministry’s letter No. 76/O&M/49/1 dated 4.5.76 for guidance.

RBE No.119/2010
Bd’s ltr No. PC-IV/2010/Increment/1 dated 19.08.2010 (RBE No.119/2010)

Sub: Grant of advance increments to stenographers in subordinate offices for acquiring higher speed in short-hand – Acceptance of Award of Board of Arbitration- regarding.
***
In accordance with the provisions contained in this Ministry’s letter No.PC-III/74/INC/3 dated 7.11.1975 and letter No.PC-IV/88/Increment/1 dated 27.10.89, stenographers in the pay scale of 1200-2040 ( Pre-revised) were granted one or two advance increments respectively on qualifying short – hand speed test at 100 or 120 wpm, both at recruitment stage and while in service. It was clarified vide letter dated 27.10.89 that these advance increments will not count as pay for allowances and as emoluments for pension/gratuity.
2. A demand was raised by the Staff Side, in the National Council (JCM) that the advance increments granted to stenographers be treated as pay for all purposes. The demand of the Staff Side was referred to the Board of Arbitration by the Department of Personnel & Training, vide CA Ref. No. 5 of 2004 which gave the following Award on 16.09.2005:-

“The advance increment sanctioned to the Stenographers in the subordinate offices as an incentive for passing the speed test of 100 wpm and 120 wpm should be treated as pay for all purposes.”

3. The above Award has been considered by the Department of Personnel & Training in consultation with the Ministry of Finance and the President is pleased to accept the Award in CA Reference No. 5 of 2004. Accordingly, it has been decided that the advance increments granted to the Stenographers in subordinate Offices/Railways in terms of the provisions contained in this Ministry’s letter dated 7.11.1975 shall be treated as pay for all purposes. Past cases decided otherwise may be regulated accordingly. This Ministry’s letter No. PC-IV/88/Increment/1 dated 27.10.89 and PC-V/2000/I/7/6/2 dated 15.3.2001 shall be treated as amended to this extent.

4. This issues with the concurrence of Finance directorate of this Ministry.

RBE No.121/2010
Bd’s ltr No. E[P&A]I-2005/ALL/RPF/2 dated 17.08.2010 (RBE No.121/2010)

Sub: Revision in the rate of Ration Money Allowance in respect of Non-gazetted RPF/RPSF personnel.
***
In terms of Board’s letter of even number dated 31.12.2009, non-gazetted RPF/RPSF personnel were entitled for Ration Money Allowance at par with Central Para Military Force (CPMF) personnel i.e. @ 42.72/- per day/per head w.e.f. 01.04.2009 to 31.03.2010.

2. It has now been decided to revise the rate of Ration Money Allowance from existing rate of 42.72 to 46.40 per head/per day w.e.f. 01.04.2010 to 31.3.2011.

3. Accordingly, sanction of the Ministry of Railways is hereby accorded post- facto to revise the rate of Ration Money Allowance from 42.72 to 46.40 per head/ per day w.e.f 01.04.2010 to 31.3.2011.

4. The other terms and conditions as stipulated in para 4 of Board’s letter of even number dated 10.06.2009 remain unchanged.

5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.104/2010
Board’s letter. No. E[W]2010/PS5-1/11 dated 23.07.2010 [RBE No.104/2010]

Sub: Issue of School Passes during vacations –PNM-AIRF Item No.10/2010
***
AIRF in the aforesaid item have represented that School Passes are issued after production of vacation certificate which is issued by the educational institutions only 10 to 30 days in advance, resulting in inadequate time for obtaining confirmed train reservation on School Pass. The Federation has requested for replacement of the existing procedure to enable the parents to obtain such passes well in advance for the purpose of obtaining confirmed reservation in trains in respect of their wards.

2. In this connection, attention is invited to the provisions contained in Rule-2 [a] & [b] of Schedule II [Pass on Privilege Account] of Railway Servants [Pass] Rules, 1986 [Second Edition, 1993] which provide as follows:

[a] The School Certificate should be submitted once a year at the beginning of the academic session. However, where the studies are discontinued, an intimation of the same should immediately be given to the Pass issuing Authorities. A certificate, may, however, be insisted in case of doubt as regards continuance of studies.

[b] In those cases, where a pass is issued without production of the School Certificate, the School Certificate should be submitted within a period of one month from the date of issue of the pass.

3. Board desire that the aforesaid rules should be followed scrupulously.

RBE No.105/2010
Board’s letter. No. E[NG]I-2000/PM1/41 dated 28.07.2010 [RBE No.105/2010]

Sub: Procedure for holding selection to the post of Gangmate in Civil Engineering Department
***
Reference this Ministry’s letter of even number dated 07.08.2003.

2. The Staff Side in the forum of DC-JCM had demanded that for promotion from ‘Keyman’ to ‘Gangmate” in Civil Engineering Department, requirement of conducting written test may be dispensed with and Railways may revert back to policy in vogue prior to the introduction of Written Test for promotion to the post of Gangmate, i.e. viva-voce examination.
3. The matter has accordingly, been considered by the Board and it has been decided that selection for promotion to the post of Gangmate in Civil Engineering Department may be made on the basis of procedure in vogue prior to 07.08.2003, i.e. on the basis of viva-voce examination, instead of existing written test.

3.1. The revised selection procedure will be applicable to selections notified on or after the date of issue of this letter.

3.2. All the remaining provisions as mentioned in this Ministry’s earlier letter of even number dated 07.08.2003 read with ACS No.150 issued thereunder will remain altered.

RBE No.109/2010
Brd’s ltr. No. PC VI/2009/I/RSRP/2010 dtd. 05.08.2010 [RBE No.109/2010]

Sub: Revised pay structure of the common category posts of Pharmacists cadre – clarification reg.
***
Attention is invited to Railway Board’s letter of even number dated 30.03.2010 on the above subject
2. As per para 2 of Board’s letter dated 30.03.2010 Pharmacist Grade- II and Grade I will be merged and designated as Pharmacist (non- functional grade) in PB 2 with grade pay of 4200/- and the grade will be granted to Pharmacist (entry grade) on non-functional basis after 2 years of regular service in the grade pay of 2800. In view of this, the word ‘promotion’ appearing in para 3 of the letter may be read as ‘placement’. Such placement will, however, be subject to vigilance clearance.
3. This issues in consultation with Establishment and Health Directorates and concurrence of the Finance Directorate of the Ministry of Railways.
RBE No.106/2010
Brd’s ltr. No. 2010/F[E]II/1[1]/1 dated 28.07.2010 [RBE No.106]

Sub: Transfer on deputation/foreign service of Central Government Employees to ex-cadre posts under the Central Government/ State Governments/Public Sector Undertakings/Autonomous Bodies, Universities/ UT Administration, Local Bodies etc. and vice–versa – Regulation of pay, Deputation (duty) Allowance, tenure of deputation/ foreign service and other terms and conditions – regarding.
***
The terms and conditions of appointment on deputation/foreign service in accordance with Recruitment Rules of the ex-cadre posts, under the same or some other departments of Central Government, State Governments/Union Territories Administrations / Local Bodies or under Central /State PSUs/Autonomous Bodies etc. and vice-versa contained in DOP&T’s OM No. 2/29/91-Estt.[Pay.II] dated 5th January, 1994 [adopted in Board’s office vide letter No. F[E]II/94/DE-1/1 dated 5.12.94] as amended from time to time, have now been suitably revised and consolidated as per their OM No. 6/8/2009-Estt.[Pay.II] dated 17th June, 2010. A copy of the same is sent herewith for information and guidance. The orders contained therein will apply mutatis-mutandis to Railway employees also.

The above orders will take effect from 1.1.2006 and shall be applicable to all officers who were on deputation on 1.1.2006 or appointed thereafter except for the revised rates of deputation [duty] allowance which shall be applicable from 1.9.2008 as mentioned below para 6.1. thereof.
****
Copy of Ministry of Personnel, Public Grievances & Pensions, DOP&T’s OM No. 6/8/2009-Estt. (Pay II) dated 17th June, 2010.

Sub:Transfer on deputation/foreign service of Central Government Employees to ex-cadre posts under the Central Government/ State Governments/Public Sector Undertakings/Autonomous Bodies, Universities/ UT Administration, Local Bodies etc. and vice–versa – Regulation of pay, Deputation (duty) Allowance, tenure of deputation/ foreign service and other terms and conditions – regarding.
****
The undersigned is directed to refer to this Department’s O.M. No.2/29/91-Estt. (Pay II) dated 5′” January, 1994 as amended/revised from time to time. A need has been felt to consolidate all these orders in one place and accordingly, it has been decided, in consultation with Department of Expenditure, to bring out a self contained O.M. in supersession of OM dated 5.1.94 and subsequent amendments on the subject, incorporating the provisions of earlier orders with suitable modifications, wherever necessary.

2. Application

2.1 These orders will apply to all Central Government employees, who are regularly appointed on deputation/foreign service in accordance with Recruitment Rules of the ex-cadre posts, under the same or some other Departments of Central Government or under the State Governments/ Union Territories Administration/ Local Bodies or under Central/ State PSUs/Autonomous Bodies etc. set up or controlled by Central/State Governments provided the foreign service under such PSUs/autonomous bodies has been permitted in relaxation of appointment on immediate absorption basis. These orders will also cover the cases of regular appointment on deputation/foreign service of employees of State Government/local bodies etc. as well as PSUs/Autonomous Bodies of Central/ State Governments as per recruitment rules in the Central Government.

2.2 However, the following cases shall not be covered under these orders for whom separate orders exist:
(a) Members of the All India Services and those deputed to posts, whose terms are regulated under specific statutory rules or orders;

(b) Officers appointed on deputation to posts under the Central Staffing Scheme (CSS) for whom separate orders as issued from time to time will continue to apply;

(c) Deputation to posts operated outside India;

(d) Appointments of a specific category of employees to a specified class of posts, such as appointments made in the Personal Staff of Ministers etc., in respect of which special orders are already in existence. However, the terms and conditions set out in this O.M. will apply to those cases to the extent these are not specifically covered under such special orders.

(e) Appointments of the nature of deemed deputation or transfers to ex-cadre posts made in exigencies of service with the specific condition that no deputation (duty) allowance will be admissible – e.g. (i) interim arrangements in the event of conversion of a Government office/organisation or a portion thereof into a PSU/ autonomous body or vice-versa; and (ii) appointments to the same post in another cadre.
3. Scope of Term ‘deputation/ foreign service’ – Restrictions on treating an appointment as on deputation/ foreign service.

3.1 The terms deputation/foreign service will cover only those appointments that are made by transfer on a temporary basis provided the transfer is outside the normal field of deployment and is in public interest. The question whether the transfer is outside the normal field of deployment or not will be decided by the authority which controls the service or post from which the employee is transferred.

3.2 The following types of appointments will not be treated as deputation/foreign service for the purposes of these orders:
(a) appointment of serving employees made either by promotion or by direct recruitment from amongst open market candidates whether on permanent or temporary basis.

(b) permanent appointment made by transfer.

(c)Temporary appointment made on the basis of personal requests of employees.

(d) Arrangements necessitated by staff imbalances arising on re-organisation of offices on the same or different stations, subject to the specific condition that no deputation (duty) allowance will be admissible in such cases.
3.3 A person in a higher Grade Pay/scale of pay shall not be appointed on deputation to a post in lower Grade Pay/scale of pay if the deputation is from Central Government to Central Government and also in cases where the scale of pay and dearness allowance in the parent cadre post and ex-cadre post are similar.
3.4 However, no appointment on deputation/foreign service shall be made from/to Central Government/ an organisation where the pay scale and DA in the parent cadre post and ex-cadre post are dissimilar, if the basic pay in the parent cadre increased by one increment plus dearness allowance(s) including interim relief if any, admissible to a person in the parent cadre post exceeds the basic pay plus dearness allowance (s) including interim relief, if any, at the maximum of the pay scale of the ex-cadre post. In the revised pay structure, the maximum of the scale would mean the sum of the Grade Pay of the ex-cadre post and maximum of the Pay Band PB 4 i.e. 67000. For example, if the ex-cadre post is in the Grade Pay of 4200, then the maximum would be 71200 i.e. 4200 plus 67000 (maximum of PB 4).
4. Exercise of option

4.1 An employee appointed on deputation/foreign service, may elect to draw either the pay in the scale of pay of deputation/foreign service post or his/her basic pay in the parent cadre plus deputation (duty) allowance thereon plus personal pay, if any. However, in case of Government employees on deputation/ foreign service to CPSEs, this option will not be allowed and their pay will be governed in terms of the orders issued by Department of Public Enterprises vide OM dated 26.11.2008 and clarifications issued thereafter.
4.2 The borrowing authority shall obtain the option of the employee within one month from the date of joining the ex-cadre post unless the employee has himself furnished the option.
4.3 The option once exercised shall be final.
4.4 However, the employee may revise the option under the following circumstances which will be effective from the date of occurrence of the same:
(a) When he/she receives proforma promotion or is appointed to non-functional selection grade or up-gradation of scale in the parent cadre;
(b) When he/she is reverted to a lower grade in the parent cadre;
(c) When the scale of pay of the parent post on the basis of which his emoluments are regulated during deputation/foreign service or of the ex-cadre post held by the employee on deputation/foreign service is revised either prospectively or from a retrospective date.
(d) Based on the revised/same option of the employee, in the event of proforma promotion/appointment to non-functional Selection Grade/revision/upgradation of scales of pay in the parent cadre, his/her pay will be re-fixed with reference to the revised entitlement of pay in the parent cadre. However, if the initial option was for the pay scale of the deputation post and no change in option already exercised is envisaged, the pay already drawn in deputation post will be protected if the pay re-fixed is less.
Note: Revision in the rates of DA, HRA or any other allowance either in the parent or borrowing organisation shall not be an occasion for revision of the earlier option.
4.5. If the pay of an employee in his cadre post undergoes downward revision, the pay in the ex-cadre post is also liable to be re-fixed on the basis of revised pay and in accordance with the revised option or existing option if the employee does not revise his option.
5. Pay fixation

5.1 When an employee on deputation/Foreign Service elects to draw pay in the scale of pay attached to the ex-cadre post, his/ her pay may be fixed as under:
(i) Deputation from Central Government to Central Government
If the scale of pay/Grade Pay of the ex-cadre post is higher, the pay may be fixed after adding one increment to the existing pay in the Pay Band of the parent cadre post. The grade pay corresponding to the ex-cadre post would thereafter be granted in addition to this pay in the pay band. However, in cases where the fixation of pay in the ex-cadre post involves change of Pay Band also, if the pay in the pay band after adding the increment is less than the minimum of the pay band corresponding to the grade pay of the ex-cadre post, the pay in the pay band will be fixed at the minimum of the Pay Band.
In case the Grade Pay/scale of employee’s cadre post and the ex-cadre post are identical, the employee would continue to draw his/her existing basic pay.

In case the Grade pay of the ex-cadre post is upto 10000, the Basic Pay, from time to time after pay fixation should not exceed the maximum of the pay band PB-4( .67000) plus the grade pay of the post held on deputation. In case the ex-cadre post is in the HAG or HAG+ pay scale, the Basic Pay, from time to time after pay fixation should not exceed 79000 or 80000 respectively.

(ii) In foreign service/ Reverse Foreign Service
(a) when the pay scale of the post in the parent cadre and that attached to ex-cadre post are based on the same index level and the DA pattern is also same, the pay may be fixed as under (i) above.
(b) If the appointment is made to a post whose pay structure and/ or DA pattern is dissimilar to that in the parent organisation, pay may be fixed by adding one increment to the pay in the parent cadre post in the scale of his regular parent post ( and if he/she was drawing pay at the maximum of the scale, by the increment last drawn) and equating the pay so raised plus dearness allowance (and additional or ad-hoc dearness allowance, Interim relief etc., if any) with emoluments comprising of pay plus DA, ADA, Interim relief etc., if any, admissible, in the borrowing organisation and the pay may be fixed at the stage in the pay scale of the ex-cadre post at which total emoluments admissible in the ex-cadre post as above equal the emoluments drawn in the cadre.

5.2 In cases of appointment from one ex-cadre post to another ex-cadre post where the employee opts to draw pay in the scale of the ex-cadre post, the pay in the second or subsequent ex-cadre post should be fixed under the normal rules with reference to the pay in the cadre post only. However, in respect of appointments to ex-cadre posts carrying Grade Pay identical to that of the ex-cadre post(s) held on an earlier occasion(s), it may be ensured that the pay drawn in subsequent appointment should not be less than the pay drawn earlier.

5.3 In cases of appointments to a second or subsequent ex-cadre post(s) in a higher pay scale/grade pay than that of the previous ex cadre post, the pay may be fixed with reference to the pay drawn in the cadre post and if the pay so fixed happens to be less than the pay drawn in the previous ex-cadre post, the difference may be allowed as personal pay to be absorbed in future increases in pay. This is subject to the condition that on both the occasions, the employee should have opted to draw pay in the scales of pay/Grade Pay attached to the ex-cadre posts.

Note-1: The term parent post and basic pay means the post held on regular basis in the parent organisation and pay drawn/ admissible in such a post respectively.

Note-2: An officer who may be holding a higher post on adhoc basis in the cadre at the time of proceeding on deputation/ foreign service would be considered to have vacated the post held on adhoc basis and proceeded on deputation/ foreign service from his/her regular post. During the period of deputation/ foreign service, he/she shall earn notional increments in the parent cadre post. On reversion, if he/she is re-appointed to the higher post on regular or adhoc basis his pay will get fixed with reference to the pay admissible in the lower post on the date of such re-appointment. In such cases, if his pay gets fixed at a stage lower than that of his junior(s) who continued to serve in the cadre, no stepping up will be admissible as per extant rules in so far as Central Government employees are concerned. However, if the pay so fixed is less than the pay drawn earlier while holding the post on ad-hoc basis the pay earlier drawn will be protected. Therefore, those Central Government employees who are already holding a higher post on ad-hoc basis or expecting it shortly in the parent cadre may weigh all relevant considerations before opting for deputation/foreign service. This note of caution will be applicable to employees of other organisations wishing to apply for posts on deputation in Central Government, if governed by similar rules in parent organisation.
Note-3: Pay of an officer appointed on deputation/foreign service on adhoc basis pending selection of a regular incumbent may also be regulated in accordance with provisions of Para 5.1 & 6.1 of this O.M.
Note-4: The provisions of this Para as well as Para 6 will not apply to appointments on Personal Staff of Ministers. Such appointments will be regulated by separate specific orders issued by the Government in that behalf.
6. Deputation (duty) Allowance

6.1 The deputation (duty) allowance admissible shall be at the following rates:
(a) In case of deputation within the same station, the allowance will be paid at the rate of 5% of basic pay subject to a maximum of 2000 p.m.; and
(b) In other cases, Deputation (Duty) Allowance will be payable at the rate of 10% of the employee’s basic pay subject to a maximum of 4000/- p.m.
(c) The deputation (duty) allowance as above shall further be restricted as under:
Basic Pay, from time to time, plus Deputation (Duty) Allowance shall not exceed the maximum of the pay band PB-4 ( 67000) plus the grade pay of the post held on deputation in case the Grade Pay of the post held on deputation is upto 10000. In case the post held on deputation is in the HAG or HAG+ pay scales, the Basic Pay, from time to time, plus Deputation (Duty) Allowance should not exceed 79000 and 80000 respectively.
Note: Basic Pay in the revised pay structure means the pay drawn in the prescribed pay band plus the applicable grade pay but does not include any other type of pay like special pay/allowance etc.
The rates of deputation (duty) allowance as above shall take effect from 1.9.2008.
Note: 1 The term ‘same station’ for the purpose will be determined with reference to the station where the person was on duty before proceeding on deputation.
Note: 2 Where there is no change in the headquarters with reference to the last post held, the transfer should be treated as within the same station and when there is change in headquarters it would be treated as not in the same station. So far as places falling within the same urban agglomeration of the old headquarters are concerned, they would be treated as transfer within the same station.
6.2 Special rates of deputation (duty) allowance may be admissible under separate orders in any particular area on account of the condition of living there being particularly arduous or unattractive. Where special rate is more favourable than that given in Para 6.1 above, employees deputed to the area will be given the benefit of the special rate.
6.3.1 If an employee with the permission of the competent authority, proceeds on deputation/foreign service from one ex-cadre post to another ex-cadre post in the same or another organisation without reverting to his parent cadre, and if the second ex-cadre post is at the same station as the first one, the rate of deputation (duty) allowance would remain unchanged.
6.3.2 In cases where a person on deputation/foreign service is transferred by the borrowing authority from one station to another without any change in the post held by him, the rate of deputation (duty) allowance will be refixed as per 6.1 (b).
7. Admissibility of pay, allowances & benefits while on deputation/foreign service

7.1 Any project allowance admissible in a project area in the borrowing organisation may be drawn in addition to deputation (duty) allowance.

7.2 Any special allowance granted to an employee in the parent Department under FR 9(25) or a corresponding. rule of parent organisation should not be allowed in addition to deputation (duty) allowance. However, the borrowing department may allow in addition to deputation (duty) allowance, under special circumstances, any special allowance attached to the post held by the employee in his/her parent Department, by suitably restricting the deputation (duty) allowance. This will require the specific and prior approval of Department of Personnel & Training.
7.3 In case special allowance is attached to the scale of pay of the ex-cadre post and the employee has opted to draw pay in that scale, then, in addition to the pay in that scale, he will also be entitled to draw such special allowance. However, such special allowance will not be admissible if he has opted to draw pay in the parent cadre scale/grade pay plus deputation (duty) allowance.

7.4 Personal pay, if any, drawn by an employee in his parent department will continue to be admissible on deputation/foreign service if he/she opts to draw pay in the parent cadre scale/grade pay plus deputation (duty) allowance. No deputation (duty) allowance on this personal pay will however, be admissible.

7.5 Increments – The employee will draw increment in the parent cadre grade or in the scale of pay /grade pay attached to the deputation post as the case may be, depending on whether he has opted for the parent cadre pay plus deputation (duty) allowance or the pay scale /grade pay of the deputation post. If he has opted for pay scale/grade pay of the deputation post, notional increments shall also continue to accrue to him in the post held on regular basis in the parent cadre/ organisation for the purpose of regulation of pay on repatriation to the parent post at the end of the tenure.
7.6 Admissibility of allowances and benefits while on deputation/ foreign service.

(a) Such allowances as are not admissible to regular employees of corresponding status in the borrowing organisation shall not be admissible to the officer on deputation/foreign service, even if they were admissible in the parent organisation.
(b) Following allowances will be regulated with mutual consent of the lending and borrowing organisation:
(i) HRA/Transport Allowance
(ii) Joining time and Joining Time Pay.
(iii) Travelling Allowances and Transfer T.A.
(iv) Children Education Allowance.
(v) LTC.
(c) Following allowances/facilities will be regulated in accordance with the rules as explained against each:
(i) Dearness Allowance – The employee shall be entitled to dearness allowance at the rates prevailing in the borrowing organisation or in the lending organisation depending on whether he has opted to draw pay in the pay scale/grade pay of the ex-cadre post or the parent grade plus deputation (duty) allowance.
(ii) Medical Facilities – This will be regulated in accordance with the rules of the borrowing organisation.
(iii) Leave – An officer on deputation/foreign service shall be regulated by the Leave Rules of the parent organisation. If however an employee proceeds from vacation department to non-vacation department, or vice-versa, he shall be governed by Leave Rules of the borrowing organisation. At the time of reversion from the deputation post to the parent cadre, the borrowing organisation may allow him/her leave not exceeding two months. The employee should apply for further leave to his Cadre Controlling Authority.
7.7 Leave salary/Pension/NPS Contribution.
(i) As at present, allocation of leave salary and pension contribution between different Ministries/Departments of Central Government and between Central and State Government has been dispensed with. In such cases of deputation from Central Government to State Government and vice-versa, liability for bearing leave salary vests with the Department from which the officer proceeds on leave or which sanctioned leave and no contributions are payable to the lending organisation. Liability for pension/ employee’s contribution to CPF will be borne by the parent department, to which the officer permanently belongs at the time of retirement and no proportionate contribution will be recovered.
(ii) in case of deputation of Central Government employees on foreign service terms to Central Public Sector Undertakings/ State Public Sector Undertakings and Autonomous Bodies! etc., leave salary contribution (except for the period of leave availed of on foreign service) and pension contribution/CPF (Employer’s share) contribution are required to be paid either by the employee himself or by the borrowing organisation to the Central Government.
(iii) In cases of reverse deputation from Central Public Sector Undertakings! State Public Sector Undertakings/ Autonomous Bodies/local bodies to Central Government, the question regarding leave salary and pension contribution will be decided by mutual consent.
(iv) In case of employees covered under New Pension Scheme (NPS), the borrowing department shall make matching contribution to the NPS account of the employee.
8. Tenure of deputation/foreign service.
8.1 The period of deputation/foreign service shall be as per the Recruitment Rules of the ex-cadre post or 3 years in case no tenure regulations exist for the ex-cadre post.
8.2. In case where the period of deputation/foreign service prescribed in the recruitment rules of the ex-cadre post is 3 years or less, the Administrative Ministry/borrowing organisation may grant extension upto the 4th year after obtaining orders of their Secretary (in the Central Government)/Chief Secretary (in the State Government)/ equivalent officer (in respect of other cases) and for the fifth year with the approval of the Minister of the borrowing Ministry/Department and in respect of other organisations with the approval of the Minister of the borrowing Ministry/Department with which they are administratively concerned.
8.3.1 The borrowing Ministries/Departments/Organisations may extend the period of deputation upto the fifth year where absolutely necessary in public interest, subject to the following conditions:

(i) The extension would be subject to the prior approval of the lending organisation, the consent of the official concerned and wherever necessary, the approval of the UPSC/ State Public Service Commission and Appointment Committee of Cabinet (ACC).

(ii) If the borrowing organisation wishes to retain an officer beyond the prescribed tenure, it shall initiate action for seeking concurrence of lending organisation, individual concerned etc. six months before the date of expiry of tenure. In no case it should retain an official beyond the sanctioned term unless prior approval of the competent authority to grant further extension has been obtained.

(iii) No further extension beyond the fifth year shall be considered.
8.3.2 Where extension is granted up to the fifth year, the official concerned will continue to be allowed deputation (duty) allowance, if he/she has opted to draw deputation (duty) allowance.
8.4 There shall be a mandatory ‘cooling off’ period of three years after every period of deputation/foreign service up to Joint Secretary level posts and one year for Additional Secretary level posts.
8.5 A Central Government employee shall be eligible for deputation/foreign service to posts in State Government/ State Government Organisations/Government of UTs/ Government of UT’s Organisations/ Autonomous Bodies, Trusts, Societies, PSUs etc. not controlled by the Central Government only after he has completed 9 years of service and is clear from the vigilance angle.

8.6 If during the period of deputation/ foreign service, on account of proforma promotion in the parent cadre the official concerned becomes entitled to a higher Pay Scale/ Pay Band & Grade Pay in the parent cadre vis-a-vis that of the ex-cadre post, the official shall complete his/her normal /extended tenure of deputation already sanctioned with the approval of the competent authority. The pay shall be regulated as under:

(a) If the Grade pay of the officer in the parent cadre becomes higher than that of the deputation post after getting proforma promotion, he may be allowed the pay in the pay band + Grade Pay of the post to which he is promoted till the time he completes the normal/extended period of deputation (if he gets proforma promotion in the extended period) already sanctioned, if he so opts. No extension in the period of deputation shall be allowed to him after completing the sanctioned period of deputation.

(b) If he draws the pay in the pay band + Grade pay attached to the deputation post, on reversion to his parent cadre, his pay may be fixed by allowing him notional increments in his regular post in the parent department + the Grade pay attached to it.
(c) if the Grade pay of the officer in the parent cadre becomes higher than that of the deputation post on getting financial upgradation under the ACP/IMACP scheme, the officer may be allowed to draw the pay in the pay band + Grade Pay to which he becomes entitled to under the ACP/MACPS, if opted for by him, as laid down in Para 27 of Annexure I to the DOPT OM No. 35034/3/2008 -Estt. (D) dated 19th May, 2009.
9. Premature reversion of deputationist to parent cadre.

Normally, when an employee is appointed on deputation/ foreign service, his services are placed at the disposal of the parent Ministry/ Department at the end of the tenure. However, as and when a situation arises for premature reversion to the parent cadre of the deputationist, his services could be so returned after giving an advance notice of at least three months to the lending Ministry/ Department and the employee concerned.

10. Relaxation of conditions.

Any relaxation of these terms and conditions will require the prior concurrence of the Department of Personnel & training.

11. Date of Effect

These orders will take effect from 1.1.2006 and shall be applicable to all officers who were on deputation on 1.1.2006 or appointed thereafter except for the revised rates of deputation (duty) allowance which shall be applicable from 1.9.2008 as mentioned below Para 6.1 of this OM.

12. Insofar as persons serving in the Indian Audit and Accounts Department are concerned, these orders will apply for deputation outside Indian Audit and Accounts Department as concurred in by the Comptroller and Auditor General of India.

RBE No.131/2010
Brd’s ltr. No. E(P&A)I -2010/RT-2 dated 11.09.2010 [RBE No.131/2010]

Sub: Safety Related Retirement Scheme covering safety categories with grade pay of 1800/-.
***
Please refer to Board’s letter No. E(P &A) I – 2001/RT-2 (KW) dated 02.01.2004 regarding introduction of Safety Related Retirement Scheme (SRRS) for Drivers and Gangmen.

2. It has now been decided to extend the benefit of Scheme to other safety categories of staff with a grade pay of ` 1800/- p.m. The qualifying service has been reduced from 33 years to 20 years and the eligibility age group from
55 – 57 years to 50 – 57 years for seeking retirement under the Scheme in the case of Safety categories with Grade Pay of 1800. The list of Safety categories covered under the scheme is enclosed as Annexure.

2.1 It has also been decided to modify the nomenclature of the Scheme as Liberalized Active Retirement Scheme for Guaranteed Employment for Safety Staff (LARSGESS) with grade pay of .1800. However, the employment under the scheme would be guaranteed only to those found eligible / suitable and finally selected as per procedure.

3. The condition of qualifying service (i.e. 33 years) and age group (i.e. 55 – 57 years) for Drivers will remain unchanged.

4. It is also reiterated that the retirement of the employee be considered only if the ward is found suitable in all respects. Retirement of the employee and appointment of the ward should take place simultaneously.

5. The other terms and conditions of the scheme will remain unchanged.

6. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
***
Annexure
Annexure to Railway Board’s letter No. E[P&A]I-2010/RT-2 dated 11.09.2010
Safety categories with Grade Pay of 1800
A. Operating Department
1. Pointsman
2. Shuntman
3. Leverman
4. Gateman
5. Traffic Porters
B. Civil Engineering Department

1. Gateman
2. Trolleyman
3. Keyman

C Signal & Telecommunication Department

1. Khalasi/Khalasi Helper re-designated as Helper Grade II & Grade I attached to ESM/MSM/TCM/WTM
D Mechanical & Electrical Department

1. Khalasi/Khalasi Helper re-designated as Helper Grade II & Grade I assisting Loco Fitters/C&W Fitters/Fitters in Diesel Sheds [Open Line & Workshops]/EMU/Elect. Sheds [Open Line & Workshops] and Train Lighting & A C Fitters [Open Line & Workshops]
2. Crane Jamadar & Crane Khalasis.
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RBE No.132/2010
Brd’s ltr. No. E[Sports]2007/Policy/4(Clarifications) dated 13.09.2010 [RBE No.132/2010]

Sub: Out-of-turn promotions to Railway employees on sports account, who are recruited on Railways other than the sports quota.
Ref: Board’s letter No. E[Sports]2007/Policy/3 dated 30.03.2007 [RBE No. 48/2007]
***
In reference to Board’s policy letter mentioned above it is clarified that if any person recruited on the Railways on regular basis in Group-D or Group-C, other than the sports quota and acquires the minimum sports norms for out-of-turn promotion, as per norms; he/she can be considered for out-of-turn promotion to next higher post [within Group-C] in his/her cadre; subject to fulfilling the minimum educational qualification and other requisite service conditions for the promotional post. For his/her sports achievements, he/she shall also be eligible for all other incentives, as per rules.

RBE No.127/2010
Brd’s ltr. No. E[NG]I-2003/TR/2010 dated 07.09.2010 [RBE No.127/2010]

Sub: Repatriation of deemed deputationists staff in IRCTC to the Railways – Their engagement in Railway catering regarding.
***
Attention is invited to Para 5 of Board’s letter dated 18.01.2010, vide which, another opportunity was given to those deemed deputationists who are on the roll of IRCTC subject to certain conditions, one of which was that such staff would however, be released from IRCTC only after receipt of posting order from the concerned zonal Railways so that they do not have to unnecessarily wait for their posting.

2. The matter has again been considered by the Board and it has now been decided, as a temporary measure, that the staff who are still waiting in IRCTC for posting orders being issued by their parent Railways, may be immediately repatriated to their original Railway from which they were earlier transferred to IRCTC and their services can be availed by the Railway concerned in Catering activities by keeping them on ‘Supernumerary Posts’ till further order is issued and norms for filling up are decided.

RBE No.134/2010
Board’s letter No.PC-VI/2008/I/1/1 dt.14.09.2010 ( , RBE No.134)

Sub: Provisional designations of certain Group ‘C’ categories.
***
In pursuance to the implementation of recommendations of 6th Central Pay Commission, the issue of revision of designations of Group ‘C’ categories where pre-revised pay scales (as per 5th CPC) have been merged and granted common replacement pay structure/higher grade pay had been under consideration of this Ministry. It has now been decided in consultation with both the Federations that existing designations of Group C categories where grades have been merged and granted common replacement pay structure/higher grade pay, may be replaced provisionally by the designations as shown in the Annexure A to this letter.

2. In terms of footnote 1 to Board’s letter No.PC-VI/2008/RSRP/1 dated 11.09.2008 wherever the posts in different pre-revised pay scales have been placed in one common pay band and grade pay, the same stand merged with functions, unless specified otherwise. Pending rationalization of duties and responsibilities, staff in these categories may continue to perform the existing duties and responsibilities to which such other duties and responsibilities as considered appropriate may be added by the administration. The provisional revised designations as shown in this annexure by themselves will not entail any change in the existing duties and responsibilities, existing allocation of work between the posts of the same provisionally revised designations nor revision of pay structure.

3. Action taken be advised to this Ministry.
Annexure’A’
PROVISIONAL DESIGNATIONS
Annexure to Board’s letter No. PC-VI/2008/I/1/1 dt.14.09.2010
S.
No. Category/Existing Designation Revised Pay
structure
Pay Band Grade
Pay Provisional Revised Designation.
RAILWAYS/PRODUCTION UNITS
1. COMMERCIAL DEPARTMENT
1.1 Commercial Clerks:
Chief Commercial Clerk PB-2
4200 Chief Commercial Clerk
Head Commercial Clerk
1.2 Ticket Checking Staff
Travelling Ticket Inspector PB-2
4200 Travelling Ticket Inspector/ Hd.Ticket Collector
Hd.Ticket Collector/ Sr.Travelling Ticket Examiner
1.3 Enquiry-cum-Reservation Clerk
Reservation Supervisor Gr.II PB-2
4200 Reservation Supervisor Gr.II
Enquiry cum Reservation Clerk Gr.I
1.4 Commercial Inspectors
Commercial Inspector-I (Marketing/ Claims/Rates/R&D) PB-2
4600 Chief Commercial Inspectors-(Marketing/Claims/Rates/ R&D)
Commercial Inspector
-II (Marketing / Claims/Rates/R&D)
Commercial Inspector-III (Marketing/ Claims/Rates/ R&D) PB-2
4200 Commercial Inspector-(Marketing/Claims/Rates/ R&D)
Commercial Inspector-IV (Marketing/ Claims/Rates/ R&D)
1.5 Law Assistants
Chief Law Assistant PB-2
4600 Chief Law Assistant
Law Assistant
1.6 Catering Inspectors
Catering Inspector Gr.II PB-2
4200 Catering Inspector
Catering Inspector Gr.III/Ctg.Sup.Gr.I
2. TRAFFIC TRANSPORTATION DEPARTMENT:
2.1 Station Masters
Station Superintendent PB-2
4600 Station Superintendent
Dy.Station Superintendent
Station Master PB-2
4200 Station Master
Asstt.Station Master/ Station Master
2.2 Controllers
Chief Controller PB-2
4600 Chief Controller
Dy.Chief Controller
2.3 Traffic Signallers:
Inspector Wireless (Traffic) Gr.II PB-2
4200 Inspector Wireless (Traffic) Gr.II
Head Signaller
2.4 Train Clerks
Chief Train Clerk PB-2
4200 Chief Train Clerk
Head Train Clerk
2.5 RUNNING STAFF
2.5.1 Loco Running:
Loco Pilot (Passenger) Gr.I/ Sr.Motorman PB-2
4200 Loco Pilot (Passenger) /Sr.Motorman
Loco Pilot (Passenger) Gr.II/ Motorman
Loco Pilot(Goods) Grade I PB-2
4200 Loco Pilot(Goods)
Loco Pilot(Goods) Grade II
2.5.2 Traffic Running
Sr.Passenger Guard PB-2
4200 Sr.Passenger Guard
Passenger Guard
3. CIVIL ENGINEERING DEPARTMENT:
Technical Supervisors
Sr.Section Engineer PB-2
4600 Sr.Section Engineer
Section Engineer
Jr.Engineer Grade.I PB-2
4200 Jr.Engineer
Jr.Engineer Grade II
3.2 Drawing/Design Staff:
Sr.Section Engineer(Drawing/Design) PB-2
4600 Sr.Section Engineer(Drawing/ Design)
Section Engineer(Drawing/Design)
Jr.Engineer Grade.I(Drawing/Design) PB-2
4200 Jr.Engineer (Drawing/ Design)
Jr.Engineer Grade II(Drawing/Design)
4. MECHANICAL ENGINEERING DEPARTMENT
4.1 Technical Supervisors:
Sr.Section Engineer PB-2
4600 Sr. Section Engineer
Section Engineer
Jr.Engineer Grade.I PB-2
4200 Jr.Engineer
Jr.Engineer Grade.II
4.2 Drawing/Design Staff:
Sr.Section Engineer(Drawing/Design) PB-2
4600 Sr.Section Engineer(Drawing/ Design)
Section Engineer(Drawing/Design)
Jr.Engineer Grade.I(Drawing/Design) PB-2
4200 Jr.Engineer Grade (Drawing/ Design)
Jr.Engineer Grade.II( Drawing/Design)
4.3 Loco Inspectors
Chief Loco Inspector PB-2
4600 Chief Loco Inspector
Loco Inspector
4.4 Loco Maintenance
Sr.Section Engineer(Loco) PB-2
4600 Sr.Section Engineer (Loco)
Section Engineer(Loco)
4.5 Chemical & Metallurgical Staff
Chemical & Metallurgical Superintendent Gr.I PB-2
4600 Chemical & Metallurgical Superintendent
Chemical & Metallurgical Superintendent Gr.II
Chemical & Metallurgical Assistant Gr.I PB-2
4200 Chemical & Metallurgical Assistant
Chemical & Metallurgical Assistant Gr.II
5. ELECTRICAL ENGINEERING DEPARTMENT
5.1 Technical Supervisors:
Sr.Section Engineer PB-2
4600 Sr.Section Engineer
Section Engineer
Jr.Engineer Grade.I PB-2
4200 Jr.Engineer
Jr.Engineer Grade.II
5.2 Drawing/Design Staff:
Sr.Section Engineer(Drawing/Design) PB-2
4600 Sr.Section Engineer(Drawing/ Design)
Section Engineer(Drawing/Design)
Jr.Engineer Grade.I(Drawing/Design) PB-2
4200 Jr.Engineer (Drawing/ Design)
Jr.Engineer Grade.II( Drawing/Design)
5.3 Loco Inspectors
Chief Loco Inspector PB-2
4600 Chief Loco Inspector
Loco Inspector
5.4 Loco Maintenance
Sr.Section Engineer(Loco) PB-2
4600 Sr.Section Engineer (Loco)
Section Engineer(Loco)
6. SIGNAL & TELECOMMUNICATION ENGINEERING DEPARTMENT.
Technical Supervisors:
Sr.Section Engineer PB-2
4600 Sr.Section Engineer
Section Engineer
Jr.Engineer Grade.I PB-2
4200 Jr.Engineer
Jr.Engineer Grade.II
6.2 Drawing/Design Staff:
Sr.Section Engineer (Drawing/Design) PB-2
4600 Sr.Section Engineer(Drawing/ Design)
Section Engineer(Drawing/Design)
Jr.Engineer Grade.I(Drawing/Design) PB-2
4200 Jr.Engineer (Drawing/Design)
Jr.Engineer Grade.II( Drawing/Design)
6.3 Telephone Operators
Chief Telephone Operator PB-2
4200 Chief Telephone Operator
Head Telephone Operator
7. STORES DEPARTMENT
7.1 Technical Supervisors:
Sr.Section Engineer(Printing) PB-2
4600 Sr.Section Engineer( Printing)
Section Engineer(Printing)
Jr.Engineer Grade.I(Printing) PB-2
4200 Jr.Engineer(Printing)
Jr.Engineer Grade.II(Printing)
7.2 Depot Material Superintendent
Chief Depot Material Superintendent PB-2
4600 Chief Depot Material Superintendent
Depot Material Superintendent Gr.I
Depot Material Superintendent Gr.II PB-2
4200 Depot Material Superintendent
Depot Material Superintendent Gr.III
7.3 Shipping Inspectors
Head Shipping Inspector PB-2
4600 Head Shipping Inspector
Chief Shipping Inspector
Sr. Shipping Inspector PB-2
4200 Sr.Shipping Inspector
Shipping Inspector
8. PERSONEL DEPARTMENT
8.1 Chief Staff & Welfare Inspector PB-2
4600 Chief Staff & Welfare Inspector
Staff & Welfare Inspector Gr.I
Staff & Welfare Inspector Gr.II PB-2
4200 Staff & Welfare Inspector
Staff & Welfare Inspector Gr.III
9. MEDICAL DEPARTMENT
9.1 Lab Staff
Chief Lab Superintendent PB-2
4600 Chief Lab Superintendent
Lab Superintendent Gr.I
Lab Superintendent Gr.II PB-2
4200 Lab Superintendent
Lab Superintendent Gr.III
9.2 Pharmacists:
Chief Pharmacist –I PB-2
4600 Chief Pharmacist
Chief Pharmacist-II
Pharmacist-I PB-2
4200 Pharmacist-I
Pharmacist-II

9.3 Health & Malaria Inspectors:
Health & Malaria Inspector Gr.I PB-2
4600 Health & Malaria Inspector Grade I
Health & Malaria Inspector Gr.II
9.4 Extension Educators:
Sr.District Extension Educator PB-2
4600 Sr.District Extension Educator
District Extension Educator
9.5 Radiographers:
Chief Radiographer/X-Ray Technician PB-2
4200 Chief Radiographer/X-Ray Technician
Radiographer/X-Ray Technician Gr.I
Radiographer/X-Ray Technician Gr.II PB-1 2800 Radiographer/X-Ray Technician
Radiographer/X-Ray Technician Gr.III
9.6 Nursing Staff
Chief Matron PB-3 5400 Chief Matron
Matron
10 GENERAL
10.1 Ministerial Staff (other than Accounts Department)
Chief Office Superintendent PB-2
4600 Chief Office Superintendent
Office Superintendent Grade I
Office Superintendent Grade II PB-2
4200 Office Superintendent
Head Clerk
10.2 Stenographers
Stenographer Gr.I PB-2
4200 Stenographer Gr.I
Stenographer Gr.II
10.3 Typists
Chief Typist PB-2
4200 Chief Typist
Head Typist
10.4 Canteen Staff:
Head Canteen Manager PB-2
4200 Head Canteen Manager
Sr. Canteen Manager
11 Workshops:
11.1 Time Keeping Staff (ER,SER & DMW)
Chief Time Keeper PB-2
4200 Chief Time Keeper
Head Time Keeper
12 Accounts Department:
12.1 Statistical Inspectors
Statistical Inspector Gr.II PB-2
4200 Statistical Inspector Gr.II
Statistical Inspector Gr.III
12.2 SO(A/cs)TIA/ISA
Sr.Section Officer (A/cs) PB-2
4800 Sr.Section Officer (A/cs)
Section Officer (A/cs)
Sr.Inspector of Stores Accounts PB-2
4800 Sr.Inspector of Stores Accounts
Inspector of Stores Accounts
Sr.Travelling Inspector of Accounts PB-2
4800 Sr.Travelling Inspector of Accounts
Travelling Inspector of Accounts
12.3 Finger Print Examiners:
Sr.Finger Print Examiner PB-2
4200 Sr. Finger Print Examiner
Finger Print Examiner
13 EDP CENTRE
13.1 EDP Staff
Senior Engineer (IT) Grade I PB-2
4600 Senior Engineer (IT)
Senior Engineer (IT) Grade II
Jr. Engineer (IT) Grade I PB-2
4200 Jr. Engineer (IT)
Jr. Engineer (IT) Grade II
14. Categories specific for RDSO
14.1 M&C Directorate/RDSO
Chemical/Metallurgical Supervisor Gr.I(Research) PB-2
4600 Chemical/Metallurgical Supervisor (Research)
Chemical/Metallurgical Supervisor Gr.II(Research)
14.2 Psycho Technical Cell/RDSO
Scientific Supervisor Gr.I PB-2
4600 Scientific Supervisor
Scientific Supervisor Gr.II
14.3 Research Staff/RDSO
Sr.Section Engineer(Research) PB-2
4600 Sr.Section Engineer (Research)
Section Engineer(Research)
Jr. Engineer-I(Research) PB-2
4200 Jr. Engineer (Research)
Jr. Engineer-II(Research)
14.4 Design Staff/RDSO
Sr.Section Engineer(Design) PB-2
4600 Sr.Section Engineer(Design)
Section Engineer(Design)
Jr.Engineer Grade.I(Design) PB-2
4200 Jr.Engineer (Design)
Jr.Engineer Grade.II(Design)
14.5 Technical Staff/RDSO
Sr.Section Engineer (Mech. etc) PB-2
4600 Sr.Section Engineer (Mech. etc)
Section Engineer (Mech. etc)

Note: The provisional revised designations as shown in this annexure by themselves will not entail any change in the existing duties and responsibilities, existing allocation of work between the posts of the same provisionally revised designations nor revision of pay structure.

RBE No.139/2010
Board’s letter No. PC-VI/2008/I/7/2/1 dated 22.09.2010 ( , RBE No.139)
Sub: Payment of Dearness Allowance (DA) to Railway employees – Revised rates effective from 01.07.2010.
***
Please refer to this Ministry’s letter of even number dated 26.03.2010 (S.No.PC-VI/194, RBE No.45/2010) on the subject mentioned above. The President is pleased to decide that the Dearness Allowance payable to Railway employees shall be enhanced from the existing rate of 35% to 45% with effect from 1st July, 2010.

2. The provisions contained in Paras 3, 4 & 5 of this Ministry’s letter of even number dated 09.09.2008 (S.No.PC-VI/3, RBE No.106/2008) shall continue to be applicable while regulating Dearness Allowance under these orders.

3. The additional installment of Dearness Allowance payable under these orders shall be paid in cash to all railway employees. The arrears may be charged to the salary bill for September, 2010 and no honorarium is payable for preparing separate bill for this purpose.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
****

Copy of Ministry of Finance, Department of Expenditure’s OM No. 1[6]/2010-E-II[B] dated 22.09.2010

Sub: Payment of Dearness Allowance (DA) to Central Government employees – Revised rates effective from 01.07.2010.
***
The undersigned is directed to refer to this Ministry’s Office Memorandum No. 1[3]/2009-E-II[B] dated 26th March, 2010 on the subject mentioned above and to say that the President is pleased to decide that the Dearness Allowance payable to Central Government employees shall be enhanced from the existing rate of 35% to 45% with effect from 1st July, 2010.

2. The provisions contained in paras 3,4, and 5 of this Ministry’s O.M. No. 1[3]/2008-E-II[B] dated 29th August, 2008 shall continue to be applicable while regulating Dearness Allowance under these orders.

3. The additional instalment of Dearness Allowance payable under these orders shall be paid in cash to all Central Government employees.

4. These orders shall also apply to the civilian employees paid from the Defence Services Estimates and the expenditure will be chargeable to the relevant head of the Defence Services Estimates. In regard to Armed Forces personnel and Railway employees separate orders will be issued by the Ministry of Defence and Ministry of Railways, respectively.

5. Insofar as the persons serving in the Indian Audit and Accounts Department are concerned, these orders issue after consultation with the Comptroller and Auditor General of India.

RBE No.130/2010
Brd’s ltr. No. 2009/E[NG]-II/RR-1/2010 dated 10.09.2010 [RBE No.130/2010]

Sub: Filling up of vacancies in Pay Band-1 of ` 5200-20200 with Grade Pay of ` 1800 from Ex-servicemen.
***
The issue of filling up of vacancies exclusively from amongst ex-servicemen [ESM] has been under consideration of this Ministry.

2. After detailed deliberations, it has been decided by Ministry of Railways [Railway Board] that a recruitment exercise be initiated by all zonal railways to fill up erstwhile Group ‘D’ vacancies against ex-servicemen quota to the extent of 20% quota prescribed for them through open advertisement in Pay Band-1 of 5200-20200 with Grade Pay of 1800 by clubbing the requirement of all Divisions/Workshops/ Production Units and other organizations falling within the jurisdiction of the zonal Railway shall be clubbed together for the purpose of recruitment keeping in view the following:

[i] ESM may be recruited exclusively through open advertisement to fill up 20% vacancies in PB-I Pay band of 5200-20200 with Grade Pay of 1800 [erstwhile Group D posts] and panel be formed on the basis of their length of military service;

[ii] The extant procedure of Physical Efficiency Test followed by Written Test be dispensed with for this recruitment;

[iii] The recruitment shall be on the basis of scrutiny of applications and the ex-serviceman should be medically fit for the job being considered for.

[iv] The age limit for such recruitments shall be as per laid down norms, i.e., ESM who have put in not less than six months continuous service will be given relaxation in age limit to the extent of period of service plus three years.

[v] ESM who has retired after putting in 15 years of service and has passed Army Class-I certificate or equivalent will be considered eligible.

[vi] SC/ST/OBC category of ESM so appointed shall be adjusted against their quota. However, if their number exceeds the prescribed quota of reservation, the number in excess shall be adjusted against unreserved category. Being a direct recruitment quota, in future SCs/STs/OBCs appointed against unreserved slots shall not be reverted back to reserved slots.

RBE No.128/2010
Brd’s ltr. No. E[NG]-II/2003/RR-1/36 dated 09.09.2010 [RBE No.128/2010]

Sub: Recognition of Certificates/Qualifications issued by State Madarsa Education Boards for the purpose of employment.
***
A copy of office Memorandum No. 42012/13/2007-Estt[D] dated 23.2.2010 issued by Ministry of Personnel, Public Grievances and Pensions, Department of Personnel & Training on the above subject is sent herewith for guidance and compliance.

These instructions will be applicable to ongoing recruitment and the recruitment exercises to be initiated in future. Cases pertaining to recruitments finalized prior to the date of issue of these instructions need not be re-opened.
*****
Copy of office Memorandum No. 42012/13/2007-Estt[D] dated 23.2.2010 issued by Ministry of Personnel, Public Grievances and Pensions, Department of Personnel & Training
Sub: Recognition of Certificates/Qualifications issued by State Madarsa Education Boards for the purpose of employment under the Central Government .
***
The undersigned is directed to say that the Central Government has accepted the following recommendations relating to equivalence and the guiding principles that should be in place for grant of such equivalence to the various examinations conducted by the Madarsa Boards of the country with those of the main stream Boards of Secondary and Senior Secondary Education for the purpose of Higher Education as the case may be:
[i] The Madarsa seeking equivalence need to affiliate themselves with the corresponding State Madarsa Board.

[ii] In a State which has no functioning Madarsa Board the Madarsas existing in that State may affiliate themselves to the Madarsa Board of any other neighbouring State, so that the students enrolled in Madarsas do not face any difficulty in their attempt at horizontal and vertical mobility and employment.

[iii] The certificates/qualifications of the Madarsa Board which have been granted equivalence by the corresponding State Board of Education to that of their Secondary and Senior Secondary qualifications may be considered equivalent by the Central Board of Secondary Education [CBSE], Council of Boards of School Education in India [COBSE] and/or by any other School Examination Board, for the purpose of employment.

The Government of India, in consultation with Ministry of HRD have decided to recognize the certificates/qualifications issued by the following State Madarsa Education Boards for the purpose of employment under the Central Government:

S.No. Name of the Board Examination Conducted Equivalence to Classes
1 Bihar State Madarsa Education Board, Patna, Bihar Wastania
Fauquania
Maulvi VIII
X
XII
2 West Bengal Board of Madarsa Education, Kolkatta, West Bengal High Madarsa, Alim
Fazil X
XII
3 Chhattisgarh Madarsa Board, Raipur, Chhattisgarh Urdu Adib, Urdu Mahir, Urdu Moulim, High School Patrachar Pathyakram

Adim Higher Secondary Patrachar Pathyakram X

XII

4 Madhya Pradesh Madarsa Board, Bhopal, MP Middle
Urdu Adeeb, Urdu Mahir, Urdu Moulim, Moulvi, Madhyamik
Alim, Higher Secondary VII
X

XII
5 UP Madarsa Education Board, Lucknow, UP Munshi, Moulvi
Alim X
XII

RBE No.137/2010
Brd’s ltr. No. E[NG]-II/2008/SB/SR/15 dated 17.09.2010 [RBE No.137/2010]

Sub: Appointment of Substitutes on the railways
***
The issue regarding revision of provisions contained in Master Circular No.20/1991 issued vide this Ministry’s letter No. E[NG]-II/90/SB/2010/Master Circular dated 29.1.1991 has been under consideration of this Ministry. After detailed examination by the Board, it has been decided that in supersession of the following mentioned provisions/instructions:

[i] Para 1512 to 1515 of Indian Railway Establishment Manual, Volume-I [1989 edition];
[ii] Master Circular No.20/91 issued vide RBE No.12/91 dated 29.01.91 including all the circulars numbering 54 quoted in Master Circular pages 8 to 10;
[iii] Letter No. E[NG]-II/90/SB/2010/MC dated 4.11.1992
[iv] Letter No. E[NG]-II/2001/SB/2 dated 4.1.2001
[v] Letter No. E[NG]-II/2005/SB/6 dated 12.09.2005 and
[vi] Letter No. E[NG]-II/2008/SB/8 dated 24.06.2009

The following instructions on the subject of engagement of Substitutes in erstwhile Group ‘D’ categories will be applicable :-

2. Definition:
“Substitutes” refer to persons engaged in Indian Railway Establishments on regular scales of pay and allowances applicable to posts falling vacant and the process of filling up is delayed and the post cannot be kept vacant due to exigencies of work otherwise railway service may be adversely affected.

3. Circumstances for engagement of “Substitutes”:
3.1 Substitutes in erstwhile Group ‘D’ should be engaged with the prior personal approval of the General Manager, while those in Group ‘C’ shall require prior approval of the Railway Board. They should be engaged only in the following circumstances:

[i] The process of filling up of vacancies is delayed; and
[ii] The posts cannot be kept vacant without adversely affecting the railway services;

3.2 Maximum number of Substitutes that can be engaged in a year in erstwhile Group ‘D’ posts

[i] Maximum number of substitutes which can be engaged in a financial year in the following categories would be 10% of the vacancies calculated as on 1st April of the year to be filled up during the financial year;
[a] Safety;
[b] Train operations [operating staff of Operating, Mechanical, Civil, S&T and Electrical]

[ii] For other categories, the maximum number of substitutes that can be engaged is 2% of the vacancies in these categories.

Chief Personnel Officer [CPO] will calculate the 10% and 2% vacancies at the beginning of each financial year.

3.3 Substitutes in erstwhile Group ‘D’ should be engaged as per following practice /procedure.

[i] Applications addressed to General Manager will be received in General Manager’s office from various sources
[ii] Committee of three Senior Administrative Grade [SAG] officers, nominated by General Manager, will scrutinize applications and make recommendations which will be put up for approval of General Manager through Chief Personnel Officer[CPO]
[iii] The applications recommended by the Committee will be forwarded to the Personnel Department for verification of certificates, etc.
[iv] After due verification of educational qualifications, certificates etc., the eligible applications along with the requirement of substitutes received from DRMs/Heads of Units, through the Chief Personnel Officer, will be put up for General Manager’s approval, by the Personnel Department.
[v] Keeping the exigencies of services and suitability of the candidate, General Manager will decide the Department and Division /Unit where the candidate is to be engaged as per para 3.2
[vi] Formal letter of engagement will be sent to the Division /Unit by the Personnel Department;
[vii] To avoid any fraud/impersonation etc., the Division/Unit will get the letter verified/authenticated from CPO’s office and then issue Engagement Letter to the candidate
[viii] Proper records should be maintained with reference to the number of applications received, number of applications rejected etc. Records of the applications which are no longer required to be retained should be shredded/weeded out.
4. Benefits:
4.1. Substitutes engaged should be paid regular scales of pay and allowances admissible to the post against which they have been appointed irrespective of the nature or duration of the vacancy.
4.2. They should be allowed all the rights and privileges as are admissible to temporary Railway employees on attainment of temporary status on completion of four months continuous service.

4.3 The conferment of temporary status after completion of four months continuous service does not entitle them to automatic absorption/appointment to Railway service unless they are selected in the approved manner for appointment or absorption to regular posts.
4.4 The period of service of substitutes will be counted for full pensionary benefits from the date of completion of four months continuous service provided it is followed by absorption in regular service, without break.
4.5 While regularizing the services of substitutes, age limit for recruitment to erstwhile Group ‘D’ posts may be relaxed to the extent of their total service rendered as substitute which may be either continuous or in broken periods subject to maximum of 40 years not exceeded in case of General candidates, 43 in case of OBC and 45 in case of SC/ST.
4.6 Substitutes who wish to apply for the posts advertised by the Railway Recruitment Boards may be given relaxation in age to the extent of service put in by them, continuous or in broken spells subject to maximum of 40 years not exceeded in case of General candidates, 43 in case of OBC and 45 in case of SC/ST.
4.7 Festival/Flood advances: The substitutes who have attained temporary status and have put in one and half years of continuous service should be granted these advances on the same conditions provided they furnish two sureties from permanent Railway servants.
4.8. Substitutes are eligible for medical facilities for self only in the out-patient Department. The service cards etc. of the employee may be utilised as identification cards for this purpose.
4.9. When substitutes are selected for absorption in regular service and sent for medical examinations, the standard of medical examination should be of relaxed standard as prescribed for re-employment during service.

5. Screening of the Substitutes for their absorption in regular service.
5.1 A person who is continued to work as a Substitute for prolonged period shall be considered for regularization of his/her services provided he/she has put in a minimum of 05 [five] years of service.
5.2 A screening Committee should be constituted to screen the substitutes with temporary status for their absorption in regular posts. Such screening Committee should consist of at least three Railway Officers of appropriate rank, one belonging to SC/ST communities and another to minority community.
5.3. Screening/Empanelment of substitute for the purpose of absorption in regular employment be restricted to only those who are in the current substitute registers.
5.4 Though no roster is required to be maintained, the intake of SC/ST/OBC while engaging substitutes against each individual category in the various departments should not be below the prescribed percentage of reservation in favour of these communities.
5.5 The Screening Committee should make good shortfall, if any, by resorting to direct recruitment from open market in each erstwhile Group ‘D’ category.
5.6 Screening of substitutes for absorption in regular employment may be made by the Screening Committee with reference to the vacancies available at the material time.
5.7 As long as it is established from records that the substitutes have been enrolled within the age limit, relaxation at the time of actual absorption should be automatic.
5.8 In old cases, where the age limit was not observed, relaxation of age at the time of regular absorption should be considered sympathetically. CPOs /DRMs are empowered to grant such relaxations.
5.9 Substitutes will be eligible for absorption in regular employment only if they fulfill the requisite eligibility criteria for the post in question. Relaxation in educational qualification may be granted by retraining such persons as followed in case of Group ‘D’ staff on implementation of 6th Pay Commission.
5.10 When called for screening, substitutes will be issued passes for their journeys and the period treated as on duty.
5.11 Gaps which may occur in service of Substitutes between two engagements should be ignored for the purpose of temporary status on completion of four months service.
6. Date of appointment

The date of appointment of a substitute to be recorded in the Service Book against the column “Date of appointment” should be the date on which he/she attains temporary status after continuous service of four months if the same is followed by his/her regular absorption. Otherwise, it should be the date on which he/she is regularly appointed/absorbed.

7. Break in service.
The following cases of absence will not be considered as “break in service” for determining the four months continuous service for the purpose of absorption in regular employment:
a. The periods of absence of a substitute who is under medical treatment with injury sustained on duty covered by the provisions of Workman’s Compensation Act;
b. Authorised absence not exceeding 20 days during the preceding six months.
NOTE
i. The term “authorised absence” for this purpose covers permission granted by the Supervisory Official in-charge to be away from the work for the period specified.
ii. Unauthorised absence or stoppage of work will be treated as a break in continuity of employment.
c. Days of rest even under HOER or under the statutory enactments and the days on which the establishment employing the substitutes remains closed will not be counted against the limit of 20 days authorised absence.
8. Service Register
A register should be maintained for recording the names of all ”Substitutes” whenever employed according to the Unit of recruitment, e.g. Divisions, Workshop etc. strictly in the order of their employment at the time of their initial engagement.
9. General
9.1 These instructions will be in force from the date of issue of this circular.
9.2 Existing instructions regarding Bungalow Peon/TADK will continue to remain in force.
10. Advance Correction Slip [ACS] to Indian Railway Establishment Manual Volume-I will follow.

RBE No.136/2010
Brd’s ltr. No. E[NG]I-2009/CR/2 dated 17.09.2010 [RBE No.136/2010]

Sub: Communication of Below Benchmark ACRs for the years prior to 2008-09 reckonable in future DPCs for promotion.
***

Department of Personnel & Training , vide their O.M. No. 21011/1/2010-Estt.A dated 13.04.2010 [copy enclosed], have mentioned that if any employee is to be considered for promotion in a future DPC and his ACRs prior to the period 2008-09 which would be reckonable for assessment of his fitness in such future DPCs contain final grading that are below the benchmark for his next promotion, before such ACRs are placed before the DPC, the concerned employee will be given a copy of the relevant ACR for his representation, if any, within 15 days of such communication. It may be noted that only below benchmark ACR for the period relevant to promotion need be disclosed.

2. It has also been mentioned in DoP&T’s above O.M. that the competent authorities considering representations of the employees against entries /grading in their ACRs/APARs should be informed that the decision on the representation may be taken objectively after taking into account the views of Reporting /Reviewing officers, if they are still in service, and in case of upgradation of the final grading given in the APAR, specific reasons therefor may also be given in the order of the competent authority.

3. Board have decided to implement the instructions contained in DoP&T’s above mentioned O.M. on Railways for promotion within Group ‘C’. It is, therefore, requested that while holding Departmental Promotion Committees for promotions of the employees in future, the above instructions may be taken care of and complied with.

Copy of DOP& T’s O.M. No. 21011/1/2010-Estt.A dated 13.04.2010.

Sub : Below Benchmark gradings in ACRs prior to the reporting period 2008-09 and objective consideration of representation by the competent authority against remarks in the APAR or for upgradation of the final grading.
****

The undersigned is directed to say that prior to the reporting period 2008-09, only the adverse remarks in the ACRs had to be communicated to the concerned officer for representation, if any to be considered by the competent authority. The question of treating the grading in the ACR which is below the benchmark for next promotion has been considered in this Department and it has been decided that if an employee is to be considered for promotion in a future DPC and his ACRs prior to the period 2008-09 which would be reckonable for assessment of his fitness in such future DPCs contain final grading which are below the benchmark for his next promotion, before such ACRs are placed before the DPC, the concerned employee will be given a copy of the relevant ACR for his representation, if any, within 15 days of such communication. It may be noted that only below benchmark ACR for the period relevant to promotion need be sent. There is no need to send below benchmark ACRs of other years.
2. As per existing instructions, representations against the remarks or for upgradation of the final grading given in the APAR (previously known as ACR) should be examined by the competent authority in consultation, if necessary, with the Reporting and the Reviewing Officer, if any. While considering the representation, the competent authority decides the matter objectively in a quasi-judicial manner on the basis of material placed before it. This would imply that the competent authority shall take into account the contentions of the officer who has represented against the particular remarks/grading in the APAR and the views of the Reporting and Reviewing officer if they are still in service on the points raised in the representation vis-a-vis the remarks/gradings given by them in the APAR. The UPSC has informed this Department that the Commission has observed that while deciding such representations, the competent authorities sometimes do not take into account the views of Reporting/Reviewing Officers if they are still in service. The Commission has further observed that in a majority of such cases, the competent authority does not give specific reasons for upgrading the below benchmark ACR/APAR gradings at par with the benchmark for next promotion.

3. All Ministries/Departments are therefore requested to inform the competent authorities while forwarding such cases to them to decide on the representations against the remarks or for upgradation of the grading in the APAR that the decision on the representation may be taken objectively after taking into account the views of the concerned Reporting/Reviewing Officers if they are still in service and in case of upgradation of the final grading given in the APAR, specific reasons therefor may also be given in the order of the competent authority.

RBE No.135/2010
Brd’s ltr. No. E[W]2008/ED-2/5 dated 14.09.2010 [RBE No.135/2010]

Sub:Special Allowance for child care for women with disabilities and Education Allowance for disabled children of Railway employees –recommendations of the VIth Central Pay Commission.
***
1. In terms of Para 2 of Department of Personnel & Training [DOP&T]’s OM No. 12011/04/2008-Estt.[Allowance] dated 11.09.2008, circulated on the Railways vide Board’s letter of even number dated 13.10.2008, reimbursement of Education Allowance for disabled children of Railway employees was granted at double the normal rates prescribed i.e. `24,000/- per annum per child.

2. The matter regarding admissibility of double the amount of Hostel Subsidy for disabled children has been under consideration in consultation with DOP&T and it has been decided that the Hostel Subsidy for disabled children of Railway employees shall be payable at double the rates i.e. 6,000/- per month per child, subject to the conditions as stipulated in DOP&T’s OM No.12011/03/2008-Estt.[Allowance] dated 02.09.2008 circulated on the Railways vide Board’s letter No. E[W]2008/ED-2/4 dated 01.10.2008.

3. This issues with the concurrence of Finance Directorate of Ministry of Railways.

RBE No.133/2010
Bd’s ltr No. PC-VI/2009/I/RSRP/6 dated 14.09.2010 [RBE No.133/2010 ]

Sub: Fixation of Pay in merged grades for working on ad-hoc basis on ex-cadre posts in Construction Organisations.
***
As per Rule (7) of RS(RP)Rules, 2008, initial pay of a Railway servant shall be fixed separately(i) in respect of his substantive pay in the permanent post on which the employee holds a lien and (ii) in respect of his pay in the officiating post held by him.

2. As per note 5 below Rule 7 of RSRP Rules, 2008, “Where a Railway servant is holding a permanent post and is officiating in a higher post on a regular basis and the scales applicable to these two posts are merged into one scale, the pay shall be fixed under this sub-rule with reference to the officiating post only and the pay so fixed shall be treated as substantive pay.”

3. Clarifications are being sought by the zonal railways regarding fixation of pay of staff working in Construction Organisation on ex-cadre posts on ad-hoc basis in merged grades. The matter has been examined and it is clarified that in the case of staff working in Construction organization on ex-cadre posts on ad-hoc basis, their pay in the 6th CPC pay structure is to be fixed separately for cadre post and ex-cadre post as provided in Rule 7(1) of RSRP, 2008. Note 5 below Rule 7 is not applicable in their case.

4. This issues in consultation with Establishment Directorate and with the concurrence of the Finance Directorate of the Ministry of Railways.

5. This disposes of CAO(Const. & MTP), Southern Railway’s letter No.P/524/I/P/CN dated 12.8.2009 and Southern Railway’s letter No.P(R) 524 dated 31.8.2009.

RBE No.144/2010
Bd’s ltr No. E[P&A]I-2008/CPC/LE-8 dtd 04.10.2010(RBE No.144/2010)

Sub: Child Care Leave in respect of female railway employees as a result of Sixth Central Pay Commission recommendations – Clarification regarding
***
Please refer to Board’s letters of even number dated 23.10.2008 and 12.12.2008 and 23.4.2010 regarding grant of Child Care Leave [CCL].

2. In pursuance of the decision taken by the Government, the Ministry of Railways have decided to delete the condition that CCL can be availed only if the employee concerned has no LAP at her credit, subject to the following conditions:-

(i) CCL may not be granted in more than 3 spells in a calendar year.

(ii) CCL may not be granted for less than 15 days.

(iii) CCL should not ordinarily be granted during the probation period except in case of certain extreme situations where the leave sanctioning authority is fully satisfied about the need of Child Care Leave to the probationer. It may also be ensured that the period for which this leave is sanctioned during probation is minimal.

3. It is reiterated that the CCL is to be treated like LAP and sanctioned as such.

4. These orders take effect from 1.9.2008. LAP, if any, availed by women employees before availing CCL subsequent to the issue of Board’s letter of even number dated 12.12.2008 may be adjusted against CCL, if so requested by the employee regardless of condition 2[i] and 2[ii] above.

5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.140/2010
Bd’s ltr No. E[W]2009/PS-5-8/1 dated 23.09.2010 (RBE No.140/2010)

Sub: Provision of companion in lieu of attendant to First Class/1st ‘A’ Post Retirement Complimentary Pass/Widow Pass holders in Jan Shatabdi Express trains.
***
As per instructions contained in Board’s letters No. E[W] 96 PS5-8/2 dated 17.02.2004 and 15.6.2007, facility of companion in lieu of attendant is available to retired railway employees/widows, who are 65 years of age and above, and holding Ist Class/ I-A Post Retirement Complimentary Pass /Widow Pass, in higher class on payment of full difference of fare between SL/II class and the class in which retired railway employee/widow travels, besides the existing travel facility alongwith a companion in SL/II class. This provision is however not applicable for journey by Jan Shatabdi Express Trains which is regulated by instructions contained in this office letter No. E[W]2000 PS5-1/17 dated 17.12.2004.

2. On a reference from AIRF, the matter has been considered and it has been decided that the provisions regarding companion as laid-down in Board’s letters dated 17.02.2004 and 15.06.2007 ibid will henceforth also apply in the case of retired railway employees/widow pass holders of 65 years and above but below 70 years of age and holding 1st class/ 1st ‘A’ Post Retirement Complimentary Pass /Widow Pass, in respect of journey by Jan Shatabdi Express Trains subject to the existing quota prescribed for reservation against Pass/PTOs . Separate instructions exist in the case of such persons of 70 years and above under Board’s letter No. E[W]96PS5-8/2 dated 09.09.09.

3. These instructions may be brought to the notice of all concerned.

4. This issues with the concurrence of the Finance and Commercial Directorates of the Ministry of Railways.

RBE No.147/2010

Bd’s letter No. E[P&A)II/2010/PLB-4 dated 7.10.2010 (RBE No.147/2010)

Sub: Payment of Productivity Linked Bonus to all eligible non-gazetted Railway employees for the financial year 2009-2010.
***
The President is pleased to sanction Productivity Linked Bonus (PLB) equivalent to 77 days [Seventy seven] days wages without any ceiling on wages for eligibility for the financial year 2009-10 to all eligible non-gazetted Railway employees (excluding all RPF/RPSF personnel). Where wages exceed ` 3500/- per month, Productivity Linked Bonus will be calculated as if ‘wages’ are ` 3500/- p.m.

2 ‘Wages’ for the purpose of calculating Productivity Linked Bonus shall include ‘Basic pay’ as defined in the Railway Services ( Revised Pay) Rules, 2008 and dearness allowance drawn during the financial year 2009-10. Other conditions of eligibility, method of calculation of wages, etc., as prescribed in this Ministry’s instructions and clarifications issued from time to time, shall remain unchanged.

3. It has also been decided that in the case of eligible employees mentioned in Para-1 above who were not placed under suspension, or had not quit service/retired/expired during the financial year 2009-10 or were on leave where leave salary admissible is not less than that admissible on leave on average pay, may be paid an amount of ` 8860/- towards Productivity Linked Bonus for the financial year 2009-10. In the case of employees other than those mentioned above, the amount of Productivity Linked Bonus may be calculated in accordance with the extant instructions on the subject.

4. Further, in relaxation to the provisions in Rules 905(2), 908 and 909 of State Railway Provident Fund Rules, as contained in Chapter 9 of R.I/1985 edition [2003 Reprint Edition], such of the subscribers to the SRPF as are entitled to Productivity Linked Bonus may, if they so desire, deposit the whole or part of the amount admissible under the Scheme in their respective State Railway Provident Fund Accounts.

5. It is also advised that the admissible amount in respect of employees who receive their salary in bank accounts be credited to their accounts unless such employees give an option to receive the PLB in cash.
6. Payment of Productivity Linked Bonus for the financial year 2009-10 to all eligible non-gazetted Railway employees mentioned in Para 1 above should be made on priority before the commencement of the puja holidays.

7. This issues with the concurrence of Finance Directorate of the Ministry of Railways.

RBE No.141/2010
Bd’s letter No. E(P&A)I -2010/RT-2 dated 24.09.2010 (RBE No.141/2010)

Sub: Safety Related Retirement Scheme covering safety categories with grade pay of ` 1800/-.

Ref: Board’s letter of even number dated 11.09.2010
***
The Safety Related Retirement Scheme (SRRS-2004) now renamed as Liberalized Active Retirement Scheme for Guaranteed Employment for Safety Staff (LARSGESS) vide Board’s above referred letter will also be applicable to Gangman /Trackman who were already covered under the original SRRS-2004. In other words, Gangman/Trackman in the age group of 50-57 years and having qualifying service of 20 years are eligible to seek retirement under the Scheme.

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.142/2010

Bd’s ltr No. E[G]2001 QR1-14 dated 27.09.10 (RBE No.142/2010)
Sub: Retention of Railway accommodation at the previous places of posting in favour of the officers/staff posted to Jammu-Udhampur-Srinagar-Baramulla New Line Construction Project and to open line maintenance work.
***
Retention of Railway accommodation at the previous places of posting in favour of officers/staff posted to Jammu-Udhampur-Srinagar New Line Construction Project was last permitted up to 14.08.2009. Following receipt of proposals from various sections and in view of non completion of the work within the stipulated time period the issue of further extension of the relaxation was under consideration of Board for quite some time.

2. The matter has been considered by the Board and in exercise of powers vested with the full Board for making reasonable relaxations in public interest in all or any of the existing provisions regarding allotment/retention of Railway quarters and charging the rate therefor for a class/ group of employees the full Board has decided as under:

[i] Vide Board’s letter No. E[G] 2001 QR1-14 dated 12.03.2008 officers/staff posted to Jammu-Udhampur-Srinagar-Baramulla New Line Construction Project was permitted to retention of Railway accommodation at previous place of posting upto the target date of completion of the project i.e. up to 14.08.2009. Such officers/staff will now be entitled to retention of Railway accommodation at previous place of posting for a further period of 3 years i.e. up to 14.08.2012 or the completion of the project whichever is earlier.

[ii] It has also been decided to allow henceforth retention of quarters at previous place of posting by the officers/staff even in case of allotment of quarter at their present place of posting i.e. Jammu-Udhampur-Srinagar project area.

[iii] Henceforth the facility of retention of Railway accommodation at previous place of posting and present place of posting i.e. Jammu-Udhampur-Srinagar project area is also extended to the officers/staff posted to the open line/maintenance works.

3. This issues with the concurrence of Finance Directorate of the Ministry of Railways.

Bd’s ltr No. E[P&A]I-2009/CPC/LE-10 dated 30.09.2010

Sub: Introduction of Child Care Leave in respect of Railway Servants – Clarification regarding
***
Certain points raised by one of the Zonal railway in regard to grant of Child Care Leave [CCL] to female railway employees have been considered in consultation with DOP&T. Point-wise clarification is given as below:

S.No. Point Clarification
1 Limit of Maximum/Minimum leave upto which, Child Care Leave can be sanctioned in one spell.
1&2 : Maximum limit of CCL is 730 days and minimum limit is 15 days. CCL cannot be availed more than three times in a year.
2 Whether there should be any minimum gap in between one spell to another spell.
3 Whether any vacancy arising out of child care leave for a period of one year and more can be filled through promotion. Same procedure may be followed as is followed in case of vacancy arising out of LAP
4
Is child care leave admissible in aspect of adopted minor children. Since the instructions regarding grant of CCL do not differentiate between adoptee mother and biological mother, CCL may be sanctioned to adoptee mother also subject to fulfillment of the conditions stipulated for grant of this leave.
5 How/When does LAP/LHAP get credited to the leave account of the employees proceeding on CCL? Is it to be credited on 1st Jan and 1st July respectively as per extant practice?
LAP & LHAP may be credited as per the extant practice.
6 As per extant rules leave of any kind can be availed to a maximum of 5 years at a stretch, whether CCL also is to be included in the ambit of 5 years.
CCL is to be included in the ambit of 5 years.
7 Is the female Rly. Servant proceeding on CCL eligible for HRA if so for what period? In terms of the provisions contained in Rule 1707[i], [ii] & [iii] of IREC Vol.II, HRA would be admissible to female Railway servants proceeding on CCL.
8 Whether Lady officers proceeding on CCL retain their bungalow peons and upto what period? Since CCL is to be treated like LAP, rules applicable for retaining the facility of Bungalow Peon during LAP may also be followed in the case of an employee proceeding on CCL
9 Whether the female employees proceeding on CCL will receive the annual increment in normal course even in case the leave period exceeds more than a year as single spell. The provisions contained in Rule 1320[b][i] and [ii] IREC Volume II, may be applied in case of CCL also. If the Railway servant is on CCL on the day of increment, the increment will come into effect only on the date she reports for duty.

This disposes of Central Railway’s letter No. AC/Admn. Gaz/VI PC/Corres dated 26.5.2009.

Bd’s ltr No. E[P&A]I-2010/RT-2 dated 07.10.2010
Sub: Safety Related Retirement Scheme covering safety categories with Grade Pay of 1800/-.

Ref: Board’s letter of even number dated 11.09.2010 and 24.09.2010
***
AIRF and NFIR raised a doubt that a large number of staff working in Grade pay of 1800/- would not be eligible to avail the benefit of the above Scheme after financial upgradation under the MACPS.

2. The matter has been considered and it is clarified that for determining the eligibility for seeking retirement under the Liberalised Active Retirement Scheme for Guaranteed Employment for Safety Staff [LARSGESS], Grade Pay corresponding to the post against which the employee is working on regular basis will be taken into account. In other words, the staff working on the post with Grade pay of 1800/- will continue to be eligible for seeking retirement under the Scheme even after getting financial upgradation in Grade Pay higher than 1800/- under MACPS.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.145/2010

Bd’s ltr No. PC-VI/2010/GIS/1 dated 06.10.2010 (RBE No.145/2010)

Sub: Rate of monthly subscription and insurance cover under CGEGIS -1980 for erstwhile Group ‘D’ employees placed
in PB-1, Grade Pay 1800/- and classified as Group ‘C’
***
Attention is invited to Ministry of Finance’s O.M. No. E.7[5]-EV/89 dated 15.05.1989 updating the Central Government Employees Group Insurance Scheme-1980 [CGEGIS], circulated vide Board’s letter No. PC-III/89/GIS/1 dated 19.09.1989.

2. Consequent upon implementation of recommendations of 6th Central Pay Commission as accepted by the Government and issue of revised classification vide Board’s letter No. PC-VI/2009/I/RSRP/4 dated 08.01.2010, the issue of rate of recovery of monthly subscription and insurance cover under CGEGIS-1980 for erstwhile Group ‘D’ employees placed in PB-1, Grade Pay ` 1800/-, have been under consideration in consultation with Ministry of Finance, the nodal Ministry for this purpose, for some time.

3. It has now been decided that subscription towards CGEGIS and insurance coverage to the erstwhile Group ‘D’ employees placed in PB-1 with Grade Pay of 1800/- and classified as Group ‘C’ vide Board’s letter No. PC-VI/2009/I/RSRP/4 dated 08.01.2010 [RBE No. 05/2010], may be enhanced @ 30/- per month from 1st January of the next calendar year i.e. January – 2011.

4. This issues with the concurrence of Finance Directorate of this Ministry.

RBE No.148/2010

Bd’s ltr No. E[P&A}II-2010/PLB-4 dated 08.10.2010 (RBE No.148/2010)

Sub: Payment of Productivity Linked Bonus to all eligible non-gazetted Railway employees for the financial year 2009-2010
***
Attention is invited to Para 5 of Board’s letter of even number dated 07.10.2010 on the above subject wherein in has been advised that the admissible amount of PLB in respect of employees who receive their salary in bank accounts be credited to their accounts unless such employees give an option to receive the PLB in cash.

2. On re-consideration, it has now been decided that the advice given in Para 5 of Board’s letter ibid may be treated as withdrawn and the payment of PLB to eligible non-gazetted Railway employees [excluding all RPF/RPSF personnel ] may be made as was done during last year.

3. This issues with the concurrence of Finance Directorate of the Ministry of Railways.

RBE No.149/2010
Bd’s ltr No. PC-VI/2008/1/7/2/2 dated 11.10.2010 (RBE No.149/2010)

Sub: Grant of Dearness Relief to Railway pensioners /family pensioners –Revised rate effective from 01.07.2010
***
A copy of Office Memorandum No. 42/18/2010-P&PW[G] dated 27.09.2010 of Ministry of Personnel, Public Grievances & Pensions [Department of Pension and Pensioners’ Welfare] on the above subject is enclosed for your information and necessary action. These orders will apply mutatis mutandis on the Railways also.

2. A concordance of DOP&PW’s instructions referred to in the enclosed Office Memorandum and Railway Board’s corresponding instructions are given below:

Sl.
No. Para No. No. & date of Deptt. Of Pension & Pensioners’ Welfare’s O.M. No. & date of corresponding orders issued by Railway Board
1. 1 O.M. No. 42/18/2010-P&PW[G] dated 31.03.2010 PC-VI/2008/1/7/2/2 dated 22.04.2010
2. 2 (i) O.M.No.23/1/97-P&PW (B) dated 23.02.1998
(ii) O.M.No.23/3/2008–P&PW(B) dated 15.09.08 N.A
3. 3 (i) O.M.No.4/59/97-P&PW(D) dated 14.07.98
[ii] O.M.No.4/29/99-P&PW(D) dated 12.07.2000 (i) F(E)III/96/PN1/9 dt.18.08.98.
(ii) F(E)III./96/PN1/9 dated 02.08.2000
4. 5 [i] O.M.No.45/73/97-P&PW(G) dt.2.07.99
[ii] OM No. 38/88/2008-P&PW[G] dated 9.7.2009 (i) F(E)III/99/PN1/21 dated 5.08.99
(ii) F(E)III/2008/PN1/13 dated 20.07.2009

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
******
Copy of Office Memorandum No. 42/18/2010-P&PW[G] dated 27.09.2010 of Ministry of Personnel, Public Grievances & Pensions [Department of Pension and Pensioners’ Welfare] [DOP&PW]

Sub: Grant of Dearness Relief to Central Government pensioners /family pensioners –Revised rate effective from 01.07.2010
***
The undersigned is directed to refer to this Department’s O.M. No. 42/18/2010-P&PW[G] dated 31.03.2010 on the subject mentioned above and to state that the President is pleased to decide that the Dearness Relief payable to Central Government pensioners shall be enhanced from the existing rate of 35% to 45% w.e.f. 1st July, 2010.

2. These orders apply to [i] All Civilian Central Government Pensioners /Family Pensioners [ii] The Armed Forces Pensioners, Civilian Pensioners paid out of the Defence Service Estimates [iii] All India Service Pensioners [iv] Railway Pensioners and [v] The Burma Civilian pensioners /family pensioners and pensioners/families of displaced Government pensioners from Pakistan, who are Indian Nationals but receiving pension on behalf of Government of Pakistan, who are in receipt of ad-hoc ex-gratia allowance of 3500/- p.m. In terms of this Department’s O.M.No.23/1/97-P&PW (B) dated 23.02.1998 read with this Department’s O.M.No.23/3/2008–P&PW(B) dated 15.09.2008.

3. Central Government Employees who had drawn lumpsum amount on absorption in a PSU /Autonomous body and have become eligible to restoration of 1/3rd commuted portion of pension as well as revision of the restored amount in terms of this Department’s O.M.No.4/59/97-P&PW(D) dated 14.07.98 will also be entitled to the payment of DR @ 45% w.e.f. 1.7.2010 on full pension i.e. the revised pension which the absorbed employee would have received on the date of restoration had he not drawn lumpsum payment on absorption and Dearness Pension subject to fulfilment of the conditions laid down in para 5 of the O.M. dated 14.7.98. In this connection, instructions contained in this Department’s O.M.No.4/ 29/99- P&PW(D) dated 12.07.2000 refers.

4. Payment of DR involving a fraction of a rupee shall be rounded off to the next higher rupee.

5. Other provisions governing grant of DR in respect of employed family pensioners and re-employed Central Government Pensioners will be regulated in accordance with the provisions contained in this Department’s OM No. 45/73/97-P&PW(G) dt.2.07.99 as amended vide this Department’s OM No. F.No. 38/88/2008-P&PW[G] dated 9th July, 2009. The provisions relating to regulation of DR where pensioner is in receipt of more than one pension will remain unchanged.

6. In the case of retired Judges of the Supreme Court and High Courts, necessary orders will be issued by the Department of Justice separately.

7. It will be the responsibility of the pension disbursing authorities, including the nationalized banks, etc. to calculate the quantum of DR payable in each individual case.

8. The offices of Accountant General and Authorised Public Sector Banks are requested to arrange payment of relief to pensioners etc. on the basis of the above instructions without waiting for any further instructions from the Comptroller and Auditor General of India and the Reserve Bank of India in view of letter No. 528-TA,II/34-80-II dated 23.04.1981 of the Comptroller and Auditor General of India addressed to all Accountant Generals and Reserve Bank of India Circular No. GANB No. 2958/GA-64 [ii] [CGL]/81 dated the 21st May, 1981 addressed to State Bank of India and its subsidiaries and all Nationalised Banks.

9. In their application to the pensioners /family pensioners belonging to Indian Audit and Accounts Department, these orders issue in consultation with C&AG.

10. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their O.M.. No. 1[4]/EV/2004 dated 24th September, 2010.

RBE No.150/2010
Bd’s ltr No.F[E]III/2008/PN1/12 dated 11.10.2010 (RBE No.150/2010)

Sub:Implementation of Government’s decision on the recommendations of the Sixth Central Pay Commission – Revision of pension of pre-2006 pensioners/family pensioners etc.
***
A copy of Department of Pension and Pensioners’ Welfare (DOP&PW)’s O.M. No. 38/37/08-P&PW(A) dated 28th September, 2010 on the above subject is enclosed for information and strict compliance. These instructions shall apply mutatis mutandis on the Railways also. DOP&PW’s O.Ms dated 21.5.2009, 11.08.2009 and 25.6.2010, referred to in the enclosed O.M., were circulated on the Railways vide this office letters of even number dated 26.5.2009, 19.08.2009 and 07.07.2010, respectively.

Copy of Department of Pension and Pensioners’ Welfare (DOP&PW)’s O.M. No. 38/37/08-P&PW(A) dated 28th September, 2010

Sub:Implementation of Government’s decision on the recommendations of the Sixth Central Pay Commission – Revision of pension of pre-2006 pensioners/family pensioners etc.
****
The undersigned is directed to say that in this Department’s O.M. of even number dated 21.5.2009 and 11.8.2009 it was provided that in case the’ information regarding date of birth/age is not available in the PPO or the office records, certain documents viz., PAN Card, Matriculation certificate, Passport, CGHS Card, Driving Licence and Voter’s ID card would be accepted as proof of date of birth/age for payment of additional pension/family pension on completion of age of 80 years and above. It was also provided that the Pension Disbursing Authority/Bank will make payment of additional pension/family pension in the above manner, on provisional basis, up to a period of three months from the month in which the proof of age/date of birth is submitted by the pensioner/family pensioner. In such cases, the Pension Disbursing Authority/Bank will immediately send one copy each of the document submitted by the pensioner/family pensioner to the Pay and Accounts Officer/CPAO for formal authorisation of the additional pension/family pension. The Pension Disbursing Authority/Bank will make payment of additional pension/family pension beyond a period of three months only on receipt of such an authorisation from the Pay and Account Officer. These instructions were reiterated in this Department’s O.M. of even number dated 25.6.2010.
2. It has been brought to the notice of this Department that, in many cases, final authorization could not be communicated by Pay & Accounts Offices to the Pension Disbursing Banks even after expiry of the stipulated period of three months from the month in which the proof of age/date of birth was submitted by the pensioner/family pensioner on account of non-receipt of sanction from the Heads of Offices.
3. Considering the hardship that is likely to be caused to the old pensioners/family pensioners due to discontinuance of additional pension by the Pension Disbursing Authority/Bank in such cases, it has been decided that where the pensioner/family pensioner has submitted any of the prescribed documents as proof of age/date of birth, etc., payment of additional pension /family pension, on provisional basis will continue to be made till 31.12.2010 or for a period of six months from the month in which the proof of age/date of birth was submitted by the pensioner/family pensioner, whichever is later. The Heads of Offices may ensure that all formalities regarding sanction may be taken up and additional pension sanctioned within the same period. In case the pensioner/family pensioner is unable to submit any of the documents mentioned in OMs dated 21.5.2009 and 11.8.2009 but claims additional pension based on some other documentary evidence, such cases will be submitted to the administrative Ministry. If the administrative Ministry is satisfied about the claim of the pensioner/family pensioner, it will authorize additional pension/family pension accordingly. The decision of the Administrative Ministry in this regard will be final.

RBE No.146/2010

Bd’s ltr No. E[G]2010QR1-1[DRMs] dated 06.10.2010 (RBE No.146/2010)

Sub: Retention of railway quarter by Railway officers posted as Divisional Railway Managers[DRMs]
***
In continuation of Board’s letter of even number dated 17.05.2010, Ministry of Railways, Railway Board in exercise of their powers have reviewed the matter of admissibility of the benefit of retention of Railway accommodation at the previous places of posting in favour of the Divisional Railway Managers [DRMs] and have decided that the instructions issued vide Board’s letter [No. E[G]2010QR1-1[DRMs] dated 17.05.2010] in the matter of retention of quarters by the Divisional Railway Managers shall also be applicable to all existing Divisional Railway Managers who are presently in possession of Railway accommodation at their previous place of posting.

2. This issues with the concurrence of Finance Directorate of the Ministry of Railways.
****

RBE No.76/2010
Bd’s ltr No. E[G]2010QR1-1[DRMs] dated 17.05.2010 (RBE No.76/2010)

Sub: Retention of railway quarter at the previous place of posting by Railway officials posted as Divisional Railway Managers[DRMs]
***
A proposal for permitting the Railway Officers posted as Divisional Railway Managers [DRMs] to retain Railway accommodation at the previous place of posting had been under consideration of the Board for some time past. In exercise of the powers vested with the full Board for making reasonable relaxations in public interest in all or any of the existing provisions regarding allotment/retention of Railway accommodation and charging of rent therefor for a class/group of employees, the Board have decided that the Railway Officers on their posting as Divisional Railway Managers [DRMs] may be permitted to retain Railway quarter at their previous place of posting for the whole tenure of their posting as Divisional Railway Managers [DRM] on payment of normal rent.
2. This issues with the concurrence of Finance Directorate of the Ministry of Railways.

Bd’s ltr No. E[NG]II/2010/RC-5/1 dated 28.09.2010

Sub: Appointment of land losers affected by land acquisition for railway projects.
***
The consolidated instructions issued under letter of even number dated 16.07.2010 and subsequent corrigendum dated 13.08.2010 may be read as under:

In supersession of all previous instructions on the subject, it has been decided that Railways may call and consider applications for employment to PB-1 Pay Band of 5200-20200 with grade pay of 1800/- only, from land losers on account of acquisition of land for the projects on the Railways [excluding those for Deposit works]. Applications shall be invited, by Personnel Branch of Zonal Railways, from the land losers fulfilling the screening criteria as enumerated in para 2 below:

2. Screening Criteria :-

i. The applicant shall be a person (sole owner of land or son/daughter/husband /wife of the sole owner) whose land or a portion thereof has been acquired for the project. In case the land is owned by more than one person, the Competent Authority, as defined in the Railway (Amendment) Act, 2008/Land Acquisition Officer, will decide who shall be considered as applicant. Only one job shall be offered to an applicant from the land loser family.

ii. It must be ensured that the displaced person has not received any land from the State Government in lieu of his/her land acquired/being acquired for the project.
3. Railway administration should request the concerned Competent Authority/Land Acquisition Officer to issue certificates to those persons whose land has been acquired to facilitate proper verification of the claims.

4. An applicant claiming appointment shall be required to submit the application with his/her signatures and photos duly certified by local MP, MLA or any Gazetted Officer. Candidates shall also submit affidavits fulfilling eligibility criteria stipulated in para 2 above, duly certified by the Competent Authority / Land Acquisition Officer. This shall be co-ordinated by respective Divisional Railway Managers.

5. The applicant should normally fulfill the eligibility and other conditions prescribed for the post against direct recruitment quota from open market. In special cases, General Manger of the Railway can relax these conditions and in respect of educational qualifications, applicant with read/write only capability shall also be considered.

6. General Manager of the Railway in whose jurisdiction the land acquisition is to be undertaken, shall be responsible for ensuring a fair and transparent selection of candidates.
7. Once an offer of appointment has been made, no further application claiming appointment on ground of acquisition of the same piece of land shall be entertained.

8. These instructions normally will not be applicable in those cases where land acquisition process has been concluded by way of possession of land by Railway.

RBE No.151/2010

Bd’s ltr No. E[MPP]/2006/6/11 dated 11.10.2010 (RBE No.151/2010)
SC No.24 to MC No. 8/2002

Sub: Forwarding of Gazette Notification G.S.R. No. 609[E]- Apprentices Act, 1961
….
A copy of the Notification No. G.S.R. 609 [E] dated 21st July 2010 published in Part II, section 3, sub-section [i] of the Gazette of India regarding the designation of trades for Trade Apprentices under the Apprentices Act, 1961 is enclosed for information, guidance and necessary action .
****
Copy of Notification F.No.DGET-2[2]/2009-AP dated 21st July 2010 issued by Ministry of Labour and Employment, Directorate General of Employment and Training published in The Gazette of India – Extraordinary Part-II Section 3[i]

G.S.R. 609 [E] – In exercise of the powers conferred by Sub-section [i] of Section 37 of the Apprentices Act, 1961 [52 of 1961], the Central Government, after consulting the Central Apprenticeship Council, hereby makes the following rules further to amend the Apprenticeship Rules, 1992, namely:-

1. [1] These rules may be called the Apprenticeship [Second Amendment] Rules, 2010.

[2] They shall come into force on the date of their publication in the Official Gazette.

2. In the Apprenticeship Rules, 1992, in Schedule I, under Group No. 35 after serial No. 27 and the entries relating thereto, the following shall be inserted, namely:

1 2 3 4 5 6 7 8
28 Mechanic [Non-conventional Power Generation, Battery and Inverter.] 8282.10 1:5 Two years Broad Based Basic Training in Electrical Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Non-conventional Power Generation, Battery and Inverter. One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
29 Mechanic[ Repair and Maintenance of instruments used in Electrical Engineering] 7241.10 1:5 Two years Broad Based Basic Training in Electrical Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Repair and Maintenance of instruments used in Electrical Engineering One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
30 Extrusion Machine Operator [Plastic] 8232.20 1:3 Two years Broad Based Basic Training in Plastic Processing Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Extrusion Process One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
31 Injection Moulding Machine Operator 8232.25 1:3 Two years Broad Based Basic Training in Plastic Processing Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Injection Moulding Process One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
32 Blow Moulding Machine Operator 8232.35 1:3 Two years Broad Based Basic Training in Plastic Processing Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Blow Moulding Process One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
33 House keeper [Hotel] 5121.10 1:5 Two years Broad Based Basic Training in Hospitality Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Accommodation Operation /House Keeping One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
34 Assistant Front Office Manager 5121.25 1:5 Two years Broad Based Basic Training in Hospitality Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Front Office Management One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
35 Apprentice Food Production [Cookery] 5122.20 1:5 Two years Broad Based Basic Training in Hospitality Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Food Production [Cookery] One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
36 Apprentice Food and Beverage Service [Stewardship] 5123.20 1:5 Two years Broad Based Basic Training in Hospitality Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Food and Beverage Service [Stewardship] One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
37 Computer and Peripherals Hardware Repair and Maintenance Mechanic 3114.10
5220.25 1:4 Two years Broad Based Basic Training in Information Technology Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Repair and Maintenance of Hardware of Computer and Peripherals. One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
38 Computer Networking Technician 4122.10
4112.20
4113.35 1:4 Two years Broad Based Basic Training in Information Technology Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Computer Networking One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
39 Multimedia and Web Page Designer 4113.30 1:4 Two years Broad Based Basic Training in Information Technology Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Multimedia and Web Page Designing One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
40 Process Plant Operator 8152.10 1:3 Two years
Broad Based Basic Training in Process Plant Maintenance Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Operator Chemical Plant
One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
41 Utility Operator 8161.30 1:3 Two years Broad Based Basic Training in Process Plant Maintenance Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Operation & Maintenance of Boiler and Steam Turbine. One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
42 Maintenance Mechanic 8159.79 1:3 Two years Broad Based Basic Training in Process Plant Maintenance Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Mechanical Maintenance of Process Plant One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
43 Electrical Mechanic 7241.20 1:3 Two years Broad Based Basic Training in Process Plant Maintenance Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Electrical Maintenance of Process Plant One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
44 Instrument Controller 7241.10 1:3 Two years Broad Based Basic Training in Process Plant Maintenance Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Electronic & Instrument Maintenance of Process Plant One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
45 Technician Fabricator 7212.30 1:3 Two years Broad Based Basic Training in Process Plant Maintenance Sector under Centre of Excellence Scheme and Advanced module of Centre of Excellence Scheme in Fabrication and Designing of Steel Structure. One year and six months Passed 10th class examination under 10+2 system of education or its equivalent.
[F.No. DGET-2[2]/2009-AP]
Sharada Prasad, Director General/ Jt. Secy.
Note: The Principal rules were published in the Gazette of India vide No. G.S.R. 356 dt. 1st August, 1992 and last amended vide number G.S.R… 507 [E], dated the 16th June, 2010.

RBE No.155/2010
Bd’s ltr No. E[P&A]II-98/HRA-6 dated 20.10.2010 (RBE No.155/2010)

Sub: Grant of House Rent Allowance to Railway employees posted to new Zones/New Divisions -Regarding.
***
Attention is invited to the instructions contained in Board’s letter of even number dated 09.03.2004 allowing the House Rent Allowance to the railway employees posted to New Zones/Divisions at the rates admissible at their last place of posting during the period from 02.09.2002 to 31.8.2009.

2. The issue regarding admissibility of benefit of House Rent Allowance at the rate prevalent at the previous place of posting to those railway employees who on their transfer to New Zones/Division keep their families at the previous station of posting in hired accommodation after vacating the Company/Railway leased/Government accommodation which they were occupying and had to vacate subsequent to transfer to New Zones/Division has been under consideration. The matter has been considered and in partial modification to Board’s letter of even number dated 09.03.2004, it has been decided that such railway employees would also be entitled to the benefit of House Rent Allowance at the rates applicable to the previous station of posting as per the Scheme subject to fulfillment of other conditions mentioned in Board’s letter of even number dated 09.03.2004.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.152/2010

Bd’s ltr No. E[W]2010/CP-1/3 dated 13.10.2010 (RBE No.152/2010)

Sub: Payment of Ex.Gratia lumpsum compensation to the families of Railway employees who die in harness in performance of bonafide official duties-Taxability reg.
Ref: Board’s letter No. E[W]2008/CP-1/7 dated 30.08.2008.
….
A clarification has been sought whether lumpsum payment made on account of ex-gratia compensation to widow /legal heir of Railway employee who dies in harness in performance of bonafide official duties is taxable or not. The matter has been examined in consultation with Finance Directorate and it is advised that all matters regarding recovery of Income Tax are governed by the provisions of Income Tax Act, 1961 and various instructions issued by Ministry of Finance.

2. Accordingly, in this regard, a copy of circular No. 573 dated 21.08.1990 issued by Ministry of Finance [Central Board of Direct Taxes] is enclosed for information. The relevant extract of the circular reads as under:

“[3] Taxability of lump-sum payment made gratuitously or by way of compensation or otherwise to widow/ other legal heir of an employee – Regarding:

Clarifications have been sought from the Central Board of Direct Taxes whether a lump sum payment made gratuitously or by way of compensation or otherwise to the widow or other legal heir of an employee who dies while still in active service, is taxable as income under the Income Tax Act, 1961.

[2] This issue has been examined by the Board and it is clarified that any such lump sum payment will not be taxable as income under the aforesaid Act.”

[This disposes of N.F. Railway’s letter No. E/322/41[W]Ex-gratia-163 dt. 17.2.2010]

RBE No.159/2010
Bd’s ltr No. PC-VI/2010/I/RSRP/4 dated 02.11.2010 (RBE No.159/2010)

Sub: Railway Services [Revised Pay] Rules, 2008 – Schedules for Revised Scales of Pay – Clarification regarding Additional Allowance.
***
Please refer to item 3 of Annexure ‘B’ of Ministry of Railways letter No. PC-VI/2008/I/RSRP/1 dated 11.09.2008 [S.No. PC-VI/2 & RBE No.108/2008] circulating schedules of revised pay structure for running staff effective from 1.1.2006. Based on the recommendations of the 6th CPC, the concept of Additional Allowance [ on which DA is payable] has also been introduced for certain specified categories of running staff as laid down therein. Doubts are being expressed regarding the date of effect of grant of Additional Allowance to the above categories. It is clarified that the Additional Allowance is admissible to the specified categories of running staff alongwith the revised pay structure from the date the concerned employees opt the revised pay structure. Further, except Dearness Allowance, no other benefit is admissible on Additional Allowance,

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.160/2010

Bd’s ltr No. E[NG]I-2008/PM1/15 Pt. dated 03.11.2010 (RBE No.160/2010)

Sub: Implementation of recommendations of 6th CPC- Merger of grades Upgradation of categories as existed in pre-revised grade ` 6500-10500 as existed in grade pay ` 4200 to grade pay ` 4600 – Revised classification and mode of filling up of non-gazetted posts.
***
Reference this Ministry’s letters of even number dated 03.09.2009 & 07.06.2010 on the above subject under which scheme for filling up of vacancies as existed on 31.08.2009 & as may arise till 31.12.2011, have been circulated to the Railways.

2. Under the scheme circulated vide letter dated 03.09.2009 a few posts as existed in pre-revised grade 6500-10500, which were allotted the grade pay of 4200, were shown as merged with posts in pre-revised grades 5000-8000 & 5500-9000. Subsequently, vide this Ministry’s letter No. PC-VI/2009/1/RSRP/8 dated 22.12.2009, all posts as existed in pre-revised grade 6500-10500 on 01.01.2006, have been allotted the grade pay 4600. Apart from this, vide this Ministry’s letter No. PC-V/2007/PNM/DC-JCM/1, dated 17.05.2010, Sr. Accounts Assistants which were in pre-revised grade 6500-10500 and were shown in grade pay 4200, have been allotted grade pay 4800. Accordingly, the revision of hierarchy of posts in such cases has been considered. Necessary corrections to be carried out in relevant columns of the statement enclosed with letter dated 03.09.2009 against such categories, have been indicated in the statement enclosed herewith.

3. In the cases of upgradation of posts as indicated in the statement, vacancy assessment made on the basis of combined cadre strength of pre-revised grade 5000-8000 & 5500-9000, 6500-10500, shall be reviewed and all posts /vacancies as existed in pre-revised grade 6500-10500 , which have since been upgraded, shall be separated. Any promotion made against the vacancies of pre-revised grade 6500-10500 on the basis of instructions contained in letter dated 03.09.2009, shall also be reviewed in terms of instructions contained in annexure. Similarly, indents for direct recruitment, if any placed on RRBs based on the combined posts of merged grade pay 4200 as indicated in letter dated 03.09.2009, may also be modified suitably. Filling up of promotional posts as separated from grade pay 4200 & upgraded to grade pay 4600 & 4800 in above cases and as proposed to be filled up by seniority-cum-suitability, shall be made on the basis of 7 marks out of 15 marks in last three years’ ACRs against the vacancies as existed on 31.08.2009. Filling up of promotional vacancies arisen on or after 01.09.2009 and as may arise upto 31.12.2011 in above cases will be based on the instructions contained in letter dated 07.06.2010.

4. All other conditions, as have not been indicated in this letter shall remain unaltered as indicated in the letter dated 03.09.2009.
****
Annexure
S.No. Category & grade in 5th CPC [in ] Pay Band/
Grade Pay in rupees Revised position Remarks
Revised mode of filling up Revised Classification
[1] [2] [3] [4] [5] [6]
Transportation Department
1 Chief Inspector of Telegraph Traffic/ ` 6500-10500 PB2 / 4600 100% Promotion Seniority-cum-suitability
Commercial Department
2 Chief Transit Inspector
` 6500-10500 PB2 / 4600 100% Promotion Seniority-cum-suitability Category exists on Western Railway only
Signal and Telecom Department
3 Cipher Inspector ` 6500-10500 PB2 / 4600 100% Promotion Seniority-cum-suitability
Medical Department
4 Physiotherapist Gr.I/ ` 6500-10500 PB2 / 4600 100% Promotion Seniority-cum-suitability
5 Chief Pharmacist
Gr.II / ` 6500-10500 PB2 / 4600 100% Promotion Seniority-cum-suitability Please see
note 1
6 Health & Malaria Inpector Gr.II /` 6500-10500 PB2 / 4600 100% Promotion Seniority-cum-suitability Please see
note 1
7 District Extension Educator /` 6500-10500 PB2 / 4600 100% Promotion Seniority-cum-suitability Please see
note 1
Other Categories including General Administration and Accounts Staff
8 Divisional Cashier / /` 6500-10500 PB2 / 4600 100% Promotion Seniority-cum-suitability
9 Chief Finger Print Examiner /` 6500-10500 PB2/ 4600 100% Promotion Seniority-cum-suitability
10 Supdt. Typist /` 6500-10500 PB2/ 4600 100% Promotion Seniority-cum-suitability
11 Private Secretary /` 6500-10500 PB2/ 4600 100% Promotion Seniority-cum-suitability
12 Sr. Accounts Assistant /` 6500-10500 PB2/ 4600 100% Promotion Seniority-cum-suitability Please see
note 2
Staff of Psycho Technical Cell
Scientific Supervisor /` 6500-10500 PB2/ 4600 100% Promotion Seniority-cum-suitability Please see
note 1

Note 1: The posts in pre-revised grade 6500-10500 should be merged with posts in pre-revised 7450-11500.
2. The category of Sr. Accounts Asstt. in pre-revised grade 6500-10500 has been placed in grade pay 4800 however, this category should not be merged with the merged grade of S.O[A/cs]/TIA/ISA in pre-revised grade 6500-10500 and Sr. S.O.[A/cs]/Sr.TIA/Sr.ISA in pre-revised grade 7450-11500.

RBE No.154/2010
Bd’s ltr No. F[E]III/2008/PN1/20 dated 19.10.2010 (RBE No.154/2010)

Sub: Special benefits in cases of death and disability in service – payment of disability pension/family pension-regarding
***
A copy of Department of Pension and Pensioner’s Welfare [DOP&PW]’s O.M. No. 45/3/2008-P&PW[F] dated 30th September, 2010 on the above subject is enclosed for information and compliance. These instructions shall apply mutatis mutandis on the Railways also. CCS [Extraordinary Pension] Rules corresponds to Railway Services [Extra Ordinary Pension] Rules, 1993 and DOP&PW’s O.M.s dated 3.2.2000, 1.9.2008 and 18.11.2008 referred to in the enclosed O.M., were circulated on the Railways vide this office letters number F[E]III/2000/PN1/16 dated 8.3.2000, F[E]III/2008/PN1/12 dated 8.9.2008 and letter of even number dated 25.11.2008 respectively.

***
Copy of Department of Pension and Pensioner’s Welfare [DOP&PW]’s O.M. No. 45/3/2008-P&PW[F] dated 30th September, 2010

OFFICE MEMORANDUM
Sub: Special benefits in cases of death and disability in service – payment of disability pension/family pension-regarding
***
The undersigned is directed to say that the pension of pensioner/family pensioners who were drawing pension/family pension as on 1.1.2006 under the CCS(EOP) Rules is to be revised in accordance with Department of Pension & Pensioners’ Welfare Office Memorandum No.38/37/2008-P&P&W(A) dated 1.9.2008.

2. The question of modified parity between past and present pensioners, covered under the Central Civil Services (Extraordinary Pension) Rules/Liberalized Pensionary Award Scheme, on the lines of benefits sanctioned for ordinary pensioners/family pensioners, has been under the consideration of the Government. It has now been decided that the revision of pre-2006 pensioners/family pensioners coming under this category would be done as under:-
(A) The past cases of pre-2006 pensioners/family pensioners will be revised under Para 4.1 of this Department’s OM NO. 38/37/2008-P&P&W (A) dated 1.9.2008 as is being done hithertofore and the revised pension on the basis of the provisions of this OM worked out.

(B) The pension/family pension shall also be calculated as on 1.1.2006 by applying the following procedure:

I. Family Pension for Categories B & C

(a) Where the deceased Government servant was not holding a pensionable post :

40% of minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of Pay in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee, subject to a minimum of 4550/-

(b) Where the deceased Government servant was holding a pensionable post :

60% of minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of Pay in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee, subject to a minimum of .7,000/-

In case where the widow dies or remarries, the children shall be paid family pension at the rates mentioned at (a) or (b) above, as applicable, and the same rate shall also apply to fatherless/motherless children. In both cases, family pension shall be paid to children for the period during which they would have been eligible for family pension under the CCS (Pension) Rules. Dependent parents/brothers/sisters etc. shall be paid family pension one-half the rate applicable to widows/fatherless or motherless children.

II. Family Pension under Categories D & E

Family pension shall be calculated as the minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of Pay in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee.

(a) If the Government servant is not survived by his widow but is survived by child/children only, all children together shall be eligible for family pension at the rate of 60% of minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of Pay in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee, subject to a minimum of 7000/-.

(b) When the Government servant dies as a bachelor or as a widower without children, dependent pension will be admissible to parent without reference to pecuniary circumstances, at the rate of 75% of minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee, if both parents are alive, and at the rate of 60% if only one of them is alive.

III. Disability Pension for Categories B & C

(a) Disability pension would comprise of a service element equal to 50% of minimum of Pay in the Pay Band plus Grade Pay or the minimum Basic Pay in the revised Scale in case of HAG and above, applicable from 1-1-2006, corresponding to the scale of pay last held by the employee, to be reduced proportionately, if the employee did not have required qualifying service for full pension, plus disability element equal to 30% of the same minimum basic pay, for 100% disability.

(b) For disability less than 100%, disability element shall be reduced proportionately. In cases of disability pension where permanent disability is not less that 60%, the disability pension (i.e. total of service element plus disability element) shall not be less than 60% of the minimum of pay in the Pay Band plus Grade Pay or the minimum basic pay in the revised Scale of pay in case of HAG and above, corresponding to the scale of pay last held by the employee, subject to a minimum of 7000/- per month.

IV. Disability Pension for Category D

(a) Disability pension would comprise of a service element equal to 50% of minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of Pay in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee subject to proportionate reduction in case his qualifying service up to the deemed date of retirement falls short of full qualifying service and disability element equal to 30% of the same minimum of Pay in the Pay Band plus Grade Pay / minimum Basic Pay in the revised Scale of Pay, subject to the condition that the aggregate of service and disability element shall not be less than 80% of the minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay, in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee, for 100% disability.

(b) For lower percentage of the disability, proportionate reduction would be made in disability element as provided in OM dated 3.2.2000 as amended vide O.M.No.45/3/2008-P&PW (F) dated 18.11.2008

V. Disability Pension for Cases under Category E

(a) Disability pension would comprise of a service element equal to 50% of minimum of Pay in the Pay Band plus Grade Pay or the minimum Basic pay in the revised Scale of pay in case of HAG and above applicable from 1-1-2006, corresponding to the scale of pay last held by the employee subject to proportionate reduction in case his qualifying service upto deemed date of retirement falls short of full qualifying service and disability element equal to the same minimum of pay in the Pay Band plus Grade Pay or the minimum Basic Pay in the revised Scale of Pay in case of HAG and above, corresponding to the scale of pay last held by the employee, for 100% disability subject to the condition that the aggregate of service and disability elements shall not exceed the minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of Pay, in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee, for 100% disability.

The condition that the aggregate of service and disability elements shall not exceed the minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of Pay, in case of HAG and above, applicable from 1.1.2006, corresponding to the scale of pay last held by the employee, for 100% disability stands withdrawn w.e.f. 1.7.2009.

(b) For lower percentage of the disability, proportionate reduction would be made in disability element as provided in OM dated 3.2.2000 as amended vide O.M. No.45/3/2008-P&PW (F) dated 18.11.2008.
3. After the revised pension/family pension has been calculated in accordance with the methods indicated in (A) & (B) above, the higher of the two shall be granted as revised pension w.e.f. 1.1.2006.
4. All other terms and conditions in the O.M. dated 3.2.2000, as amended vide O.M. No.45/3/2008-P&PW (F) dated 18.11.2008 shall remain unchanged.
5. This issues with the concurrence of the Ministry of Finance, Department of Expenditure U.O. No.403/EV/2010 dated 28.7.2010.
6. Insofar as persons belonging to the Indian Audit & Accounts Department, these orders issue after consultation with the Comptroller & Auditor General of India.

RBE No.162/2010
Bd’s ltr No. PC-VI/2008/I/3/1 dated 08.11.2010 (RBE No.162/2010)

Sub: Clarifications regarding pay fixation of existing Group `D’ Employees in the revised pay structure.
***
Attention is invited to Railway Board’s letter of even number dated 12.01.2009 wherein clarifications were provided regarding various aspects of placement of the existing Group ‘D’ employees in the revised pay structure.

2 As per the clarification at Sl.No.1 of Railway Board’s letter dated 12.01.2009, those regular Group `D’ employees who did not posses the minimum qualification and who have retired/died in harness between 01.01.2006 and date of notification of Revised Pay Rules, 2008 will be granted pay band -IS and the grade pay corresponding to their pre-revised pay scale as notified in Railway Services (Revised Pay) Rules, 2008.

3. The aforesaid issue was raised in the 46th Ordinary Meeting of the National Council (JCM) held on 15 May, 2010 and the Staff Side had requested that the cases relating to the non-matriculate class IV employees who retired or died between January 2006 and the date of Notification of Revised Pay Rules, without any re-training be re-considered and such employees should be granted the benefit by re-fixing their pension/family pension at par with those employees who were retrained and whose pay was fixed in PB-1 with grade pay of .1800/-.

4. The request of Staff Side on the subject has been considered by the Government and it has been decided that the regular Group ‘D’ non-matriculate employees who died in harness or have retired between 01.01.2006 and the date of notification of Railway Services (Revised Pay) Rules, 2008, i.e. 04.09.2008, from the Railways would also be placed in PB-1 with grade pay of 1800/- with effect from 01.01.2006. It should however be ensured that if any non-matriculate regular Group `D’ employees have been on leave due to which they could not be retrained, they should be retrained immediately on joining duty.

5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.156/2010

Bd’s ltr No. E[P&A] II-2010/HW-4 dated 27.10.2010 (RBE No.156/2010)

Sub: Rates of Night Duty Allowance w.e.f. 01.07.2010
***
Consequent to sanction of an additional instalment of Dearness Allowance vide this Ministry’s letter No.PC-VI/2008/I/7/2/1 dated 22.09.2010, the President is pleased to decide that the rates of Night Duty Allowance, as notified vide Annexures ‘A’ and ‘B’ of Board’s letter of even number dated 10.05.2010 stand revised with effect from 01.07.2010 as indicated at Annexure ‘A’ in respect of ‘Continuous’, ‘Intensive’, ‘Excluded’ categories and workshop employees , and as indicated at Annexure ‘B’ in respect of ‘Essentially Intermittent’ categories.

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
ANNEXURE ‘A’ ANNEXURE ‘B’
Rates of Night Duty Allowance (NDA) with effect from 1.7.2010 for ‘Intensive’, ‘Continuous’ and ‘Excluded’ categories and Workshop staff Rates of Night Duty Allowance (NDA) with effect from 1.7.2010 for Essentially Intermittent’ categories of staff
S.No. Pay Band Grade Pay Rate of NDA ( ) S.No. Pay Band Grade Pay Rate of NDA ( )
1 4440-7440 1300 48.85 1 4440-7440 1300 32.55
2 4440-7440 1400 49.50 2 4440-7440 1400 33.00
3 4440-7440 1600 50.85 3 4440-7440 1600 33.90
4 4440-7440 1650 51.20 4 4440-7440 1650 34.15
5 5200-20200 1800 97.80 5 5200-20200 1800 65.20
6 5200-20200 1900 98.45 6 5200-20200 1900 65.65
7 5200-20200 2000 99.15 7 5200-20200 2000 66.10
8 5200-20200 2400 101.85 8 5200-20200 2400 67.90
9 5200-20200 2800 104.55 9 5200-20200 2800 69.70
10 9300-34800 4200 177.05 10 9300-34800 4200 118.05
11 9300-34800 4600 [and above] 179.75 11 9300-34800 4600 [and above] 119.85

RBE No.143/2010
Bd’s ltr No. PC-V/2009/ACP/2 dated 29.09.2010 (RBE No.143/2010)

Sub:Modified ACP Scheme [MACPS] for Railway employees – clarifications regarding
***
In continuation to the Board’s letter of even number dated 10.06.2009 notifying the Modified ACP Scheme for Railway employees, point-wise clarifications on certain issues pertaining to the MACPS, as received from the Department of Personnel & Training are indicated below:

S.No. Point of doubt Clarification
1 Whether the Pay Band would change in the hierarchy of Pay Bands & Grade Pay on grant of the benefits under MACPS? The upgradations under MACPS are to be granted in the immediate next higher grade pay in the hierarchy of recommended revised pay band and grade pay as prescribed in the RS[RP] Rules, 2008
2 Whether the benefits of MACPS would be allowed to the Railway servants who have been later on inducted in the Organized Group “A” Service No. The benefit under MACPS is not applicable to Group ‘A’ officer of Organised Group ‘A’ Services, as the officer under Organized Group ‘A’ Services have already been allowed parity of two years on non-functional basis with the officers of Indian Administrative Services (IAS)
3 How will the benefits of ACP be granted if due between 01.01.2006 and 31.08.2008? The new MACPS has come into existence w.e.f. 01.09.2008. However, the pay structure has been changed w.e.f. 01.01.2006. Therefore the previous ACPS would be applicable in the new pay structure adopted w e f . 01.01.2006. Para 6.1 of Annexure-1 of MACPS is only for exercising option for coming over to the revised pay structure and not for grant of benefits under MACPS. The following illustrations would explain the position:

(A) In the case of isolated post:
Date of appointment in entry Grade in the pre-revised pay scale of 4000-6000: 01.10.1982
1st ACP granted on 01.10.1999 : 4500-7000 (pre-revised)

2nd ACP due on 01. 10. 2006 : 5000-8000 (pre-revised)
[revised PB-2 Grade Pay of 4200]

3rd financial upgradation under the MACPS would be due on 01.10 2012 (on completion of 30 years of continuous regular service) in the immediate next higher grade pay in the hierarchy of recommended revised pay band and grade pay i.e. Grade Pay of 4600 in PB-2.
(B) In the case of normal promotional hierarchy:
Date of appointment in entry Grade in the pre-revised pay scale of 5500-9000: 01.10.1982
1st ACP granted on 01.10.1999 : 6500-10500 (pre-revised)

2nd ACP due on 01.10.2006 (as per the existing hierarchy): 10000-15200 (pre-revised). Therefore, 2nd ACP would be in PB-3 with Grade Pay of 6600 (in terms of hierarchy available):
3rd financial upgradation under MACPS would be due on 01.10.2012 in the immediate next higher grade pay in the hierarchy of recommended revised pay band and grade pay of 7600.
4 Whether the benefits of MACPS would be granted from the date of entry grade or from the date of their regular service/approved service counted under various service rules? The benefits under MACPS would be available from the date of actual joining of the post in the entry grade.
5 In a case where a person is appointed to an ex-cadre post in higher scale on deputation followed by absorption, whether the period spent on deputation would be counted as continuous service in the grade or not for the purpose of MACPS (i) Where a person is appointed on direct recruitment/deputation basis from another post in the same grade, then past regular service as well as past promotions/ACP, in the earlier post, will be counted for computing regular service for the purpose of MACPS in the new hierarchy.

(ii) However, where a person is appointed to an ex-cadre post in higher scale initially on deputation followed by absorption, while the service rendered in the earlier post, which was in a lower scale cannot be counted, there is no objection to the period spent initially on deputation in the ex-cadre post prior to absorption being counted towards regular service for the purposes of grant of financial upgradation under MACPS, as it is in the same Pay band/grade pay of the post.
6 Whether the pay scale /grade pay of substantive post would be taken into account for appointment /selection to a higher post on deputation basis or the pay scale /grade pay carried by a Railway servant on account of financial upgradation[s] under the ACP/MACP Scheme? The pay scale /grade pay of substantive post would only be taken into account for deciding the eligibility for appointment /selection to a higher post on deputation basis.
7 In a case where 1st/2nd~ financial upgradations are postponed on account of the employees not found fit or due to departmental proceedings, etc. whether this would have consequential effect on the 2nd/3rd financial upgradation or not. Yes. If a financial upgradation has been deferred/postponed on account of the employee not found fit or due to departmental proceedings, etc.. the 2nd/3rd financial upgradations under MACPS would have consequential effect. (Para 18 of Annexure-1 of MACPS referred).
8 In a case where the Railway servant has already earned three promotions and still stagnated in one grade for more than 10 years, whether he would be entitled for any further upgradation under MACPS? No. Since the Railway servant has already earned three promotions, he would not be entitled for any further financial upgradation under MACPS.
9 Whether the pre-revised pay scale of 2750-4400 in respect of Group ‘D’ non matriculate employees, would also be taken as merged to grade pay of 1800 for the purpose of MACPS in view of merger of pre-revised pay scales of 2550-3200, 2610-3540, 2610-4000 and 2650-4000, which have been upgraded and replaced by the revised pay structure of grade pay of 1800 in the pay band PB-1. Yes
10 If a Railway Servant on deputation earns upgradation under MACPS in the parent cadre, whether he would be entitled for deputation (duty) allowance on the pay and emoluments granted under the MACPS or not? No. While eligibility of an employee for appointment against ex-cadre posts in terms of the provisions of the RRs of the ex-cadre post will continue to be determined with reference to the post/pay scale of the post held in the parent cadre on regular basis (and not with reference to the higher scale granted under ACPS/MACPS), such an officer, in the event of his selection, may be allowed to opt to draw the pay in the higher scale under ACP/MACP Scheme without deputation allowance during the period of deputation, if it is more beneficial than the normal entitlements under the existing general order regulating pay on appointment on deputation basis.
11 Since the pay scales of Group “D” employees have been merged and placed in the Grade Pay of 1800, whether they are entitled for grant of increment @ 3% during pay fixation at every stage. Yes. On the analogy of point 22 of Annexure-1 of MACPS, the pay of such Group “D” employees who have been placed in the Grade Pay of `1800 w.e.f. 01.01.2006 shall be fixed successively in the next three immediate higher grade pays in the hierarchy of revised pay bands and grade pays allowing the benefit of 3% pay fixation at every stage.

2. The MACPS should strictly be implemented in keeping with the instructions issued vide Board’s letter dated 10.06.2009 ibid read with the aforesaid clarifications.

[Authority DOP&T’s OM No. No. 35034/3/2008-Estt (D) dated 09.09.2010]

RBE No.157/2010
Bd’s ltr No. E[MPP]2001/6/7 dtd 28.10.2010 (RBE No.157/2010)

Sub: Apprentices Act 1961 – Upper age limit for selecting Candidates for training.
***
Kindly refer Board’s letter of even number dated 31.12.2008 [RBE No. 204/2008] enclosing therein the list of designated trades in which the minimum qualification has been raised from 8th pass to 10th pass so that the benefit of raising the maximum age limit by 2 years be provided to the candidates selected for training under Apprentices Act 1961.

In terms of Board’s letter No. E[MPP]2006/6/11 dated 08.09.06 [RBE No. 126/06] the entry qualification of the following trades had been modified from Passed 10th to Passed 8th class:
[a] Foundryman
[b] Sheet Metal Worker
[c] Trade Welder [Gas & Electric] and
[d] Carpenter
In view of the above, the benefit of enhancing the upper age limit by 2 years to the above trades will not be applicable.
Copy of Bd’s ltr No. E[MPP]2001/6/7 dated 31.12.2008 (RBE No.204/2008)

CORRIGENDUM
Sub: Apprentices Act 1961 – Upper age limit for selecting Candidates for training.
***
Reference Board’s letter of even number dated 01.12.08 on the above subject.

2. Annexure-I as mentioned in para 2 of above referred letter which was not enclosed inadvertently is enclosed.
***
ANNEXURE-I
Trades in which minimum education qualification has been raised from 8th pass to 10th pass vide Board’s letter No. E[MPP]2001/6/7 dated 22.07.02

S.No. Trades Minimum educational qualification vide Master Circular No. E[MPP] 90/6/5 dated 31.10.90 Revised minimum educational qualification vide Master Circular No. E[MPP] 2001/6/7 dated 22.07.02
GROUP No.1 – MACHINE SHOP TRADES
1 Fitter Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
2 Turner Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
3 Machinist Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
4 Machinist [Grinder] Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
Group No.3- Metal Working Trades Group
5 Sheet Metal
Worker Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
6 Welder [Gas Electric] Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
Group No. 4 Electrical Trades Group
7 Wireman Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
Group No. 5 – Building and Furniture Trades Group
8 Carpenter Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
Group No. 10 Heat Engines Trades Group
9 Mechanic [Motor Vehicle] Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent
10 Mechanic [Diesel] Passed 8th class examination or its equivalent Passed 10th class examination under 10+2 system of education or its equivalent

RBE No.158/2010.

Bd’s ltr No. E[G]2008/QR1-15 dated 01.11.2010 (RBE No.158/2010)

Sub:Retention of Railway accommodation in the event of deputation to PSUs.
***
The instructions issued earlier vide letters of even number dated 22.02.2010 and 10.08.2010 in regard to retention of quarters at previous places of postings by officers /staff on deputation to Railway PSUs have been reviewed by the Board and it has been decided that retention of Railway accommodation by the Railway officers/staff on deputation to CONCOR, CRIS, IRCON, IRCTC, IRFC, KRCL, MRVC, RVNL, RCIL, RITES, DFCCIL and RLDA be permitted up to 30.06.2013 or whenever their own quarters become available, whichever is earlier. The employees on deputation to IRCON and RITES will continue to be governed by the instructions contained at Para 4 of Board’s letter No. E[G]2006 QR1-14[A] dated 20.11.2006

This issues with the concurrence of Finance Directorate of Ministry of Railways.

Bd’s ltr No. E[W]2010/PS5-7/2 dated 11.11.2010

Sub: Rail Travel facilities available to Members of Parliament, their spouse and companions.
***
The Members of Parliament are provided rail travel facilities as per provisions of “The Salary, Allowances and Pension of Members of Parliament Act, 1954” as amended from time to time. Based on the provisions of aforesaid Act, rail travel entitlements of Members of Parliament were last circulated in terms of Railway Board’s letter No. E[W]95/PS 5-7/12 dated 14.07.2000. Recently, Government has notified “The Salary, Allowances and Pension of Members of Parliament [Amendment] Act, 2010 [No. 37 of 2010] in terms of Gazette Notification dated 22.09.2010 so as to revise the entitlements of Members of Parliament. Accordingly, revised entitlements of rail travel admissible as on date to Member of Parliament are as indicated below:

i] Free travel in First Class Air-Conditioned or Executive Class in any train with the spouse, if any, from any place in India to any other place in India.

ii] Free Air-Conditioned two-tier accommodation for one person to accompany the Member.

iii] A Member having no spouse has been allowed to take one person with him in place of spouse in AC-Ist Class/Executive Class in rail journey along with the companion already allowed in AC-2 tier.

iv] The spouse of a Member of Parliament shall be entitled to travel by railway in First Class Air-Conditioned or Executive Class in any train from the usual place to residence of the Member to Delhi and back any number of times. When Parliament is in session such journey by the spouse from usual place of residence of Member to Delhi and back may be partly by air and partly by rail subject to the condition that number of journeys by air shall not exceed eight in a year.

v] A Member who is blind or who is, in the opinion of the Chairman of the Council of States or, as the case may be, the Speaker of the House of the People, so incapacitated physically as to require the facility of an attendant shall be allowed to take an attendant with him in same class of rail journey in which he himself travels in lieu of the companion earlier allowed in AC-2 tier. This will be in addition to the spouse already allowed to accompany such Member in the AC-Ist Class/Executive Class of rail journey.

2. The above entitlements may be brought to the notice of all concerned.

Bd’s ltr No. 2010/E[RRB]/25/27 dated 03/11.11.2010

Sub:Revised system for setting, printing and distribution of the question papers for conducting RRB examinations against Centralised Employment Notifications.

Ref: Railway Board’s letters of even number dated 11.08.2010 [RBE No. 116/2010] and 06.09.2010.
***
As per revised methodology for conduct of RRB examinations issued vide above referred letter; first examination was conducted on 26.09.2010. On the basis of feedback and practical experience, following concerns are clarified:

1. The guidelines that the number of schools attached to the centre coordinators from 4 to 6 schools, is of indicative nature. The number of schools attached to the centre coordinator may be reduced based on the time required in transporting the question booklets to various schools, location factors like conditions of roads, traffic congestion etc. Thus the number of schools attached to centre coordinator can be worked out by the CPO of the Zonal Railway in consultation with Chairman/RRB.

2. The duties of the centre coordinators shall also include:

[a] Assessment of time required for transportation of question booklets by visiting various locations/routes in advance and submit the feedback to the overall town in-charge i.e. ADRM in case of Divisional HQ or nominated branch officer in case of places other than Divisional HQ.

[b] To ensure that the question booklets reach all the schools at least one hour in advance.

[c] For locations/areas prone to traffic jams, adequate cushion for such unforeseen circumstances should be kept.

3. In general, the question booklets will be handed over to the Receiver 48 hours prior to commencement of examination. In case the question booklets reach the receiving official even before 48 hours, the same has to be accepted at the earliest as it is highly unsafe to keep such secret documents on road.

There were instances where trucks carrying booklets were kept waiting for hours in recently concluded examination on 26.09.2010 and such a situation needs to be avoided in future.

3. It may be noted that the role of overall town in-charges [i.e. ADRM in case of Divisional HQ or nominated branch officer in case of places other than Divisional HQ] is not only limited to safe custody & distribution of question booklets but also for smooth conduct of examinations as implied by the term “ overall town in-charge” with the help of town in-charges, centre coordinators, centre/venue in-charges, invigilators etc.

Bd’s ltr No. 2010/E[RRB]/25/27 dated 06.09.2010

Sub: System for transportation, storage and distribution of the question papers for conducting RRB examinations against Centralised Employment Notifications.

Ref: [i] Board’s letter No. E[RRB]/2009/25/20 dated 28.10.2009 [RRCB No. 04/2009]
[ii] Board’s letter of even number dated 11.08.2010 [RBE No. 116/2010 and RRCB No. 03/2010]
***
After carrying out a technical audit of the system of RRB examinations, Railway Board has issued instructions for transportation, storage and distribution of the question papers for conducting RRB examinations against Centralised Employment Notifications vide letter under reference [ii] above. Para 3.5 of the letter under reference reads as follows:

OMR sheets, as per requirement will be supplied by the concerned RRB to Town In-charge directly along with other examination material. Town In-charge will hand over the attendance sheet and OMR Answer Sheets[1+1] to the Railway Officer In-charge of the Centre on the day of examination only.

2. One of the Railways have proposed that in order to save time on the day of examination, Town In-charge should be permitted to hand over the OMR Answer Sheets to the Centre Coordinators for further distribution to Railway Officer In-charge of the Centre alongwith other examination materials.

3. Board have no objection for following the above alternative. CPOs and Charimen/RRBs, after mutual discussions, may adopt any one of the alternatives as per their convenience.

RBE No.165/2010
Bd’s ltr No. PC-VI/2010/IR-N/2 dated 19.11.2010 (RBE No.165/2010)

Sub: Placement of Pharmacists in the Entry Grade Pay of 4200/-(NFG) on completion of 2 years service in the Grade Pay 2800/-
***
In terms of Board’s letter No.PC-VI/2009/1/RSRP/2010 dated 30.03.2010, the Pharmacists (Entry Grade) in the pre-revised scale 4500-7000 have been granted Grade Pay 2800 in Pay Band-1 ( 5200-20200) w.e.f.01.01.2006. On completion of two years of regular service in the Grade Pay of 2800, the Pharmacists (Entry Grade) in PB-1 ( 5200-20200) are eligible to be granted non-functional upgradation to the next higher Grade Pay of 4200 in the Pay Band-2 ( 9300-34800).

2. A reference has been received from NFIR stating that some of the Zonal Railways are insisting on rendering of two years service by the Pharmacists in Grade Pay 2800 for being placed in Pay Band-2, Grade Pay 4200 in the revised pay structure ignoring the service rendered by them in the pre-revised pay scale 4500-7000 and requested for issue of suitable clarification to the effect that the service put in by them in the pre-revised scale of 4500-7000 which corresponds to Grade Pay 2800/-should also be taken into account for counting two years service in Grade Pay 2800 stipulated in Board’s letter No.PC-VI/2009/I/RSRP/2010 dated 30.03.2010.

3. The matter has been considered in Board’s Office and it is clarified that the regular service rendered by the Pharmacists in the pre-revised scale 4500-7000 should be counted as service in Grade Pay of 2800 for being placed in Non-functional Grade of Pharmacists in Pay Band-2 ( 9300-34800), Grade Pay 4200 in terms of Board’s letter No.PC-Vl/2009/I/RSRP/2010 dated 30.03.2010.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.163/2010
Bd’s ltr No. PC-V/2009/A/DR/1 dated 16.11.2010 (RBE No.163/2010)

Sub: Grant of Dearness Relief to the Railway pensioners who are in receipt of provisional pension or pension in the pre-revised scale of 5th CPC w.e.f. 01.07.2010.
***
A copy of Office Memorandum No.42/18/2010-P&PW(G) dated 27.10.2010 of Ministry of Personnel, Public Grievances & Pensions ( Department of Pension & Pensioners’ Welfare) on the above subject is sent herewith for your information and necessary action.

2. In pursuance of the enhanced rates of ex-gratia to the surviving SRPF( C) retirees issued vide Board’s letter No.F(E)III/98/PN1/Ex-Gr/3 dated 15.11.2006 para 1[ii] of DOP&PW’s O.M.dated 27.10.2010 may be read as under:-

“The surviving Group ‘A’, ’B’ , ‘C’ and ‘D’ SRPF (Contributory) beneficiaries who had retired from service during the period from 01.04.1957 to 31.12.1985 and have been sanctioned enhanced slab-wise ex-gratia @ ` 3000/-, ` 1000/-, ` 750/- and ` 650/- per month respectively w.e.f. 01.11.2006, in lieu of uniform rate of ` 600/- p.m. are entitled to Dearness Relief @ 103% w.e.f. 01.07.2010”.

3. A concordance of various instructions and orders referred to in the enclosed office memoranda with reference to corresponding Railway instructions is indicated below:-

Sl.No. Para No. & Date of OM No .and date of Deptt. of Pension & Pensioners’ Welfare’s O.M. No. and date of Corresponding orders issued by Railway Board.
1 Para-1 of OM dated 27.10.2010 OM No. 42/18/2010-P&PW[G] dated 29.06.2010 PC-V/2009/A/DR/1 dated 10.08.2010
2 Para-2 of OM dated 27.10.2010 OM No.45/52/97/P&PW(E) dated 16.12.1997 F(E)III/97/PN1/Ex-Gr/3 dt.31.12.1997.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

Copy of O.M. F. No.42/18/2010-P&PW(G) dated 27.10.2010 of Ministry of Personnel, Public Grievances & Pensions ( Department of Pension & Pensioners’ Welfare)

Sub : Grant of Dearness Relief to Central Government pensioners who are in receipt of provisional pension or pension in the pre-revised scale of 5th CPC w.e.f. 1.7.2010.
****
In continuation to this Department’s OM No. 42/18/2010-P&PW(G) dated 29th June, 2010 sanctioning the Dearness Relief to those Central Government pensioners who are in receipt of provisional pension or pension in the pre-revised scales of 5th CPC, the President is pleased to grant the Dearness Relief to these Central Government pensioners as under :

(i) Those who are in receipt of provisional pension or pension in the pre revised scales of 5th CPC are entitled to Dearness Relief @ 103% w.e.f 1.7.2010.

(ii) The surviving CPF beneficiaries who have retired from service between the period 18.11.1960 to 31.12.1985 and are in receipt of ex-gratia @ ` 600/ p.m. w.e.f. 1.11.1997 under this Department’s OM No. 45/52/97-P&PW(E) dated 16.12.1997 are entitled to Dearness Relief @ 103% w.e.f. 1.7.2010.

2. The following categories of CPF beneficiaries who are in receipt of ex¬gratia payment in terms of this Department’s OM No. 45/52/97-P&PW(E) dated 16.12.1997 are entitled to DR @ 95% w.e.f. 1.7.2010.
(i) The widows and dependent children of the deceased CPF beneficiary who had retired from service prior to 1.1.1986 or who had died while in service prior to 1.1.1986 and are in receipt of Ex-gratia payment of ` 605/- p.m.
(ii) Central Government employees who had retired on CPF benefits before 8.11.1960 and are in receipt of Ex-gratia payment of ` 654/-, ` 659/-, ` 703/- and ` 965/-.

3. Payment of DR involving a fraction of a rupee shall be rounded off to the next higher rupee. In their application to the pensioners/family pensioners belonging to Indian Audit and Accounts Department, these orders issue in consultation with the C&AG.
4. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their UO No. 1[4]/EV/2004 dated 12.10.2010

RBE No.164/2010
Bd’s ltr No. E[NG]II/2010/RC-4/6 dated 16.11.2010 (RBE No.164/2010)

Sub: Re-engagement of retired staff on daily remuneration basis for the post of loco pilots [both diesel and electrical drivers] and guards.
***
Due to acute shortage of loco-pilots [both diesel and electrical drivers] and guards owing to delay in filling up of such vacancies through authorized modes of recruitment hampering the Railway’s services, Ministry of Railways [Railway Board] have decided to permit re-engagement of retired loco –pilots [both diesel and electrical drivers] and guards in Group ‘C’, on following conditions:

1. Railway should issue necessary notification for such re-engagement by giving wide publicity through open advertisement so that all may get equal opportunity.
2. Re-engaged employees should not have been covered under the Safety Related Retirement Scheme. [LARSGESS]
3. While engaging such staff, medical fitness of the appropriate category should be obtained.
4. Suitability/competency of the staff should also be adjudged before engaging and the issue of their safety record should be addressed while selecting them.
5. Such re-engaged Diesel/Electric Loco Pilot and Guards should be utilized on non-running duties only such as Lobby Supervisors/PCRs etc.
6. Maximum age limit for such re-engagement shall be 62 years and this limit shall not be exceeded in case of any retired railway employees during the period of re-engagement.
7. While engaging such staff and assigning duties to them, it must be ensured that safety and other operational requirements are adequately addressed.
8. Remuneration to such staff be made as stipulated vide this Ministry’s letter No. E[NG]II/2007/RC-4/CORE/1 dated 11.12.2009 [in each and every case of engagement of retired employee, the daily allowances plus full pension should not exceed the last pay drawn].

This issues with the concurrence of the Finance Directorate of Ministry of Railways [Railway Board].
****
Copy of Bd’s ltr No. E[NG]II/2010/RC-4/6 dated 24.11.2010 (RBE No.168/2010)

ADDENDUM
Sub: Re-engagement of retired staff on daily remuneration basis for the post of loco pilots [both diesel and electrical drivers] and guards.
***
In the instructions issued vide Board’s letter of even number dated 16.11.2010 [RBE No. 164/2010] , following sub-para may be added below sub-para 8:

“9. Validity of this arrangement/scheme will be applicable till November 2011. The arrangement may be terminated if adequate number of running staff becomes available in less than a year. “

RBE No.161/2010
Bd’s ltr No.F[E]III/2008/PN1/13 dated 04.11.2010(RBE No.161/2010)
Sub: Payment of commutation value of additional amount of pension in respect of employees who retired on/after 01.01.2006 but before 02.09.2008 and expired before exercising option for commutation of additional amount of pension – regarding.
***
A copy of Department of Pension and Pensioners’ Welfare [DOP&PW]’s O.M. No. 38/79/08-P&PW[G] dated 27th October, 2010 on the above subject is enclosed for information and compliance. These instructions shall apply mutatis mutandis on the Railways also. DOP&PW’s OM dated 02.09.2008, referred to in the enclosed O.M. was adopted on the Railways vide this office letter of even number dated 15.09.2008, and Rule 10 of the CCS [Commutation of Pension] Rules, 1981 corresponds to Rule 11 of the Railway Services [Commutation of Pension] Rules, 1993. For the purpose of calculating the commutation value of commutable portion of additional pension, new substituted Table as at Annexure to Board’s letter of even number dated 15.09.2008 should be applied.
***
Copy of Department of Pension and Pensioners’ Welfare [DOP&PW]’s O.M. No. 38/79/08-P&PW[G] dated 27th October, 2010
OFFICE MEMORANDUM
Sub: Payment of Commutation Value of additional amount of pension in respect of employees who retired on/after 1.1.2006 but before 2.9.2008 and expired before exercising option for commutation of additional amount of pension – Regarding.
****
As per the provisions contained in para 9.3 of this Department’s OM No. 38/37/08-P&PW(A) dated 2nd September, 2008, the revised table of commutation value for pension will be used for all commutations of pension which become absolute after the date of issue of this OM. In the case of those pensioners, in whose case commutation of pension became absolute on or after 1.1.2006 but before the issue of this OM, the pre-revised Table of Commutation value for pension will be used for payment of commutation of pension based on pre revised pay/pension. Such pensioners shall have an option to commute the amount of pension that has become additionally commutable on account of retrospective revision of pay/pension on implementation of the recommendations of the Sixth Central Pay Commission. On exercising such an option by the pensioner, the revised Table of Commutation Value for pension will be used for the commutation of the additional amount of pension that has become commutable on account of retrospective revision of pay/pension. In all cases where the date of retirement/commutation of pension is on or after 2.9.2008, the revised Table of Commutation Value for pension will be used for commutation of entire pension.
2. References have been received from various Departments seeking clarification from this Department whether the commutation value of additional pension in respect of such employees who had retired during the period between 1.1.2006 and 2.9.2008 and died before exercising option is payable to the eligible member of family or not. The issue has been examined in consultation with Ministry of Finance, Department of Expenditure who has observed that the Pay Commissions’ intention was that the pensioner should exercise a conscious choice in view of the fact that the commutation table has changed w.e.f. 1.1.2006. As such, in these cases, the Rule 10 of CCS (Commutation of Pension) Rules, 1981 may be followed and difference in commuted value be paid without fresh applications. The intention was not to deny the higher capitalized value on account of revision of pension.
3. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their UO No. 456/EV/2010 dated 18.10.2010.

Bd’s ltr No. PC-V/2000/CC/16/Pt. dated 15.11.2010

Sub: Grant of pay scale to Tower Wagon Drivers at par with the Goods Drivers – Hon’ble Supreme Court’s judgement in SLP[C] No.365/2007
***
Arising out of an SLP[C] No.365/2007 [ UOI & Ors. vs. Jagdish Pandey & Ors] filed by Railway Administration regarding the grant of pay scale to Tower Wagon Drivers at par with the Goods Train Drivers, the Hon’ble Supreme Court vide their order dated 08.07.2010 while dismissing the said SLP have further observed, interalia, as under:

“…During the course of arguments this was also brought to our notice that most of the respondents in the present appeal have already retired from service and there exist no justification for affecting any recoveries from their salaries as they have already worked and received their salaries as granted by the Union of India.

For the reasons afore stated, we find no legal infirmity in the judgements of the Tribunal and the High Court. While dismissing this appeal we make it clear that this judgement will not affect the right of Union of India to pass an appropriate order in relation to the pay scale applicable to any class of its employees including the respondents afresh and in accordance with law. We do hope that if such an order is passed it will be upon proper application of mind and after taking into consideration appropriate material and /or data.”

2. Keeping in view the specific observation of Hon’ble Supreme Court regarding the position of the respondents involved in this case, it has been decided to comply with as a special case. Further, in compliance of the above observations of the Hon’ble Supreme Court the issue regarding grant of pay parity to Tower Wagon Drivers with Goods Train Drivers has been considered by the Competent Authority and it has been observed as under:

2.1 That as regards eligibility and the mode of filling up the post, it is seen that the post of Goods Drivers is filled up from Shunter/Asst. Drivers on promotion. Further in terms of Board’s orders RBE No. 152/2001, educational qualification for the post is Matriculate and Act Apprentice passed or ITI passed or Diploma in Mech./Elec./Electronics in lieu of ITI. Whereas, the post of Tower Wagon Drivers are filled up from the existing Motor Vehicle Drivers for which educational qualification is class VIII Pass with ability to read and understand the traffic rules and other electrical safety rules along with heavy Motor Driving License.

2.2 That the nature of duties & responsibilities of Goods Drivers is much more strenuous and difficult vis-à-vis that of Tower Wagon Drivers [TWDs]. While Goods Drivers have immensely greater responsibility of driving a Goods Train independently with large number of wagons and the job calls for great amount of alacrity and concentration, Tower Wagon Drivers drive single Motor Car only on specified area to carry staff for attending brake downs in their jurisdiction within about 30 Kms.

2.2.1 That normal duty hours of Goods Drivers are 10 hours, while that of TWDs is 8 hours.

2.2.2 That Goods Drivers are responsible for running extremely heavy duty Locomotives varying from 3850 to 6000 Horse Power, while the type of Tower wagons driven by TWDs are of a maximum of 530 Horse Power.

2.2.3 That a Goods Driver has to study log book and inspect the Locomotive [Engine] and follow other instructions as laid down in the Operating Manual of the particular class of Locos. No such work is required to be done by TWDs.

2.2.4 That several other technical aspects are involved in the job profile of a Goods Driver such as careful examination of the State of OHE of his own line and lines in proximity, the Under- Gear, the brake of the train, lower the Pantograph and earth the Locomotive before carrying out any work in the high tension Compartment. TWDs are not required to perform any such technical or specialized work.

2.2.5 That Goods Drivers have to work with different load like 58 ‘N’/loaded, 40 BCN, 40BOX, 41BRH loaded/empty. They have to also keenly observe Signal, the vacuum and pressure Gauge, etc. to ensure that everything is in order.

2.2.6 That while taking charge of the train, Goods Driver has to check continuity integrity/completion of rake, Brake continuity test ensuring adequate brake power, revalidation of brake power/vacuum certificate. ON the contrary, TWDs are not required to perform any such responsibility.

2.2.7 That Goods Drivers have to undergo Technical Refresher course training for Two weeks for every three years. TWDs are not required to undertake any such training.

2.2.8 That at the time of signing on duty, a Goods Driver has to read various registers such as ON Duty Register, Green Notice Register, Caution Order Register, Current Safety Instruction, Current Technical Circulars, Breath Analyser Test Register, Line abnormalities register etc. No such reading of books or registers is done by TWDs.

2.2.9 That while signing off from duty, Goods Drivers are required to fill up Combined Trains Report, Line abnormalities like Signal, Track, Loco defect Register etc and they have to perform any other kind of additional prescribed work. Tower Wagon Drivers are free of all such duties.

2.3 That in view of the onerous responsibility and more sensitive nature of the job profile of Goods Driver, a training period of 90 days is prescribed for them despite the fact that they are from the same Loco feeder stream i.e. Asstt. Driver. The training period of Tower Wagon Drivers is of merely 30 days.

3. From the above position, it is clear that in terms of appointment, recruitment, qualifications, nature of duties and level of responsibilities and also training period, TWDs are not comparable with Goods Drivers.

4. Further, the Hon’ble Supreme Court, in their judgements on various occasions, have held that unless there is wholesome and complete identity between the two categories, there lies no case for pay parity amongst them.

5. In view of the above observations, the competent authority have decided that Tower Wagon Drivers are not entitled for grant of pay scale of 5000-8000 at par with that of Goods Drivers and they shall continue to be in the scale of 4000-6000 and 4500-7000.
RBE No.176/2010
Board’s letter No E(P&A)II-2010/HRA-2 dated 8.12.2010 (RBE No.176/2010).

Sub: Admissibility of House Rent Allowance in the event of non-acceptance or surrender of railway residential accommodation.
Ref: Board’s letters No.(i) E(P&A)II-87/HRA-15 dated 16.5.1988, (ii) E(P&A)II-95/ HRA-3 dated 14.2.1996, (iii) E(P&A)II-99/HRA-2 dated 12.7.1999 & 16.3.2000,
(iv) E(P&A)II-2002/HRA-4 dated 16.10.2002 and
(v) No. E(P&A)II-2002/HRA-4 dated 9.5.2003.

Attention is invited to Board’s letters quoted above delegating powers to the General Managers and other heads of organisations directly controlling allotment of quarters to railway servants for sanction of House Rent Allowance in accordance with the prescribed conditions to the categories of railway employees specified therein. This delegation of powers was valid upto 31.3.2010.

2. The question of renewing this delegation of powers beyond 31.3.2010 has been engaging the attention of the Board. On the basis of the reports received from the Zonal Railways and Production Units, the matter has been considered and the Board have decided to renew the sanction contained in para 5 of their letter dated 16.5.1988 ibid and as amended/modified from time to time, w.e.f. 1.4.2010 upto 31.3.2017 whereafter the question of renewing this delegation will be considered by the Board and a fresh sanction, if necessary, issued on the basis of reports received from the General Managers etc. directly controlling allotment of quarters, in regard to the position of availability of railway accommodation under their control.

3. In case at any point of time it transpires that some accommodation is likely to remain vacant/un-occupied due to lack of demand, it should be made compulsory to submit applications for such types where there is surplus accommodation and consequently, the employees entitled for such types would not be eligible to draw House Rent Allowance.

4 This delegation is also subject to the over-riding condition that these orders are liable to be withdrawn/modified at any time during this period, if it is considered necessary by the Board to do so.

5. This has the approval of the President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.166/2010

Bd’s ltr No. E[MPP]2004/3/8 dated 24.11.2010 (RBE No.166/2010)

Sub: Training period of Skilled Artisans.
***
In terms of Board’s letter of even number dated 11.03.2008 [RBE No. 34/2008] and 30.04.2008 [RBE No. 61/2008] para 159[3] of Indian Railway Establishment Manual Vol. I [1989 Edition] has been amended as under:

a Course Completed Act Apprentices trained in Railway Establishments Nil
b Course Completed Act Apprentices trained in non-Railway Establishments 6 months
c Diploma Holders 6 months
d ITI passed candidates 6 months
e Matriculate or any non-technical higher qualification 3 years
f Degree holders in their relevant fields 6 months
i
2. The matter has been reviewed in the light of relevance of a trade to Railway working and after due deliberations, the following clarification is being issued:

“ The Compassionate Ground Appointees [CGA] holding degree/diploma/ITI qualification in the relevant railway related trade, if he/she gets appointed as Skilled Artisan in the trade in which he/she has acquired his/her degree/diploma/ITI they will undergo training for 6 months. In case of CGA holding degree/diploma/ITI appointed as Skilled Artisan in a trade different than that acquired by them, will have to undergo 3 years training. Practical training should be undertaken in shop floor and not in classrooms.”

3. The Indian Railway Establishment Manual Vol.I [1989 Edition] is accordingly amended as in Advance Correction Slip No. 216 enclosed.

4. The Ministry of Railways have decided that the Manual on Management of Training may be amended as per attached Advance Correction Slip No. 1/2010.
*****

Indian Railway Establishment Manual Vol.I [1989 Edition] Advance Correction Slip No. 216

Insert the following Note under para 159[3] of Sub-Section-III of Section ‘B’ Chapter I of the Indian Railway Establishment Manual Vol. I [1989 Edition]:

“NOTE: The Compassionate Ground Appointees [CGA] holding degree/diploma/ITI qualification in the relevant railway related trade, if he/she gets appointed as Skilled Artisan in the trade in which he/she has acquired his/her degree/diploma/ITI they will undergo training for 6 months. In case of CGA holding degree/diploma/ITI appointed as Skilled Artisan in a trade different than that acquired by them, will have to undergo 3 years training. Practical training should be undertaken in shop floor and not in classrooms.”
[Authority: Railway Board’s letter No.E[MPP]2004/3/8 dated 24.11.2010]
****
Manual on Management of Training [June 1998] Advance Correction Slip No. 1/2010.

Item No. VII of appendix II of the Manual on Management of Training [Edition1998] may be replaced as under:-

[i] Course Completed Act Apprentices trained in Railway Establishments Nil
[ii] Course Completed Act Apprentices trained in non-Railway Establishments 6 months
[iii] Diploma Holders 6 months
[iv] ITI passed candidates 6 months
[v] Matriculate or any non-technical higher qualification 3 years
[vi] Degree holders in their relevant fields 6 months

“NOTE: The Compassionate Ground Appointees [CGA] holding degree/diploma/ITI qualification in the relevant railway related trade, if he/she gets appointed as Skilled Artisan in the trade in which he/she has acquired his/her degree/diploma/ITI they will undergo training for 6 months. In case of CGA holding degree/diploma/ITI appointed as Skilled Artisan in a trade different than that acquired by them, will have to undergo 3 years training. Practical training should be undertaken in shop floor and not in classrooms.”

[Authority: Railway Board’s letter No.E[MPP]2004/3/8 dated 24.11.2010]
********
Board’s letter No.E[MPP]2004/3/8 dated 11.03.2008 RBE No. 34/08 Training Manual Correction Slip No. 1/08

Sub: Training period of Skilled Artisans.
***
In terms of Board’s letter of even number dated 05.12.06 [RBE No. 184/2006] para 159[3] of Indian Railway Establishment Manual Vol. I [1989 Edition] was amended and the training period of the skilled Artisans depending on the qualification has been specified as under:

i] Course Completed Act Apprentices trained in Railway Establishments Nil
ii] Course Completed Act Apprentices trained in non-Railway Establishments 6 months
iii] Diploma Holders 6 months
iv] ITI passed candidates 6 months
v] Matriculates 3 years

2. The matter relating to training period of the degree holders appointed as skilled artisans has been discussed and Board has decided that the training period of the degree holders appointed as skilled Artisans in their relevant field, either through open market or through compassionate ground, be reduced to 6 months and practical training be undertaken in shop floor and not in classrooms or on tours. It has also been decided that the training period of 3 years be specified for matriculates or any non-technical higher qualification.

3. The Indian Railway Establishment Manual Vol.I [1989 Edition] is accordingly amended as in Advance Correction Slip No. 200 enclosed.

4. The Ministry of Railways have decided that the Manual on Management of Training may be amended as per attached Advance Correction Slip No. 1/2008.
*****
Indian Railway Establishment Manual Vol.I [1989 Edition] Advance Correction Slip No. 200

Amend the following sub-para [v] and also insert sub-para [vi] under para 159[3] of Sub-section-III of Section ‘B’ Chapter-I of Indian Railway Establishment Manual Vol.I [1989 Edition]

“[v] Matriculate or any non-technical higher qualification.
[vi] Degree holders in their relevant field – 6 months”

[Authority: Board’s letter No.E[MPP]2004/3/8 dated 11.03.2008]
***

RBE No.169/2010
Bd’s ltr No. F[E]III/2008/PN1/12 dated 29.11.2010 (RBE No.169/2010)

Sub:Implementation of Government’s decision on the recommendations of the Sixth Central Pay Commission- Revision of pension of pre-2006 pensioners /family pensioners etc.
***
In terms of instructions issued vide DOP&PW’s OM No. 38/37/08-P&PW[A] dated 21.5.2009, circulated on the Railways vide this office letter of even number dated 26.5.2009, the duly attested copies of following documents can be considered for the purpose of payment of additional pension /family pension to pensioners/family pensioners on completion of 80 years of age and above:

[i] PAN Card
[ii] Matriculation Certificate [containing the information regarding date of birth]
[iii] Passport
[iv] CGHS Card
[v] Driving Licence [if it contains date of birth]

2. Subsequently, DOP&PW vide their OM No. 38/37/08-P&PW[A] dated 11.08.2009, circulated on the Railways vide this office letter of even number dated 19.08.2009, issued instructions to accept Voters’ ID Card also as proof of date of birth/age for payment of additional pension/family pension on completion of 80 years of age and above subject to the following conditions:

[i] The pensioner/family pensioner certifies that he/she is not a matriculate [The Matriculation Certificate should be insisted upon in the case of matriculate pensioners/family pensioners]

[ii] The pensioner certifies that he/she does not have any of the documents mentioned in para 1 above.
3. In this context, one of the Zonal Railways has sought clarification whether Post Retirement Pass I/Card, Widow Pass I/Card and Railway Medical I/Card issued by Railway Administrations to pensioners/family pensioners may be accepted as evidence of date of birth/age for payment of additional pension/family pension in terms of Department of Pension & Pensioners’ Welfare [DOP&PW]’s OM No. 38/37-P&PW[A] dated 1.9.2008 circulated vide letter No. . F[E]III/2008/PN1/12 dated 08.09.2008. The matter has been examined and it has been decided by the Board that [a] Post Retirement Pass I/Card, [b] Widow Pass I/Card and [c] Railway Medical I/Card, may also be accepted as evidence of date of birth /age for payment of additional pension/family pension to pensioners/family pensioners on completion of 80 years of age and above. All Zonal Railways etc., are, therefore, advised to dispose of the pending cases at the earliest.

RBE No.190/2010
Board’s letter No. F[E]III/2008/PN1/20 dated 31.12.2010 [RBE No.190/2010]

Sub: Special benefits in cases of death and disability in service – payment of disability pension/family pension- relaxation of qualifying service.

A copy of Department of Pension and Pensioner’s Welfare [DOP&PW]’s OM No. 33/5/2009-P&PW[F] dated 10th December, 2010 on the above subject is enclosed for information and compliance. These instructions shall apply mutatis mutandis on the Railways also. Rule 50 of the CCS [Pension] Rules, 1972 corresponds to Rule 70 of Railway Services [Pension] Rules, 1993 and CCS [Extraordinary Pension] Rules corresponds to Railway Services [Extra Ordinary Pension] Rules, 1993. DOP&PW’s OMs dated 3.2.2000 and 18.11.2008, referred to in the enclosed OM were circulated on the Zonal Railways etc. vide this office letter No. F[E]III/2000/PN1/16 dated 8.3.2000 and letter of even number dated 25.11.2008, respectively.

Copy of Ministry of Personnel, PG & Pensions [DOP&PW]’s O.M. No. 33/5/2009-P&PW (F)Dated the 10th December, 2010

OFFICE MEMORANDUM
Sub: Special benefits in cases of death and disability in service – payment of disability pension/family pension – relaxation of qualifying service.
***
The undersigned is directed to say that the scales of disability pension admissible under CCS (EOP) Rules were laid down in para 3 of Department of Pension & Pensioners’ Welfare’s O.M. No.45/22/97-P&PW(C) dated 3.2.2000. The said O.M. dated 3.2.2000 was modified vide Department of Pension & Pensioners’ Welfare’s O.M. No.45/3/2008- P&PW (F) dated 18-11-2008.

2. The service element of the disability pension under Categories ‘B’ and ‘C’ of this Departments’ O.M. No.45/22/97-P&PW(C) dated 3.2.2000 is regulated by the CCS (Pension) Rules, 1972 and CCS (EOP) Rules, according to which only service gratuity is admissible to Government servants with less than 10 years qualifying service and pension is admissible for qualifying service of 10 years or more. The matter has been reviewed by the Government considering the hardships being faced by the disabled
Govt. servants who have less than 10 years qualifying service at the time of discharge and it has been decided that the disability pension of Govt. servants who are discharged from Govt. service will be regulated as under:

Disability Pension – for cases covered under categories ‘B’ and ‘C’

(1) Disability pension comprising a service element equal to the retiring pension (@50% of the emoluments or average emoluments received during the last 10 months, whichever is more beneficial to the Government servant) and gratuity admissible under the CCS(Pension) Rules, 1972, plus disability element equal to 30% of basic pay, for 100% disability. There shall be no condition of minimum qualifying service for earning service element. No service gratuity would be admissible. The condition of minimum of qualifying service of 5 years for payment of gratuity would continue to be admissible/applicable in accordance with Rule 50 of CCS (Pension) Rules, 1972.

(2) For disability less than 100%, disability element of disability pension shall be reduced proportionately. In cases of disability pension where permanent disability is not less than 60%, the disability pension (i.e. total of service element plus disability element) shall not be less than 60% of the reckonable emoluments last drawn subject to a minimum of 7000/- per month.

Disability pension – For cases covered under Category ‘D’

(1) Disability pension comprising a service element equal to the retiring pension (@50% of the emoluments or average emoluments received during the last 10 months, whichever is more beneficial to the Govt. servant) and gratuity to which the employee would have been entitled to on the basis of his pay on the date of invalidation but counting service up to the date on which he would have retired in the normal course and disability element equal in amount to normal family pension subject to the condition that the aggregate of the service and disability element shall not be less than 80% of the pay last drawn, for 100% disability. There shall be no condition of minimum qualifying service for earning service element. No service gratuity would be admissible.

(2) For lower percentage of disability, the disability element shall be proportionately lower as at present subject to the broad banding of percentage of disability as in OM dated 3/2/2000.

Disability pension – For cases covered under Category ‘E’

(1) Disability pension comprising a service element equal to the retiring pension (@50% of the emoluments or average emoluments received during the last 10 months, whichever is more beneficial to the Govt. servant) and gratuity to which the employee would have been entitled to on the basis of his pay on the date of invalidation but counting service up to the date on which he would have retired in the normal course and disability element equal to pay last drawn. There shall be no condition of minimum qualifying service for earning service elements. No service gratuity would be admissible.

The condition that the aggregate of the service and disability elements shall not exceed the pay last drawn for 100% disability – stands withdrawn w.e.f. 1.7.2009.

(2) For lower percentage of disability, the disability element shall be proportionately lower as at present subject to the broad banding of percentage of disability as in OM dated 3.2.2000.

3. Other terms and conditions in the CCS (EOP) Rules and Liberalized Pensionary Awards Scheme which are not specifically modified by these orders shall continue to remain operative.

4. These orders will be effective from 01.01.2006.

5. This issues with the concurrence of the Ministry of Finance, Department of Expenditure vide their U.O. NO.515/EV/2010 dated 26.10.2010.

6. In so far as persons belonging to the Indian Audit & Accounts Department, these orders issue after consultation with the Comptroller & Auditor General of India.

RBE No.171/2010
f Bd’s ltr No. E[MPP]2005/6/1 dated 02.12.2010 (RBE No.171/2010)

Sub: Engagement of Course Completed Act Apprentices as substitutes in Group ‘D’ on Indian Railways.
***
Board vide its letter No. E[MPP]2002/12/26/Vol.II dated 21.06.2004 had clarified that Course Completed Act Apprentices can be engaged as Substitutes in Group ‘D’ under General Manager’s powers in administrative exigencies.

It is further clarified that Diploma /Degree holders trained under the Apprentices Act 1961 [as amended from time to time] in Railway establishment can also be considered, [similar to ITI, etc trained Act Apprentices engaged as substitutes] for engagement as substitutes in Group ‘D’ posts within the General Managers’ powers in administrative exigencies, subject to their fulfillment of the extant instructions prescribed for such engagement.
Copy of Board’s letter No. E[MPP]2002/12/26/Vol.II dated 21.06.2004 [RBE No. 136/04]

Sub: Engagement of Course Completed Act Apprentices
***
Some of the Railways have in the past approached Board to clarify as to whether Course Completed Act Apprentices can be engaged as Substitutes in Group ‘D’. It is clarified that Course Completed Act Apprentices can be engaged as Substitutes in Group ‘D’ under GMs’ powers in administrative exigencies, subject to their fulfillment of the extant instructions prescribed for such engagements.

RBE No.173/2010

Bd’s ltr No. E[NG]II/2006/RC1/Genl./1 dated 06.12.2010 (RBE No.173/2010)

Sub: Appointment to the wife / ward / legal heir in case of death of Commission Vendors / Bearers.
***
Attention is invited to this Ministry’s letter of even number dated 07.06.2007 [RBE No. 84/2007] regarding appointment to the wife/ward/legal heir in case of death of Commission Vendors /Bearers.

2. Pursuant to a discussion held with staff side, it is clarified that stipulation made vide para 3 [ii] of RBE No.84/07 would be equally applicable in favour of ward/ spouse of commission vendor/ bearer who was eligible for absorption in the Railways but was declared totally medically unfit before his absorption subject to fulfilling of other conditions mentioned therein.

RBE No.174/2010
Bd’s ltr No. 2010/F[E]II/AL1/1 dated 07.12.2010 (RBE No.174/2010)

Sub: Rates of daily allowance for journeys on duty in various countries- restoration of full Daily Allowance rates.
Ref: Board’s letters number F[E]II/2000/AL1/1 dated 24.10.2000 and 12.6.2001
***
In pursuance of the direction given by Ministry of Finance, daily allowance for journeys on duty in various countries were reduced by 25% in terms of the instructions issued by Ministry of External Affairs vide their order No. Q/FD/695/3/2000 dated 01.12.2000 which were adopted in Railways vide Board’s letter No. F[E]II/2000/AL1/1 dated 12.06.2001.

Ministry of External Affairs vide their Order No. Q/FD/695/3/2000 dated 21st September, 2010 in pursuance of the Ministry of Finance’s directives have decided to withdraw the 25% cut imposed on per diem allowance rates in various countries/territories. A copy of the revised daily allowance admissible is enclosed as Annexure for information and guidance. The revised rates are applicable on the Railways from the date of issue of the letter.
****
Copy of Ministry of External Affairs’ order No.Q/FD/695/3/2000 dated 21st September, 2010
O R D E R
Sub: Restoration of full Daily Allowance Rates.
***
In supersession of this Ministry’s Order of even number dated 1st December, 2000 conveying reduced rates of Daily Allowance in pursuance of Ministry of Finance, Department of Expenditure’s Office Memorandum No.7(4) E-Coord/2000 dated 24.9.2000 regarding guidelines on expenditure management and enforcement of austerity measures, sanction of the President is hereby accorded to withdraw the 25% cut imposed on per diem allowance for journeys on duty abroad. The Daily Allowance rates in various countries /territories are given in the Annexure.

2. This order takes effect from September 21, 2010.

3. All other terms and conditions on daily allowance for journeys on duty abroad shall remain unchanged.

4. This issues with the concurrence of the Ministry of Finance, Department of Expenditure, vide their I.D. .No.19053/1/2010-E.IV dated 10th September, 2010 and Internal Finance Division of this Ministry vide Dy.No.1977/AS[FA]/2010 dt. 15.9.2010.
****

S.No. Name of the Country Daily Allowance
(US$) S.No. Name of the Country Daily Allowance
(US$)
1 Afghanistan 75.00 56 El Salvador 75.00
2. Albania 75.00 57, Eritrea 60.00
3. Algeria 75.00 58. Equatorial Guinea 60.00
4. American Samoa 60.00 59. Estonia 75.00
5. Angola 75.00 60. Ethiopia 60.00
6 Anguilla 75.00 61 Fiji 100.00
7.. Antigua 75.00 62. Finland 100.00
8. Argentina 75.00 63. France 100.00
9. Armenia 75.00 64. French Guinea 75.00
10. Australia 100.00 65. Gabon 60.00
11. Austria 100.00 66 Gambia 60.00
12. Azerbaijan 75.00 67. Gaza (PNA) 75.00
13. Aruba 75.00 68. Georgia 75.00
14. Bahamas 75.00 69. Germany 100.00
15. Bahrain 75.00 70. Ghana 60.00
16. Bangladesh 60.00 71. Gibraltar 100.00
17. Barbados 75.00 72. Greece 100.00
18. Belgium 100.00 73. Grenada 75.00
19. Belize 60.00 74. Guadeloupe 75.00
20. Belarus 75.00 75 Guam 60.00
21. Benin 60.00 76. Guatemala 75.00
22. Bermuda 75.00 77. Guinea 60.00
23. Bhutan 60.00 78. Guinea Bissau 60.00
24. Bolivia 75.00 79. Guyana 75.00
25. Botswana 75.00 80. Haiti 75.00
26. Bosnia Herzegovina 75.00 81. Honduras 75.00
27. Brazil 75.00 82 Hong Kong 100.00
28. British Virgin Islands 60.00 83. Holy See(Vatican 100.00
29. Brunei 100.00 84 Hungary 75.00
30. Bulgaria 75.00 85. Iceland 100.00
31. Burkina Faso 60.00 86 Indonesia 75.00
32. Burundi 60.00 87 Iran 75.00
33. Cameroon 60.00 88 Iraq 75.00
34. Canada 100.00 89 Ireland 100.00
35. Cape Verde Islands 60.00 90. Israel 75.00
36. Cayman Islands 60.00 91. Italy 100.00
37. Central African Republic 60.00 92. Ivory Coast 60.00
38. Chad 60.00 93. Jamaica 75.00
39. Chile 75.00 94. Japan 100.00
40. China 100.00 95. Jordan 60.00
41. Colombia 75.00 96. Kampuchea(Cambodia) 75.00
42. Comoros 60.00 97 Kazakhstan 75.00
43. Congo 60.00 98 Kenya 60.00
44. Cooks Island 60.00 99 Kiribati 60.00
45. Costa Rica 75.00 100 Korea(North) 60.00
46. Croatia 75.00 101 Korea(South) 100.00
47. Cuba 75.00 102 Kuwait 75.00
48. Cyprus 100.00 103 Kyrgyzstan 75.00
49. Czech Republic 75.00 104 Laos 60.00
50. Denmark 100.00 105 Latvia 75.00
51. Djibouti 60.00 106 Lebanon 60.00
52. Dominica 75.00 107 Lesotho 60.00
53 Dominican Rep. 75.00 108 Liberia 60.00
54. Ecuador 75.00 109 Libya 60.00
55. Egypt 75.00 110 Lithuania 100.00

111 Luxembourg 100.00 166 Saudi Arabia 75.00
112. Macao 100.00 167 Senegal 60.00
113 Madagascar 60.00 168 Serbia 75.00
114 Malawi 60.00 169 Seychelles 75.00
115 Malaysia 75.00 170 Sieral Leone 60.00
116 Maldives 60.00 171 Singapore 75.00
117 Mali 60.00 172 Slovak Republic 75.00
118 Malta 100.00 173 Solomon Islands 60.00
119 Martinique 75.00 174 Somalia 60.00
120 Macedonia 75.00 175 South Africa 75.00
121 Mauritania 60.00 176 Spain 100.00
122 Mauritius 60.00 177 Sri Lanka 60.00
123 Mexico 75.00 178 St.Kitts & Nevis 60.00
124 Micronesia 100.00 179 St.Lucia 60.00
125 Moldova 75.00 180 St.Vincent & Grenadines 60.00
126 Monaco 60.00 181 Sudan 60.00
127 Montenegro 75.00 182 Surinam 75.00
128 Mongolia 60.00 183 Swaziland 60.00
129 Monsterrat 75.00 184 Sweden 100.00
130 Morocco 60.00 185 Switzerland 100.00
131 Mozambique 60.00 186 Syria 75.00
132 Myanmar 60.00 187 Tajikistan 75.00
133 Namibia 75.00 188 Tanzania 60.00
134 Nauru 60.00 189 Thailand 75.00
135 Nepal 60.00 190 Togo 60.00
136 Netherland 100.00 191 Tonga 60.00
137 Nether Antille 75.00 192 Trinidad & Tobago 75.00
138 New Caledonia 60.00 193 Tunisia 60.00
139 New Zealand 100.00 194 Turkey 100.00
140 Nicaragua 75.00 195 Turkmenistan 75.00
141 Niger 60.00 196 Turks & Caicos 75.00
142 Nigeria 60.00 197 Tuvalu 60.00
143 Niue 60.00 198 Uganda 60.00
144 Norway 100.00 199 U.A.E. 75.00
145 Oman 75.00 200 U.K 100.00
146 Pacific Islands(Trust Territory) 75.00 201 U.S.A. 100.00
147 Pakistan 60.00 202 Russian Federation 75.00
148 Panama 75.00 203 Ukraine 75.00
149 Papua New Guinea 100.00 204 Uruguay 75.00
150 Paraguay 75.00 205 U.S.Virgin Islands 60.00
151 Puerto Rico 75.00 206 Uzbekistan 75.00
152 Principality of Liechtenstein (Vaduz) 100.00 207 Vanautu 75.00
153 Peru 75.00 208 Venezuela 75.00
154 Philippines 75.00 209 Vietnam 60.00
155 Poland 75.00 210 Yemen 60.00
156 Portugal 100.00 211 Wallis Fortune Islands 60.00
157 Qatar 75.00 212 Zaire 60.00
158 Reunion 60.00 213 Zambia 60.00
159 Republic of Palau 75.00 214 Zimbabwe 75.00
160 Republic of Slovenia 100.00
161 Republic of San Marino 100.00
162 Romania 100.00
163 Rwanda 60.00
164 Samoa 60.00
165 Sai Tome & Principe 60.00

RBE No.175/2010
Bd’s ltr No. E[NG]-II/96/RR-1/62/Vol.II dated 08.12.2010 (RBE No.175/2010)

Sub: Waiver of examination fee for women candidates, minority candidates and candidates belonging to economically backward classes.
***
Pursuant to the announcement made by Hon’ble Minister of Railways in her Budget [Railway] Speech 2010-2011, the issue of waiver of examination fee of women candidates, minority candidates and candidates belonging to economically backward classes while resorting to recruitment of staff from open market in the Pay Band-1 of 5200-20200 [Grade Pay: 1800] has been under consideration of this Ministry.

It has now been decided that the instructions contained in this Ministry’s letter No. E[RRB]/2009/25/21 dated 28.10.2009 [RRCB No. 05/2009] will be applicable while recruiting staff from open market in the Pay Band-1 of 5200-20200 [Grade pay 1800].

This issues with the concurrence of Finance Directorate of Ministry of Railways [Railway Board].
*****
Copy of Board’s letter No. E[RRB]/2009/25/21 dated 28.10.2009 [RRCB No. 05/2009]

Sub: Waiver of examination fee for women candidates, minority candidates and candidates belonging to economically backward classes.
***
Ministry of Railways [Railway Board] have decided to waive off the examination fee for women candidates and candidates belonging to minorities and economically backward classes.

2. Minorities will mean Muslims, Christians, Sikhs, Buddhists and Zorastrians [Parsis].

3. Economically backward classes will mean the candidates whose family income is less than 50,000 per annum. The following authorities are authorized to issue income certificates for the purpose of identifying economically backward classes:

[i] District Magistrate or any other Revenue Officer upto the level of Tehsildar.
[ii] Sitting Member of Parliament of Lok Sabha for persons of their own constituency.
[iii] BPL Card or any other certificate issued by Central Government under a recognized poverty alleviation programme or Izzat MST issued by Railways.
[iv] Union Minister may also recommend to Chairman /RRBs for any persons from anywhere in the country.
[v] Sitting Member of Parliament of Rajya Sabha for persons of the district in which these MPs normally reside.

4. The income certificate issued by the authorities mentioned in Para-3 above would have to be on Format-A which is enclosed herewith. This would have to be issued on the letter head of the issuing authority.

5. This order will come into effect from the date of issue of this order in respect of all Employment Notifications to be issued by RRBs thereafter.

6. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

7. The above provision may be clearly mentioned in the Employment Notifications issued by the Railway Recruitment Boards.
*******

FORMAT -A

FORMAT OF INCOME CERTIFICATE TO BE ISSUED ON LETTER HEAD AS PER PARA 3 OF LETTER No. E[RRB]/2009/25/21 DATED 28.10.2009

INCOME CERTIFICATE FOR WAIVER OF EXAMINATION FEES FOR
RRB EXAMINATIONS
1. Name of the candidate:
2. Father’s name:
3. Age:
4. Residential Address:
5. Annual Family Income [ in words and figures]:
6. Date of issue:
7. Signature: __________ [Name]
8. Stamp of issuing authority.
****

RBE No.179/2010

Bd’s ltr No. E[D&A]2008RG6-36 dated 16.12.2010 (RBE No.179/2010)

Sub: Determination of stage[s] in the penalty of reduction to lower stage in the time scale of pay following implementation of the recommendations of the VIth Central Pay Commission
***
Certain aspects of implementation of penalties having pay element, following acceptance of the recommendations of the VIth Central Pay Commission, are being examined in consultation with the Department of Personnel & Training. On the issue of determining stage[s] in respect of the penalty of ‘reduction to lower stage in time scale of pay’, the Department have advised that as per the Revised Pay Rules, 2008, the quantum of increment has been changed from a fixed amount to an amount of 3% of the basic pay rounded off to the nearest 10/-. This provision does not call for any amendment to the Discipline and Appeal Rules. The lower stages of pay in such cases have to be worked out as per the aforesaid provisions of the Revised Pay Rules, 2008.

RBE No.180/2010
Bd’s ltr No. E[P&A]I-2009/SP-1/CE-1 dated 20.12.2010 (RBE No.180/2010)

Sub:Special Allowance to Gatekeepers of Civil Engineering Level Crossings identified as difficult gates.
Ref: Board’s letter No. E[P&A]I-97/SP-1/CE-1 dated 27.01.2003.
***
Pursuant to implementation of the accepted recommendations of the Sixth Central Pay Commission relating to grant of Special Allowance, the issue relating to grant of Special Allowance to Gatekeepers posted at Civil Engineering Level Crossings, identified as difficult gates, has been under consideration of the Board. This issue has also been raised by the Federations.

2. Board has decided, to revise the rate of Special Allowance admissible to Gatekeepers posted at Civil Engineering Level Crossings, identified as difficult gates from the existing rate of 150/- p.m. to 300/- p.m.

3. The rates of the Special Allowance may be increased by 25% every time the Dearness Allowance payable on revised pay scales goes up by 50%.

4. The other terms and conditions stipulated in Board’s above referred letter will remain the same.

5. These orders would be effective from 1st September, 2008.

6. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.181/2010
Bd’s ltr No. 2010/E[Sports]4[1]/1 Pt.[E.Q] dated 21.12.2010 (RBE No.181/2010)

Sub: Minimum educational qualification for sportspersons for recruitment against sports quota
***
It has been decided by Ministry of Railways [Railway Board] to declare sportspersons as a “Separate Class” for the purpose of recruitment on the Railways. In view of this, as a special case, outstanding sportspersons who are Class-8 passed can be considered for recruitment in [-]1S Pay Band. Such sportspersons will be given the regular pay band PB-1 of 5200-20200 along with grade pay of 1800 only on acquiring the minimum educational qualification under the recruitment rules or passing the requisite training test.

RBE No.182/2010
Bd’s ltr No. E[NG]-II/2008/SB/SR/15 dated 21.12.2010 (RBE No.182/2010)

Sub:Engagement of Substitutes on the railways in Pay Band -1 [Grade Pay: 1800].
Ref: This office letter of even number dated 17.09.2010 [RBE No. 137/2010].
***
Attention is invited to instructions contained in para 5.1 & 5.2 of letter under reference.

The matter has been re-considered by the Board and it has been decided that the said provisions stand deleted with the issue of this instruction.

Henceforth, a person who continues to work as a Substitute and has acquired temporary status, when considered for regularization of his/her services, be screened by a Screening Committee. The Committee for the purpose shall consist of three Railway Officers of appropriate rank one each belonging to SC/ST community, OBC community and Minority community. Also, one member shall belong to Personnel Department, the department for which recruitment is being made and one from the department other than Personnel Department.

RBE No.183/2010
Bd’s ltr No. E[NG]-II/2010/SB/DMW/23 dated 21.12.2010 (RBE No.183/2010)

Sub:Engagement of Substitutes on the railways in Pay Band -1
[Grade Pay: 1800].
***
The issue of engagement of Course Completed Act Apprentices as Substitutes on the railways in Pay Band-1 [Grade Pay 1800] under General Manager’s power, outside the purview of instructions contained in letter No. E[NG]-II/2008/SB/SR/15 dated 17.09.2010 [RBE No. 137/2010], has been under consideration of this Ministry.

The matter has been examined by the Board and it has been decided that engagement of Course Completed Act Apprentices as substitute, will be outside the purview of stipulation made vide para 3.2[i] & [ii] of this Ministry’s letter ibid.

[This disposes of CLW/CRJ letter No. GMA/MR/CON/Substitute, dated 11.11.2010]

RBE No.185/2010
Bd’s ltr No. PC-V/99/I/6/1 dated 23.12.2010 (RBE No.185/2010)
CORRIGENDUM

Sub: Stepping up of pay of Head Clerks at par with Senior Clerks in receipt of special pay of 70/- p.m
***
Attention is invited to Board’s letter of even number dated 19.2.2009 [RBE No. 37/2009] on the above subject, whereby instructions regarding Stepping up of pay of Head Clerks at par with Senior Clerks in receipt of special pay of 70 p.m. were issued. Below para 5 of the said letter, para 6 is being added as under:

“6. The above instructions are being issued in pursuance of the decision taken in respect of PNM/NFIR item No. 53/2005.”

Board’s letter No. E(NG)-II/2009/RR-1/2010/Pt. dated 09.12.2010

Sub: Recruitment of staff from open market in Pay Band-1
of 5200-20200 having Grade Pay of 1800/-.
***
Attention is invited to instructions contained in para 3(iv) of Board’s letter No.PC-VI/2008/1/3/1, dated 29.10.2008 ( RBE No.160/2008), interalia stating that the instructions regarding minimum educational qualification for fresh recruitment to Railway Services in PB-1 Grade pay 1800 ( erstwhile Group ‘D’ posts) would be issued separately by the Establishment Directorate.

2. The Ministry of Railways have decided that henceforth minimum educational qualification for recruitment in Pay Band-1 of 5,200-20,200 having Grade Pay of 1800/- will be 10th Pass or ITI or equivalent. These instructions will be applicable for all future recruitment henceforth against direct recruitment quota through all modes.

3. As regards the ongoing recruitment exercises presently under way on Central Railway, Eastern Railway, East Coast Railway, East Central Railway, Northeast Frontier Railway, North Eastern Railway, North Central Railway, Southern Railway, South Western Railway and West Central Railway, the same will adhere to the prescribed minimum qualification of 8th pass as laid down vide letter No. E(NG)II/98/RR-1/20107 dated 4.12.1998 ( RBE No.277/98).

4. All Railways are directed to initiate the recruitment process immediately to fill up current vacancies including anticipated vacancies for the next two years as well as resultant vacancies owing to promotion of staff to higher grades etc., excluding the vacancies worked out on the basis of prescribed percentage against ex-servicemen quota for which separate recruitment is in progress, with the revised minimum qualification of 10th pass or ITI or equivalent. Railways may also ensure filling up of Physically Handicapped quota including backlog vacancies in this recruitment exercise.

5. The Railways mentioned in Para 3 above should also initiate recruitment to fill up the vacancies accrued beyond the vacancies already notified for which recruitment is in progress.

6. All Railways should initiate the process by way of issue of notification in the national and local dailies, etc. by 15th December,2010, positively. Candidates may be given two months time to submit their applications and candidates from Andaman & Nicobar, Lakshadweep Islands etc. will be given 15 days extra as per extant rules in response to the above notification.

7. It has further been decided that written examination will be held on the same day simultaneously by all the railways. Similarly Physical Efficiency Test (PET) will also be held during the same period simultaneously by all the Railways. These instructions should be prominently mentioned in the notification.

8. The format of application should be limited to a single page only. A draft format of application form is enclosed herewith for necessary action which may be modified suitably depending on the local requirements.

9. Instructions contained in letter No.E(NG)II/96/RR-1/62/Vol.II dated 8.12.2010 regarding waiver of fee for women, minority communities and economically weaker sections will apply.

10. All General Managers are to ensure that Railway Recruitment Cells ( RRCs) are strengthened sufficiently by providing accommodation, equipment, vehicles, security, manpower, etc., so that the recruitment process is completed smoothly without any problem.

Bd’s ltr No. E[W]2010/PS5-1/25 dated 15.12.2010

Sub:Facility of 1st AC travel while on duty to JA Grade Officers.
***
In terms of the instructions contained in Board’s letter No. E[W]2007/PS5-1/3 dated 04.05.2007 and E[W]2007/PS5-1/3[A] dated 04.05.2007 the railway officer drawing basic pay of 14300/- and above in administrative grade can travel in 1st AC while on duty subject to issue of an authority to this effect by the railway administration.

2. It has been brought to Board’s notice that some Railways are allowing 1st AC travel facility while on duty to JA Grade Officers working on ad-hoc basis on charge allowance. In this connection, it is clarified that since this facility is only available to those officers who are in administrative Grade, with basic pay 14,300 and above [in the 5th CPC scales], the officers serving on ad-hoc basis against JA Posts on charge allowance are not entitled to this facility.
****

RBE No.178/2010
Bd’s ltr No. 2010/E[Sports]/4[2]/7[COE] dated 15.12.2010 (RBE No.178/2010)

Sub: Increase in maximum limit of Special Casual Leave to sportspersons from 200 to 330 days, for training under Centre of Excellence.
Ref: This office letter No. E[Sports]2000/Policy/COE dated 17.11.2000
***
Sports Authority of India vide their letter No. SAI/OPS/STC/Policy/2009/40 dated 27.03.2009 have informed that during the meeting of 55th Finance Committee held on 22nd January and 12th February 2009 and 36th Governing Body Meeting held on 23rd February 2009; it was decided to increase the training period of Centre of Excellence trainees from 200 days to 330 days in a year.

2. The matter has been considered by the Board and in partial supersession of instructions contained in Para 3[1] of letter dt. 17.11.2000 ibid, it has been decided to increase the maximum limit of Special Casual Leave to Railway sportspersons from 200 days to 330 days in a year for training under Centre of Excellence. The other terms and conditions contained in this office letter dt. 17.11.2000 ibid, shall remain unchanged.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

Copy of RSPB’s letter No. E[Sports]2000/Policy/COE dated 17.11.2000

Sub: Centre of Excellence conducted by Sports Authority of India (SAI).
****
Sports Authority of India have started a training scheme in selected disciplines to give extensive training to promising sportspersons in various regions under a “Centre of Excellence” scheme to impart them regular competitive training to prepare them for International Competitions. The duration of this training progranmme will be around 200 days in a year. The cost of the entire training will be borne by Sports Authority of India. During this training period sportspersons will be released on demand for representing their units in lnter -Departmental, National Competitions etc.

The question of granting SCL to Railway Sportspersons has been examined and it has been decided that the Railway Sportspersons who are selected by the Sports Authority of India to attend this training programme may be granted SCL by their respective Railways on the advice from Sports Authority of India.

While granting SCL all Units may ensure the following:

1. The duration of SCL should not exceed 200 days in a Calendar year.
2. Periodical attendance may be obtained from SAI; and
3. List of such sportspersons may be sent to RSPB indicating the period, events etc.

Such CL will be in addition to the SCL being granted under the extant rules.

RBE No.184/2010
Bd’s ltr No. F[E]Spl.2008/ADV.3/6 dtd. 22.12.2010(RBE No.184/2010)

Sub: House Building Advance-enhancement in past cases.
***
Ministry of Urban Development’s OM No. I-17011/2(1)/2009-H.III dated 14.07.2010 on the above mentioned subject is hereby circulated for information and guidance. Ministry of Urban Development’s OM No. I-17015/16/92-H.III dated 17.10.2000 mentioned thereon was circulated on the Railways vide Board’s letter No. F[E]Spl.2000/ADV/3/7 dated 16.11.2000. The same will be applicable to Railway Servants mutatis mutandis. The applications for enhanced HBA should be submitted within six months from the date of issue of this letter.

2. All other provisions like eligibility, repaying capacity, recovery etc. will remain unchanged.

Copy of Ministry of Urban Development, (Housing -III section)’s
OM No.I-17011/2(1)/2009-H.III dated 14.07.2010

Sub:Interest bearing advances /Sixth Central Pay Commission recommendation on House Building Advance-enhancement in past cases-regarding.
****

The undersigned is directed to invite attention to this Ministry’s O.M.No.I-17011/11(4)/2008-H.III dated 27th November, 2008 on the above subject and to say that it has been decided in consultation with Ministry of Finance to make the afore-said orders applicable with effect from 1st January, 2006. Accordingly, an enhancement of House Building Advance, if applied for, may be granted for an amount equivalent to the difference between the previously sanctioned amount and the new amount determined on the basis of pay in the pay band, in past cases, where HBA was sanctioned on or after 1-1-2006 but before 27-11-2008 subject to complying following conditions:-

(a) The Government servant should not have drawn the entire amount of HBA sanctioned under earlier orders and /or where construction is not completed/full cost towards acquisition of house/flat is yet to be paid.

(b) There will be no deviation from the approved plan of construction on the basis of which the original sanction of House Building Advance was accorded. The revised cost of the original plan can, however, be considered for determining the additional amount, subject to the prescribed maximum limits.

(c) Supplementary Mortgage Deed, Personal Bond and Sureties will be drawn and executed at the expense of the loanee.

(d) The actual entitlement will be restricted to the repaying capacity computed on the basis of the formula laid down in this Ministry’s O.M. No.I-17015/16/92-H.III. dated 17.10.2000. It should be ensured that the entire amount of advance with interest is recovered before retirement of the Government servant.

(e) Rate of Interest: The rate of interest chargeable in such cases would be as per the slab applicable to the total sanctioned amount i.e. amount already sanctioned on or after 1-1-2006 but before 27.11.2008 plus the enhanced sanction. However, the new rate of interest would be chargeable only on collective amount that would remain outstanding on grant of enhancement of HBA i.e. the unpaid portion of previously sanctioned HBA plus the enhancement so granted. Thus, the amount of HBA that has already been re-paid on old rates will not attract the fresh interest charges.

2. However, the existing limit of maximum admissible amount of 7.50 lakh for the purpose of construction/purchase of new house/flat and 1.80 lakh would remain unchanged. In other words, the sum total of previously sanctioned HBA and the enhancement granted under these orders cannot exceed the aforesaid limits. In any case, not more than one enhancement is admissible to a Govt. employee.

3. The applications for enhanced HBA should be submitted within six months from the date of issue of this order.
4. Ministries/Departments whose branch offices are situated in the far flung areas like in case of Ministry of Defence, etc., are advised to give wider publicity to these orders through modern communication mean like facimile e-mail, web-sites etc. so that there is no occasion for any representation for extending the time limit of six months on the grounds of receiving these orders late.

RBE No.189/2010
Bd’s ltr No. F(E)I/2008/AL-28/15 dated 29.12.2010(RBE No.189 /2010)

Sub:Travelling Allowance Rules–Implementation of the recommendations of the Sixth Central Pay Commission- Journey on Transfer.
***
In pursuance of the decision taken by the Government on the recommendation of the 6th Central Pay Commission relating to Travelling Allowance entitlement, revised entitlement of T.A for journeys on transfer was notified vide Board’s letter of even number dated 01.12.2008. The provision under para C of the Annexure to the letter dated 01.12.2008 has led to lowering of the per km. rates for transportation of personal effects by road on transfer in the case of A-I/A/B-I class cities. The provision under para C of the said letter has been reviewed and it has now been decided to replace the existing provisions contained therein under para C with the following:

“C. TRANSPORTATION OF HOUSE HOLD EFFECTS ON TRANSFER

The rates for transportation of personal effects by Road from the place of residence to the Railway Station at the old headquarters and from Railway station to the place of residence, at the new headquarters will be as under:

Grade Pay Rate per km for transport by road ( . Per km)
X&Y class cities* Z class cities*
Officers drawing grade pay of 4200 and above and those in pay scale
HAG + and above. 30.00
( .0.005 per kg. per km) 18.00
( .0.003 per kg. per km)
Officers drawing grade pay of .2800/- 15.00
( 0.005 per kg. per km) 9.00
( .0.003 per kg. per km)
Officers drawing grade pay below 2800/- 7.50
( 0.005 per kg. per km) 4.60
( 0.0031 per kg. per km)
The rates for transporting the entitled weight by Steamer will be equal to the prevailing rates prescribed by such transport in ships operated by Shipping Corporation of India.
* As per classification of cities for the purpose of admissibility of House Rent Allowance.

2. Attention is also invited to para B of the Annexure to Board’s letter dated 01.12.2008, which regulates the payment of Composite Transfer Grant. In this connection, it is reiterated that the components and incidentals which were merged/subsumed with the Composite Transfer Grant, as per para A.1 of the Annexure to Board’s letter No. F[E]I/98/AL-28/2010[A] dated 01.05.1998 remain unchanged.

3. The revised provisions as under para 1 above, shall be applicable w.e.f. 01.09.2008, i.e. the date from which revised TA rules are applicable.

RBE No.188/2010

Bd’s ltr No. PC-V/2009/ACP/2 dated 28.12.2010 (RBE No.188/2010)

Sub: Modified Assured Career Progression Scheme [MACPS] for the Railway employees – Clarifications regarding.
***
Subsequent to the issue of Board’s instructions dated 10.06.2009 regarding MACP Scheme a Joint Committee is set up to examine the anomalies pertaining to the Modified Assured Career Progression Scheme [MACPS] vide Department of Personnel & Training O.M. No. 11/1/2010-JCA, dated 03.05.2010.

2. During the Joint Committee meeting it was pointed out by the Staff Side that the word ‘New Organisation’ of the last line of Para-24 of annexure of MACPS dated 10.6.2009 was not in consonance with the spirit of the Scheme. The issue has been examined and it is clarified that in case of transfer ‘including unilateral transfer on request’, regular service rendered in previous organization/ office shall be counted along with the regular service in the new organization /office for the purpose of getting financial upgradation under the MACPS. However, financial upgradation under the MACPS shall be allowed in the immediate next higher grade pay in the hierarchy of revised pay bands as given in Railway Services [Revised Pay] Rules, 2008. Para-24 of MACPS stands amended to this extent.

3. The Staff Side also raised an issue on the ‘Benchmark’ for MACPS as given in Para-17 of annexure of MACPS dated 10.06.2009 which provides that the financial upgradation would be on Non-functional basis subject to fitness, in the hierarchy of grade pay within the PB-1. Thereafter for upgradation under the MACPS, the bench of ‘Good’ would be applicable till the grade pay of 6600/- in PB-3. The benchmark will be ‘Very Good’ for financial upgradation to the grade pay of R 7600/- and above. It was pointed out that in some cases the promotion to the next higher grade was made on the basis of ‘fitness’ as the method of promotion as specified in the relevant recruitment rules, was non-selection. Therefore, in such cases benchmarks should not be insisted upon under the MACPS. The issue has been examined and it is clarified that where the financial upgradation under MACPS also happen to be in the promotional grade and benchmark for promotion is lower than the benchmark for granting the benefits under MACPS as mentioned in Para-17 ibid, the benchmark for promotion shall apply to MACPS also. This instruction is in continuation of Board’s earlier instruction of even number dated 03.02.2010.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

RBE No.187/2010

Bd’s ltr No. E[NG]I-2003/TR/2010 dated 28.12.2010 (RBE No.187/2010)

Sub: New Catering Policy -2010- Restoration of catering posts transferred to IRCTC
***
As the Railways are aware, with the announcement of New Catering Policy-2010, all the catering activities are to be taken over by the Railways. In order to revive departmental catering activities as envisaged in the said policy, the matter has accordingly been considered carefully by the Board in consultation with both the Federations and it has been decided to adopt the following procedure to streamline the cadre being revived.

2. Creation of cadre and posts- [i] At the time of formation of IRCTC, approximately 5269 staff alongwith their posts [1284 Group ‘C’ and 3985 Group ‘D’ now placed in Group ‘C’] were transferred to IRCTC in terms of Board’s letter of even number dated 31.03.2003. The details as obtained from Railways are given in Annexure ‘A’. These figures are provisional and Railways have to restore the posts which were actually surrendered. As a first step, these 5269 posts break-up as indicated against each Railway may be revived in the catering department. Restoration of posts as on 31.3.2003 will not require any money value from the vacancy bank because as per the instructions the surrendered money value was not to be credited to vacancy bank. In case any Railway has credited the amount in vacancy bank the same should be taken back for restoration of the post.

[ii] Additional posts required, commensurate to present workload, beyond the sanctioned strength as on 31.03.2003, normal procedure of creation of posts may be followed in consultation with their Associate Finance.

3. Manning of the posts:
[i] The following three categories of erstwhile catering staff are available in the Railways:
[a] Existing skeleton staff in the catering department,
[b] Staff repatriated from IRCTC awaiting redeployment
[c] Original catering staff [who were on deemed deputation] who have returned from IRCTC and have already been redeployed in other departments and
[d] Staff who are on deemed deputation to IRCTC and awaiting repatriation

(ii) In order to take the advantage of their past experience, option may be called for from
the original catering staff who, at the time of formation of IRCTC, opted to remain in the Railways and have been redeployed in other departments after being declared surplus. Remaining other staff as described under item No (a), (b) & (d) would not be given any option and allowed to work in catering cadre only.

4. Seniority : The seniority of the above staff including the staff who opts for catering department vide 3(i)(b) may be assigned the position existed before they were transferred to IRCTC as on 31.03.2003. In order to bring, the staff of catering department at par with others, it has been decided, as an incentive, that the posts as on 31.03.2003, will be restructured as per the table given below .-

Categories Pay Scale % age
Structured
in 1993 6th CPC Structure Suggested Structure as on 01.01.11
Catering Inspectors 2000-3200/
6500-10500 15
PB-2, GP-4600 17
1600-2660/
5500-9000
1400-2300/
5000-8000 20

25
PB-2, GP-4200

48
1200-2040/
4000-6000
20 PB-1, GP-2400
20
975-1540/
3200-4900
20
PB-1, GP-2000
15
Bill Issuer/
Catering Stores
Clerks 975-1540/
3200-4900 45
PB-1, GP-2000
60
825-1200/
2750-4400 55 PB-1, GP-1800 40
Commercial Cooks 1320-2040/
5000-8000 15
PB-2, GP-4200 20
1200-1800/
4500-7000 25
PB-1, GP-2800 30
950-1500/
3050-4590 30
PB-1, GP-1900 25
800-1150/
2650-4000 30 PB-1, GP-1800 25
Head Waiter/Head Bearer [Comml.] 825-1200/
2750-4400 50 PB-1, GP-1800

100
800-1150/
2650-4000 50

5. The posts will be upgraded within the financial neutrality. The upgraded post may be filled up from the staff through promotion as per procedure to be issued separately.

6. The upgradation of posts is provisional.

This issues with the concurrence of Finance Directorate of Railway Board.

ANNEXURE ‘A’ TO BOARD’S LETTER No. E[NG]I-2003/TR/2010 Dt. 28.12.2010

Details of deemed deputationists staff [zone-wise]
Railways Total no. of staff who went to IRCTC on deemed deputation
Group ‘C’ Group ‘D’
CR 217 430
ER 151 570
NR 60 206
NER 19 45
NFR 40 9
SR 271 901
SCR 153 473
SER 70 307
WR 138 345
ECR 42 168
ECoR 35 213
NCR 56 190
NWR 5 7
SECR 4 47
SWR 19 65
WCR 4 9
Total 1284 3985

RBE No.189(A)/2010
Bd’s ltr No. 2010/E[Sports]/4[1]/1[Policy] dated 31.12.2010 (RBE No.189(A)/2010)

Sub: Instructions for Sports persons on Indian Railways- Norms and procedure for recruitment, norms for incentives and out-of-turn promotions and Sports quota for Railways/Units, etc.
…..
1. It has been decided by the Railway Board that in supersession to all earlier instructions/clarifications/corrigendum on the above mentioned subject, the following revised instructions shall be applicable in all Zonal Railways and Units for recruitment of sports persons, their sports quota, and incentives and out-of-turn promotions to Railway servants for their outstanding sports achievements in the field of sports, from the date of issue of this letter.

2. SPORTS QUOTA

2.1 Recruitment of Sportspersons shall be done through Talent Scouting and Open Advertisement. 60% of the total quota, including the share of Railway Sports Promotion Board (RSPB), shall be through Talent Scouting and balance 40% shall be filled up by Open Advertisement. Distribution of quota for a financial year, amongst Railways, Units, RSPB and Workshops having staff strength of 4000 or more, shall be as under :

S.No Zonal Railway/ Production Unit Name of Pay Band/Scale Pay Band/
Scales Corresp-onding Grade Pay Quota Allotted for a Financial Year Total Quota
Open Advt. Talent Scouting
[In Rupees] ZR/PU Quota ZR/PU Quota RSPB Quota
2.1.1 CR,ER,ECR, ECOR,NR, NCR,NER, NFR,
NWR
SR,SCR,SER,
SECR, SWR, WR,WCR
PB-2 9300-34800 4200 …. 1 1 2
PB-1 5200-20200 2800 3 3 1 7
PB-1 5200-20200 2400
PB-1 5200-20200 2000 9 8 4 21
PB-1 5200-20200 1900
Total Quota Per Railway 12 12 6 30
2.1.2 CLW,DLW,DMW,ICF, RCF,RWF,RDSO Metro Railway/ Kolkata
PB-2 9300-34800 4200 …. 1 1 2
PB-1 5200-20200 2800 2 1 1 4
PB-1 5200-20200 2400
PB-1 5200-20200 2000 4 4 1 9
PB-1 5200-20200 1900
Total Quota Per Unit 6 6 3 15
2.1.3 Headquarter of each Zonal Railways PB-1 5200-20200 1800 4 4 2 10
2.1.4 Each Division of Zonal Railways PB-1 5200-20200 1800 2 2 1 5
2.1.5 DLW,ICF,RCF, CLW PB-1 5200-20200 1800 6 6 3 15
2.1.6 DMW,RWF, Metro Railway/ Kolkata PB-1 5200-20200 1800 2 2 1 5
2.1.7 RDSO PB-1 5200-20200 1800 1 1 1 3
2.1.8 Workshops (having the staff strength of 4000 or more) PB-1 5200-20200 1800 2 1 … 3

2.2 CLW, DLW, DMW, ICF, RCF & RWF can recruit the sportspersons in the category of Skilled Artisans and such recruitment shall be counted against the 25% direct recruitment of Skilled Artisans as advised vide Board’s letter No.E(NG)III/78/RC-1/9 dated 24.02.1979.

2.3 The quota allotted as per para 2.1 above, is for a financial year and unused quota shall lapse on the expiry of financial year.

2.4 Final approval of the competent authority in all cases of recruitment against sports quota is to be obtained by the 31st March of the given financial year.

2.5 The competent authority for recruitment of sportspersons against sports quota, shall be the same as mentioned in the relevant paras of Indian Railway Establishment Code, Volume-I.

2.6 Appointment orders should be issued within one month from the date of approval of the competent authority.

2.7 The recruitment shall be done in the games as mentioned below or as recognized by RSPB for this purpose.:-
S.No Game S.No. Game S.No. Game
1 Aquatics
[Swimming, Diving & Water Polo] 11 Chess 21 Karate
2 Archery 12 Cricket 22 Kabaddi
3 Athletics 13 Cross Country 23 Kho-kho
4 Badminton 14 Cycling 24 Powerlifting
5 Ball Badminton 15 Football 25 Shooting
6 Basketball 16 Golf 26 Table Tennis
7 Billiards & Snooker 17 Gymnastics 27 Tennis
8 Body Building 18 Handball 28 Volley Ball
9 Boxing 19 Hockey 29 Weightlifting
10 Bridge 20 Judo 30 Wrestling ( Free Style & Greco Roman only)
2.8 Recruitment of sportspersons, both through Talent Scouting and Open Advertisement shall be to a Grade where there is an element of direct recruitment and shall be counted against that quota.

2.9 In exceptional cases, Railway Board can consider the recruitment of outstanding sportspersons fulfilling the norms in the intermediate grades. Zonal Railways /Units may send the proposals of eligible sportspersons to Railway Board for prior approval after the recommendation of General Manager.

2.10 Talent Scouting quota of RSPB Pool shall be operated by RSPB. However, the request of Zonal Railways/Production Units etc., duly recommended by the President of their Sports Association, for release of berths from RSPB Pool, may be considered by RSPB on merit. Railways /Units may send proposals in this regard only after complete utilisation of their Talent Scouting and Open Advertisement Quota, along with all relevant information and documents, at least one and a half months before the completion of the financial year i.e. by 15th February.

2.11 In the case of appointment of a sportsperson against RSPB’s Talent Scouting Quota, Railway Board is the final authority for release of berth from RSPB’s Talent Scouting Quota. Therefore, the approval of the Railway Board for release of berth from RSPB’s Talent Scouting Quota for appointment of a sportsperson must be on or before 31st March of a financial year against the quota of which sportsperson is being appointed; and the appointment orders should be issued within one month from the date of issue of letter from Board’s office in this regard.

2.12 Railway Board may re-allocate the Talent Scouting Quota, from one Railway/Unit to another Railway/Unit and one Grade Pay and Pay Band to another Grade Pay and Pay Band, as and when required.

2.13 General Manager may re-allocate the Talent Scouting Quota allotted to their Railway, for appointment against the posts in Grade Pay 1800 in Pay Band 5200-20200 from one Division/Workshop/Headquarter to another Division/Workshop/Headquarter, as and when required. However, other quota i.e. Open Advertisement Quota cannot be transferred.

3. CATEGORISATION OF INTERNATIONAL CHAMPIONSHIPS

For recruitment and incentive purposes, international Championships/Events are categorized as under:-

Category-A : Olympic Games [Senior Category]

Category-B : World Cup [Junior/Senior Category]
World Championships [Junior/Senior Category]
Asian Games [Senior Category]
Commonwealth Games [Senior Category]

Category-C : Commonwealth Championships [Junior/Senior Category]
Asian Championships/Asia Cup [Junior/Senior Category]
South Asian Federations[SAF] Games [Senior Category]
USIC [World Railways] Championship[Senior Category]

4. SPORTS NORMS FOR RECRUITMENT OF SPORTSPERSONS IN DIFFERENT GRADE PAY AND PAY BANDS.

The minimum sports norms for recruitment of sportspersons against sports quota, both through Talent Scouting and Open Advertisement, in different Grade Pay and Pay Bands, for both team and individual events, shall be as under. These provisions shall be read along with Notes below the Para.

S.No. Name of Pay Band/
Scale Grade Pay Pay Band Minimum Sports Norms for Recruitment.
(in rupees)
(i) PB-2 4,200 9,300-34,800 Upto 8th Position in Olympics
(ii) PB-1 2,800 OR
2,400 5,200-20,200 Represented the Country in Olympic Games (Category-A)
OR
At least 3rd Position in any of the Category-B Championships/events
(iii) PB-1 2,000 OR 1,900 5,200-20,200 Represented the Country in any of the Category-B Championships/ events
OR
At least 3rd Position in any of the Category-C Championships/events
OR
At least 3rd Position in Senior/Youth/Junior National Championships
OR
At least 3rd Position in National Games organized under aegis of Indian Olympic Association.
OR
At least 3rd Position in All India Inter University Championship organized under the aegis of Association of Indian Universities.
OR
1st Position in Federation Cup Championships (Senior Category)
(iv) PB-1 1,800 5,200-20200 Represented the Country in any of the Category-C Championships/ events
OR
At least 3rd Position in Federation Cup Championships ( Senior Category)
OR
Represented a State of equivalent Unit, except in Marathon and Cross Country, in Senior /Youth/Junior National Championships
OR
At least 3rd Position in Senior State Championships for all Units and Districts of the State.
Notes ( Read with Para 4.1 above):

(a) In Athletics, Medal winning performance in National Inter State Senior Athletics Championships, may also be considered for recruitment against the posts having the Grade Pay 1,900 in Pay Band 5,200-20,200.

(b) In Chess; following sports achievements may also be considered for recruitment in different Grade Pay and Pay Bands:-
Name of Pay Band/Scale Grade pay Pay Band Minimum Sports Norms for Recruitment
(in rupees)
PB-1 2,800
or 2,400 5,200-20200 Grand Master title in Chess
PB-1 2,000
or 1,900 5,200-20200 International master title in Chess
OR
2350 or more rating points, in last two consecutive FIDE Rating lists
PB-1 1,800 5,200-20200 2300 or more rating points in last two consecutive FIDE Rating Lists

(c) In Badminton, Table Tennis and Tennis; sports persons may also be considered for recruitment on the basis of their current Annual All India Rankings; in different Grade Pay and Pay Bands, as per following criteria:-
Name of Pay Band/
Scale Grade pay Pay Band Minimum Sports Norms for Recruitment
Age Category Event Current Annual All India Ranking
(in rupees)
PB-1 2,800 or 2,400 5,200- 20200 Seniors Singles Upto 4th Position
PB-1 2,000 or 1,900 5,200-20200 Seniors Singles Upto 12th Position
Doubles Upto 4th Position
Youth Singles Upto 6th Position
Juniors Singles Upto 6th Position
PB-1 1,800 5,200-20200 Seniors Singles Upto 16th Position
Doubles Upto 6th Position
Youth Singles Upto 8th Position
Juniors Singles Upto 8th Position

Only the current Annual All India Ranking shall be considered for these purposes, Ranking in Mixed-Doubles shall not be considered

(d) In Cricket ( Men and Women) at International level, representation of Main Indian Seniors Team in a Test Match or in a Limited Overs One Day International Match or in a Twenty-20 Overs Match; shall also be considered for recruitment against the posts having Grade Pay 1900 or 2,000 in Pay Band 5200-20,200

(e) However, if a cricket player represented Main Indian Seniors Team (Men/Women) atleast in five Test Matches or in ten Limited Overs One Day International Matches; may be considered for recruitment against the posts having Grade Pay 4,200 in Pay Band 9,300-34,800.

(f) In Cricket at National level, following sports achievements in 4 days/One Day Limited Overs/Twnety-20 Overs men/Women Cricket Championships (except Vizzy Trophy(: organized under the aegis of BCCI; may also be considered for recruitment against the posts having Grade Pay 1,800 or 1,900 in Pay Band 5,200-20,200.

S.No. Details of Championships Category Minimum Sports Achievement for Recruitment in Grade Pay
1900/ 2000 1800
[i] All India Inter State Elite & Plate Group Championships Senior/Youth/[U-22]/Junior [U-19] Semi-finalists of Elite Group Championships Participation in Elite or Plate Group Championships
[ii] All India Inter State Championships Senior/Junior/[U-19] Semi-finalists of All India knock-out stage Participation in any stage
[iii] All India Inter Zonal Championships Senior/Junior/[U-19] Finalist Participation

(g) In Golf, (i) for recruitment against the posts having Grade Pay 1,900 or 2,000 in Pay Band 5,200-20,200; sportsperson having I.G.U.ranking from 1-50 ; and (ii) for recruitment against the posts having Grade Pay 1,800 in Pay Band 5,200-20,200, sportsperson having I.G.U. ranking upto 100, subject to single handicap i.e. less than 10; ( in order of Merit/Amateur Merit list) shall also be eligible for recruitment. Only the current Annual All India Ranking shall be considered for these purposes..

(h) In Hockey, for recruitment against the posts having Grade Pay 1,900 or 2,000 in Pay Band 5,200-20,200; at least 2nd position in the International Tournaments of four or more nations, may also be considered. Participation in these tournaments may be considered for recruitment against the posts having Grade Pay 1,800 in Pay Band 5,200-20,200.

(i) In Rifle Shooting, for recognized domestic championships as mentioned in Para 4.1 above, only individual performance shall be considered for recruitment purpose. All India G.V.Mavlankar Shooting Championship is not a recognised championship for this purpose.

(j) All the recruitments against Talent Scouting Quota and Open Advertisement Quota, shall be at the minimum of the scale of pay.

(k) All the championships mentioned above should be conducted under the aegis of recognized International/National/State Sports Federations and also recognized by the Railway Sports Promotion Board.

(l) For recruitment of sportspersons, on the basis of sports achievements in Junior National Championships, the age groups as mentioned in Annexure-I, shall only be considered.

4.2 Period of reckoning Sports Achievements :

4.2.1 For recruitment against sports quota, the sports achievement shall be in the immediate previous two years for both Talent Scouting and Open Advertisement and sportspersons shall be an active player. For this purpose previous two financial years from the date of receipt of application or date of notification, as the case may be, shall be taken in to account.

For example, for applications received in 2010-11 (i.e. from 01.04.2010 to 31.03.2011) for recruitment through Talent Scouting or notification issued during this period for recruitment through Open Advertisement, the sports achievements of current and previous two financial year i.e. 2009-10 & 2008-09 shall be taken into account and therefore, sports achievements on or after 01.04.08 shall only be considered for appointment, in the extant case. For this purpose concluding day of the championship shall be taken into account.

4.2.2 Activeness in sports shall be adjudged as per his/her performance during the trials. It is, therefore, not necessary that the sportsperson must have sports achievement during current/previous financial year to see his/her activeness in sports.

5. Age Limit :

5.1 Talent Scouting :

5.1.1 The age limit for recruitment through Talent Scouting Quota shall be 18-25 years.

5.1.2 The lower and upper age relaxation for recruitment of sportspersons through Talent Scouting shall be granted only by the Railway Board to the outstanding sportspersons. In exceptional cases, Railway Administration may send the proposals to Board, along with all relevant information and documents after the recommendation of the General Manager.
5.1.3 The date of reckoning of the age for recruitment of sportspersons through Talent Scouting shall be the date of Trials, conducted by the Trial Committee.

5.2 Open Advertisement :

5.2.1 The age limit for recruitment through Open Advertisement Quota shall also be 18-25 years.

5.2.2 No age relaxation (upper or lower) shall be permissible for recruitment through Open Advertisement.
5.2.3 The date of reckoning of age shall be 1st July for the posts for which notifications are issued between January to June of that year and 1st January of the next year, for the posts for which notifications are issued between July to December.

6. Minimum Educational Qualification :

6.1 Sportspersons recruited through Talent Scouting and Open Advertisement must possess the minimum educational qualification, as applicable to the post to which the sportsperson is to be appointed.

6.2 No relaxation in minimum educational qualification shall be permissible in the case of recruitment through Open Advertisement.

6.3 In the case of recruitment through Talent Scouting, if a sportsperson is having outstanding sports achievements, but does not possess the minimum educational qualification; he/she may be appointed after the prior approval of the Railway Board for relaxation in minimum educational qualification, subject to acquiring the same within a period of four years from the date of his/her appointment.

6.4 However, for considering the case of relaxation in educational qualification, the sportsperson must have the minimum educational qualification required for recruitment in the Railways, as per the extant rules.

6.5 Probation period of a sportsperson shall not be completed till he/she acquires the minimum educational qualification, if recruited by granting relaxation in minimum educational qualification, as per Para 6.3 above.

6.6 He/she shall also not be entitled for any promotion till acquiring the minimum educational qualification.

6.7 If the sportsperson recruited by granting relaxation in the minimum educational qualification in accordance with Para 6.3 above, is not able to acquire the minimum educational qualification within four years from the date of his/her appointment, he/she may be terminated from service, immediately after the completion of four years’ period. However, in exceptional cases, where after joining Railways sportsperson continues to excel in the National Championships and/ or participates in the International Championships mentioned under Para-3 above, case may be referred to Board, after GM’s personal recommendation for extension in the time limit for acquiring the minimum educational qualification, before the completion of four years period, so that decision is communicated before completion of four years’.

7 Proficiency in Typing Skill:

7.1 The sportspersons recruited as Clerk or Senior Clerk against sports quota, should pass the requisite type-writing test within a period of four years from the date of their appointment, as per instructions as contained in Railway Board’s letter No. E(NG)-II/2004/RR-1/48 dated 09.02.2005 (RBE No.25/2005).
7.2 If a sportsperson is unable to pass the type-writing test within the period of four years, the regular increments due on completion of four years and thereafter, should not be released.

7.3 However, in exceptional cases, where a sportsperson is not able to pass the type-writing test due to his/her active involvement in sporting activities at International and National levels, after joining the Railways; Railway Board can grant the exemptions for releasing his/her further increments after four years period.

7.4 In deserving cases, proposals from Railway/Unit should be received in Railway Board within three months from the expiry of four years period from the date his/her appointment, with General Manager’s personal recommendation, detailing the participation in sports events and his/her achievements therein, after joining the Railways.

8 Procedure for recruitment :

8.1 Talent Scouting :

8.1.1 Appointments against sports quota under Talent Scouting shall be given only after trials, except:

When a sportsperson represented the country in individual event in any of the Category-A or Category-B International Championships as mentioned in Para-3 above, concluded within last six months
OR
When a sportsperson obtained up to third position in individual event in the Senior National Championships, concluded within last six months.

However, in team games and in all other cases, trial is necessary.
8.1.2 The approval of the competent authority shall be obtained within six months from the concluding day of the Championship/event, in case of exemption from trials, according to Para 8.1.1 above.

8.1.3 Trials of the candidates shall be conducted within one month from the date of receipt of the application from the candidate or receipt of case from Railway Board/RSPB.

8.1.4 Personnel Department shall receive all the applications for recruitment through Talent Scouting, from the candidates or from the Railway Board/RSPB. A separate register shall be maintained by Personnel Department for this purpose mentioning the particulars of the candidate, date of receipt of application, date of Trials, target date for obtaining approval of competent authority for appointment, target date for issue of offer of appointment, etc. as per extant policy.

8.1.5 For the purpose of Trials for recruitment through Talent Scouting, a Trial Committee shall be nominated by the President of concerned Sports Association at Headquarter level and by the DRM at Divisional level.

8.1.6 The Trial Committee shall comprise of four/five officials with experience of sports. Four members of Trial Committee shall be from the Railways. Railways/Units may incorporate an outside expert of that game, as a fifth Member, if they so desire. The four members from the Railways shall be:-

(i) Junior Administrative Grade (JAG) Officer ;
(ii) Coach of respective game (National/Railway/NIS qualified );
(iii) Senior National/International player of the respective game; and
(iv) Assistant Sports Officer/Sports Officer of that game.

8.1.7 Assistant Sports Officer/Sports Officer in the Trial Committee should be from the approved panel of Railway Board.

8.1.8 If any Railway/Unit does not have any coach/player/ASO/Sports Officer of the level mentioned in Para 8.1.6 above, they may request RSPB, at least 15 days before the date of Trials, for nominating them as a member of Trial Committee.
8.1.9 Trials shall be conducted in the presence of all the members of the Trial Committee.

8.1.10 Trials of the candidates shall be conducted to assess their sports performance and suitability for Railway/Unit team as well as Indian Railways team. For performance in Trials, Trial Committee shall give its recommendation in terms of either FIT or NOT FIT by giving the marks (maximum 40 marks) to the candidates as per the criteria given below. Each member of Trial Committee will give marks to the candidates in separate sheets and sum of the marks given by all members shall be mentioned in the Trial Report. Marks sheet of each member with his/her signature, must be attached with the Trial Report.

(i) For game skill, physical fitness & : 40 Marks
Coach’s observations during Trials
(ii) FIT Candidate : Candidate securing 25 Marks or more
(iii) NOT FIT Candidate : Candidate securing marks below 25.

8.1.11 Trial Report, in the prescribed proforma as per Annexure-II, shall be signed by all the members of the Trial Committee immediately after the completion of Trials. Members of Trial Committee shall fill all the information in the Trial Report and also categorically state whether the candidate is FIT or NOT FIT for appointment.
8.1.12 Trial Committee shall also give marks for recognized sports achievements, educational qualification and general intelligence etc. The distribution of marks shall be as under :-

Description Maximum Marks
(i) For assessment of recognized Sports Achievement as per norms 50 Marks
(ii) For game skill, physical fitness & Coach’s observations during Trials 40 Marks
(iii) Educational Qualification 5 Marks
(iv) General Intelligence, personality traits & physiological make up 5 Marks
Total Marks 100 Marks

Note: For educational qualification, three marks shall be given to the candidate fulfilling only the minimum educational qualification, to the post of against which he/she is being considered for appointment. Candidate having higher educational qualification shall be given higher marks.

8.1.13 Minimum qualifying marks for recruitment through Talent Scouting in different Grade Pay and Pay Bands, observing the criteria as mentioned in Para 8.1.12 above, shall be as follows :-

S.No. Name of Pay Band/Scale Grade Pay Pay Band Minimum Qualifying Marks
(In Rupees)
(i) PB-2 4,200 9,300-34,800 75 Marks
(ii) PB-1 2,800 5,200-20,200 70 Marks
(iii) PB-1 2,400 5,200-20,200
(iv) PB-1 2,000 5,200-20,200 65 Marks
(v) PB-1 1,900 5,200-20,200
(iv) PB-1 1,800 5,200-20,200 60 Marks

8.1.14 Merit list of all the qualified candidates shall be prepared by the Trial Committee. Recruitment shall be done on the basis of merit and availability of vacancies. In case, more than one sportsperson scores the same marks, preference shall be given to younger candidate to decide the merit.

8.1.15 Trial Committee shall submit the Trial Reports of all qualified candidates along with relevant documents to President of Divisional/H.Q Sports Association, within next three working days after the day of trials, to put up for approval of the competent authority i.e. DRM or GM, as the case may be.

8.1.16 The validity of trial shall be for one month. Therefore, if a candidate is found fit during trial and eligible for recruitment as per merit, the approval of the competent authority for such recruitment shall be obtained within one month from the date of trials.

8.2 Open Advertisement :

8.2.1 The recruitment of sportspersons through Open Advertisement shall be done by respective Railway Administrations.

8.2.2 The general procedure for preparation of Employment Notice and publicizing the same shall be the same as is being followed in the case of recruitment through Railway Recruitment Board.

8.2.3 Employment Notice must contain the details of the vacant posts viz. name, Pay Band, grade pay of post, sports discipline (with position like 100M in Athletics, Wicketkeeper in Cricket, Goalkeeper in Football etc.,) age limit; minimum educational qualification, period of performance of sports achievement and minimum sports achievements as required as per Para 4.1 above.
8.2.4 Vacancies for different games shall be worked out by concerned Sports Association with the approval of General Secretary, for recruitment of sportspersons in different posts, Pay Bands and Grade Pay.

8.2.5 Sports Associations shall send their request to Personnel Department in the beginning of the financial year to assess vacancies. After determination of vacancies, Personnel Department will take out Advertisement.

8.2.6 Advertisement in this regard must be issued by 30th June and recruitment process should be completed latest by 31st October of the year.

8.2.7 After receiving applications, screening of applications is to be done by a Committee consisting of a Personnel Officer and an ASO/Sports Officer/ Sports In-charge of the Railway.

8.2.8 List of eligible candidates to call for trial shall be prepared and letters, as per proforma at Annexure-III, will be issued to the applicants by Personnel Department, at least 20 days before the date of trials.

8.2.9 A Recruitment Committee shall be constituted to look after the recruitment process.

8.2.10 Recruitment Committee :

8.2.10.1 Recruitment Committee shall comprise of three members who shall be nominated by GM at Headquarter Level and by DRM at Divisional level.

8.2.10.2 At Headquarter level, all the three members of the Recruitment Committee shall be of the rank of Senior Administrative Grade (SAG). These members shall be:

(i) Personnel Officer (SAG);
(ii) President/Secretary of Sports Association (SAG); and
(iii) Co-opted Member (SAG)

8.2.10.3 At Divisional level, the members of the Recruitment Committee shall be of the rank of Junior Administrative Grade (JAG) / Senior Scale Officer. These member shall be:

(i) Personnel Officer (JAG/Sr.Scale);
(ii) President/Secretary of Divisional Sports Association (JAG/Sr. Scale); and
(iii) Co-opted JAG/Sr. Scale Officer from the Division.

8.2.10.4 Recruitment Committee shall constitute a Trial Committee to conduct trials of the candidates

8.2.11 Trial Committee :

8.2.11.1 Trial Committee shall comprise of three/four members with experience of sports. Three members of Trial Committee shall be from the Railways. Railways/Units may incorporate an outside expert of that game, as a fourth Member, if they so desire. Members from the Railways to be nominated by the Recruitment Committee shall be.

(i) Coach of respective game (National/Railway/NIS Qualified);
(ii) Senior International/National level player in the relevant discipline; and
(iii) Assistant Sports Officer/Sports Officer of that game.

8.2.11.2 Assistant Sports Officer/Sports Officer in the Trial Committee should be from the approved panel of Railway Board.

8.2.11.3 If any Railway/Unit does not have any coach/player/ASO/Sports Officer of the level mentioned in Para 8.2.11.1 above, they may request RSPB, at least one month before the date of Trials, for nominating them as a member of Trial Committee.

8.2.11.4 Trials by the Trial Committee shall be conducted in the presence of all the members of the Trial Committee and Recruitment Committee.

8.2.11.5 Trials of the candidates shall be conducted to assess their sports performance and suitability for Railway/Unit team as well as Indian Railways team. Trial Committee shall give its recommendation in terms of either FIT or NOT FIT, for consideration for next stage, by giving marks(maximum 40 Marks), as per the criteria given below. Each member of Trial Committee will give marks to the candidates in separate sheets and sum of the marks given by all members shall be mentioned in the Trial Report. Marks sheet of each member with his/her signature, must be attached with the Trial Report.

(i) For game skill, physical fitness and : 40 Marks
Coach’s observations during Trials.

(ii) FIT Candidate : Candidate securing 25
Marks or more.

(iii) NOT FIT candidate : Candidate securing
Marks below 25.

8.2.12 After Trial only the FIT candidates shall be considered for the next stage i.e. interview stage by the Recruitment Committee. Trial Committee shall submit the Trial Reports (in the prescribed proforma as per Annexure-II) along with all relevant documents to Recruitment Committee.

8.2.13 Recruitment Committee shall take interviews and award the marks (out of 60 Marks) only to the FIT candidates for their sports achievements, educational qualifications, general intelligence etc. Candidates declared ‘NOT FIT’ will not be assessed further by the Recruitment Committee.

8.2.14 Interviews of the candidates shall invariably be held on the same day, just after trials or at the most next day of the trials.

8.2.15 Recruitment Committee is to add the marks given by the Trial Committee to the FIT candidates (i.e. out of 40 Marks), in order to make the final merit list (out of 100 Marks) . All the three members of Recruitment Committee shall jointly sign the recommendation to put up to GM at H.Q. level and to DRM at Divisional level, for final approval.

8.2.16 Distribution of Marks :

Maximum marks which can be awarded by the Trial Committee for performance during Trial and Recruitment Committee during Interview Stage, shall be as follows:-

(i) For game skill, physical fitness & : 40 Marks
Coach’s observations during Trials

(ii) For assessment of recognized Sports : 50 Marks
Achievements as per norms.

(iii) Educational Qualification : 5 Marks

(iv) General Intelligence/Personality etc. : 5 Marks

Total Marks : 100 Marks

8.2.17 Minimum qualifying marks for recruitment through Open Advertisement in different Grade Pay and Pay Bands, observing the criteria as mentioned in Para 8.2.16 above, shall be as follows :-

S.No. Name of Pay Band/Scale Grade Pay Pay Band Minimum Qualifying Marks
(In Rupees)
(i) PB-1 2,800 5,200-20,200 70 Marks
(ii) PB-1 2,400 5,200-20,200
(iii) PB-1 2,000 5,200-20,200 65 Marks
(iv) PB-1 1,900 5,200-20,200
(v) PB-1 1,800 5,200-20,200 60 Marks

NOTE: The offer of appointment shall be given purely on the basis of merit. In case more than one sportsperson score the same marks, preference should be given to younger candidate to decide the merit.

8.2.18 The validity of trial shall be for one month. Therefore, if a candidate if found fit during trials and eligible for recruitment as per merit, the approval of the competent authority for such recruitment shall be obtained within one month from the date of trials

8.2.19 Fee: The processing fee for recruitment of sportspersons through Open Advertisement shall be equivalent to the examination fee as prescribed for recruitment through RRBs, from time to time.

8.3 Probation Period for persons recruited against Sports Quota :

8.3.1 All the candidates getting appointment through Sports Quota will undergo Probation Period of two years.

8.3.2 Probation period of a sportsperson shall not be completed till he/she acquire the minimum educational qualification, if recruited by granting relaxation in minimum educational qualification, as per Para 6.3 above.

8.3.3 Before completion of the probation period, the performance of the sportsperson shall be reviewed at the Railway/Unit level by a three members Committee comprising :-

(i) President/Hony. General Secretary of the Sports Association of Zonal Railway /Unit;
(ii) A personnel officer of Sr.Scale/JAG level, and
(iii) Captain/Coach of the particular discipline,

8.3.4 If the performance of a person recruited on sports account is considered to be unsatisfactory, the probation period will be extended maximum up to two years and the person will have to improve his/her performance to get confirmed in appointment. Even after extended probation, if the performance is found unsatisfactory, then normal procedure will be followed for termination, before the completion of extended probation.

8.3.5 For review of cases involving sportsperson recruited in intermediate grades, with Board’s approval, one nominee of the RSPB, shall also be associated with the aforesaid Committee.

8.4 “Service Bond” for persons recruited against Sports Quota.

The “Service Bond” period for the persons recruited against sports quota shall be of five years. At the time of his/her appointment, the sportsperson shall fill and sign the Bond, in the format attached at Annexure-IV.

8.5 The “Offer of Appointment” for recruitment against sports quota shall be issued as per the format prescribed at Annexure-V.

8.6 Medical Examination : The sportsperson (male/female) appointed through Talent Scouting or Open Advertisement, shall fulfill the minimum medical norms for the post, for which he/she is being appointed.

8.7 Sportsperson recruited against sports quota shall be terminated from service, if the information and documents furnished by him/her for recruitment, are found incorrect/fake at any stage; observing requisite procedure for such termination.
9 Incentives :

9.1 Incentive Increments for Outstanding Sports Achievements :

9.1.1 Incentive Increments to Sportspersons:

For excellence at International and National levels, following number of additional increments may be granted to sportspersons by the Railway Administration, after the approval of competent authority :-
9.1.1.1 For excellence in International Championships as mentioned in Para 3 above.

(i) Category-A (Olympic Games) : Grant of additional increments for medal winning performance shall be considered on merits, on receipt of results.

(ii) Category-B Championships :
Gold Medal : 3 increments
Silver Medal : 2 increments
Bronze Medal : 1 increment
(iii) Category-C Championships:
Golden Medal : 2 increments
Silver/Bronze Medal : 1 increment

9.1.1.2 For excellence in Senior/Youth/Junior National Championships :

(i) Two increments for Gold medal winning performance.
(ii) One increment for Silver or Bronze medal winning performance.

9.1.2 Incentive Increments to Coaches :

One incentive increment for each occasion, may be granted to coaches by the Railway Administration, after the approval of competent authority, for any of the following sports achievement :-

(i) Appointed as a Coach to Indian Team in any of the Category-A or Category-B Championship.
OR
(ii) Appointed as a Coach to Indian Team or Indian Railways Team, in any of the Category-C Championships, with medal winning performance of the team.
OR
(iii) Appointed as a Coach to Indian Railways team, in National Championship, with Gold Medal winning performance of the team.

9.1.3 Incentive Increments to Referees/Umpires :

9.1.3.1 Two advance increments may be granted by the Railway Administration, after the approval of Competent authority, to the Referees/Umpires, for each event, who excel at the International level in the sports events recognized by the National Sports Federations.

9.1.3.2 The terms ‘excellence’ would mean that the Umpire/Referee has been accepted as a Referees/Umpire by the International Federation governing the particular sports discipline and has performed the duties in International Competitions recognized by such International Federation. However, no such incentive will be allowed to those Referees/Umpires, who perform such duties at the National level.

9.1.4 Only five incentive increments shall be granted to a Railway servant in entire service career, on sports accounts.
9.1.5 A sportsperson can be considered for out-of-turn promotion, on acquiring requisite sports norms as mentioned in Para 9.2 below; even though he/she has been granted incentive increments for the same sports achievement(s).

9.1.6 The incentive increments granted to sportspersons would continue to be drawn at the same rate till retirement and these increments will not be counted for any service matters like pay fixation on promotion, retirements or DA/CCA etc. These increments will be in the form of Personnel Pay, equal to the amount of the next increment due at the time of grant of the concession and will remain fixed during the entire service.

9.1.7 The incentive increments to sportspersons as mentioned in Para 9.1.1 above, shall be granted only for the sports achievements after joining the Railways; by representing India in International Championships/meets or Indian Railways in National/International Championships.

9.1.8 In case, a sportsperson winning more than one medal in the same championship, not more than five increments shall be given.

9.1.9 These increments shall take effect from the first day of the month, following the concluding day of the Championship.

9.2 Out-of-Turn Promotion :

9.2.1 First Out-of-Turn Promotion :

First out-of-turn promotion, to next higher post in his/her cadre, may be given to the outstanding sportspersons by the Railway Administration after the personal approval of the General Manager, subject to acquiring following sports achievements, after joining the Railways.

9.2.1.1 (i) Represented the country with medal winning performance in the International Championships as defined in Category-A&B, under Para 3 above.
OR
(ii) Sportsperson acquired the sports norms for higher Grade Pay and Pay Band, as mentioned in Para 4.1 above.
OR
(iii) Sportsperson represented Indian Railways in the Senior/ Youth / Junior National Championships/ USIC (World Railway) Championships on three occasions, with medal winning performance in each championship.

9.2.1.2 Not more than one out-of-turn promotion to a sportsperson shall be given by the General Manager at Railway’s level.

9.2.1.3 As far as possible, the out-of-turn promotion shall be to a Grade, where there is a direct recruitment quota. However, where there is no provision of direct recruitment in the promotional grade, General Manager has discretion to create the special supernumerary post with matching surrender, for accommodating such promotion.

9.2.2 Second and Subsequent Out-of-Turn Promotion:

9.2.2.1 Second and subsequent out-of-turn promotion, to next higher post in his/her cadre, shall be granted by the Railway Board to the outstanding sportspersons, subject to acquiring following sports achievements, after first /previous out-of-turn promotion.

(i) Represented the country with medal winning performance in the International Championships as defined in Category-A&B under Para 3 above.
OR
(ii) Sportsperson acquired the sports norms for higher Grade Pay and Pay Band, as mentioned in Para 4.1, after his/her first/previous out-of-turn promotion.
OR
(iii) Sportsperson represented Indian Railways in the Senior National Championships on three occasions, with medal winning performance on each championship. All the sports achievements should be after first/previous out-of-turn promotion.

9.2.2.2 Railway can forward the cases of eligible sportspersons, for second and subsequent out-of-turn promotions to Railway Board, along with all relevant information and documents, after the recommendation of the General Manager.

9.2.3 For considering the out-of-turn promotion case as per the sports norms mentioned under Para 9.2.1 & 9.2.2 above, the last recognized sports achievement should be within the current or immediate preceding two financial years, at the time of considering such case.

9.2.4 Out-of-turn promotions on sports account as per criteria mentioned in Para 9.2.1 & 9.2.2 above, shall only be granted against the Non-Gazetted posts of Pay Band 1 and Pay Band 2.

9.2.5 Out-of-turn promotion shall be granted on normal fixation of pay, as per the extant rules.

9.2.6 No out-of-turn promotion shall be granted during probation period.
9.2.7 The provisions of out-of-turn promotion as mentioned in Para 9.2.1 & 9.2.2 above, shall be read along with Para 9.2.8 (Note) below.

9.2.8 NOTE (for Para 9.2.1 & 9.2.2 above):

(a) If a sportsperson acquires the sports norms for out-of-turn promotion, but does not possess the minimum educational qualification, the Railway Administration may recommend such promotion cases to Railway Board, for relaxation in the minimum educational qualification. Depending upon the merit, such cases shall be considered by the Railway Board with the proviso that sportsperson, has to acquire the required minimum education qualification, within a period of four years, from the date of such promotion. Further promotion shall be considered only after acquiring such educational qualification.

In Artisan Category, if a sportsperson acquires the sports norms but does not possess minimum educational qualification, he/she may be promoted on provisional basis and allotted a trade and given on job practical training for a period of two years, on the expiry of which sportsperson shall be subjected to trade test. Subject to their passing the trade test, the provisional promotion of such sportsperson shall be regularized.
(b) If the sportsperson promoted in accordance with Note(a) above, is not able to acquire the minimum educational qualification or unable to pass the Trade Test, within four years, as the case may be, he/she would be reverted to the original grade, immediately after the completion of four years period. This stipulation should be incorporated in the orders for such out-of-turn promotion.

However, in exceptional cases, where after such promotion, sportsperson continues to excel in the National Championships and/or participates in the International Championships mentioned under Para-3, case may be referred to Board, after GM’s personal recommendation for extension in the time limit for acquiring the minimum educational qualification or for passing the Trade Test, immediately after the completion of four years’ period.

(c) Sportspersons promoted in Artisan Category on sports account, should not be allowed to participate in the 11 months Diploma Course from NIS or any other similar course during the period of two years’ “ on the job practical training “. Therefore, ZR/PU should also not recommend the names of such sportspersons to Board for participation in these courses.

(d) On out-of-turn promotion in Artisan Category, probation period will commence from the date of such promotion and “on the job practical training “ will run concurrently with probation. The period of “ on the job practical training “ in the case of out-of-turn promotion in Artisan Category, will also count for seniority and towards minimum period of service prescribed for further promotion. However, the question of further promotion will arise only after the provisional promotion stands regularized after fulfillment of conditions stipulated in the relevant instructions.

(e) Out-of-turn promotion to the sportspersons shall be given as soon as they fulfill the criteria as mentioned in Para 9.2.1 & 9.2.2 above. However, in order to ensure the benefit from sports achievements, if his/her immediate junior in his/her cadre gets the promotion in the normal course within the period of one year from the date on which he/she fulfills the criteria for out-of-turn promotion on sports account, then the sportsperson is entitled to be considered for the next higher post in his/her cadre. For calculation of one year’s period, the concluding day of the championship shall be taken into account.

(f) For out-of-turn promotion, sportsperson has to complete three years in the existing post and Grade Pay. However, relaxation in three years’ service condition can be granted by Railway Board to the out standing sportspersons. Railway can forward the deserving cases for relaxation to Railway Board, after the recommendation of the General Manager.
(g) A sportsperson shall be eligible for out-of-turn promotion, if he/she acquire the minimum sports norms as mentioned in relevant paras of this letter; irrespective of any age limit.

10. The norms as mentioned in this letter shall be strictly followed. However, the power to give relaxation to any of the provisions mentioned in these norms in the greater interest of sports, shall vest solely at Board’s (MS) discretion.
11 In very exceptional cases, the Railway Board shall have the powers to engage the consultants and specialists related to sports, to enhance the performance of team/players.

12 Railway Board shall have all the powers to modify/replace/delete any para of this letter.

13 Maintenance of Recruitment Records : For maintenance of the papers relating to recruitment against sports quota, the guidelines prescribed for maintenance of records for recruitments through RRB, may be adopted.

14. These instructions issue with the concurrence of the Finance Directorate of the Ministry of Railways ( Railway Board).

ANNEXURE – 1
(Read with Note (1) below Para 4.1)

List of Junior National Championships Recognized by RSPB
for Recruitment of Sportspersons on Indian Railways Against Sports Quota

Sl. No Discipline Category Details of Recognized junior National Championship
Age Group Name of Championship
1 Aquatics (Diving) Men Under-18 (Group-1) Sub. Junior National Aquatics Championship.
Women Under-18 (Group-1) Sub. Junior National Aquatics Championship.
Aquatics (Swimming) Men Under-17 (Group-1) Junior National Aquatics Championship.
Women Under-17 (Group-1) Junior National Aquatics Championship.
Aquatics (Waterpolo) Men Under-18 Junior National Aquatics Championship
Women Under-18 Junior National Aquatics Championship
2 Archery Men Under-19 Junior National Archery Championship
Women Under-19 Junior National Archery Championship
3 Athletics Men Under-20 Junior National Athletics Championship
Women Under-20 Junior National Athletics Championship
4 Badminton Men Under-19 Junior National Badminton Championship
Women Under-19 Junior National Badminton Championship
5 Ball Badminton Men Under-19 Junior National Ball Badminton Championship
Women Under-19 Junior National Ball Badminton Championship
6 Basketball Men Under-18 Junior National Basketball Championship
Women Under-18 Junior National Basketball Championship
7 Billiards Snooker, 8 Ball & 9 Ball Pool Men Under-21 Junior National Billiards & Snooker Championship.
Women Under-21 Junior National 8 Ball & 9 Ball Pool Championship
Men Under-21 Junior National Billiards & Snooker Championship.
Women Under-21 Junior National 8 Ball & 9 Ball Pool Championship
8 Body Building Men Under-21 Junior National Body Building Championship
Women Not conducted.
9 Boxing Men Under-16 Junior National Boxing Championship.
Women Under-16 Junior National Boxing Championship.
10 Bridge Men Under-25 Junior National Bridge Championship
Women Under-25 Junior National Bridge Championship
11 Chess Men Under-19 Junior National Chess Championship
Women Under-19 Junior National Chess Championship
12 Cricket Men Under-22 Col. C.K.Nayudu Trophy (Inter State Championship)
Under-19 Cooach Behar Trophy (inter State Championship)
Under-19 Vinoo Mankad Trophy (One day Limited Overs Inter State Championship)
Under-19 Vijay Hazare Trophy (One day Limited Overs All India Inter Zonal Championship)
Women Under-19 Inter State All India Knock Out/Inter State Zonal Tournament (One Day Limited Overs Championship)
Under-19 All India Inter Zonal Tournament(One Day Limited Overs Championship)
13 Cross Country Men Under-20 Junior National Cross Country Championship
Women Under-20 Junior National Cross Country Championship
14 Cycling (Track & Road) Men
Under-19 National Track Cycling Championship (for all age groups)
Under-19 National Road Cycling Championship (for all age groups)
Women Under-19 National Track Cycling Championship (for all age groups)
Under-19 National Road Cycling Championship (for all age groups)
15 Football Men Under-19 Junior National Football Championship for B.C.Roy Trophy.
Women Under-19 Junior National (Girls)Football Championship
16 Golf Men Under-18 Junior & Sub.-Junior National Golf Championship
Women Under-18 Junior & Sub.-Junior National Golf Championship
17 Gymnastics Men Under-17 Junior National Gymnastic Championship
Women Under-15 Junior National Gymnastic Championship
18 Handball Men Under-19 Junior National Handball Championship
Women Under-19 Junior National Handball Championship
19 Hockey Men Under-21 Junior (Under-21) National Hockey Championship.
Women Under-19 Junior National Hockey Championship
20 Judo Men Under-17 Junior National Judo Championship
Women Under-17 Junior National Judo Championship
21 Karate Men Under-18 Junior National Karate Championship
Women Under-18 Junior National Karate Championship
22 Kabaddi Men Under-19 Junior National Kabaddi Championship
Women Under-19 Junior National Kabaddi Championship
23 Kho-Kho Men Under-19 Junior National Kho-Kho Championship
Women Under-19 Junior National Kho-Kho Championship
24 Powerlifting Men Under-23 Junior National Powerlifting Championship
Women Under-23 Junior National Powerlifting Championship
25 Shooting Men Under-21 National Shooting Championship Competition (for all age groups)
Women Under-21 National Shooting Championship Competition (for all age groups)
26 Table Tennis Men Under-17 Junior & Youth National Table Tennis Championship
Women Under-17 Junior & Youth National Table Tennis Championship
27 Tennis Men Under-18 DSCL National Tennis Championship (for all age groups)
Under-18 Adidas Junior National Tennis Championship (for U-18 and below age groups)
Women Under-18 DSCL National Tennis Championship (for all age groups)
Under-18 Adidas Junior National Tennis Championship (for U-18 and below age groups)
28 Volleyball Men Under-19 Junior National Volleyball Championship.
Women Under-19 Junior National Volleyball Championship.
29 Weightlifting Men Under-20 Junior National Weightlifting Championship.
Women Under-20 Junior National Weightlifting Championship.
30 Wrestling
(Free Style and Greco Roman only) Men Under-20 Junior National Wrestling Championship.
Women Under-20 Junior National Wrestling Championship.

ANNEXURE
(for Para 8.1.11 & 8.2.12)

FORMAT FOR TRIAL REPORT FOR RECRUITMENT OF SPORTSPERSONS AGAINST SPORTS QUOTA THROUGH TALENT SCOUTING AND OPEN ADVERTISEMENT
File/Ref. No…………………………………………………………………………………

1 Personal Details of Sportsperson :
(i) Name :
(ii) Sex :
(iii) Father’s Name :
(iv) Name of Sports :
(v) Date of Birth :
(vi) Age, as on date of Trial : …Years …Months …..Days
(vii) Educational Qualification :
(viii) Details of recognized Sports Achievements, as per norms:

S.
No. Name of Championship Venue Date of Champi-onship Name of Event, in which participated Performance (mention Timings/Weight/Points, etc. in case of individual sport) Medal
/Position
(a)
(b)
(c)

2. Details of Quota and Post against which candidate is being considered for recruitment:

(i) Name of Sports Quota :
(ii) Year of Sports Quota :
(iii) Name of Post :
(iv) Scale of Pay :
(v) Grade Pay :

3. Details of Trials & performance during Trials:

(i) Date of Trials :
(ii) Venue of Trials :
(iii) Performance During Trials :
(mention Timings/Weight/Points, etc :
in case of individual sports)
(iv) Remarks of Coach about performance

4 Details of Marks for Trials :
(i) Maximum Marks : 40 Marks
(ii) Minimum Qualifying Marks : 25 Marks
(iii) Marks Obtained During Trials : …………

5. Details of sports achievements, age, educational qualification certificates, checked up in Original by the Members of Trial Committee, on the day of Trials:

S.No. Details of Certificate Checked up in Original
(a)
(b)
(c)

6. Recommendation/Remarks of the Members of Trial Committee :
(Clearly mention, FIT or NOT FIT for recruitment and the utility of player for their Railway / Indian Railways team in case of FIT and if found NOT FIT advise the reasons therefor)

(Signature of all the Members of Trial Committee with names, date and designations)

ANNEXURE – III
for Para 8.1 & 8.2.8)

FORMAT OF LETTER TO BE ISSUED TO CANDIDATES TO APPEAR IN SELECTION TRIALS

File No………………………………. Date :……………………
Shri/Smt/Kum………………………..
……………………………………….
……………………………………….

Sub:- Selection Trials for recruitment in Railways against Sports
Quota, in ………………………… discipline.

Ref:- ………………………………………………………………………

Please refer to your application dt…………………… for recruitment in ………. Railway against sports quota, in ……………. discipline, for the post of ……………….. in Pay Band Rs………………… with Grade Pay Rs……………….

In this connection it is informed that the selection trials to assess your game skill and physical fitness, etc. will be held at ……………………………………………… (mention here complete address of Trial venue) at …… Hrs. You are requested to reach at Trial venue at least one hour before the schedule time and report to Shri/Smt/Kum. ……………………………Please bring your playing kit and sports equipments for Trials.

Also bring the following documents, in original for verification :-

(i) Date of Birth Certificate
(ii) Educational Qualification Certificates
(iii) Sports Achievement Certificates

Please note that all expenses towards stay, conveyance charges, etc. will be borne by you.

Signature of Signing Authority
(Name & Designation of Signing Authority)

Copy to – i) The candidate;
ii) Secretary/RSPB, 452 Rail Bhavan, New Delhi-110001; and
iii) All other concerned Officers/Offices of the Railway.

ANNEXURE-IV
( for Para 8.4)

FORMAT FOR SERVICE BOND
FOR THE PERSONS RECRUITED AGAINST SPORTS QUOTA

An Agreement is made on this……………. ……….day of 20…. Between
……………………………….. son/daughter of ……………………….. residing at ……………………………….(hereinafter called the Employee) of the first part and the President of India acting through the ……………………………… of the Railway Administration (hereinafter called the Government of the second part.

WHEREAS the employee has submitted an application for appointment as ………………………. In ……………………………. Claiming that he is proficient in the game of ………………………………………………………………………………

AND WHEREAS the Government has agreed to appoint the employee as ……………………………………………. in……………………………………………..
On “Sports Account “ under the special powers vested in the Government without the adoption of the normal mode of recruitment through the Railway Recruitment Board ……………………………………………………………..

AND WHEREAS the employee has agreed to abide by all the terms and conditions set-forth hereunder in consideration of the Government having agreed to appoint him as …………………………………..under Sports Account without subjecting him to the usual mode of recruitment through Railway Recruitment Board.

NOW THESE PRESENTS WITNESSETH and the parties hereto respectively agree as follows : -
(1) That, the employee hereby bind himself to serve the Government as …………….
In any place situated on ……………..Railway for a period of five years commencing from the ……………………….. day of ……………..20……

(2) That, the Employee shall be governed by all the rules and regulations issued from time to time by the Ministry of Railways and the G.M. of the………………… Governing the conditions of services of the Railway employees.
(3) That, the Employee shall serve the Administration honestly, efficiently and diligently by not only discharging the official duties entrusted to him as …………………………………… but also by participating in all the sports activities for which he/she has been appointed whenever called upon to do so by the Government and that he/she shall not participate in sports activities other than those of the Government without previous sanction of the Government.
(4) That, the employee shall not without valid reasons fail to take part in the respective sports activities.
(5) That, in case if infringement/violation of any of the above conditions by the Employee, he/she shall pay to the Government of an amount of Rs…………… (equivalent to the salary payable for the period of five years, i.e. bond period) and that his/her service shall be terminated on one month’s notice.
(6) Subject to terms and conditions stipulated herein the Employee shall be governed by all the rules and regulations and orders issued from time to time governing the conditions of services of Railway employees.

IN WITHNESS WHEREOF the parties hereto have set their hands and seals on the ……………………. Day of ………………………. 20 ………………..

ANNEXURE – V
(for Para 8.5)

FORMAT FOR APPOINTMENT ORDERS
FOR RECRUITMENT OF SPORTSPERSONS AGAINST SPORTS QOUTA

File No…………………………………. Date:—————-
OFFER OF APPOINTMENT

Sub:- Recruitment of …………………… (name of sportsperson),
………………….. (game) as ……… (name of post), against
Sports quota through Talent Scouting/Open Advertisement.

Shri/Smt/Kum…………………………… (name of sportsperson),……… (game is hereby offered the appointment in ……………Railway, against sports quota through Talent Scouting/Open Advertisement, to the post of …………….. (name of post), in Pay Band …………….. + Grade Pay ………….. in PB……….. (1or2), with normal fixation of pay, after the approval of the Competent Authority.

2. The particulars of Shri/Smt/Kum. ……………………… as per information and documents furnished by him /her, are as under :-

(i) Name (as per educational qualification :
Certificates)
(ii) Father’s Name :
(iii) Date of Birth(as per Matriculation :
Certificate)
(iv) Educational Qualification :
(v) Recognized Sports Achievement(s)as per :
Norms
(vi) Community (SC/ST/OBC/General) :
(vii) Permanent Address :
(viii) Present Postal Address :
3 Appointment to Sri/Smt/Kum. ………………………… (name of sportsperson) is being offered on the following terms and conditions.
(i) He/She shall execute the Service Bond in the prescribed proforma, to serve the Railways at least for five years.
(ii) He/She shall be on probation for a period of two years. If, his/her performance in the field of sports during probation period if found unsatisfactory, his/her services are liable to be terminated.
(iii) He/She should acquire the minimum educational qualification i.e. ……… within four years from the date of his/her appointment, failing which his/her services are liable to be terminated. (para applicable in case of sportsperson recruited after relaxation in minimum educational qualification by Railway Board).
(iv) His/her request shall not be considered for transfer to any other Railway/Division, before completion of ten years’ service.
(v) In addition to above, he/she shall be governed with all other rules and regulations stipulated for Railway employees from time to time.
(vi) He/she shall be terminated from service; if the information and documents furnished by him/her for said recruitment are found incorrect/fake, at any stage.

Signature of Signing Authority
(Name & Designation of Signing Authority)

Copy to : (i) The Candidate;
(ii) ED/E(Sports), Railway Board, 452 Rail Bhavan, New Delhi-110001; and
(iii) All other concerned Officers/Offices of the Railway.
* * * * * * * *

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