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SPECIAL PASS

August 13, 2010

RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)

SPECIAL PASSES
1. On Medical Grounds

2. On sports account

3. For appearing before RRB/ Selection Board while on leave or on duty.

4. For attending Courts.

5. For attending departmental disciplinary enquiries and for inspection of documents.

5-A. For attending complainant’s enquiry

6. For personal hearing of the Appellate Authority.

7. Office bearer and representative of recognised railway unions and of the Federation for whom grant of Pass is governed by the instructions issued by Railway Board from time to time.

8. Members of Staff Benefit Fund Committee etc.

9. Special Class Railway Apprentices.

10. Other apprentices.

11. For Scout and Guide activities.

12. For St. John’s Ambulance Brigade.

13. to receive settlement dues.

14. for motor vehicle

15. On First appointment to Railway Service

16. On retirement/decease – grant of settlement pass.

17. For enquiries by Commissioners for Railway Safety.

18. To staff of quasi Railway Institutions.

19. Railway servants under suspension.

20. Attending conferences, congresses or meetings.

21. Family passes to Territorial Army Personnel proceeding to camps.

22. Candidates summoned for test/ interview by Railway Recruitment Boards and Railway Administrations.

23. Journeys in connection with children’s camps.

24. Attending cultural activities etc.

25. Passes to members of Railway User’s Consultative Committees, National Railway User’s Consultative Council.

26. Passes for families of reservists.

27. Retired Railway servants for perusal of documents for preparation of his Defence in disciplinary case instituted against him.

28. Medically decategorised staff when called for adjudging their suitability for alternative appointment.

29. To retired Railway servant for assistance to defend a Railway servant involved in disciplinary proceedings, to attend any meeting of a commission of enquiry or of a Board, Conference, Committee, or departmental enquiry convened under proper authority or is required to perform any public duty in an honorary capacity.

30. To Casual Labour on recruitment/ discharge.

31. Complimentary passes to next of kin of the victims as well as to the surviving victims involved in Railway accidents.

32. RPF Dogs with Handler/Inspectors.

33. Issue of Bazar Passes.

34. Grant of I AC Complimentary Pass to the visiting Lecturer of a appropriate status.

35. Whole time employees of the Zonal Recognised Unions and Federations.

36. Railway Magistrates

37. Government Railway Police.

38. Participants in Workers Education Programmes Conducted by AIRF/ NFIR in the Zonal Headquarters Station/ Divl. Headquarters Station / Centralised Training Institutes.

38. Rail travel facilities to MR/MOS(R)/DMR.

39. Non-Railwaymen.

40. Claimant before Railway Claims Tribunal

41. Retired Railway Officers of Selection Grade and above who are empanelled as Railway Inquiry Officers in D&AR cases to undertake journey either for conduct of inquiry or for training or any other official purpose in this connection

SCHEDULE VII
[See Rule 11(2)]
SPECIAL PASS
Category Conditions of entitlement Entitlement/Facilities
1 2 3
Group A, B, C, & D [Serving and Retired]** ACS No. 15
1. On Medical Grounds :-
Issued for journey from station nearest to the residence of a Railway servant where railway medical facilities for treatment of the railway servant or his family members are not available to a station where railway dispensary or hospital, or sanatorium with the required facilities for treatment is located. 1. Pass will ordinarily be issued for the Class of entitlement of the railway servant on privilege account.
2-A A higher class of pass may be issued at the discretion of the General Manager of the Railway Administration/Unit, or Secretary, Railway Board, for outward journey only to: -
i. a railway servant or his family members suffering from Tuberculosis or cancer for travelling with one family member or dependent relative or a companion when no family member or dependent relative is included, on the recommendation of the Chief Medical Officer of the Railway concerned. No attendant will be included.
ii. a railway servant or his family member or dependent relative when the railway servant himself has arranged a bed in a sanatorium provided the Divisional Medical Officer of the Railway certifies that the Railway Administration could not arrange a bed and that treatment in that sanatorium/ hospital is necessary.
iii. a railway servant or his family member or dependant relative suffering from Tuberculosis or cancer for travel from one sanatorium to another for further treatment operation etc. provided that the concerned medical authorities certify that this is necessary and provided further that such recommendation of Sanatorium/ hospital authorities is accepted by the Chief Medical Officer of the Railway. A family member or dependent relative may also be included if necessary.
2-B The grant of higher class passes and attendant on medical grounds shall be regulated as under :-
i. If the Medical Officer considers that patient should be accompanied by an attendant during travel for his journey to an outside station for treatment the inclusion of the attendant in the Railway pass shall be regulated as under :-
ii. One attendant may be allowed if the patient is bed ridden and is unable to sit up, on the recommendation of the Medical Officer incharge of the hospital/health units/polyclinic.
iii. {If the patient is in big plaster, or physically handicapped or unconscious or paralysed or mentally retarded, where one attendant cannot lift the patient, two attendants in the same class may be provided on the express recommendation of the Medical Officer.} ACS No. 43
If the patient is in big plaster where one attendant cannot lift the patient, two attendants in the same class on the recommendation of the Medical Officer may be provided.
iv. In case where the patient is in coma/shock/ stupor due to any cause such as head injury etc. regardless of whether he is suffering from T.B./cancer for which higher class pass is admissible, a higher class pass alongwith an attendant in the same class may be given on the recommendation of the Medical Officer.
Provided that the facility of an attendant shall be available only when no other family member is accompanying the patient. Such passes where an attendant has been allowed should, therefore be restricted to the patient and the attendants only.
Provided further that higher class passes shall be allowed only for outward journey while proceeding for treatment to an outside station. After the patient recovers, the return journey pass shall be issued for the class to which the patient is entitled. Where an attendant was allowed to accompany the patient, in a higher class he shall be issued second class pass for the return journey.
3. (i) In case, higher class pass to the Railway employee for his return journey has also been considered necessary, specific recommendation of the CMO of the Railway in whose Jurisdiction the hospital is located shall be necessary
(ii) Pass for the return journey valid for the entitled class or a higher class, as the case may be, shall be issued on the recommendation of the CMO by the Railway in whose jurisdiction the hospital is located. To facilitate issue of return journey passes by that Railway a stamped endorsement authorising that Railways to issue pass may be made on the outward journey pass.
4. In cases where a railway servant falls seriously ill outside the Zonal Railway on which he is working and is referred to a hospital located on another station for specialised treatment by the Railway Medical Officer, he may be given a Special Pass available from that place to the location of the hospital/dispensary to which he has been referred and back to the same place. The concerned Medical Officer recommending the grant of the pass shall report the facts of the case to the controlling CMO of the employee indicating clearly reasons that necessitated treatment at an out side station in support of his recommendation for issue of Special Pass.
The Medical Officer recommending the issue of pass on medical grounds shall submit a monthly statement to the concerned CMO indicating the circumstances of each case and the reasons for recommending such passes. CMO should ensure that the recommendations of the Medical Officers for issue of passes were in accordance with the guidelines of these orders.
Note: The above said power of General Manager of the Railway/Unit or Secretary, Railway Board shall not be relegated.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(2) On sports account:—
i. For participating in Coaching camps organised by the Railway Administration/ Railway Sport Control Board or recognised by the State Sports Association or sponsored by the Railway Sports Control Board.
ii. For participating in functions organised to honour players (which include Railway employees as well as dependent family members) having won laurels in National level tournaments.
iii. For participating in tournaments which have the recognition of the All India body for the respective sports/games/ and in those tournaments directly conducted by the State Level body for the respective sports /games and not for the tournaments which are not conducted by such bodies even though they may be recognised by the State bodies or their affiliated organisations. For item (i), (ii) & (iii) in Column (2) :-
i. Special pass will be issued to the Railway employee himself or his family members/ dependents who are actually participating in the sports ‘events’ for the class of entitlement of the, Railway servant on privilege account. A higher class pass not higher than first class may be issued to a team when they travel together and at least one member of the team is ordinarily entitled to travel by the higher class. However, pass higher than first class may be issued to those railway employees whose entitlement under privilege pass account higher than first class. A pass for a bicycle may also be issued for participating in cycling events.
Replaced vide Railway Board’s letter No. E(W)2003PS5-1/20 dated 12.4.2005 (RBE 63/2005).
Special pass will be issued to the Railway employee himself or his family members/dependents who are actually participating in the sports events for the class of entitlement of the Railway servant on privilege account. A higher class pass not higher than First Class may be issued to a team when they travel together and at least one member of the team is ordinarily entitled to travel by the higher class. A pass for a bicycle may also be issued for participating in cycling events.
ii. Railway servants, when detailed on duty, and travelling either alone or with a team as official or a coach may be issued a duty pass of their entitlement while on duty.
Replaced vide Railway Board’s letter No. E(W)2003PS5-1/20 dated 12.4.2005 (RBE 63/2005).
Railway servant travelling alone or with a team as official or a Coach may be issued special pass.
iii. First Class Pass may be issued to railway servants —
a. from their place of work to New Delhi and back for receiving Arjuna Award/President’s Award e.g. “Padma Shri” etc.
b. for participating in Inter Railway Meet or National Sports Meet or National tournaments as representative of the Zonal Railway/Production Unit;
c. When summoned by Railway Sport Control Board.
d. When travelling as Umpire/refree been nominated by RSCB.
e. To railway employees who are nominated by the RSCB to participate in a coaching camp for selection of an all-India team for representing the Railways at the Nationals and by the National Federation for selection of an all India team for representing the country at International meet or are nominated for direct participation in the National Championship representing the combined Railways.
{ Railway employees who undertake mountaineering and trekking expeditions duly sponsored by Indian Mountaineering Federation and Youth Hostels Association of India may be granted special pass of the entitled class on privilege account for self only.}
[ Authority : Board’s letter No. E(W)96 PS5-14/8 Dated 11.6.1997.]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(3) For appearing before RRB/ Selection Board while on leave or on duty. As per entitlement on privilege account.
Note: A Railway servant summoned for interview in connection with the filling of a post on the railway on which he is employed may however be issued a duty pass. When called upon to appear before Selection Boards constituted to fill vacancies by Selection, the staff on leave are to be granted free passes. The period of journey and the stay at the place of selection will not be treated as duty.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(4) For attending Courts. i. A Railway servant who is summoned to give evidence in a criminal/civil suit, a trial before a Court Martial or proceedings to which Government is a party or a departmental enquiry held by a properly constituted authority, may be granted duty pass, provided the facts to which he has to give evidence have come to his knowledge in the discharge of his public duties.
ii. The travelling expenses including the cost of train fare granted by the Courts, if any, shall be credited to the Railway revenues.
iii. If a pass under this provision is issued to a retired railway servant, an undertaking should be obtained from the retired railway servant that travelling expenses including the cost of train fare granted by the Court, if any, shall be deposited to railway revenue, within 15 days of the receipt of such sum by the retired railway servant.
Breach of the undertaking will be sufficient ground for forfeiture of post-retirement passes.
** Substituted Vide Railway Board’s letter No. E(W)97 PS5-1/5 dated 19.6.1998 (RBE 142/1998) ACS No. 9

ADVANCE CORRECTION SLIP NO. 9
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Substitute the following as Clause (iii) of item No. 4 of Schedule VII:
If a pass under this provision is issued to a retired railway servant, an undertaking should be obtained from the retired railway servant that travelling expenses including the cost of train fare granted by the Court, if any, shall be deposited to railway revenue, within 15 days of the receipt of such sum by the retired railway servant.
Breach of the undertaking will be sufficient ground for forfeiture of post-retirement passes.”
[Authority : Railway Board’s letter No. E(W)97 PS5-1/5 dated 19.6.1998 (RBE 142/1998)]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(5) For attending departmental disciplinary enquiries and for inspection of documents. Special Passes may be granted for undertaking journeys in this connection to the accused railway servant and the assisting railway servant. An Assisting Trade Union Official (non-railway servant) is not eligible for grant of such passes.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(5-A) For attending complainant’s enquiry A return journey pass may be granted to a complainant for attending the constituted enquiry.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(6) For personal hearing of the Appellate Authority. A return journey pass may be granted to a Railway servant on whom the penalty of dismissal or removal from service has been imposed to enable him to attend the personal hearing given by the appellate authority before disposing of the appeal

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(7) Office bearer and representative of recognised railway unions and of the Federation for whom grant of Pass is governed by the instructions issued by Railway Board from time to time. Members of the Staff Councils, State Committees or Welfare Committees may be given II Class Passes to attend meetings of such committees unless they are entitled for higher class pass on privilege account

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(8) Members of Staff Benefit Fund Committee etc. Elected representatives when attending meeting of Staff Benefit Fund Committee may be issued a Pass as per their entitlement on privilege account.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(9) Special Class Railway Apprentices. 2 sets of Passes and 4 sets of PTOs for themselves, in a year for travel in First Class. Railway employees may also obtain Privilege Passes in favour of their sons who are Special Class Apprentices or include them in their Privilege Passes during the period of apprenticeship only.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(10) Other apprentices Apprentices and Trainees against Group C except the Apprentices Act posts may be given the class of pass (for self only) on the basis of minimum of pay of the post or grade to which they are to be appointed on completion of their apprenticeship, in accordance with the pay limits prescribed from time to time.
Service as apprentice after being absorbed against regular post will count towards five years service for making them eligible for 3 sets of Passes.
Note:- Railway servants appointed as apprentices without severing connections with their previous jobs shall be eligible for passes on the basis of total service inclusive of previous service for determining the number of passes and the restriction in the inclusion of family members and dependent relatives will not apply in their cases.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(11) For Scout and Guide activities. Granted to Railway servants / apprentices trainees or their family members, as the case may be, who :-
a. enroll themselves as Rovers, Rangers, cubs, Bulbuls, Scouts or Guides for attending camps or Rallies or when engaged in scouting activities.
b. are appointed as office bearers of Railway State Scouts and Guides Associations or of Bharat Scouts & Guides at the National level.
Note:- (1) When the railway servant and his bonafide family members travel together as a party of scouts/guides etc. to attend training camps or rallies or other scouting activities, the special Pass issued to them should be only in Second Class irrespective of the Class to which the individual Railway servant or family member of railway servant may be entitled. However, Scouts/Guides Commissioners when travelling on Scouts/Guides duties may be given a First Class Pass regardless of their entitlement in their individual capacity.
(2) Air conditioned class pass may be issued to the Administrative Grade Officers or their wives in deserving cases at the discretion of the General Manager.
(3) Kit passes for the transportation of camp material required for Training camps/Rallies/ Jamborette of the Scouts/Guides etc. organised by the Railway Scouts Associations may be issued from the place of their headquarters to the place of their training camps/rallies etc. and back.
(4) GMs, AGMs may issue First Class Special Complimentary passes, not exceeding three sets per year, to the retired Railway employees for attending training camps etc. as trainers on recommendations of the Railway State Chief Commissioners for Scouts and Guides from the stations nearest to the place of their residence to station nearest to the venue of the training camps and back subject to fulfilment of the following conditions :
i. He/She had been an office bearer of the Railway Scout/Guides Organisation or had been an active worker for a period of at least 5 years assisting Railway Administration in organising training camps or imparting training in Scouts/Guides related activities.
ii. He/She should be at least a President Scout/ Guide or Himalayan Wood Badge Holder; and
iii. A certificate is given by the Railway State Chief Commissioner that the presence of the retired Railway official concerned is absolutely essential and no suitable person of his/ her qualifications or calibre is available for imparting training to Railway employees.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(12) for St. John’s Ambulance Brigade. Granted to members of the St. John Ambulance Association and Brigade at the discretion of the General Manager.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(13) to receive settlement dues. One set of free pass may be issued to a retired railway servant or in the event of his demise, to the person or persons entitled to receive payment of his settlement dues when called for the purpose of receiving such payments for the class of pass to which he/she was entitled on privilege account before retirement/death.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(14) for motor vehicle Free passes for transport of motor cars –
a. on first appointment or on first purchase wherefrom the car is purchased to the place of posting or on any other occasion (once in an employee’s service); or
b. Passes/Concessional orders may be made available in the name of firms who are consignors/consignees for transportation of motor car on first purchase. Railway servant shall give a declaration and produce a receipt within 3 months of issue to the effect that the pass/concessional order has been used and he has obtained possession of the car.
Note:- (1) Concessional order at the discretion of General Manager may, however, be issued at one-third of the Tariff rate as and when required subject to the condition that the concessional order is to be issued for the railway servant’s bonafide use.
2) GMs may permit carrying of car by passenger trains if these are to be transported over long distances involving transhipment points /Marshalling yards.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(15) On First appointment to Railway Service Granted for self only to join service on first appointment as railway servant for travel in the Class to which he/she would become entitled on joining service. Such passes may also be granted to apprentices excluding Act Apprentices.
Note: Special passes of the class to which they would be entitled after joining appointment may be issued when fresh appointees are sent for medical examination to the nearest Divisional/ Sub-Divisional Hospital where requisite facilities exist. Such passes shall cover return journey also.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(16) On retirement/decease – grant of settlement pass. i. Railway servant in the event of his retirement or widow in the event of his death may be issued passes for himself or family members/dependent relatives and for the transportation of personal effects as admissible on transfer to the place where he/his family intends to settle after retirement/death of the Railway employee.
ii. Applications for settlement passes should be submitted within one year from the, date of retirement (or death) of railway servant. Delay in deserving cases may be condoned by the General Managers/AGMs, or CPOs/DRMs in case of Group ‘C’ and ‘D’ employees, but settlement passes should not be issued beyond a period of two years after retirement.
In case of death of Railway employee in service, who had been an allottee of Railway accommodation and where his family is allowed retention of quarter upto 24 months, application for settlement passes, should be submitted before the expiry of the period for which retention of quarter has been authorized.
** Amended vide Board’s letter no. E(W)2001PS5-9/6, dated 29.07.2002 (RBE 122/2002) ACS No. 38
iii. Cases requiring settlement passes to be issued beyond a period of two years may be referred to the Ministry of Railways.
iv. Settlement passes may be issued upto six months before the actual date of retirement of the railway servant.
v. A privilege ticket order in accordance with these rules may be issued to a railway servant who is retiring and to his wife, family and not more than two dependent relatives, and in the event of his death, to his widow, family and not more than two dependent relatives, from the Railway Station nearest to his place of retirement to home town provided that such application is made within six months of retirement/decese of the railway servant.
vi. Motor cars may be allowed to be transported by passenger trains at the personal discretion of the GM where they are to be carried over long distances involving transhipment points /Marshalling yards etc.
vii. Settlement Pass/Kit pass is allowed on the same conditions as are applicable to the issue of post-retirement passes i.e. in all cases of quitting service except dismissal
ADVANCED CORRECTION SLIP NO. 38 TO THE RAILWAY SERVANTS (PASS) RULES 1986 (2ND EDITION, 1993)
Item 16 (ii) of Schedule VII (Special Passes) of Railway Servants (Pass) Rules, 1986 (2nd Edition, 1993) should be amended as under:-
“Applications for settlement passes should be submitted within one year from the, date of retirement (or death) of railway servant. Delay in deserving cases may be condoned by the General Managers/AGMs, or CPOs/DRMs in case of Group ‘C’ and ‘D’ employees, but settlement passes should not be issued beyond a period of two years after retirement.
In case of death of Railway employee in service, who had been an allottee of Railway accommodation and where his family is allowed retention of quarter upto 24 months, application for settlement passes, should be submitted before the expiry of the period for which retention of quarter has been authorized.”
[Authority: Railway Board’s letter no. E(W)2001PS5-9/6, dated 29.07.2002 (RBE 122/2002)]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(17) For enquiries by Commissioners for Railway Safety. Railway servants when called to attend and give evidence at enquiries held by Commissioners of Railway Safety may be issued special passes in the class to which they are entitled on privilege

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(18) To staff of quasi Railway Institutions. i. Granted to railway servants who are members of the managing committees of the Railway Employees’ Co-operative Credit Societies, Banks etc. to attend meetings of the Managing Committees, including those of the Board of Directors and sub-committees but not for attending general, annual, ordinary or extra-ordinary meetings of the shareholders.
ii. One set of pass of appropriate class may be issued per society per year to an employee who is working either as a Manager or as Accountant of a Co-operative Society for undergoing training from his place of working to the training Centre and back.
iii. May be issued to the Directors of the Rly. Co-operative Credit Societies/ Banks when they go either to inspect the Branch Office or meet the Divisional Officers in connection with the recovery of loans and other dues.
iv. A pass may be issued when General Manager/Financial Adviser & Chief Accounts Officer considers it necessary for an employee of Co-operative Society to go to an Accounts Office to reconcile discrepancies.
v. The full-time regular staff of Co-operative credit and Consumer Societies/Banks may be permitted Complimentary Passes and concessional Ticket orders (on terms similar to PTOs of Railway employees) at the following scales: -
Passes
1st and 2nd Year of service Nil
3rd to 20th year of service 1 Set of Passes per annum
21st year and over 2 Set of Passes per annum
Concessional Ticket Orders
Categories whose Duties correspond to Group C and Group D railway servants Two sets from the second year of Service
vi. Concessional Seasonal Tickets as applicable to Railway employees for Journeys in sections where Railway employees are entitled to the benefit of RCPs/CSTs may be issued
vii. As regards Secretaries and Managers, the number of passes and privilege ticket orders may be the same as for Group C railway servants, the class being left to the discretion of General Manager to be determined on pay-cum- status basis.
Note:-
1. {These orders equally apply to the staff of Railway Institutes, Libraries, Homoeopathic/ Ayurvedic dispensaries and other such welfare units engaged by the Staff Benefit Fund Committees on whole time regular basis.}**
** Replaced vide Railway Board’s letter No. E(W)97 PS5-1/45 dated 28.10.1999 (RBE 278/99) ACS No. 17
2. Post-retirement Complimentary Passes and PTOs for staff of Co-operative Credit and Consumer Societies/Banks should not be granted.
3. Retired railway servants, re-employed the Railway Employees’ Co-operative Stores, Credit Societies Staff Benefit Funds Committees, etc. may either elect to get passes on post-retirement account or in term of the above provision.
4. The staff of the Railway Employees’ Co-operative Insurance Societies, integrated with the Life Insurance Corporation of India, are not eligible for the above concession.
5. First Class Passes/PTOs issued to the staff of Co-operative Societies, Banks etc. should be without an attendant in II Class and such passes are to be termed complimentary
ADVANCE CORRECTION SLIP NO. 17
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
(Special Pass)
Note 1 below Item 18(vi) of Schedule VII (Special Pass) may be replaced by the following :-
” These orders equally apply to the staff of Railway Institutes, Libraries, Homoeopathic/ Ayurvedic dispensaries and other such welfare units engaged by the Staff Benefit Fund Committees on whole time regular basis.”
[Authority : Railway Board’s letter No. E(W)97 PS5-1/45 dated 28.10.1999 (RBE 278/99)]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(19) Railway servants under suspension. i. Passes/PTOs may be granted to Railway servants under suspension in exceptional circumstances and not as a matter of course when the Railway Servant is permitted to leave the station by an authority not lower than that which suspended him.
ii. The Passes/PTOs to railway servants under suspension are given on the following scales:
Group Passes PTOs.
A & B 3 sets provided that if in the pass account of the Officer for the year more than half the number due to him has been availed of, no further pass shall be given. If the officer is subsequently retained in service after release from suspension, the passes issued to him during the period of suspension falling within the current calendar year shall be debited to his pass account. Not more than 2 sets per year. Other stipulations similar to those for passes shall also apply
C & D Not more than one set of Pass, provided that if in the pass account of railway servant for the year only one set of pass remain to his credit, no pass can be issued. If the railway servant is retained in service after release from suspension the passes issued to him during the period of suspension falling within the current calendar year shall be debited to his pass account. Not more than 2 sets per year. Other stipulations similar to those for passes shall also apply.
iii. The General Manager in case of Group A & B and the Head of Department, Divisional Railway Manager or Deputy Heads of Department in case of others shall have the discretion to issue passes/PTOs to railway servants under suspension.
iv. The incidence of suspension shall not affect the eligibility for school passes.
v. Dependant relatives/family members may be included in the passes issued during the suspension.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(20) Attending conferences, congresses or meetings. Railway servants attending meetings or conferences or congresses held in India at their own request may be granted special passes for the journeys to and from the place of meeting provided Government interest is served by such participation

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(21) Family passes to Territorial Army Personnel proceeding to camps. The grant of passes to the families of railway employees who join Territorial Army Reserves, Lok Sahayak Sena and National Cadet Corps etc. will be governed by the provisions in the Manual for enrolment of railwaymen in the Territories Army Reserve etc.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(22) Candidates summoned for test/ interview by Railway Recruitment Boards and Railway Administrations. a. Free passes may be issued to the candidates summoned for test/interview by the railway Recruitment Boards and the Railway Administrations in the following case only, irrespective of whether the recruitment is made on regional or All-India basis. No passes should be issued for any categories other than those mentioned below, (except with the prior approval of the Railway Board);-
i. Scheduled Caste/ST candidates.
ii. Handicapped Ex-Military personnel.
iii. Candidates for category of posts for which the educational qualification is a Degree or a Diploma in Engineering.
iv.
a. Candidates for whom the minimum educational qualification is a Degree or a Diploma in Medicine.
b. Nurses (including Matrons) Pharmacists (Dispensers), x-ray technicians and radiographers.
v. Cost Accountants.
vi. Stenographers.
vii. Staff requiring Fire Fighting service qualifications.
viii. Candidates for their second journey, irrespective of category of posts and community, whenever interview is cancelled due to unavoidable reasons, such as illness of Chairman/ Member of the R.R.B.
b. The class of pass to be issued to a candidate should be determined on the basis of the initial pay of the post for which he is being considered subject to the condition that in no case a candidate should be issued a pass higher than First class.
c. {SL/ II Class Pass from the place of residence to the nearest station where the interview test is held, and back, to the candidates called for interview/test for the first time, for compassionate appointments, in death cases only}**
** Inserted vide Railway Board’s letter No. E(W)99 PS-8/9 dated 18.10.1999 (RBE 275/1999) ACS No. 16.

ADVANCE CORRECTION SLIP NO. 16
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Add the following as (c) of Item 22 of Schedule VII (Special Pass) of the Railway Servants (Pass) Rules, 1986 (2nd Edition, 1993) :
“(c) SL/ II Class Pass from the place of residence to the nearest station where the interview test is held, and back, to the candidates called for interview/test for the first time, for compassionate appointments, in death cases only”
[Authority : Railway Board’s letter No. E(W)99 PS-8/9 dated 18.10.1999 (RBE 275/1999)]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(23) Journeys in connection with children’s camps. General Managers may issue special passes at their discretion. Such passes may be issued upto stations on other Railways also.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(24) Attending cultural activities etc. i. No special passes should be issued to Railway employees and their family members for participation in cultural activities. However, railway employees and their family members and dependent relatives (as defined in the Pass rules) participating in Inter-Railway cultural competition and in celebrations held during the Railway Week, may be issued special passes of the class normally admissible to the Railway employees concerned under the extant Pass Rules.
ii. Special passes may be issued to the supporting artists and outsiders who are essentially required by the main artists (railwaymen) for participation in the celebrations held during the Railway Week. The class of pass of the entire party may be the highest class to which any one member of the parties is ordinarily entitled but not higher than First Class.
iii. {Not more than 5 First Class and 15 second class passes in a calendar year may be issued in favour of artists who are invited by the authorised organisations e.g. Railway Women’s organisations etc. to give performance for charitable purposes, the net proceeds of which are credited to their funds and utilised for Railwaymen’s Welfare and/ or contributed to the Rly. Minister’s Welfare and Relief Fund. Such passes should not also be issued for more than two occasions in a year for a Zonal Railway/ Production Unit and should be for single journey either inward or outward. Any requirement of Special passes in excess of 5 First Class and 15 Second Class in a calendar year will have to be met by the concerned organisation.}**
** revised vide Railway Board’s letter No. E(W)2000 PS5-6/65 dated 31/7/2000 (RBE 146/2000) ACS No. 27

ADVANCE CORRECTION SLIP NO. 27
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Item No. (24) (iii), Column (3) of Schedule VII (Special Pass) is revised as under :
” Not more than 5 First Class and 15 second class passes in a calendar year may be issued in favour of artists who are invited by the authorised organisations e.g. Railway Women’s organisations etc. to give performance for charitable purposes, the net proceeds of which are credited to their funds and utilised for Railwaymen’s Welfare and/ or contributed to the Rly. Minister’s Welfare and Relief Fund. Such passes should not also be issued for more than two occasions in a year for a Zonal Railway/ Production Unit and should be for single journey either inward or outward. Any requirement of Special passes in excess of 5 First Class and 15 Second Class in a calendar year will have to be met by the concerned organisation.”
[Authority : Board’s letter No. E(W)2000 PS5-6/65 dated 31.7.2000 (RBE 146/2000) ]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(25) Passes to members of Railway User’s Consultative Committees, National Railway User’s Consultative Council. a. Non-Official member of the Railway User’s Consultative Committees, Sub-Committees thereof Suburban Railway User’ Consultative Committees and the National Railway Users’ Consultative Council when attending meetings of the Committees/Council will be given First Class return journey complimentary passes (without attendant) between the station nearest to their place of residence and the place of meeting. However members of these ZRUCC and NRUCC may be allowed an attendant in II Class on Ist Class complimentary pass.
b. Non-official members of the National Railway Users’ Consultative Council and the Zonal Railway Users’ Consultative Committees, for whom conducted tours are arranged twice a year by the administration will be given First Class cheque passes to cover their tour with the privilege of one attendant in IInd Class for members of these RUCC only.
Should a sufficient number of non-official members be not forthcoming to make up a conducted tour or should any member be unable to join a conducted tour arranged for him, the members may be given facilities for travel individually to an itinerary of their choice. The passes in this case are to be given on the basis of one round trip per conducted tour.
Note: Members of the National Railway Users’ Consultative Council and other Consultative Committees if they so desire, may be allowed to travel, on their I Class complimentary passes in AC sleeper coaches in connection with the work of the council/ committee.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(26) Passes for families of reservists. In the event of the mobilization of reservists in railway employment, their families shall be granted passes of the appropriate class to their homes, if on the home line as on transfer under the rules of their railway and if on a railway other than the home line, under home line passes headed “Mobilization”, a baggage allowance of 40 Kilograms to be given for each person subject to a maximum of 120 kilograms for each family.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(27) Retired Railway servants for perusal of documents for preparation of his Defence in disciplinary case instituted against him. A pass of the class to which the retired Railway servant was entitled prior to retirement for self only, from home Town / Place of residence to the place where documents are kept, whichever distance is shorter.
** Revised vide Railway Board’s letter No. E(W)97 PS5-1/5 dated 9.5.1997.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(28) Medically decategorised staff when called for adjudging their suitability for alternative appointment. Special passes of the same class to which they are otherwise eligible under the rules.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(29) To retired Railway servant for assistance to defend a Railway servant involved in disciplinary proceedings, to attend any meeting of a commission of enquiry or of a Board, Conference, Committee, or departmental enquiry convened under proper authority or is required to perform any public duty in an honorary capacity. Passes of the same class to which entitled on privilege account while in service may be granted.
** Revised vide Railway Board’s letter No. E(W)97 PS5-1/5 dated 9.5.1997

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(30) To Casual Labour on recruitment/ discharge. General Managers can issue passes for self only in case where Casual Labour is not available at the site of work and have to be recruited from far off places. GMs can further delegate these powers in consultation with their FA&CAOs. Such passes should be granted as an exception only and not as a rule

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(31) Complimentary passes to next of kin of the victims as well as to the surviving victims involved in Railway accidents. Complimentary passes of the same class in which the victim was travelling or higher if recommended by Doctor or depending on status of the relatives may be issued. Not more than two relatives may be given such passes, which should be without any break of journey.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(32) RPF Dogs with Handler/Inspectors. May be issued I class passes alongwith handlers/ inspectors when sent for participation in Railway Week celebrations. Champion Dog Shows etc.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(33) Issue of Bazar Passes. GMs or Heads of Departments may issue Bazar passes to their employees posted at remote stations where ordinary necessities of life cannot be obtained or cannot be obtained at cheaper/reasonable rates. This facility may however, be granted only in those sections/stations where the same is already prevalent. Grant of the facility at newer sections/stations, requires Board’s prior approval. The number of such passes should be kept to the minimum and the request for such passes should be properly scrutinised before granting the same. A review should also be made after every three years whether the facility has to be continued or can be withdrawn, depending on the development of markets/ bazars nearby.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(34) Grant of I AC Complimentary Pass to the visiting Lecturer of a appropriate status. Training Institutes may issue 1stAC Complimentary Pass to the visiting Lecturer of the rank of Jt. Secretary to the Government of India and above. In respect of other visiting Lecturer/eminent personalities invited by the Centralised Railway Training Institutes Complimentary Passes may be issued with the approval of Advisor concerned.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(35) Whole time employees of the Zonal Recognised Unions and Federations. Ist and 2nd year of service Nil
3rd to 20th year of service 1 set per annum
21st year or above 2 sets per annum
Note: -
i. Passes would be given as complimentary (not as privilege) and the Railway Administration will have the right to withdraw at its discretion.
ii. Extended only to those staff enjoying Railway medical facilities provided they are not retired Railway employees and ipso facto not availing the facility of post-retirement complimentary passes.
iii. Class of Pass will be determined with reference to the pay drawn as on1.1.91 according to eligibility of regular railway employees who entered Railway service on or after 1.1.91.
iv. On retirement from Union/Federation service no post-retirement complimentary passes would be admissible.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(36) Railway Magistrates Entitled to First Class Duty Card/Cheque Passes over specified jurisdictions. Condition relating to issue of such passes are governed by Administrative orders issued from time to time

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(37) Government Railway Police. Entitled to First/Second Class Duty Card/Cheque Passes over specified jurisdictions. Conditions relating to issue of such passes are governed by administrative orders issued from time to time.

Category Conditions of entitlement Entitlement/Facilities
1 2 3
**(38) Participants in Workers Education Programmes Conducted by AIRF/ NFIR in the Zonal Headquarters Station/ Divl. Headquarters Station / Centralised Training Institutes. Special Passes may be issued to Serving Railway employees attending Workers Education Programmes as participants or as Lecturers/Instructors. Non-Railwaymen participating as Lecturers/Instructors may be issued Complimentary Passes not Higher then I Class
** Inserted vide Railway Board’s letter No. E(W)98 PS5-1/54 dated 31.8.98 ACS No. 10.
ADVANCE CORRECTION SLIP NO. 10
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Add the following as item 38 in Schedule VII (Special Passes):
” (38) Participants in Workers Education Programmes Conducted by AIRF/ NFIR in the Zonal Headquarters Station/ Divl. Headquarters Station / Centralised Training Institutes. Special Passes may be issued to Serving Railway employees attending Workers Education Programmes as participants or as Lecturers/Instructors. Non-Railwaymen participating as Lecturers/Instructors may be issued Complimentary Passes not Higher then I Class

[Authority : Railway Board’s letter No. E(W)98 PS5-1/54 dated 31.8.98
and E(LR)III/98/WE-I/1 dated 12.1.1998 ]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
**(38) Rail travel facilities to MR/MOS(R)/DMR Gold Pass may be issued to serving MR/MOS(R)/DMR for undertaking journeys on official duty. For journeys otherwise than on duty six set of 1-AC Complimentary Cheque Passes per year may be issued to serving MR/MOS(R)/DMR for self and eligible members of family as defined in Railway Servants (Pass) Rules, 1986. Other conditions of travel will be the same as applicable to serving Board Members.
** Inserted vide Railway Board’s letter No. E(W)97 PS5-7/7 dated 4.5.99 (RBE 93/99)]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
**(39) Non-Railwaymen GM may issue passes of appropriate class in connection with train working like trial runs etc.
** Inserted vide Railway Board’s letter No. E(W)99 PS5-1/52 dated 16.6.2000 (RBE 112/2000) ACS No. 25
ADVANCE CORRECTION SLIP NO. 25
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
Add the following as item No. 39 in Schedule VII (Special Passes):
**(39) Non-Railwaymen GM may issue passes of appropriate class in connection with train working like trial runs etc.
[Authority : Railway Board’s letter No. E(W)99 PS5-1/52 dated 16.6.2000 (RBE 112/2000)]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(40)** Claimant before Railway Claims Tribunal Passes may be issued to the victims/ Claimants of Railway Accidents falling under Sections 124 & 124-A of the Railways Act,1989. Sleeper Class Cheque Passes from the place of residence to the place of hearing and back shall be issued when attendance of the claimant is ordered by Railway Claims Tribunal in the respect of cases falling under Sections 124 & 124-A of the Railways Act,1989.
** Inserted vide Railway Board’s letter No. E(W)97 PS5-1/56 dated 8.6.2000 (RBE 110/2000) ACS No. 24
ADVANCE CORRECTION SLIP NO. 24
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
The following may be added as item 40 in Schedule VII (Special Passes) of Railway Servants (Pass) Rules, 1986. (2nd Edition, 1993):
(40) Claimant before Railway Claims Tribunal Passes may be issued to the victims/ Claimants of Railway Accidents falling under Sections 124 & 124-A of the Railways Act,1989. Sleeper Class Cheque Passes from the place of residence to the place of hearing and back shall be issued when attendance of the claimant is ordered by Railway Claims Tribunal in the respect of cases falling under Sections 124 & 124-A of the Railways Act,1989.
[Authority : Railway Board’s letter No. E(W)97 PS5-1/56 dated 8.6.2000 (RBE 110/2000)]

Category Conditions of entitlement Entitlement/Facilities
1 2 3
(41) Retired Railway Officers of Selection Grade and above who are empanelled as Railway Inquiry Officers in D&AR cases to undertake journey either for conduct of inquiry or for training or any other official purpose in this connection A Pass of the class for self only, to which a serving Railway officer of equivalent rank is entitled while on duty and an attendant in second/Sleeper Class from the place of residence to Zonal Railway Headquarters and in some cases to the place near the residence of retired COs where inquiry is conducted owing to ill-health of the CO and in case of training to the place where training programmes are conducted on authorisation of SDGM/CVOs.
** Inserted vide Railway Board’s letter No. E(W)2000 PS5-1/24 dated 7.8.2000 (RBE 148/2000) ACS No. 28
ADVANCE CORRECTION SLIP NO. 28
RAILWAY SERVANTS (PASS) RULES, 1986
(2nd Edition, 1993)
The following may be added as item ‘(41)’ in Schedule VII (Special Passes) of Railway Servants (Pass) Rules, 1986. (2nd Edition, 1993):
(41) Retired Railway Officers of Selection Grade and above who are empanelled as Railway Inquiry Officers in D&AR cases to undertake journey either for conduct of inquiry or for training or any other official purpose in this connection A Pass of the class for self only, to which a serving Railway officer of equivalent rank is entitled while on duty and an attendant in second/Sleeper Class from the place of residence to Zonal Railway Headquarters and in some cases to the place near the residence of retired COs where inquiry is conducted owing to ill-health of the CO and in case of training to the place where training programmes are conducted on authorisation of SDGM/CVOs.
[Authority : Railway Board’s letter No. E(W)2000 PS5-1/24 dated 7.8.2000 (RBE 148/2000)]

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